City Manager’s Office
DATE: November 29, 2022
TO: Council Goal-Setting Subcommittee
FROM: Laurel James, Principal Management Analyst
VIA: Kimbra McCarthy, City Manager
SUBJECT: Fiscal Years 2023-24 and 2024-25 Work Plan Development Process
The purpose of this meeting of the Council Goal -Setting Subcommittee (Subcommittee) is to review and provide direction on the timeline and process for the development of the Council Fiscal Years 2023-24 and 2024-25 Work Plan (hereafter referred to as the Work Plan).
In 2021, Council adopted a Vision Statement and seven Strategic Priori ties based on direction from Councilmembers and input from the community and City staff. Council also adopted a two- year work plan with specific projects identified to advance the Strategic Priorities. This process, facilitated by a consultant, was propo sed by staff to provide an opportunity to refresh the overarching vision and priorities. For the upcoming process, staff proposes a staff -facilitated Council conversation to establish a new two -year work plan and confirm the Vision Statement and Strategic Priorities, which are intended for a broader time horizon.
This memorandum provides an overview of the process to develop and check in on the Council Work Plan as well as staff recommendations for proposed project analysis criteria, Council Advisory Body input process, and an approach to project prioritization. Staff will incorporate the Subcommittee’s input and bring the process to Council for adoption in January 2023.
WORK PLAN DEVELOPMENT AND CHECK-IN PROCESS
The development of th e Work Plan will consist of a series of Study Sessions and business items at Council meetings starting in January 2023 and commencing in June 2023, with Council adoption of the Work Plan alongside the Fiscal Year 2023-24 Budget. Over the course of the two- year Work Plan implementation, staff will check in and provide regular progress updates to Council. A summary of the development process and check -in timeline for th e W ork Plan is included in Attachment 1.
The scheduled check -ins will provide an opportunit y for Council to monitor Work Plan implementation, receive recommendations from staff, and address changing priorities as appropriate. Check -ins are aligned with the budget cycle so that project changes can be Fiscal Years 2023-24 and 2024-25 Work Plan Development Process November 29, 2022
appropriately funded. This schedule allows for changes to the Work Plan in response to emerging community priorities while supporting the ability to identify trade -offs, accomplish ongoing projects, and efficiently manage project timing and staff workloads.
Staff also plans to bring a Study Session on Gatekeeper projects t o Council in February 2023.
While this is a separate conversation, it is important to the Council Work Plan discussion because it has a major impact on staff workloads, particularly in the Community Development and Public Works Departments, which have historically been responsible for many of the Work Plan’s high- priority projects.
ANALYSIS CRITERIA
As in prior years, staff will provid e Council with a considered analysis of the proposed projects list to inform Council’s deliberation and prioritization. Staff is proposing the following criteria be considered for analysis:
• Equity: In alignment with Council’s commitment to equity, staff will identify communities that may benefit from or be burdened by potential projects, similar to the equity lens used in the review of budget proposals.
• Impact on Future Capacity and Projects : Staff will analyze each project based on its potential to create efficiencies and free up staff time, its impact on the completion of future projects, and whether it is necessary to sustain current or support future service levels.
• Staff Capacity: Staff will review the potential projects to determine what staffing resources are available to complete each project and make recommendations for phasing projects accordingly. This will include looking at both leading and collaborating departments and divisions and the legal and fiscal analysis and support needed.
• Fiscal Impact : Staff will estimate the cost as well as anticipated revenues or ongoing resource needs associated with potential projects.
Staff requests that the Subcommittee identify any addi tional criteria that should be included in the analysis of proposed Work Plan projects.
COUNCIL ADVISORY BODY PARTICIPATION
Staff recommends that Council Advisory Bodies (CA B) be consulted in the development of th e Work Plan. The City Manager’s Office plans to present to each CAB at their Regular Meetings in March 2023 and facilitate a structured discussion about the Work Plan development process. In their advisory role, CABs will be able to provide high -level input on identified potential projects, Fiscal Years 2023-24 and 2024-25 Work Plan Development Process November 29, 2022
to identify critical issues and to help inform prioritization. Input gathered from CABs will be summarized and provided to Council for consideration during the project prioritization process.
