DATE:
September 27, 2022
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: California Street (West) Complete Street
Improvements, Pilot, Project 21-40—
Amend Professional Services Agreement
RECOMMENDATION
Authorize the City Manager or designee to amend the professional services agreement with BKF Engineers for California Street (West) Complete Street Improvements, Pilot, Project 21-40, to add $180,000 for a not-to-exceed amount of $360,000.
BACKGROUND
The 2015 California/Escuela/Shoreline Complete Street Feasibility Study (Study) recommended a three-phased approach for implementing complete streets along California Street , between Showers Drive and Bryant Street. The recommended first phase included a pilot four-lane-to- three-lane road diet, the installation of a two-way left-turn center lane, and the implementation of other improvements, such as protected intersections, temporary bulb-outs, and high-visibility midblock crossings with enhanced lighting. The lane reduction provides right-of-way for parking- protected bike lanes with painted buff ers and shorter intersection crossing distances for pedestrians. The second and third phases convert the temporary bulb-outs to permanent bulb- outs with green-street landscaping features at intersections and midblock crossing locations and advance lane reduction s (four lane s to two lane s) further along California Street with limited areas for left-turn access and landscaped median islands.
On December 7, 2021, the City Council authorized a professional services agreement with BKF Engineers (BKF) to provide design services for California Street (West) Complete Street Improvements, Pilot, Project 21-40, in an amount of $180,000. Intended to implement the first phase identified in the Study, t he original pilot project limits were between Showers Drive and Ortega Avenue, and the scope of work included:
• Conduct site survey and traffic counts and review reference documents;
• Prepare construction bid documents; and
• Provide bidding and construction support.
California Street (West) Complete Street Improvements, Pilot, Project 21-40— Amend Professional Services Agreement
September 27, 2022
At the April 12, 2022 Capital Improvement Program (CIP) Study Session, Council directed staff to expand the scope and limits of the pilot project to include the segment between Ortega Avenue and Shoreline Boulevard (see Figure 1). On June 28, 2022, through the Fiscal Year 2022 -23 CIP adoption, Council approved an additional $1,000,000 in project funding for the expanded scope.
Figure 1: Project Limits
ANALYSIS
The segment of California Street between Ortega Avenue and Shoreline Boulevard was not included in BKF’s original scope of work. The main elements of the additional scope of work are:
• Expand limits of the project to include the segment between Ortega Avenue and Shoreline Boulevard and related design work;
• Add a four-lane-to-three-lane road diet between Showers Drive and Mariposa Avenue;
• Add a four-lane-to-two-lane road diet between Mariposa Avenue and Shoreline Boulevard;
California Street (West) Complete Street Improvements, Pilot, Project 21-40— Amend Professional Services Agreement
September 27, 2022
• Provide temporary parking -protected bikeway s where there is s ufficient right -of-way (buffered bike lanes where there is insufficient right-of-way);
• Provide additional traffic counts;
• Provide an additional midblock crossing between Rengstorff Avenue and Escuela Avenue; and
• Conduct additional site survey work.
The recommended fee of an additional $180,000 for the expanded scope of work is consistent for such services, and staff considers the fee to be fair and reasonable for the scope of work required. If the recommend action is approved by Council, the project is estimated to complete design by fall 2023 and start construction in early 2024.
FISCAL IMPACT
California Street (West) Complete Street Improvement s, Pilot, Project 21 -40, is funded with $760,000 from the San Antonio Pub lic Benefits Fund and $1,000,000 from the 2016 Valley Transportation Authority Measure B Sales Tax—Local Streets and Roads Program Fund, for a total project budget of $1,760,000. The professional services agreement fee, with the inclusion of the recommended amendment, is $ 326,058 for basic services and reimbursable expenses and a contingency of $ 33,942 for additional services , for a total not -to-exceed amount of $ 360,000.
The project has sufficient funds for the recommended action.
ALTERNATIVES
1. Do not authorize a profession al services agreement amendment for the expanded project scope.
2. Provide other direction.
California Street (West) Complete Street Improvements, Pilot, Project 21-40— Amend Professional Services Agreement
September 27, 2022
PUBLIC NOTICING—Agenda posting.
Prepared by:
Hoa Nguyen
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer/Capital Projects
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
HN/EP/6/CAM
934-09-27-22CR
202318
cc: APWD—Arango, PCE—Gonzales, ACE—Nguyen, SMA—Goedicke, PA—Louie, File (21-40)