DATE:
April 26, 2022
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Civic Center Infrastructure, Phase I,
Project 20-54, City Hall Locker Room
Renovation, and Metal Beam Guardrail
Installation, Project 19-58—Accept
Construction
RECOMMENDATION
1. Accept City Hall Locker Room Renovation, Project 20-54, and authorize the final contract payment.
2. Accept Metal Beam Guardrail Installation, Project 19-58, and authorize the final contract payment.
BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by State law when the City verifies the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project.
Following acceptance, the City becomes responsible for maintenance of the public project.
City Hall Locker Room Renovation, Project 20-54
Civic Center Infrastructure, Phase I, Project 20-54, is the first of a series of projects that addresses infrastructure needs of the 30 -year-old Mountain View City Hall/Center for the Performing Arts (CPA) and the 23-year-old Mountain View Public Library. The City Hall Locker Room Renovation project is part of Phase I. On January 26, 2021, the City Council approved plans and specifications for City Hall Locker Room Renovation, Project 20 -54, and authorized award of the construction contract if the low bid was within the projec t budget. The contract was awarded to EVRA Construction, Inc., of Brisbane at the low -bid price of $364,500. On August 24, 2021, the City Council authorized the City Manager or designee to execute a contract amendment adding $36,500 construction continge ncy for a total not -to-exceed contract amount of $401,000 . The project included replacing the wall and floor tiles with durable, low -maintenance porcelain tiles and waterproofing membranes, creating accessible showers, upgrading to efficient lighting, and replacing shower plumbing. As part of the renovation project, a new lactation room was constructed adjacent to the women’s locker room with access from the staff break room.
Civic Center Infrastructure, Phase I, Project 20-54, City Hall Locker Room Renovation, and Metal Beam Guardrail Installation, Project 19-58—Accept Construction April 26, 2022
The final construction cost of $392,421 is within the construction contract amount of $401,000 and included two change orders totaling $27,921 and a final quantity adjustment change order resulting in a contract savings of $8,579. All work has been completed in accordance with the approved plans and specifications.
Metal Beam Guardrail Installation, Project 19-58
On October 15, 2019, the City Council approved plans and specifications for Metal Beam Guardrail Installation, Project 19-58, and authorized award of a construction contract if the low bid was within the project budget. The contract was awarded to Golden Bay Construction, Inc. , of Hayward at the low-bid price of $418,928, including a $50,000 construction contingency. The project included the installation of 191 linear feet of metal-beam guardrail at the intersections of Grant Road/South Drive and Moorpark Way/Dana Street as well as 7,840 square feet of high- friction surface treatment at the Grant Road/South Drive intersection.
The final construction cost of $390,615 is within the construction contract amount of $418,928 , including one change order for $20, 126 and a final quantity adjustment change order resulting in contract savings of $28,31 3. All work has been compl eted in accordance with the approved plans and specifications.
FISCAL IMPACT
City Hall Locker Room Renovation, Project 20-54
City Hall Locker Room Renovation is part of Civic Center Infrastructure, Phase I, Project 20 -54, that is funded with $2,500,000 from the Capital Improvement Reserve Fund and $1,328,000 from the Construction/Conveyance Tax Fund for a total of $3,828,000. The total expenditure for this subproject is estimated to be $502,421 and is within the allotted budget, including design, project administration, construction management, inspection, and other costs
Metal Beam Guardrail Installation, Project 19-58
Metal Beam Guardrail Installation, Project 19 -58, is funded with $ 585,000 from the Construction/Conveyance Tax Fund. The total project expenditure is estimated to be $500,000, including design, project administration, construction management, inspection, and other costs.
Any remaining funds will be returned to the Construction/Conveyance Tax Fund once the project is closed.
Civic Center Infrastructure, Phase I, Project 20-54, City Hall Locker Room Renovation, and Metal Beam Guardrail Installation, Project 19-58—Accept Construction April 26, 2022
ALTERNATIVES
Determine that the improvements have not been completed in conformance with City standards, and decline to accept the improvements until they are completed to the satisfaction of the City Council.
PUBLIC NOTICING—Agenda posting.
Prepared by:
James Panganiban
Assistant Civil Engineer
Neli Avramova
Senior Civil Engineer
Reviewed by:
Ashraf Shah
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
JP-NA/TS/4/CAM
950-04-26-22CR
201925
cc: APWD—Arango, PCE—Gonzales, PCE—Shah, SPM – Rodriguez, SCE—Avramova, ACE—Hoang, AE—Panganiban, SMA —Goedicke, SMA —Doan, SPWI, PA —Li, [email protected], F (20-54, 19-58)