PROJECT PRIORITIZATION
Council has stated an interest in moving forward on many projects to address community needs while balancing the challenge of delivering a high number of projects given significant constraints on organizational capacity. The Council Work Plan is a critical component of the organization’s workload alongside ongoing core service provision and other special projects, some of which are noted in Attachment 2.
To ensure tha t Council’s highest-priority projects receive focus in the Work Plan timeline and staffing analysis, staff recommends tha t Council prioritize the potential project list by assigning projects to tiered categories according to their importance. Suggested categories are as follows:
• Category A : Projects in this category are considered the highest priority and should be considered first in the staff allocation and phasing recommendation.
• Category B : Projects in this category are considered a high priority and should be considered after Category A in the staff allocation and phasing recommendation.
• Category C: Projects in this category are considered a priority and should be worked on as time and resources allow.
Prioritizing potential projects using this model will allow staff to concentrate resources on and plan for expedited implementation of the projects Council identifies as the most important.
NEXT STEPS
Staff will incorporate the Subcommi ttee’s feedback into th e Work Plan development process.
The process will launch with a presentation t o C ouncil during the January 24, 2023 Regular Meeting.
Staff will provide status updates on the Fiscal Year 2021-23 Council Work Plan implementation, most recently presented at the adoption of the Fiscal Year 2022-23 Budget (Attachment 3).
Fiscal Years 2023-24 and 2024-25 Work Plan Development Process November 29, 2022
Updates will be included in the Fiscal Year 2022-23 Midyear Budget Update, the introduction of the Fiscal Year 2023-24 Proposed Budget, and the adoption of the Fiscal Year 2023-24 Budget.
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612-11-29-22M
Attachments: 1. Proposed Council Work Plan Development Process and Update Timeline
2. Draft Fiscal Year 2023-25 Existing and Suggested Major Project List
3. Fiscal Year 2021-23 Council Work Plan Update from Fiscal Year 2022-23 Adopted Budget
Attachment 1
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PROPOSED COUNCIL WORK PLAN DEVELOPMENT PROCESS AND UPDATE TIMELINE
January 2023
Consent Calendar or New Business —Launch Work Plan Development Process
• Overview of process
• Review of Strategic Priorities
• Discussion of analysis criteria
February 2023
Council Study Session—Project Discussion
• Review carry-forward and nondiscretionary projects
• Identify potential additional projects
March 2023 • Initial staff project analysis
• Council Advisory Body (CAB) input process
April 2023 Council Study Session—Project Prioritization • Review staff analysis and CAB input
• Prioritize projects
May 2023 • Final staff analysis and development of recommendations
June 2023 Council Work Plan Adoption
• Receive final staff recommendations
• Adopt Fiscal Years 2023-25 Work Plan at Fiscal Year 2023-24 Budget adoption meeting
February 2024 Six-Month Work Plan Implementation Update • Receive six-month update on Work Plan project status
• Included in Fiscal Year 2023-24 Midyear Budget status report
June 2024 12-month Work Plan Implementation Update
• Receive 12-month update on Work Plan project status
• Included in Fiscal Year 2024-25 Budget document
January 2025 Launch Fiscal Years 2025-27 Work Plan Development Process
February 2025 18-Month Work Plan Implementation Update
• Receive 18-month update on Work Plan project status
• Included in Fiscal Year 2024-25 Midyear Budget status report
June 2025 Final Fiscal Year 23-25 Work Plan Implementation Update • Receive final update on Fiscal Years 2023-25 Work Plan project status • Included in Fiscal Year 2025-26 Budget document
• Concurrent with adoption of Fiscal Years 2025-27 Work Plan
Attachment 2
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FISCAL YEAR 2023-25 EXISTING AND SUGGESTED MAJOR PROJECT LIST
This list of projects is drawn from existing budget, land use planning, and strategic planning documents and from discussion s at City Council meetings. It is a working list that will be significantly changed by upcoming Council discussions (including changes to the Housing Element) and the Fiscal Year 2023-24 budgeting process.
