Attachment 1
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CITY OF MOUNTAIN VIEW
RESOLUTION NO.
SERIES 2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW AMENDING ARTICLE IV, SECTION 1, OF THE BYLAWS FOR
THE DOWNTOWN COMMITTEE REGARDING MEMBERSHIP COMPOSITION
WHEREAS, through a partnership of public and private investments, downtown Mountain View has become a vibrant, engaging environment and the hub for social, cultural, and commercial activities in Mountain View; and
WHEREAS, the downtown is a vital community resource for tho se who live and work in Mountain View; and
WHEREAS, the Downtown Committee plays a critical role in advising the City Council on downtown issues and supporting a thriving downtown; and
WHEREAS, on May 26, 1998, the City Council adopted the Downtown C ommittee Bylaws and amended said Bylaws on June 27, 2000 by Resolution No. 16497 ; on July 6, 2004 by Resolution No. 16907; on October 6, 2015 by Resolution No. 17993; and on January 28, 2020 by Resolution No. 18423; and
WHEREAS, the City Council seeks to revise the composition of the Downtown Committee to reflect recent changes to the Central Business Association (commonly referred to as the Downtown Business Association) and their dissolution , in addition to the formation of the Downtown Business Association Advisory Board to the Chamber of Commerce to advise on marketing, promotional events, and business advocacy in supporting the downtown area district; now, therefore, be it
RESOLVED: that the City Council of the City of Mountain View further amends the Downtown Committee Bylaws and adopts the amended bylaws as set forth in Exhibit A, attached hereto and made part hereof.
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JL/4/RESO
819-11-15-22r
Exhibit: A. Bylaws of the City of Mountain View Downtown Committee Exhibit A
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BYLAWS OF THE
CITY OF MOUNTAIN VIEW DOWNTOWN COMMITTEE
ARTICLE I — NAME
The name of the Committee is the City of Mountain View Downtown Committee, hereinafter referred to as the “Downtown Committee.”
ARTICLE II — PURPOSE
To promote the vitality of downtown Mountain View through recommendations to the City Council on program s, projects , and policies for economic development, a quality downtown environment, and the maintenance and development of parking facilities.
ARTICLE III — DOWNTOWN AREA
Downtown Mountain View is generally defined as the area bounded by Evelyn Avenue and El Camino Real to the north and south, and View Street and Franklin Street to the east and west, as more specifically shown on Figure 1 and hereinafter referred to as the “Downtown.” The Downtown encompasses the Downtown Parking District and Downtown Precise Plan areas.
ARTICLE IV — MEMBERSHIP
Section 1. Composition. Members of the Downtown Committee shall be appointed by the Mountain View City Council upon recommendation from the Council Appointments Review Committee. The Downtown Committee shall consist of eleven (11) members who represent a cross section of the Mountain View community, including business and property owners within the Downtown. The composition of the Downtown Committee shall be as follows.
a. Four (4 Five (5 ) members who are property owners and/or representatives of a business in the Downtown. with one (1) representative from the Downtown Business Association Advisory Board to the Chamber of Com merce (“Downtown Business Association”) . (Members should represent diverse types of businesses and properties. The Downtown Business Association may recommend an alternative member appointed by the City Council when the primary member is unavailable to attend.)
b. Two (2) community-at-large members who are residents of Mountain View and do not own a Downtown business or property.
c. Four (4Three (3) business-at-large members with one (1) representative each from the Central Business Association and the Chamber of Commerce (both organizationsthe Chamber of Commerce may recommend an alternate member
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appointed by the City Council when the primary member is unavailable to attend) , and two (2) businesses not in the Downtown.
d. One (1) neighborhood association member who is the President of the Old Mountain View Neighborhood Association (or other representative selected by the Association).
Section 2. Parking District Representation. A minimum of three (3) members who have a seat on the Downtown Committee as Downtown business owners and/or property owners must live or own a business or property within the Downtown Parking District.
