DATE:
June 27, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Street Lane Line and Legend Repainting,
Project 21-12—Approve Plans and
Specifications and Authorize Bidding
RECOMMENDATION
1. Find that in accordance with the California Environmental Quality Act (CEQA) requirements, Street Lane Line and Legend Repainting, Project 21 -12, is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines Section 15301.
2. Transfer and appropriate $334,000 of the $613,000 2016 VTA Measure B Tax Fund from Annual Street Maintenance Program, Project 2 3-01, to Street Lane Line and Legend Repainting, Project 21-12.
3. Approve plans and specifications for Street Lane Line and Legend Repainting, Project 21-12, and authorize staff to advertise the project for bidding.
4. Authorize the City Manager or designee to award a construction contract to the lowest responsive responsible bidder if the bid is within the project budget of $1,217,000.
BACKGROUND
The City’s street maintenance program includes the restriping and repainting of traffic lane lines, pavement legends, crosswalks, and school -related legends on City streets. Th e program also includes repainting existing red curbs and other safety improvements for bicyclists and pedestrians.
ANALYSIS
Street Lane Line and Legend Repainting, Project 21 -12, includes improvements to 108 high- visibility crosswalks and approximately 10,000 linear feet of street lane line improvements in various City locations (see Figure 1 and Table 1). The project will upgrade striping from paint to thermoplastic, which will result in a longer service life and, thus, less reoccurring maintenance.
Street Lane Line and Legend Repainting, Project 21-12—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
Figure 1: Project Location Map
Street Lane Line and Legend Repainting, Project 21-12—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
Table 1: Project Locations
Location No. Street Begin End
1 Thompson Avenue Central Expressway Alvin Street
2 Rock Street Sierra Vista Avenue Camp Avenue
3 Burgoyne Street Montecito Avenue San Luis Avenue
4 Easy Street School Entrance Walker Drive
5 Escuela Avenue Latham Street California Street
6 Latham Street Chiquita Avenue Mountain View Avenue
7 Rose Avenue Limetree Lane Fordham Way
8 Hans Avenue Alison Avenue Phyllis Avenue
9 Bryant Avenue Grant Road Lubich Drive
The project also includes improvements to existing bike lanes along Bryant Avenue. Intersection approaches along Bryant Avenue will receive green high -friction surface treatment. This improvement increases visibility of potential vehicle and bicycle conflict areas in addition to providing an increased skid-resistant surface for bicyclists.
The estimated project cost is as follows:
Construction (including contingency) $ 932,000
City Project Management/Design 100,000
Construction Management/Inspection 90,000
Miscellaneous and other Project Costs 20,000
Subtotal $1,142,000
City Administration 75,000
Total Project Cost Estimate $1,217,000
Current Project Budget 883,000
Budget Shortfall $334,000
The higher project cost is due to increasing the number of high-visibility crosswalks near schools and continuously rising construction costs . As the project will improve bicycle and pedestrian safety, staff recommends transferring $334,000 in 2016 VTA Measure B Tax F unds from Annual Street Maintenance Program, Project 23-01, to close the funding shortfall.
Street Lane Line and Legend Repainting, Project 21-12—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
The plans and specifications for the Street Lane Line and Legend Repainting Project are complete and available for viewing in the Public Works Department. If Council approves the recommended actions and a responsive responsible bid within the project budget is received , construction is anticipated to begin in summer 2023 and be completed in fall 2023. The focus is to conduct the work during summer recess as most improvements are located along or adjacent to school routes. Advance public noticing will occur prior to and during construction.
Environmental Clearance
In accordance with the requirements of the California Environmental Quality Act (CEQA), the project has been determined to be categorically exempt as Class 1, Existing Facilities, pursuant to Article 19, Section 15301, as it consists of repair, maintenance, and minor alteration of existing public facilities involving no or negligible expansion of existing or formal use. Subsection (c) also exempts addition of bicycle facilities, pedestrian crossings, and other similar alterations that do not create additional automobile lanes . Staff recommends that Council make a finding that in accordance with the CEQA requirements, the project is categorically exempt as a Class 1, Existing Facilities under CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations) Sections 15301.
FISCAL IMPACT
Street Lane Line and Legend Repainting, Project 21 -12, is funded with $883,000 from the Construction/Conveyance Tax Fund. Staff recommends transferring $334,000 of the $613,000 2016 VTA Measure B Tax Fund from Annual Street Maintenance Program, Project 23-01, to Street Lane Line and Legend Repainting, Project 21 -12, for a total project budget of $1,217,000.
Project 23-01 currently has a total budget of $2,913,000, and design for the street maintenance locations to be delivered under Project 23 -01 has not yet begun; therefore, Project 23-01 has sufficient balance to support the fund transfer to Project 21-12.
ALTERNATIVES
1. Do not approve the recommended actions and place the project on hold.
2. Reduce project scope.
3. Provide other direction.
Street Lane Line and Legend Repainting, Project 21-12—
Approve Plans and Specifications and Authorize Bidding
June 27, 2023
PUBLIC NOTICING
Agenda posting and individual letters were sent to property owners and residents within 750’ of the project locations.
Prepared by:
Ankit Sharma
Associate Engineer
Reviewed by:
Tina Tseng
Principal Civil Engineer/Engineering and
Environmental Compliance
Lisa Au
Assistant Public Works Director
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
AS/LL/8/CAM
717-06-27-23CR
203203
cc: APWD—Arango, APWD—Au, PCE —Gonzales, Shah, Tseng, AE —Sharma, SMA —Doan, SMA—Goedicke, File (Project 21-12)