Work Plan Projects
Continuing Fiscal Years 2021-23 Council Work Plan Projects
In June, staff prepared an update on the Fiscal Years 2021-23 Council Work Plan for inclusion in the adopted Fiscal Year 2022-23 Budget (Attachment 3 to the memorandum). As of that update, 37 projects were in progress or not yet started. A number of these projects are expected to continue into Fiscal Year 2023-24. Council will continue to receive updates on projects from the Fiscal Years 2021-23 Council Work Plan during regular Council work plan updates provided in the Midyear Budget Update and the Fiscal Year 2023-24 Budget development process.
Continuing and Potential Projects Not in Council Work Plan
Nondiscretionary Projects
1. Zoning Ordinance Updates (Housing Element, by December 2025) a. Consider updated standards for 100% affordable projects b. Allow religious and community assembly sites for housing c. Allow replacement of nonconforming multi-family housing d. Condo mapping for SB 9 DUO development
e. Short-term employee housing in offices
2. ADU Monitoring Program (Housing Element, by January 2024)
3. Park Land Ordinance Update, Phase 2 (Housing Element, by June 2024)
4. Affordable housing NOFA process updates (Housing Element, by 2024)
Potential Projects Previously Raised by Councilmembers
1. International Dark Sky Association Ordinance
2. Public Safety Administration Building Funding Strategy/Revenue Measure
3. Wage Theft Policy, Phase II (City construction and contracting)
4. Carbon Neutrality Plan
5. Expand location-based firearm prohibitions
6. Firearm Dealer Safety Licensing Ordinance
7. Soft Story Building Retrofit Program
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Other Critical Planned and Continuing Projects
1. General Plan update
2. Public Services Study
3. Climate Resilience and Adaptation Plan/Sustainability Action Plan Update
4. Form-based codes (General Plan, by 2024)
5. Sustainable roof standards (General Plan, by 2024)
6. Salinity Reduction Policy (General Plan, by 2026)
7. Update commercial linkage fees (Affordable Housing Strategic Plan)
8. Local Replacement Requirements Ordinance (Affordable Housing Strategic Plan)
9. Parks and Recreation Strategic Plan implementation
10. Race, Equity, and Inclusion Plan implementation
11. Affordable Housing Strategic Plan implementation
12. Intranet redesign
13. Website redesign
14. Safe Parking Program
15. Nondiscretionary CIP projects
a. Annual street maintenance
b. Concrete sidewalk/curb repairs
c. SB 1 streets project
d. Biennial PMP recertification
e. Streetlight pole replacements
f. Water system and recycled water system improvements
g. Wastewater system improvements
h. Annual water main/service line replacement
i. Annual storm/sanitary sewer main replacement
j. Shoreline landfill gas, cap, and leachate maintenance k. Shoreline infrastructure maintenance
l. Facilities maintenance plan
m. Planned and emergency facilities projects
n. Annual new energy conservation measures
o. Biennial ADA improvements to city facilities
p. Annual traffic infrastructure maintenance/NTMP improvements q. Annual parks renovations/improvements
r. Forestry maintenance program and street tree replanting s. Biennial good-neighbor fence replacements
t. Biennial tennis court resurfacing
u. Biennial turf and bunker improvements
v. Developer reimbursements
w. Maintenance agreement for JPB/VTA Transit Center
x. North Bayshore semiannual traffic counts
y. Annual regional public safety
FY 21-22 Year-End Council Work Plan Updates
Priority 1: Community for All
Project Description Department Status Updates Lead Supporting
1.1 Develop and launch a Universal
Basic Income pilot program
CMO CDD In
Progress
Council adopted Elevate MV
on February 22, 2022. The
first Lived Experience
Advisors panel meeting for
feedback on Elevate MV’s
communications and
outreach plan was held in late
May. Staff is working with
nonprofit implementation
and research partners to
prepare for launch of
program in Q3 2022 as well as
coordinating with City teams
to set up application support
hubs.