Section 3. Limitation on Membership . There sha ll be no more than one (1) Downtown Committee member from a single property, including the property owner(s), business owner(s), or resident(s) of that property.
Section 4. Term of Membership. All Downtown Committee members will serve three-year terms with a maximum of two (2) consecutive terms. The City Council shall have the authority to extend a member ’s term pursuant to Council Policy K-2. Members who have served their maximum terms may be reappointed after two (2) years off the Downtown Committee . The neighborhood association representative may serve for only one (1) year if the association president changes or an alternate representative is selected by the association. For the first appointments to the Downtown Committee, the terms of membershi p will be staggered to include one -third (1/3) of the members appointed for one - (1) year terms; anot her one-third appointed for two- (2) year terms; and the remaining one (1) third appointed for three- (3) year terms. The Council Appointment s Review Committee shall designate the appointments to the different terms.
Section 5. Voting Rights. Each member shall be entitled to one (1) vote on each matter submitted to a vote of the members. Voting by proxy shall not be permitted.
Section 6. Transfer of Membership . Membership or its privileges is not transferable or assignable.
Section 7. Resignation and Termination of Membership. Any member may resign by filing a written resignation with the Chairperson of the Downtown Committee. Any member with three (3) consecutive unexcused absences shall be deemed to have resigned.
Section 8. Vacancies. All vacancies on the Committee shall be filled by appointment of the City Council. When a vacancy leaves an unexpired portion of a term, any appointment to fill the vacancy shall be for the unexpired portion of that term. If the unexpired term is more than one (1) half of the three (3) year term, it shall be considered a full term for the purposes of reappointment.
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ARTICLE V — MEETINGS OF MEMBERSHIP
Section 1. Meetings. The Downtown Committee shall establish a meeting schedule for the full Committee membership, the Executive Committee, and subcommittees through adoption of the annual work program. The Downtown Committee sha ll hold at least one (1) meeting each year.
Section 2. Special Meetings . The Chair, through a majority vote of the Committee members, may call special meetings of the Downtown Committee.
Section 3. Place of Meetings. The Downtown Committee shall m eet at a regular location within the City of Mountain View and may change the meeting location for special meetings as needed.
Section 4. Notice of Meetings. Notice stating the place, day , and hour of any meeting of the Downtown Committee shall be deli vered either personally, or by mail, to each member not less than 72 hours before the meeting date and shall comply with the Ralph M. Brown Act (Government Code Section 54950, et seq.).
Section 5. Quorum. A quorum shall constitute seven (7) members appointed to the Downtown Committee.
ARTICLE VI — DUTIES OF THE DOWNTOWN COMMITTEE
The Downtown Committee shall be an advisory body to the City Council on matters relating to the Downtown. The duties of the Downtown Committee shall include:
a. Recommending programs, projects , and policies that create a new vision for the Downtown which:
(1) Encourage economic development and promote a variety of businesses, services, and activities.
(2) Promote code compliance and attractive buildings.
(3) Support the maintenance and operations of well-designed and efficient parking facilities.
(4) Provide the City Council with recommendations on the assessment districts — the Business Improvement Districts and Parking Maintenance Operations Assessment District.
(5) Support Downtown pedestrian- and bicycle-friendly infrastructure.
(6) Encourage collaboration between the Downtown and public transit. -4-
b. Meeting periodically with the City Council to discuss activities, plans, and policies for the Downtown.
c. Developing and recommending to the City Council an annual work program that prioritizes programs, projects , and policies; assigns these projects to the subcommittees, Executive Committee, and/or Downtown Committee; and establishes a meeting schedule.
d. Electing a Chairperson and Vice Chairperson annually.
ARTICLE VII — OFFICERS
Section 1. Officers. The Officers of the Downtown Committee shall be a Chairperson and Vice Chairperson. A City of Mountain View staff person shall provide staff support to the Committee.
