DATE:
April 12, 2022
TO:
Honorable Mayor and City Council
FROM:
Nancy Doan, Senior Management Analyst
Joy Houghton, Associate Engineer
Robert Gonzales, Principal Civil Engineer
Edward Arango, Assistant Public Works
Director/City Engineer
Dawn S. Cameron, Public Works Director
VIA:
Kimbra McCarthy, City Manager
TITLE: Fiscal Year 2022-23 Capital Improvement Program
PURPOSE
The purpose of this Study Session is to provide the City Council an overview of the Capital Improvement Program and obtain City Council input to guide staff in the preparation of the recommended Fiscal Year 2022-23 Capital Improvement Program.
BACKGROUND
Fiscal Year 2022-23 is the second year of the biennial capital improvement planning cycle. During the second year of the cycle, review is focused on the following types of projects:
1. Projects that are scheduled to “roll forward” for funding in Fiscal Year 2022-23;
2. Modifications to some “roll-forward” projects;
3. A limited number of new projects; and
4. Amendments to existing projects.
The Capital Improvement Program ( CIP) is divided into Non -Discretionary and Discretionary Projects as described below:
• Non-Discretionary Projects are primarily annual and periodic infrastructure maintenance projects to preserve the City’s significant investment in its infrastructure and facilities and projects required for regulatory compliance. While Council can alter funding, these projects
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
are generally approved with few changes on a consistent cycle (annual or biennial) with small inflationary adjustments.
• Discretionary Projects are those projects that do not fit the Non -Discretionary description and require approval of the City Council.
The number and types of projects recommended to be included in the CIP are based on staffing and funding resources. To set the context for discussion of projects , this Study Session memo provides an update on the number of active capital improvement projects, the status of resources available to deliver those projects , and current funding available for the CIP.
Information is also provided on the status of active bicycle and pedestrian projects.
Active Projects
There are currently 329 active projects in the CIP , of which 139 are Non -Discretionary Projects and 190 are Discretionary Projects from Fiscal Year 2021-22 and earlier (Attachment 1).
Notably, 26 of the active CIP projects involve bicycle and pedestrian improvements. Attachment 2 provides the status of these projects.
The number and value of CIP projects in the last 10 years have increased substantially due to a growing local economy, new funding sources, and the City’s desire to enhance the community through a variety of project types , including pedestrian and bicycle improvements, parks and recreation, facilities renovations, major utilities, and transportation. Table 1 reflects an increase in new projects each year of more than 15% in the second five-year period, and more than double in the total value of projects.
Table 1—Five-Year Averages of New Projects
Five-Year Period
Average Number of New
Projects per Year
Average Total Budget of New
Projects per Year
2012-13 through 2016-17 51 $27.9 million
2017-18 through 2021-22 59 $64.8 million
As part of last year’s five-year CIP development efforts, staff reduced the recommended number of new projects to better align with staff’s capacity to deliver the projects and respond to the reduction of available CIP funding as compared to pre -pandemic amounts. In addition, the Non-Discretionary projects were reorganized and redefined to combine related projects under one CIP project while maintaining the total funding amount, annually. As a result of these efforts, 43 new projects were approved in the Fiscal Year 2021-22 CIP, compared to the five-year annual average of 59 new projects.
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Maintaining staf fing levels to deliver capital projects has continued to be a challenge for the Public Works Department , and this year the Department is anticipating retirements in several key positions. For this reason, staff recommends that the number of roll -forward and new CIP projects included in the Fiscal Year 2022 -23 CIP be limited . Staff must balance initiating these new CIP projects with continuing work to complete the active CIP projects listed in Attachment 1.
CIP Funding Sources Status
Depending on the pro ject scope and location, different funding sources may be used. Table 2 lists the funding sources used to fund capital improvement projects.
Table 2: CIP Funding Sources
Funding Source and Uses
UNRESTRICTED FUNDS
CIP Reserve General Fund surpluses as approved by the City Council and a portion of lease revenues. There are no restrictions on the type or location of projects to be funded.
Construction and
Conveyance Tax
Revenues derived from construction and real property conveyance fees.
Expenses are restricted to implementation of the CIP, including servicing bonds issued in connection with capital improvements; however, there are no restrictions on the type or location of projects.
