DATE:
June 13, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Cuesta Park Fitness Court,
Project 21-57—Various Actions
RECOMMENDATION
1. Transfer and appropriate $227,310 from the Park Land Dedication Fund and $22,190 from the Capital Improvement Program Reserve Fund to Cuesta Park Fitness Court , Project 21-57. (Five votes required)
2. Find that in accordance with the requirements, Cuesta Park Fitness Court, Project 21 -57, has been determined to be categorically exempt as a Class 4, Minor Alterations to Land, under California Environmental Quality Act Guidelines Section 15304.
3. Approve plans and specifications for Cuesta Park Fitness Court, Project 21-57, and authorize staff to advertise the project for bids.
4. Authorize the City Manager or designee to award a construction contract to the lowest responsive responsible bidder if the bid is within the project budget of $601,000.
BACKGROUND
A fitness court was installed in Rengstorff Park in early 2010 and has been extremely popular.
The facility includes cardio, stationary, and recumbent equipment, which is typical for such installations. In 2018, staff began investigating options to add another fitness court in the City’s parks. Cuesta Park was identified as having an appropriate location that would not negatively impact other features of the park (see Figure 1).
Cuesta Park Fitness Court, Project 21-57—Various Actions June 13, 2023
Figure 1: Location Map in Cuesta Park
Staff contacted El Camino Health (ECH) to gauge interest in partnering with the City on the project given its proximity to ECH facilities and the project’s health-related mission. After discussing the exact location, approval timelines, and other details, ECH staff agreed to participate.
On December 11, 2019, the Parks and Recreation Commission (PRC) recommended that the City Council approve a CIP project for the Cuesta Park Fitness Court Installation and allocate $201,500 from the Park Land Dedication Fund to the project.
On December 8, 2020, the City Council approved the creation of a midyear Capital Improvement Program (CIP) project called Cuesta Park Fitness Court, Project 21-57. The Council also authorized the City Manager to execute an agreement with ECH to provide $150,000 toward the design and construction of the project and appropriated $201, 500 from the Park Land Dedication F und to the project, for a total project budget of $351,500.
The project schedule was delayed due to the pandemic and staff vacancies. Work was reinitiated in 2022 after the hiring of new project management staff in Public Works.
Cuesta Park Fitness Court, Project 21-57—Various Actions June 13, 2023
Staff coordinated with outdoor fitness equipment manufacturers about design concepts and developed several alternatives in consultation with ECH staff. The alternatives were refined to one preliminary concept utilizing Greenfields Outdoor Fitness Equipment (see Figures 2 and 3).
Figure 2: Concept Rendering Looking Southeast
Figure 3: Equipment Layout
Cuesta Park Fitness Court, Project 21-57—Various Actions June 13, 2023
ANALYSIS
The plans and specifications have been prepared consistent with the concept plan and feature the following improvements and various pieces of fitness equipment:
• Fitness area surfacing
• Upper and lower body exercise machines
• Cross-country ski machine
• Recumbent bike
• Plyometric steps
• Customized functional fitness rig with hanging and climbing elements
A portion of the Cuesta Park access pathways leading to the fitness court will be upgraded to meet Americans with Disabilities Act (ADA) requirements.
The City purchased the fitness equipment in advance, and it is being stored until a contractor is awarded a construction contract for the installation. This advance purchase allowed the City to avoid an increased cost of materials due to inflation while the remaining project design work was being completed.
If Council approves the recommended actions, construction is expected to begin in fall 2023 and be completed in early 2024.
Environmental Clearance
In accordance with the California Environmental Quality Act (CEQA), staff has reviewed the scope of this project and determined that it meets the classification for categorically exempt as a Class 4, Minor Alterations to Land. The proposed site is within an existing park that has no environmentally sensitive elements and is being developed into a small fitness area of similar use. Staff recommends that Council make findings that in accordance with the CEQA requirements, the project is categorically exempt as Class 4, Minor Alterations to Land, under the CEQA Guideline s (Title 14, Division 6, Chapter 3 of the California Code of Regul ations), Section 15304.
Cuesta Park Fitness Court, Project 21-57—Various Actions June 13, 2023
FISCAL IMPACT
The total project cost estimate is $601,000, as detailed below. Cuesta Park Fitness Court, Project 21-57, is funded with $150,000 from ECH and $201,500 from the Park Land Dedication Fund for a total of $351,500. An increase in appropriations of $249,500 is requested to fully fund the project.
Construction (including contingency) $350,000
Fitness Equipment 79,000
City Project Management 55,000
Consultant Services 25,000
Construction Inspection and Testing 20,000
Permits, Printing, and Miscellaneous 10,000
Project Contingency 25,000
Subtotal $564,000
City Administration 37,000
TOTAL ESTIMATED COST $601,000
PROJECT BUDGET
351,500
PROJECT SHORTFALL $249,500
Cost increases continue to impact capital projects nationwide due to extraordinary inflationary pressures and demand from construction projects in both the public and private sectors. Project cost increases in Cuesta Park Fitne ss Court, Project 21-57, are consistent with these factors and also include increases attributable to an expanded scope to address access pathway improvements for ADA compliance , and additional design and project management costs not originally anticipated.
Based on the estimated project budget shortfall, staff recommends increasing the budget by an additional $227,310 from the Park Land Dedication Fund and $22,190 from the CIP Reserve Fund.
If the recommended funding adjustment is granted, the total project budget will be increased to $601,000.
The project is located within the Miramonte Park and Open Space area; therefore, it is recommended that the Park Land Dedication Funds come from park in -lieu fees paid for developments within this open space area (see Attachment 1). These fees were received within the last five years. There are sufficient balances in the Park Land Dedication Fund and the CIP Reserve Fund to fully fund this project.
Cuesta Park Fitness Court, Project 21-57—Various Actions June 13, 2023
ALTERNATIVES
1. Do not approve the plans and specifications and defer the project.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Faryal Saiidnia
Senior Project Manager
Reviewed by:
David O. Printy
Principal Project Manager
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
FS/LL/8/CAM
979-06-13-23CR
203041
Attachment: 1. Park Land Dedication Fund Project Commitment
cc: APWD, PPM, SPM—Saiidnia, SMA—Doan, SMA—Goedicke, F/c (21-57)