1.2 Develop an ordinance for
responsible construction
CMO CAO,
FASD, CDD
In
Progress
A study session was held in
October 2021 to receive
Council input. Staff developed
an ordinance based on
Council direction from the
October study session,
scheduled for
introduction/adoption in Q3
2022.
1.3 Develop an ordinance to
address wage theft
CMO CAO,
FASD, CDD
In
Progress
A study session was held in
October 2021 to receive
Council input. Staff is working
to develop a draft ordinance
based on Council direction
from the October study
session. Ordinance
introduction / adoption is
proposed for Q3 2022.
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Attachment 3
1.4 Develop a Community
Workforce Agreement
PWD CMO In
Progress
Staff has begun research
about Community Workforce
Agreements including
outreach to other cities that
have Agreements about their
process to determine
consultant assistance needed.
Staff is developing a proposed
work plan for next steps.
1.5 Develop a mobile home rent
stabilization ordinance adopted
by Council and administered by
the Rental Housing Committee
CAO CDD Complete The Mobile Home Rent
Stabilization Ordinance went
into effect on October 28,
2021. Council provided
additional direction beyond
the initial project scope
including an urgency
ordinance and Tenant
Relocation Assistance
Ordinance revisions which
were adopted on April 26,
2022 and became effective
May 24, 2022. At the June 28,
2022 meeting, Council
removed from the ordinance
an exemption for mobile
home parks that entered into
an “accord” with the City.
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1.6 Explore the feasibility of
alternative mental health crisis
response methods
CMO PD In
Progress
Staff is coordinating with the
County and other North
County cities to explore
collaboration opportunities
for new or expanded
programs including the
recently launched TRUST
Community mobile response
(anticipated to be fully
operational in Q4 2022) and
the new North County mobile
crisis response team. The
Police Department has
launched a Behavioral
Services Unit pilot project, in
which a Community Service
Officer who is an associate
Licensed Professional Clinical
Counselor, tracks mental
health-related call s for
service, schedules follow up
visits and coordinates social
and mental health services to
provide follow-up assistance
and reduce or prevent future
interactions with officers.
1.7 Develop a comprehensive
Homelessness Response
Strategy that includes housing,
services, and an expenditure
and funding plan
CMO CDD, CSD,
PD
Not
Started
The Human Services Manager
and Housing staff have been
onboarded and are
anticipated to begin working
on this project in Q3/Q4
2022.
1.8 Expand access to broadband
across communities
CMO IT, PWD In
Progress
Staff is coordinating with the
Mountain View Whisman
School District for a pilot
project to use City fiber and
install a satellite device to
provide internet access
around Castro School. Staff is
engaging with the County as
they explore creating a
municipal broadband utility
and reviewing federal and
state initiatives.
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Priority 2: Intentional Development and Housing Options Project Description Department Status Updates Lead Supporting
2.1 Hold a Study Session on a
displacement response
strategy and net loss; develop a
work plan for any desired
follow up actions
CDD In
Progress
Staff has applied for and
received grant funding from
the Chan-Zuckerberg
initiative, worked with the
San Francisco Housing
Accelerator Fund to evaluate
potential costs and options
for an acquisition/
preservation program,
evaluated a potential
preservation project and
begun evaluation of potential
local replacement
requirements for demolished
units. The potential
preservation project is
currently on hold due to
higher interest rates which
impact the feasibility of the
project. The City was
awarded a Breakthrough
Grant which funds a Grant
Fellow who was selected in
Q2 2022 and will begin
evaluating COPA/TOPA
programs and their
applicability to mobile home
parks in Q3 2022. Staff
anticipates scheduling a
follow-up Study Sessions in
Q1 2023.