ENTERPRISE FUNDS
Water Fund Restricted to operation and maintenance of all facilities required to supply, distribute, and meter potable and recycled water.
Wastewater Fund Restricted to operation and maintenance of all facilities required to transport and process wastewater.
Solid Waste
Management Fund
Restricted to solid waste collection, transportation, processing, and recycling services of the City and two of the City’s landfill postclosure maintenance activities.
TRANSPORTATION FUNDS
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Funding Source and Uses
Gas Tax Fund As prescribed by State law, restricted to transportation purposes, primarily:
• Road construction;
• Maintenance and repair of roads, highways, bridges, and culverts; • Improvement of public transportation, trade corridors, and infrastructure promoting walking and bicycling;
• Reduction of congestion on major corridors; and
• Certain administrative costs.
Senate Bill 1 (SB 1)/
Road Maintenance
and Rehabilitation
Account (RMRA)
Revenue from the State derived from an increase in diesel excise and sales taxes, gasoline excise tax, the assessment of an annual transportation improvement fee based on the value of the vehicle, and an annual $100 Zero-Emissions Vehicle fee. The use of the City’s share of formula funds received from the State is primarily restricted to road infrastructure maintenance and repair.
Vehicle License Fee—
2010 Measure B
Managed by the Santa Clara County Valley Transportation Authority (VTA), 80% is allocated to the cities and County of Santa Clara based on city population and County road and expressway-lane mileage; primary use of this funding is for road infrastructure maintenance and repair.
VTA Measure B
2016 Sales Tax
Provides formula and competitive grant funding for road infrastructure maintenance and repair, grade separation projects, and bicycle/pedestrian projects.
General Fund—
Transportation
Reserve
The Transportation Reserve was initially funded with $4 million from General Fund surplus. Based on a Council resolution adopted in 2018, 80 % of the increased revenue from the business license tax (2018 Measure P) is also placed into the Transportation Reserve to be used for transportation and innovative transit solutions, including:
• Mountain View Community Shuttle;
• Caltrain grade separation projects;
• Bicycle and pedestrian improvements; and
• New transit systems to employment centers.
SHORELINE REGIONAL PARK COMMUNITY FUND
The State Legislature created the Shoreline Regional Park Community (Shoreline Community or SRPC).
Tax increment derived on the difference between the frozen base -year value and the current fiscal year-assessed value and other revenues generated from the activities of the Shoreline Community are to be utilized to develop and support the Shoreline Community and surrounding North Bayshore Area.
In addition to annual operations and maintenance expenses, the SRPC is used for the following types of capital projects to support the North Bayshore Area:
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Funding Source and Uses
• Transportation improvements, including North Bayshore Precise Plan Priority Transportation Improvements;
• Sea-level rise infrastructure improvements;
• Landfill Postclosure; and
• Utility (water, recycled water, sewer, storm drain) improvements.
DEVELOPMENT FEES AND CHARGES
Impact Fees Uses are restricted to projects/improvements identified in the relevant impact fee’s nexus study:
• Shoreline Community Development Impact Fee—Sewer;
• Shoreline Community Development Impact Fee—Transportation; • Shoreline Community Development Impact Fee—Water; and • Citywide Transportation Impact Fee.
Utility Capacity
Charges
Used for new or upsized water and sewer utility mains to meet growing service demands Citywide.
Storm Drain Fund Revenues derived from off -site drainage fees authorized by Mountain View City Code , Section 28.51, which are restricted for storm drainage capital improvements.
Park Land Dedication
Fund
Revenues derived from fees authorized by Chapter 41 of the Mountain View City Code, which are restricted for park and recreation projects.
Community and Public
Benefit Funds
A developer may be required by the Council under certain conditions to provide co mmunity or public benefits, such as area improvements or affordable housing, as a result of their development project. A developer may pay a fee in lieu of providing these community or public benefits , which will then be used by the City to provide capital improvements in the general area of the development as approved by the City Council.
Although most of the funding sources declined in the last two years, some funding sources have recovered, including the Construction and Conveyance Tax (C/C Tax) and the Development Impact Fees and Charges Funds, as shown in Table 3 below.