Section 2. Election of Officers . The Officers shall be elected annually by the Downtown Committee members from their own membership at the first meeting of the calendar year.
Section 3. Duties. The Chairperson shall preside at all meetings of the members and the Vice Chairperson, in the absence of the Chairperson, shall perform the duties of the Chairperson.
The City of Mountain View staff person shall record minu tes for the meetings of the Downtown Committee.
ARTICLE VIII — SUBCOMMITTEES
Section 1. Executive Committee . The Executive Committee shall consist of four (4) members, incl uding the Chairperson, the Vice Chairperson, and the Chairpersons of the subcommittees. The duties of the Executive Committee shall be to facilitate the activities of the Downtown Committee.
Section 2. Other Subcommittees . The Downtown Committee shall have two (2) subcommittees: a Parking Sub committee and an Economic Development Subcommittee. The Downtown Committee shall determine whether any changes should be made to the purpose, duties, and membership of the subcommittees two (2) years after adoption of these Bylaws and shall make a recommendation to the City Council on any proposed changes to the Bylaws based on this review.
a. Duties. Each subcommittee will make recommendations to the Downtown Committee concerning the following issues as may be more specifically defined by the Downtown Committee’s annual work program.
(1) Parking Subcommittee. Responsible for recommending projects, programs, and policies to develop and maintain adequate, affordable, well -designed, and conveniently located -5-
parking facilities for Downtown customers and employees, both in the Downtown Parking District and throughout the Downtown.
(2) Economic Development Subcommittee . Responsible for developing and recommending projects, programs , and policies that create and maintain an a ttractive, clean, high-quality Downtown District and encourage new Downtown investments and businesses that provide a variety of goods and services.
b. Delegation of Routine Tasks . In accordance with the work program, the Downtown Committee may delegate authority to a subcommittee to act on routine matters without recommendation or referral to the whole Committee membership for those items that do not require action by the Downtown Committee or a recommendation to the City Council. The subcommittees shall present an annual report to the Downtown Committee on the tasks that have been delegated to them.
c. Membership. Each subcommittee will have seven (7) members who are members of the Downtown Committee and are appointed by the Downtown Committee Chair person according to the following guidelines.
(1) Parking Subcommittee. Three (3) members from within the Downtown Parking District (either Downtown business owners or Downtown property owners) and three (3) members from the Downtown Committee.
(2) Economic Development Subcommittee . Six (6) members from the Downtown Committee.
d. Parking Subcommittee Recommendations . The recommendations of the Parking Subcommittee concerning parking issues requiring City Council action shall be specifically noted in any report submitted by the Downtown Committee to the City Council.
e. Terms of Subcommittees . Each member of a subcommittee shall be appointed for renewable one- (1) year terms.
f. Chairperson. One (1) member of each subcommittee shall be selected Chairperson by a majority vote of members of that subcommittee and the Chairperson shall be a member of the Executive Committee.
g. Quorum. A majority of the appointed members of a subcommittee currently seated shall constitute a quorum.
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ARTICLE IX — BOOKS AND RECORDS
The Downtown Committee shall keep correct and complete books of records of minutes of the meetings of the Downtown Committee’s members and subcommittees and the names and addresses of the members entitled to vote.
ARTICLE X — DISSOLUTION
The Mountain View City Council may dissolve the Downtown Committee upon determination that it is in the best interest of the Downtown or the City of Mountain View that the Downtown Committee be dissolved.
ARTICLE XI — AMENDMENTS
These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a majority vote of the City Council. The Downtown Committee may recommend to the City Council that the Bylaws be amended or repealed and new Bylaws be adopted by a majority vot e of the general membership in any meeting, provided that at least seven (7) days’ written notice be given of the intention to recommend that the Bylaws be altered, amended, repealed, or that new Bylaws be adopted.
JL/1/CDD
819-09-28-22B-so