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2.3 Review and propose revisions
to the R3 Zone standards that
consider form-based zoning,
incentivizing stacked flats, and
updated row house guidelines
CDD In
Progress
Since Council direction in
2021, the project team has
been conducting targeted
outreach to key interest
groups and preparing
alternatives to present at
neighborhood meetings in
the summer to get public
input on project alternatives.
In Q3 and Q4 2022, the
project team will prepare a
policy framework and
preliminary draft ordinance.
2.4 Develop strategies for middle-
income persons to afford
different housing types
CDD In
Progress
Staff is examining funding
sources to support middle-
income homeownership
opportunities, and expects to
bring options to Council in Q3
2022. Several inclusionary
moderate-income below
market-rate projects are in
the pipeline. An Affordable
Housing Study Session was
held in August.
2.5 Facilitate the development of
affordable housing at the Santa
Clara Valley Transportation
Authority (VTA) Evelyn Site
CDD In
Progress
After the execution of the
ground lease in September
2021, staff engaged
consultants to consider
potential affordable housing
scenarios for the site. Staff
brought proposed project
principles and development
priorities to Council on May
10, 2022, and received input
on elements to include in the
upcoming RFQ/RFP process.
Upcoming milestones include
the release of a RFP (Q3
2022), exercise option to
purchase site (Q1 2023) and
Council selection of
developer partner (Q1 2023).
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2.6 Facilitate the
planning/entitlement and
building permit process for Lot
12 CDD In
Progress
A Measure A MOU, which
included funding for Lot 12,
was approved by County
(Feb. 22, 2022) and City (Mar.
22, 2022). The developer
submitted a DDA in January
2022, which was approved in
April 2022. Lot 12 developer
team will be submitting for
the HCD "SuperNOFA"
funding application in Q3
2022. The target date for
submitting building permits is
Q1 2023 and securing
remaining external funding is
Q2 2023. Staff is working with
the developer on the process
to select public artist(s)/art
for the project.
2.7 Partner with the County to
explore the potential
conversion of the Crestview
Hotel to housing for people
who are unstably housed
CDD CMO In
Progress
In its Annual Action Plans in
2021 and 2022, Council
appropriated approximately
$5.3 million in CDBG and
HOME funds to support the
conversion of the Crestview
Hotel to permanent housing.
The County has designated $7
million in funds, and the state
awarded $16.7 million in
HomeKey funds to the
project. The County selected
a developer on June 7, 2022
and Council authorized
CDBG/HOME loans on June
14, 2022. The building permit
process is anticipated for Q4
2022.
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2.8 Continue work on the Housing
Element for the 2023-31
Regional Housing Needs
Assessment period
CDD In
Progress
The Draft Housing Element
was published on the project
website on May 6, 2022 and
an EPC Study Session was
held on May 18. Council study
sessions were held on March
8 and June 14, 2022. The
draft was submitted to HCD
for review on July 1, 2022.
Staff anticipates receiving
comments on the draft and
holding EPC and City Council
public hearings in Q4 2022.
2.9 Conduct a review of parcels
with existing units that exceed
the density currently allowed
by the Zoning
Ordinance/General Plan and
hold a Council Study Session to
discuss a recommended
approach
CDD In
Progress
A review of R1 and R2 parcels
was completed as part of a
Housing Element update
Study Session on March 8,
2022. Adoption of code
amendments regarding R1
and R2 parcels is scheduled
for Q4 2022 followed by
Review of R3 parcels in Q1
2023 and Adoption of R3
code amendment in Q4 2023.
Priority 3: Mobility and Connectivity
Project Description Department Status Updates Lead Supporting
3.1 Develop a Citywide
Transportation Demand
Management Ordinance
PWD CDD In
Progress
The compilation of data on
existing TDM conditions of
approval is in progress. Staff
anticipates completing the
review and releasing an RFP
for a TDM consultant in Q4
2022.