Table 3: Major Funding Status
Funding Balances
Available
for the CIP 2018-19 2019-20 2020-21 2021-22 2022-23*
Unrestricted Funds $20,465,000 $23,579,000 $12,536,000 $8,299,000 $16,174,000 Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Funding Balances
Available
for the CIP 2018-19 2019-20 2020-21 2021-22 2022-23*
(CIP Reserve and
C/C Tax)
Enterprise Funds
(Water, Sewer, and
Solid Waste)
$12,019,000 $13,904,000 $13,055,000 $25,441,000** $25,928,000 Transportation
Funds (Gas Tax, SB1,
VLF, Measure B
2016, Measure P)
$2,255,000 $11,325,000 $11,984,000 $7,469,000 $7,793,000 Shoreline Regional
Park Community
$32,727,000 $28,480,000 $11,264,000 $17,785,000 $30,524,000 Development Fees
and Charges (Impact
Fees, Utility
Capacity Charges,
Storm Drain, Park
Land, and
Community Public
Benefits)
$81,392,000 $56,984,000 $49,934,000 $47,924,000 $75,547,000
____________________________
*Anticipated in Fiscal Year 2022-23
**Increase is due to a portion of a healthy fund reserve and unspent balances from previously closed CIPs being made available for CIPs.
The available funding will be used to fund the roll -forward projects, new projects, and amendments to existing projects.
DISCUSSION
Fiscal Year 2022-23 Roll-Forward Projects
Non-Discretionary Projects
The list of 25 planned Non-Discretionary Projects scheduled to roll forward for funding in Fiscal Year 2022-23 is shown in Table 4. These projects are funded from a variety of sources with CIP Reserve and C/C Tax Funds providing $4.15 million of the total $16.6 million in funding.
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Table 4: Fiscal Year 2022-23 Non-Discretionary Roll-Forward Projects
Project Title Category
Funding
Amount
Annual Street Maintenance (23-01) Streets and Sidewalks $2,913,0001 Concrete Sidewalk/Curb Repairs (23-02) Streets and Sidewalks $717,000 SB-1 Streets Project (23-03) Streets and Sidewalks $1,645,000 Biennial PMP Recertification (23-04) Streets and Sidewalks $78,000 Streetlight Pole Replacements (23-05) Streets and Sidewalks $307,000 Water System Improvements and Recycled Water System
Improvements (23-06)
Utilities
$680,000
Wastewater System Improvements (23-07) Utilities $174,000 Annual Water Main/Service Line Replacement (23-08) Utilities $2,797,000 Annual Storm/Sanitary-Sewer Main Replacement (23-09) Utilities $1,750,000 Shoreline Landfill Gas, Cap, and Leachate Maintenance
(23-10)
Regulatory
Requirements
$296,000
Shoreline Infrastructure Maintenance (23-11) Utilities $161,000 Facilities Maintenance Plan (23-12) Facilities $777,000 Planned and Emergency Facilities Projects (23-13) Facilities $607,000 Annual New Energy Conservation Measures (23-14) Facilities $102,000 Biennial ADA Improvements to City Facilities (23-15) Facilities $101,000 Annual Traffic Infrastructure Maintenance/NTMP
Improvements (23-16)
Traffic, Parking, and
Transportation
$626,000
Annual Parks Renovations/Improvements (23-17) Parks and Recreation $170,000 Forestry Maintenance Program and Street Tree Replanting (23-18)
Parks and Recreation $645,0002
Biennial Good Neighbor Fence Replacements (23-19) Parks and Recreation $41,000 Biennial Tennis Court Resurfacing (23-20) Parks and Recreation $95,000 Biennial Turf and Bunker Improvements (23-21) Parks and Recreation $1,782,000 Developer Reimbursements (23-22) Miscellaneous $132,000 Maintenance Agreement for JPB/VTA Transit Center
(23-23)
Facilities $67,000
North Bayshore Semiannual Traffic Counts (23-24) Traffic, Parking, and Transportation
$172,000
Annual Regional Public Safety (23-25) Miscellaneous $150,000 ____________________________
1Increased from $1,913,000 shown in the Five-Year CIP.
2Increased from $458,000 shown in the Five-Year CIP.
