DATE:
May 10, 2022
CATEGORY:
Consent
DEPT.:
Fire
TITLE: Increase Appropriations in the Fire
Department for Reimbursement of
Mutual-Aid Support—Bootleg Fire
RECOMMENDATION
For reimbursements not received by June 3 0, 2022, transfer and appropriate from the General Non-Operating Fund mutual-aid support for CalOES Strike Team deployments for $41,274 in overtime and $1,210 in travel expenses, for a total amount of $42,484. (Five votes required)
BACKGROUND
The City of Mountain View Fire Department (MVFD) participates in the State of California Mutual- Aid System and deploys staff to assist with wildland fires and other emergency incidents. As a result, the City is reimbursed at agreed -upon rates by the State for personnel hours, administrative costs, travel costs, and vehicle -related costs for participating in strike team/mutual-aid deployments.
ANALYSIS
The California Fire Assistance Agreement (CFAA) with the State of California Office of Emergency Services (CalOES) requires that fire agencies be reimbursed for time and resources expended in the support of California fires requiring mutual -aid fire suppression services. The funds the City has requested from CalOES will reimburse the City for overtime and trave l expense costs associated with the Bootleg Fire strike team deployment in accordance with the Federal Emergency Management Agency’s (FEMA) Code of Federal Regulations.
To date, the City has not received the reimbursement for the Bootleg Fire, and it is possible the reimbursements will not arrive before June 30, 2022 to offset the cost the City has incurred.
Table 1 shows the expected fund to be received from costs associated with the Bootleg Fire.
Increase Appropriations in the Fire Department for
Reimbursement of Mutual-Aid Support—Bootleg Fire
May 10, 2022
Table 1: Bootleg Fire Reimbursement
Dates Fire/
Incident
Total
Amount
MVFD
Personnel
Vehicle
Fees/Fleet
Travel
Expense
Fees
Admin. and
Misc.
Fees
Status
July 15 2021 to
July 20, 2021
Bootleg
Fire
$57,710.26 $41,274.00 $0.00 $1,210.00 $15,226.26 Reimbursement not received
FISCAL IMPACT
The City will be reimbursed a total of $57,710.26 by CalOES for Fire personnel hours, travel expenses, and administration-related costs related to fire suppression efforts during the Bootleg Fire. Staff is requ esting the appropriations associated with Fire personnel hours and travel expenses of the pending reimbursements if not received by June 30, 2022 as the overtime and travel expenses have been incurred and the appropriations are required to stay within budg et for Fire Department expenditures.
ALTERNATIVES
1. Decline the increase in appropriations for the reimbursement of Mountain View Fire Department personnel hours and allow the personnel cost to exceed the budgeted amount.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Amanda Slovick
Analyst II
Approved by:
Juan F. Diaz
Fire Chief
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
AS/6/CAM/141-05-10-22CR
202005