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3.2 Complete the Castro
Pedestrian Mall Feasibility
Study
PWD CDD In
Progress
The 100 block Castro
Pedestrian Mall feasibility
study is complete. Based on
Council feedback at a October
12, 2021 Study Session, the
phase 2 study includes
creating a pedestrian mall on
the 100-300 blocks, and
developing a plan for low-
cost interim improvements
and pedestrian mall
guidelines. Council adopted a
resolution of intent to
establish a pedestrian mall on
June 14, 2022 and a Public
Hearing is scheduled for
September 13, 2022.
3.3 Continue to implement the
Transit Center Master Plan
PWD CDD In
Progress
Caltrain approved a contract
for a final design consultant in
June 2022. City staff will
participate in the final design
process, anticipated to
continue through 2024.
3.4 Prepare the Citywide Travel
Demand Update (including the
Greenhouse Gas Reduction
Program)
PWD CDD Not
Started
Staff anticipates work to
begin on this project in Q1
2023 subject to the timing of
hiring staff.
3.5 Develop a City Active
Transportation Plan (combining
pedestrian and bicycle master
plans)
PWD CSD In
Progress
B/PAC reviewed the scope of
work in Q4 2021. A Request
for Proposals was released in
Q1 2022 and a consultant was
selected in Q2 2022. Council
authorized the City Manager
to execute a contract on May
24, 2022.
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Priority 4: Sustainability and Climate Resiliency
Project Description Department Status Updates Lead Supporting
4.1 Update the Community Tree
Master Plan and review
existing guiding policies and
ordinances in coordination with
the update
CSD CDD In
Progress
In response to the PRC and
public's desire for a more
robust update to the CTMP,
staff incorporated the goals,
objectives and
implementation of the CTMP
into the the city-wide
Biodiversity Strategy. The
Biodiversity scope, including
the Urban Forest Plan, was
presented to the Parks and
Recreation Commission (PRC)
in June 2022. The PRC
provided feedback related to
the scope of work and was
supportive of combining the
two efforts. Staff will bring
the Biodiversity Strategy and
Urban Forest Plan scope of
work to City Council on
August 30 for approval. Staff
anticipates hiring consultants
and starting work in Q4 2022.
4.2 Consolidate and update
existing plans into a
comprehensive Shoreline
Wildlife Management Plan
CSD PWD In
Progress
The Consultant and staff will
perform a public and
stakeholder input process
and draft the plan in Q3 2022.
The draft plan will be brought
to PRC and Council in Q4
2022.
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4.3 Work through Sustainability
Action Plan projects
CMO All In
Progress
This is an on-going project.
The majority of actions are in
progress with many
completed. Staff anticipates
providing an SAP-4 update to
Council in Q4 2022. Staff will
evaluate projects that have
not begun to determine
which will carry over in the
context of broader planning
for carbon neutrality, climate
resiliency and adaptation.
4.4 Continue to Participate in
South Bay Salt Ponds project in
conjunction with California
State Coastal Commission
PWD In
Progress
On December 14, 2021, City
Council approved the terms
of a Memorandum of
Agreement and a Habitat
Easement Deed and Habitat
Maintenance Agreement with
the US Fish and Wildlife
Service (project owner) to
design, construct, and
maintain the portions of the
project components on City
property. The South Bay Salt
Pond team applied for a City
excavation permit to haul soil
for the project, which began
in May 2022 and is ongoing.
The South Bay Salt Pond team
continues to work on the final
design plans and
specifications for the Pond
A2W project. The final design
documents are anticipated in
Q4 2022 to apply for a City
excavation permit for full
project construction.
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4.5 Define biodiversity
requirements for landscaping
in Mountain View
CSD CDD, PWD In
Progress
Staff has proposed FY22-23
CIP funds to hire consultants
to develop a city-wide
Biodiversity Strategy, and is
engaging with San Francisco
Estuary Institute (SFEI) as a
key partner in the project.