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Staff recommends modifications to two of the roll-forward Non-Discretionary Projects:
Annual Street Maintenance (23-01)—The roll-forward budget for the Annual Street Maintenance was shown as $1,913,000 in the Five -Year CIP adopted in June 2021 . Staff recommends a one-time budget increase of $1,000,000 to add new street locations to receive needed pavement treatments for a total funding amount of $2,913,000.
Forestry Maintenance Program and Street Tree Replanting (23-18)—The roll-forward budget for the Forestry Maintenance Program and Street Tree Replanting was shown as $ 458,000 in the Five-Year CIP adopted in June 2021 . Staff recommends a one-time increase of the annual CIP budget to $645,000 to perform significant work on Stevens Creek Trail for trail user safety and tree health as well as introducing a pilot program partnering with a nonprofit organization to improve tree planting and environmental education programs.
There is sufficient funding for the recommended modifications to these two projects.
Discretionary Projects
There were 17 new Discretionary Projects scheduled to roll forward in Fiscal Year 2022 -23. As part of reviewing these projects, staff recommends the following:
• Adjusting budgets based on currently anticipated costs.
• Adding the planned construction funding to the existing project’s design phase CIP as an amendment rather than creating a new CIP project for the construction phase . This will result in fewer ongoing CIP active projects, more accurately reflect the actual number of projects, and provide flexibility to use remaining design funds towards construction.
• Deferring some projects based on workload.
These recommendations are detailed below:
Stierlin Road Bicycle and Pedestrian Improvements, Construction—Delete the proposed new CIP project for the construction phase and us e the roll -forward project budget of $4,007,000 to amend Stierlin Road Bicycle and Pedestrian Improvements , Design (17-41) to increase funding and include construction in the project title and scope. The construction phase of this project is Federally funded in the amount of $4,007,000.
Bernardo Avenue Undercrossing—Design and Construction Local Match —Delete the proposed new CIP project for the design and construction phase of the project , and amend Bernardo Avenue Undercrossing, Design (18-69), to increase funding by $3,613,000 and include design and Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
construction in the project scope and title. This includes the roll-forward budget of $3,000,000 and an additional $613,000 from the remaining community benefit funding contributed from the 555 East Evelyn Avenue project (Prometheus).
Evelyn Avenue Mini -Park, Construction —Delete the proposed new CIP project for the construction phase and us e the roll -forward project budget of $ 1,940,000 to amend Evelyn Avenue Park, Design (21-60), to increase funding and include construction in the project title and scope.
Villa Street Mini-Park, Construction—Delete the proposed new CIP project for the construction phase and use the roll-forward project budget of $1,710,000 and use the roll-forward budget to amend Villa Street Park, Design ( 21-61), to increase funding and include construction in the project title and scope.
Downtown Utility Improvements, Construction —Delete the proposed new CIP project for the construction phase and use the roll-forward project budget of $6,910,000 to amend Downtown Utility Improvements, Design (22-41), to increase funding and include construction in the project title and scope.
Storm Drain System Improvements—Delete this planned roll-forward project because the storm drain system improvements are implemented and funded through the Non-Discretionary Annual Storm/Sanitary Sewer Main Replacement CIP project.
Recognizing that project managers are full y committed with ongoing and new priority projects, staff recommends deferring the following four projects that were scheduled to roll forward in 2022-23:
• Rengstorff Avenue Adaptive Signal System
• North Bayshore Branding and Wayfinding Signage Installation
• Turf Replacement—Shoreline Athletic Field
• Citywide Trash Capture, Phase III
These projects will be moved into a future fiscal year as part of the next five-year CIP planning process in 2023.
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
As a result of the recommended modifications and deferrals listed above, seven CIP Discretionary Projects will roll forward to Fiscal Year 2022-23 as shown in Table 5 below.
