DATE:
March 14, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: SB 1 Streets, Project 21-30—Authorize
Amendment to Professional Services
Agreement
RECOMMENDATION
Authorize the City Manager or designee to amend the professional services agreement with CSG Consultants, Inc., of Foster City, for SB 1 Streets, Project 21-30, to add $50,000 for a not-to- exceed amount of $180,000.
BACKGROUND
The City of Mountain View’s street network is 140.3 centerline miles in length and covers approximately 30.9 million square feet of pavement. This network is an essential asset and is among the most valuable assets maintained by the City. To preserve and maintain the City’s roadway network, the City utilizes several funding sources, including State gas tax funding received from the Road Maintenance and Rehabilitation Account (RMRA), created by Senate Bill 1 (SB 1).
On February 22, 2022, Council approved a professional services agreement with CSG Consultants, Inc. (CSG), for a not -to-exceed amount of $130,000 to provide data collection, project design services, preparation of bid documents, and construction support services for the following street locations for SB 1 Streets, Project 21-30 (see Figure 1):
• Location 1: Velarde Street between Bush Street and Anza Street. • Location 2: Pamela Drive between Phyllis Avenue and Bay Street. • Location 3: Bay Street between Pamela Drive and El Camino Real. • Location 4: Doverton Square (intersecting Levin Avenue). • Location 5: Katrina Way and Fairbrook Drive (intersecting Levin Avenue).
SB 1 Streets, Project 21-30—Authorize Amendment
to Professional Services Agreement
March 14, 2023
Figure 1: SB 1 Streets—Locations
The project scope includes repairing localized roadway failures, applying slurry seal to roadways, upgrading existing curb ramps to meet American s with Disabilities Act (ADA) standards, and adding or upgrad ing crosswalks with high -visibility striping . The current schedule for Project 21-30 is to complete design by May 2023 and begin construction by September 2023.
On October 11, 2022 , Council adopted Resolution No. 18718 and introduced an ordinance to establish a pedestrian mall on Castro Street between the east leg of West Evelyn Avenue and California Street. To prepare for implementation of the new Interim Pedestrian Mall operations in fall 2023, this segment of Castro Street needs to be resurfaced.
SB 1 Streets, Project 21-30—Authorize Amendment
to Professional Services Agreement
March 14, 2023
ANALYSIS
The pavement improvements for Castro Street require a similar design effort and expertise as the other locations in SB 1 Streets, Project 21-30. Staff recommends a dding the Castro Street pavement scope of work to the design and construction scope of work for Project 21-30 to allow for expedited delivery to resurface Castro Street prior to implementation of the new Interim Pedestrian Mall operations. This approach will not delay work on the other street segments but will take advantage of economies of scale and allow the project manager to be more efficient by working with one design consultant for all street segments.
If approved by Council, the following scope will be added to the professional services agreement with CSG:
• Removal of the vehicular lane striping from the roadway and application of slurry seal to the 100 to 300 blocks of Castro Street for the pedestrian mall;
• Installation of striping to create a central pedestrian walkway;
• Pedestrian and vehicular channelization at the intersections of both West Dana Street and Villa Street with Castro Street; and
• Installation of traffic-rated bollards at pedestrian mall entrances.
The fee to add the Castro Street segment improvements to the CSG scope of work is $70,415.
This fee is consistent with such services, and staff considers the fee to be fair and reasonable for the scope of work required. The origina l agreement with CSG included $109,585 for basic services and $20,415 for additional services for a total of $130,000. The additional services budget has not been utilized and can be applied toward adding Castro Street to the scope. Staff recommends adding $50,000 in additional services to the CSG professional services agreement for the balance of the fee for a new not-to-exceed amount of $180,000.
FISCAL IMPACT
SB 1 Streets, Project 21-30, is funded with $1.3 million from the SB 1 Gas Tax Fund. An additional $50,000 is required to complete the design . The project has sufficient funds for the recommended action; no additional appropriation is being requested at this time.
The additional scope is anticipated to increase construction costs and exceed the remaining funding in Project 21 -30. Staff will request the appropriation of additional funding for SB 1 Streets, Project 21-30—Authorize Amendment
to Professional Services Agreement
March 14, 2023
Project 21-30 to fully fund the construction phas e as part of the upcoming five -year Capital Improvement Program (CIP) to be considered by Council for approval in June 2023.
ALTERNATIVES
1. Do not approve the recommended professional services agreement amendment.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Kathryn Robertson
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer/
Capital Projects
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
KR/LL/2/CAM
979-03-14-23CR
202801
cc: APWD—Arango, PCE—Gonzales, ACE—Robertson, SMA—Goedicke, SMA—Doan