DATE:
June 27, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: SB 1 Streets Project, Project 21-30—
Approve Plans and Specifications and
Authorize Bidding
RECOMMENDATION
1. Find that in accordance with the California Environmental Quality Act (CEQA) requirements, SB 1 Streets Project, Project 21-30, is categorically exempt as Class 1, Existing Facilities, and Class 4, Minor Alterations to Land, under CEQA Guidelines Sections 15301 and 15304.
2. Approve plans and specifications for SB 1 Streets Project, Project 21-30, and authorize staff to advertise the project for bidding.
3. Authorize the City Manager or designee to award a construction contract to the lowest responsive responsible bidder if the bid is within the project budget of $1,300,000.
BACKGROUND AND ANALYSIS
Pavement Improvement Program
The City’s street network is 140.3 centerline miles in length and covers approximately 31 million square feet of pavement. The pavement improvement program includes maintenance and rehabilitation of this critical asset, including applying the appropriate pavement treatmen ts of slurry seal, asphalt concrete overlay, or reconstruction. To preserve and maintain the City’s roadway network, the City utilizes several funding sources, including State Gas Tax funding received from the Road Maintenance and Rehabilitation Ac count ( RMRA), created by Senate Bill 1 (SB 1).
On February 22, 2022, Council approved a professional services agreement with CSG Consultants, Inc. (CSG), for a not -to-exceed amount of $130,000 to provide data collection, project design services, preparation of bid documents, and construc tion support services for pavement improvements at the following street locations for SB 1 Streets, Project 21-30 (see Figure 1):
• Location 1: Velarde Street between Bush Street and Anza Street. • Location 2: Pamela Drive between Phyllis Avenue and Bay Street.
SB 1 Streets Project, Project 21-30—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
• Location 3: Bay Street between Pamela Drive and El Camino Real. • Location 4: Doverton Square (intersecting Levin Avenue). • Location 5: Katrina Way and Fairbrook Drive (intersecting Levin Avenue).
Figure 1: SB 1 Streets—Locations
The project scope includes repairing localized roadway failures and applying slurry seal to roadways. The project will also provide active transportation improvements, including upgrading existing curb ramps to meet Americans with Disabilities Act (ADA) standards and adding or upgrading crosswalks with high-visibility striping.
SB 1 Streets Project, Project 21-30—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
Paving for Castro Street Pedestrian Mall
On October 11, 2022 , Council adopted Resolution No. 18718 and introduced an ordinance to establish a pedestrian mall on Castro Street between the east leg of West Evelyn Avenue and California Street. To prepare for implementation of the new Interim Pedestrian Mall operations in fall 2023, this segment of Castro Street needs to be resurfaced.
The pavement improvements for Castro Street required a similar design effort and expertise as the other locations in SB 1 Streets, Project 21 -30. Therefore , on March 14, 2023 , Council approved an amendment to CSG’s Professional Services Agreement to include Castro Street as a sixth location (see Figure 2) and the following added scope of work:
• Removal of the vehicular lane striping from the roadway and application of slurry seal to the 100 to 300 blocks of Castro Street for the pedestrian mall;
• Installation of striping to create a central pedestrian walkway; and
• Pedestrian and vehicular channelization at the intersections of both West Dana Street and Villa Street with Castro Street.
SB 1 Streets Project, Project 21-30—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
Figure 2: Castro Street Location 6
In total, the project will rehabilitate approximately 213,000 square feet of pavement on the streets identified.
Environmental Clearance
In accordance with the California Environmental Quality Act (CEQA), staff has reviewed the scope of this project and determined that it meets the classification for categorically exempt as both a Class 1, Existing Facilities , and a Class 4, Minor Alterations to Land. The proposed sites are existing streets that have no environmentally sensitive elements and are proposed for maintenance work. Staff recommends that Council make findings that in accordance with the CEQA requirements , the project is categorically exempt as a Class 1, Existing Facilities , and Class 4, Minor Alterations to Land, under CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations) Sections 15301 and 15304, respectively.
SB 1 Streets Project, Project 21-30—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
FISCAL IMPACT
SB 1 Streets Project, Project 21-30, is funded with $1,300,000 from the SB 1 Gas Tax Fund.
The estimated total project cost is as follows:
Construction (including contingency) $ 850,000
Design Consultant
City Project Management
180,000
50,000
Construction Inspection and Testing 20,000
Printing and Miscellaneous 15,000
Project Contingency 105,000
Subtotal $1,220,000
City Administration 80,000
TOTAL PROJECT COST ESTIMATE: $1,300,000
If Council approves the recommended actions, there is sufficient funding in Project 21-30 for the project. No additional appropriation is requested at this time.
ALTERNATIVES
1. Do not approve the plans and specifications and defer the project.
2. Provide other direction.
SB 1 Streets Project, Project 21-30—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
PUBLIC NOTICING—Agenda posting.
Prepared by:
Kathryn Robertson
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer/
Civil Infrastructure
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
KR/LL/8/CAM
979-06-27-23CR
202903
cc: APWD—Arango, PCE—Gonzales, ACE—Robertson, SMA—Goedicke, PA―Li, File (21-30)