Table 5: Fiscal Year 2022-23 Discretionary Roll-Forward Projects
Project Title Category
Funding
Amount
Citywide Travel Demand Model Update Traffic, Parking, and Transportation
$200,000
Landings Frontage Road Connections (Rengstorff
Avenue to Plymouth Street), Design
Traffic, Parking, and
Transportation
$2,030,000
Hope and Villa Street Traffic Signal Installation Traffic, Parking, and Transportation
$1,070,000
Active Transportation Improvements Traffic, Parking, and Transportation
$600,000
Street Reconstruction Project Streets and Sidewalks $1,000,000 Citywide Benchmark Program Miscellaneous $190,000
2022-23 City Bridges and Culverts Structural
Inspection and Repairs
Regulatory
Requirements
$220,000
New Discretionary Projects
During the roll-forward year of the CIP funding cycle, new projects are generally limited to projects that have more immediate needs and should not wait until the next five -year CIP planning process. In reviewing the new project requests, staff considered the Council’s Strategic Priorities, Council direction received over the last year, and the following priorities confirmed by Council during the Fiscal Year 2021-22 through Fiscal Year 2025-26 CIP process in 2021:
• Public and personnel safety
• Compliance with regulatory requirements
• Local match or cost sharing to secure grants or other funding
• Pavement rehabilitation/reconstruction and preventative maintenance as needed to maintain the City’s current Pavement Condition Index (PCI) rating
Staff recommends that Council support the new projects listed in Table 6 as part of the Fiscal Year 2022-23 CIP based on immediate needs and the criteria listed above. These projects would be funded with the typical funding sources available for CIPs, unless otherwise noted.
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Table 6: Fiscal Year 2022-23 New Discretionary Projects
Project Title Category
Funding
Amount
MTC Mobility Hub Pilot
Implement bike room improvements at the Transit Center. (Includes $200,000 grant from the Metropolitan
Transportation Commission’s Mobility Hub Pilot Grant
Program.)
Traffic, Parking, and
Transportation
$235,000
Fire-Bay Door Evaluation and Replacement
Evaluation and possible replacement of eight total bay
doors, including six at Fire Station 1 and two at Fire
Station 2.
Facilities $470,000
Lot 5 Parking Structure, Study, and Preliminary
Design
Study and preliminary design for new parking structure on Hope Street. (To be funded by the Downtown Parking
In-Lieu Fees.)
Facilities/Traffic,
Parking, and
Transportation
$1,000,000
Adobe Building—Patio Tiles Replacement
Modifications for Americans with Disabilities Act (ADA) requirements. The existing pavers will be replaced with stamped concrete to create a monolithic surface and
reduce future maintenance. The existing onsite sewer
lateral will also be realigned.
Facilities $700,000
Whisman Sports Center and Mountain View Sports
Pavilion, Maintenance Renovations
Design for renovations and maintenance needs to the
gymnasium facilities, including roof and HVAC
replacements due to end of useful life, at both the
Whisman Sports Center at Crittenden Middle School and
the Mountain View Sports Pavilion at Graham Middle
School. (The Mountain View Whisman School District will provide 50% funding for the Whisman Sports Center.)
Facilities $1,000,000
Recycled Water System Expansion, Phase I
Begin implementation for the expansion of the City's
recycled water system as approved by the City Council in the March 2022 Recycled Water Feasibility Study Update. (Staff recently submitted a grant application to the United State Bureau of Reclamation’s WaterSMART Title XVI
Water Reclamation and Reuse Program for 25% of the
project amount. Staff anticipates receiving application results in summer 2022.)
Utilities $4,190,000
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Project Title Category
Funding
Amount
Shoreline PVC Landfill Gas Header Replacement
Design and replace approximately 800 linear feet of
landfill gas headers from south of the Shoreline
Maintenance Building to east of Shoreline Gatehouse.
Utilities $450,000
Miramonte Reservoir Pump Station Fence
Replacement
Replace approximately 1,400 linear feet of perimeter
fence around the reservoir and pump station that has
reached end of its useful life.
Utilities $770,000
Miramonte Reservoir Pump Station Improvements
Design of the electrical system and variable frequency
drive (VFD) at the Miramonte Pump Station.
Utilities $390,000
Shoreline Park Water Control Structures
Improvements
Address structural deterioration of the existing facilities, which affects the water control operation at Charleston Slough and Sailing Lake.
Utilities $1,350,000
Smart Metering Program
Implement a system to remotely read water meters and
notify customers of potential water leaks. This CIP
provides funding for the first phase of conversion, which includes installation of a network and conversion of
existing radio-water meters to advanced metering.
Phase 1 would convert a portion of the City’s water
meters. Water meter data would be accessible to
customers and staff through a web portal. (The City will be implementing the project in partnership with Valley
Water through a cost-share agreement. Valley Water will reimburse the City as meters are converted and for a
portion of new software costs.)
