DATE:
January 10, 2023
CATEGORY:
Consent
DEPT.:
Fire
TITLE: Increase Appropriations in the Fire
Department for Reimbursement of
Mutual-Aid Support—Oak Fire
RECOMMENDATION
Increase appropriations in the Fire Department for Strike Team reimbursements for the amount of overtime reimbursement received for $ 225,590.83 in overtime for the Oak Fire. (Five votes required)
BACKGROUND
The City of Mountain View Fire Department (MVFD) participates in the State of California Mutual- Aid System and deploys staff to assist with wildland fires and other emergency incidents. As a result, the City is reimbursed at agreed -upon rates by the State for personnel hours, administrative costs, travel costs, and vehicle -related costs for participating in strike team/mutual-aid deployments.
ANALYSIS
The California Fire Assistance Agreement (CFAA) with the State of California’s Office of Emergency Services ( OES) requires that fire agencies be reimbursed for time and resources expended in the support of Califor nia fires requiring mutual -aid fire suppression services. The funds requested reimburse the City for overtime costs associated with strike team deployments, administrative costs, travel expense fees, and vehicle -related expenses in accordance with FEMA’s Code of Federal Regulations. Table 1 shows the reimbursement funds received from costs associated with the Oak Fire.
Increase Appropriations in the Fire Department for
Reimbursement of Mutual-Aid Support—Oak Fire
January 10, 2023
Table 1: Oak Fire Reimbursement
Dates Fire/
Incident
Total
Amount
MVFD
Personnel
Vehicle
Fees/Fleet
Travel
Expense
Fees
Admin.
and Misc.
Fees
Status
July 23 2022 to
August 3, 2022
Oak
Fire
$338,703.46 $225,590.83 $23,455.83 $0.00 $89,656.80 Reimbursement Received
FISCAL IMPACT
The City has been reimbursed a total of $338,703.46 by the California OES related to the fire suppression efforts during the Oak Fire. The reimbursement of $23,455.83 for fleet services and $89,656.80 for administrative and other miscellaneous expenses are revenue to cover the City’s fixed costs that are already included in the Operating Budget. The remaining reimbursement of $225,590.83 is for direct personnel costs related to Mutual-Aid Support, which was not budgeted in Fiscal Year 2022 -23. Therefore, staff requests the approval to appropriate $225,590.83 associated with Fire personnel hours to cover the additional expenses incurred due to the Oak Fire Mutual-Aid Support.
ALTERNATIVES
1. Decline the increase in appropriations for the reimbursement of Mountain View Fire Department personnel hours and allow the personnel cost to exceed the budgeted amount.
2. Appropriate funds in an amount different than the reimbursed amount.
Increase Appropriations in the Fire Department for
Reimbursement of Mutual-Aid Support—Oak Fire
January 10, 2023
PUBLIC NOTICING—Agenda posting.
Prepared by:
Amanda Slovick
Senior Management Analyst
Approved by:
Juan F. Diaz
Fire Chief
Audrey Seymour Ramberg
Assistant City Manager/
Chief Operating Officer
AS/4/CAM
141-01-10-23CR
202605