DATE:
April 25, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: 2019/20 City Bridges and Culverts
Structural Inspection and Repairs,
Project 20-60—Authorize Professional
Services Agreement
RECOMMENDATION
Authorize the City Manager or designee to execute a professional services agreement with MIG of San Jose to provide environmental documenting and permitting services for 2019/20 City Bridges and Culverts Structural Inspection and Repairs, Project 20-60, in a not-to-exceed amount of $136,865.
BACKGROUND
The City of Mountain View has 105 public vehicle and pedestrian bridges —51 of them are inspected biennially in accordance with nationwide standards by the California Department of Transportation (Caltrans) at no cost to the City , and 54 are inspected by the City on a varying schedule between 24 and 48 months, depending on the condition of the bridge. These inspections provide the condition of inspected bridge structures, existing defects, and recommended repairs. The recommended repairs are then programmed into the annual Capital Improvement Program (CIP) repair project.
Based on results of the inspe ction in 2018, t wo of the three structures located at the Shoreline Golf Links golf course are recommended for replacement. The first structure, City Structure No. 25, is a culvert crossing the pond between the pro shop and the first tee. The second, City Structure No. 27, is the pedestrian bridge at the fifth fairway. The third pedestrian bridge located on the fourth fairway was replaced in 2008. All three bridge structures carry pedestrians and golf carts (see Figure 1).
2019/20 City Bridges and Culverts Structural Inspection and Repairs, Project 20-60—Authorize Professional Services Agreement April 25, 2023
Figure 1: Project Location
On May 11, 2021 , Council authorized a professional services agreement with Biggs Cardosa Associates (BCA) to prepare design documents for the replacement of City Structure Nos. 25 and 27 with new prefabricated steel truss bridges. Shoreline Golf Links is located within Shoreline at Mountain View (Shoreline), which is a 750 -acre regional park that provides habitat for sensitive species. Environmental review, documentation , and permitting are required to meet the standards of California Environmental Quality Act ( CEQA) and other environmental regulations .
Staff determined this environmental work was needed during the design phase. The initiation of the Request for Proposals ( RFP) for environmental documentation was delay ed due to staffing resources.
2019/20 City Bridges and Culverts Structural Inspection and Repairs, Project 20-60—Authorize Professional Services Agreement April 25, 2023
ANALYSIS
On January 17, 2023, the City issued an RFP for environmental review, CEQA documentation, and environmental permitting services. Four consultants submitted proposals , and each was evaluated and ranked by a panel consisting of Public Works and Community Services Department staff. Staff deemed MIG of San Jose the most qualified based on their written proposal, experience in completing similar projects including projects within a closed landfill similar to Shoreline, and understanding of project goals.
The main elements of the scope of services for the project include:
• Perform environmental review and prepare an Initial Study-Mitigated Negative Declaration (IS-MND);
• Prepare permit applications, and conduct agency coordination and other tasks required for compliance with the permitting agencies; and
• Provide support for coordination with the environmental permitting agencies.
The recommended fee is $116,865 for basic services and reimbursable expenses, and $20,000 for additional services, for a total not-to-exceed amount of $136,865. This fee is consistent for such services, and staff considers the fee to be fair and reasonable for the scope of work required.
If the recommended action is approved by Counci l, MIG will begin work in spring 2023. Staff estimates the environmental effort and design will be completed by fall 2023, and construction would begin in early 2024.
FISCAL IMPACT
2019/20 City Bridges and Culverts Structural Inspection and Repairs, Project 20-60, is funded with $330,000 from the CIP Reserve Fund and $500,000 from the Shoreline Regional Park Community Fund, for a total project budget of $830,000 . The project has suf ficient funding for the recommended action (current available budget balance of $470,965) . No additional appropriation is being requested at this time.
ALTERNATIVES
1. Do not authorize the professional services agreement.
2. Provide other direction.
2019/20 City Bridges and Culverts Structural Inspection and Repairs, Project 20-60—Authorize Professional Services Agreement April 25, 2023
PUBLIC NOTICING—Agenda posting.
Prepared by:
Marichrisse Hoang
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
MH/LL/2/CAM
979-04-25-23CR-2
202983