Utilities $1,000,000
Biodiversity Strategy
Develop a Citywide strategy for achieving and supporting biodiversity in the City of Mountain View consistent with the City Council’s Strategic Roadmap priority to define biodiversity requirements for landscaping in Mountain
View.
Parks/Facilities/
Miscellaneous
$500,000
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Amendments to Existing Discretionary Projects
There are several active CIP projects with recommended changes in the project scope or funding.
The recommended amendments are listed in Table 7, below, and further description of the IT Projects can be found in Attachment 3.
Table 7: Fiscal Year 2022-23 Amendments to Existing Projects
Project Amendment Justification
IT Computer Projects (13-18) Increase funding by $60,000 See IT Memo (Attachment 3) IT Computer Projects (15-18) Increase funding by $50,000 See IT Memo (Attachment 3) Shoreline Boulevard 101 Off-Ramp
Modifications, Study (15-39)
Increase funding by $17,200 Revenue from Caltrans
Reimbursement
Police/Library CCTV Replacement
(15-49)
Increase funding by $346,000 Cost increase and additional materials needed
Drought Response (15-54) Increase funding by $3,000 Revenue from Bay Area Water Supply and
Conservation Agency
(BAWSCA) reimbursement
IT Computer Projects (16-18) Increase funding $60,000 See IT Memo (Attachment 3) East Whisman Area Transit-Oriented
Development Improvements,
Phase II: Ellis Street Improvements,
Design and Construction (16-48)
Increase funding by
$4,440,000 and add
“Construction” to project title
Add construction phase to
project scope
Sewage Pump Station/Landfill Flare
Station Microturbine
Maintenance/Repair (16-50)
Increase funding by $6,300 Revenue from PG&E rebate
IT Computer Projects (17-18) Increase funding by $100,000 See IT Memo (Attachment 3) Stierlin Road Bicycle and Pedestrian
Improvements, Design and
Construction (17-41)
Increase funding by
$4,007,000 and add
“Construction” to project title
Add construction phase to
project scope (Federal grant
reimbursement)
Stevens Creek Trail Temporary
Detour (17-56)
Increase funding by $469,000 Revenue from Federal
Emergency Management
Agency (FEMA)
reimbursements
Bernardo Avenue Undercrossing,
Design and Construction (18-69)
Increase funding by
$3,613,000 and add “Design
and Construction” to project
title
Add design and construction
to project scope
Well Abandonment (10 and 17) and
Well Siting Study (19-39)
Increase funding by $3,100 Revenue from Vendor refund
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Project Amendment Justification
State Route 237/Middlefield Road
Interchange Improvements (19-65)
Increase funding by
$2,000,000
City share to match VTA
Measure B grant
Acquisition, Maintenance, and
Repair for 996 West Dana Street
(19-67)
Increase funding by $50,000 Additional repairs needed
IT Computer Project—
Infrastructure/Network Upgrade
(20-32)
Increase funding by $125,000 See IT Memo (Attachment 3) Shoreline Boathouse Expansion—
Design and Construction (20-39)
Increase funding by
$10,000,000 and add
“Construction” to project title
Add construction phase to
project scope. (Additional
information below Table 7.)