SFEI has drafted a proposal to
include an Urban Forest Plan
component. The draft scope
of work was presented to the
PRC in June 2022 and
received feedback related to
the scope of work which staff
has incorporated and will
bring to City Council on
August 30 for approval. Staff
anticipates hiring consultants
and beginning work in Q4
2022.
Priority 5: Livability and Quality of Life
Project Description Department Status Updates Lead Supporting
5.1 Review and consider minor
amendments to Downtown
Precise Plan Areas A, G, and H,
with the work phased to
prioritize preserving the
character of the downtown
core and preventing, to the
extent possible, preemption by
State legislation
CDD In
Progress
Study sessions were held with
the EPC in May 2021 and
Council in June 2021. The
environmental analysis and
updates based on the study
session comments are being
finalized. Staff anticipates
presenting to the EPC and
Council in Q3 2022.
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5.2 Review and update the historic
preservation ordinance
CDD In
Progress
Council authorized the scope
of work on April 12, 2022 and
upcoming milestones include
a community workshop, EPC
and Council Study Sessions
(Q4 2022), research on
historic properties and
Context Statement, and
preparation of a draft
Ordinance framework (Q1
2023), and research and draft
National Register
nominations for key Castro
Street buildings (Q2 2023).
5.3 Continue to work with the
Visual Arts Committee to
encourage public art
CDD In
Progress
Staff has held working
sessions with the Visual Arts
Committee (VAC) since
January 2022 to discuss policy
and procedures for
incorporation into a Public
Art Strategy. Staff anticipates
having a draft Public Art
Strategy for VAC
consideration in Q4 2022 and
Council for approval in Q1
2023.
5.4 Update the City/School District
Joint-Use Master Agreement
CSD CMO, CAO,
PWD
In
Progress
Staff is meeting with MVWSD
staff on a regular basis to
develop updated language for
the Joint-Use Master
Agreement.
5.5 Develop a Parks and Recreation
Strategic Plan
CSD PWD In
Progress
Staff provided a parks and
open space update on May
10, 2022. Staff is drafting the
scope of work for the Parks
and Recreation Strategic Plan
and will bring the draft scope
to both the Parks and
Recreation Commission and
City Council in September
2022. Staff anticipates issuing
an RFP for a consultant in
October 2022.
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5.6 Hold a study session to explore
consideration of a Moffett
Boulevard Precise Plan
CDD PWD Not
Started
Work on this project is
anticipated to begin in Q1
2023.
5.7 Develop a Safe Storage for
Firearms Ordinance
CAO CAO, PD Complete On March 8, 2022, Council
adopted a Safe Storage of
Firearms Ordinance to reduce
the risk of firearm -related
injury or death by requiring
the safe storage of firearms in
residences and vehicles. A
Public outreach mailer was
sent to all residents and the
Ordinance went into effect on
May 7, 2022.
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Priority 6: Economic Vitality
Project Description Department Status Updates Lead Supporting
6.1 Plan, coordinate, and oversee
COVID-19 recovery efforts to
support community relief and
resilience
CMO CDD In
Progress
Council adopted the Small
Business Action Plan in
September 2020 to support
the City's small businesses
during the pandemic and
strengthen their resilience for
the longer term. Nine of the
10 recommendations have
been achieved, including a
buy-local campaign (Shop
Safe Shop Local) and a
biweekly business e-
newsletter in English,
Spanish, and Chinese. The
City issued 180 small business
loans and grants totaling
$1,162,000 to Mountain View
companies and 97 small
business grants totaling
$485,000 to support the
recovery of the local
economy. The City provided
$3.8 million towards the
City's COVID-19 Rent Relief
Program. A total of 1,043
unduplicated households
received assistance for 1-3
months. CSFRA staff have
implemented an eviction
prevention clinic for those
who may be at risk of eviction
or in the eviction process.
Staff provides ongoing
outreach including
information on financial and
other resources.