Water and Sewer Main Replace
Crossing U.S. 101 at South of
Shoreline and Macon—Construction
(20-41)
Increase funding by
$5,610,000
Construction cost increase
Sustainability Projects (20-99) Increase funding by $148,000 Revenue from two County grants related to SAP-4 and
Heathy Cities
IT Computer Project—City Web
Upgrade/Management (21-32)
Increase funding by $130,000 See IT Memo (Attachment 3) IT Infrastructure and Telecommute
Support (21-33)
Increase funding by $150,000 See IT Memo (Attachment 3) City Buildings Workspace Study and
Modifications (21-50)
Increase funding by $460,000
and add “Modifications” to
project title
Add construction phase to
project scope
CIP Development (21-51) Increase funding by $70,000 Additional staffing costs Whisman Pump Station
Improvements, Study/Design
(21-55)
Increase funding by $495,000
and add “Design” to project
title
Add design to project scope
Evelyn Avenue Mini-Park, Design
and Construction (21-60)
Increase funding by
$1,940,000 and add
“Construction” to project title
Add construction phase to
project scope
Villa Street Mini -Park, Design and
Construction (21-61)
Increase funding by
$1,710,000 and add
“Construction” to project title
Add construction phase to
project scope
SB-1 Streets Project (22-03) Increase funding by
$1,500,000
Increased cost due to
inflation and changing scope
from slurry seal to resurfacing
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Project Amendment Justification
Annual Parks Renovation and
Improvements (22-17)
Increase funding by $68,000 Revenue from Google
donation and Developer
Contribution transfer
City Hall HVAC GHG Offsets, Phase 1
(22-34)
Increase funding by $100,000 Increased cost of solar water heater installation at Senior
Center
Stevens Creek Trail Bridge Over
Central Expressway and Evelyn
Avenue Deck Replacement and
Painting (22-35)
Modify funding sources. Replacing Shoreline Funds
with developer contribution
funds from 555 East Evelyn
Avenue
Downtown Utility Improvements,
Design and Construction (22-41)
Increase funding by
$6,910,000 and add
“Construction” to project title
Add construction phase to
project scope
Shoreline Boathouse Expansion Project (20 -39)—This project will expand and reorganize the existing undersized kitchen, provide new food service equipment eliminating use of natural gas fueled kitchen equipment, reconfigur e interior dining space, provide new ADA-accessible single-sex restrooms, and install a new roof cover over the trash enclosure. A conceptual design plan was completed in June 2021 along with a preliminary construction cost estimate of $9.8 million, which is a significant cost increase from the project budget of $1.6 million. A major factor contributing to the cost increase is that the existing underslab soil is engineering fill, and due to this condition, the existing structure has an existing post-tension slab adding significant complexity to the remodel. Other factors increasing project costs include a structural truss frame roof, major kitchen equipment replacement to comply with the City policy for all-electric equipment, and construction duration. The Shoreline Regional Park Community Fund would be used to fund this project.
Equity Lens
Staff reviewed the new discretionary projects and project amendments recommended in the Fiscal Year 2022-23 CIP in terms of benefit and/or burde n to communities of color and/or low-income residents. Staff did not identify any CIP projects that would burden communities of color and/or low-income residents.
Many projects were considered neutral in terms of burden or benefit and are prioritized bas ed on preventive maintenance, replacing infrastructure at end of useful life or at risk of failure, regulatory requirements, and safety. Examples of these projects include street reconstruction, water and sewer main replacement/utility improvements, bridge structural inspections/repairs, Fire Station Bay Doors replacement, pump station improvements/repairs, and Stevens Creek Trail repair.
Fiscal Year 2022-23 Capital Improvement Program
April 12, 2022
Other projects serve the whole City or large areas of the City and would indirectly benefit communities of low-income residents through improve d Citywide planning and services.
Examples of these projects include the active transportation improvements, recycled water system expansion, Police/Library CCTV replacement, sustainability projects , smart metering program, and biodiversity strategy.
There were also several location -specific projects that directly benefit communities with low-income residents, including areas with affordable housing projects recently constructed or under way. These projects include the Bernardo Avenue bicycle/pedestrian undercrossing and Evelyn Avenue Park.
RECOMMENDATION
Staff seeks Council input regarding the following to allow staff to finalize the Recommended Fiscal Year 2022-23 CIP.
Question: Does the City Council support the Fiscal Year 2022-23 CIP project recommendations, including the Roll-Forward, modified Non-Discretionary and Discretionary Projects, new projects, and amendments to existing projects?
NEXT STEPS
Based on the direction provided by Council at th is Study Session, staff will develop and present the recommended Fiscal Year 2022-23 CIP to the City Council for adoption on June 28, 2022.
PUBLIC NOTICING
Agenda posting, email to neighborhood associations, and posts o n social media and the City’s website.
ND-JH/TS/4/CAM
771-04-12-22SS
201676
Attachments: 1. Active CIP Projects
2. Bicycle and Pedestrian Active CIP Projects
3. IT Memo
cc: PWD, APWD—Arango, APWD—Au, APWD—Skinner, SMA—Doan, SMA—Goedicke , PCE— Gonzales, AE—Houghton