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6.2 Develop an Economic Vitality
Strategy (including strategies to
support small businesses)
CDD CMO In
Progress
On October 12, 2021, Council
provided feedback on RFP
objectives and a scope of
services for future consultant
work. On May 10, 2022,
Council authorized a
consultant contract to
develop the Economic Vitality
Strategy for the City. Staff
executed an agreement with
Community Attributes on
June 20, 2022. A project kick-
off call is scheduled for Q3
2022 to establish a timetable
for deliverables.
Priority 7: Organizational Strength and Good Governance Project Description Department Status Updates Lead Supporting
7.1 Implement the Public Services
Study actions, including
population updates and Fire
Community Risk Assessment.
CMO FD In
Progress
Staff regularly updates
population projections based
on Census and State
estimates as well as City
development and land use
plans. Service level impacts
are assessed in
Environmental Impact
Reports. In 2021, a consultant
assessment of the permitting
process was completed.
Action steps will be
implemented over the next
several quarters, including
recommended increases to
staff capacity to adequately
address community needs.
Staff anticipates providing an
update to the City Council
regarding the Fire
Department study next fiscal
year.
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7.2 Develop and implement an
enhanced legislative program.
CMO Complete The City onboarded an
advocacy consultant in Q3
2021 and Council adopted the
2022 Legislative Platform on
January 25, 2022. Staff and
the consultant are tracking
priority legislation related to
the legislative platform and
are coordinating to prepare
letters and meet with
intergovernmental partners
to present the City's
priorities. Staff prepared
Community Project Funding
requests for the
consideration of Mountain
View's Federal and State
representatives in their
current budget processes.
Congresswoman Eshoo has
submitted the Bernardo
Undercrossing and Crestview
Housing projects to the
House Appropriations
Committee.
7.3 Plan, coordinate, and oversee
COVID-19 recovery efforts for
the City workforce and
facilities.
CMO HR, PWD In
Progress
Staff continues to monitor
public health conditions and
regulations and adapt
operations and implement
safety protocols. Staff has
implemented technological
upgrades to enable hybrid
meetings and a laptop
program to maximize
flexibility in employee work
locations.
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7.4 Conduct a City Buildings
Workspace Study
PWD In
Progress
In March 2022, the consultant
met with department heads
and department
representatives to provide an
overview of the project and
conducted a staff workspace
survey. Space planning
consultants will meet
individually with department
heads to discuss survey
results and an existing
conditions report will be
drafted in Q3 2022.
7.5 Update the Campaign
Disclosure in Advertisements
Ordinance.
CAO CMO Complete On April 26, 2022, Council
adopted an Ordinance
creating campaign
contribution limits and
updating the Campaign
Disclosure in Advertisements
The draft ordinance was
introduced at the June 14,
2022 and adopted at the June
28, 2022 council meetings.
7.7 Refinance existing Shoreline
Community outstanding debt.
FASD CMO In
Progress
Conducted initial discussion
with bond counsel and
financial advisor regarding
continued feasibility of
refinancing. Will update
analysis to confirm if still
recommended to proceed
with the refinancing at this
time. If so, a financing team
will be assembled in Q3 2022.
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Deferred/Removed Items
2.2 Work with the Mountain View
Los Altos Union High School
District (MVLA) to explore the
possibility of the District
acquiring the Shenandoah
property and the opportunity
for shared uses and affordable
housing on the site
CMO CDD Removed Staff has been informed that
the Department of Defense's
proposal to sell the
Shenandoah property is on
hold indefinitely. City staff
has updated MVLA staff. This
project is on hold for the
foreseeable future and has
been removed from the
Strategic Roadmap Action
Plan.
7.6 Study and develop a revenue
measure to increase the City’s
Transient Occupancy Tax.
FASD CMO, CDD Deferred Staff completed background
research on TOT rates and
received Council approval on
December 15, 2021 to
proceed with hiring polling,
strategy and project
management consultants. At
its February 8, 2022 meeting,
Council directed that this
project be deferred.
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