DATE:
June 27, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Recommended Fiscal Year 2023-24
through Fiscal Year 2027-28 Capital
Improvement Program
RECOMMENDATION
Adopt the Recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program by taking the following actions:
1. Adopt a Resolution of the City Council of the City of Mountain View Approving Inclusion of the Fiscal Year 2023 -24 Underground Utilities at 1020 Terra Bella Project in the Recommended Fiscal Year 2023 -24 through Fiscal Year 2027 -28 Capital Improvement Program, to be read in title only, further reading waived (Attachment 1 to the Council report).
2. Adopt a Resolution of the City Council of the City of Mountain View Adopti ng the Recommended Fiscal Year 2023 -24 through Fiscal Year 2027 -28 Capital Improvement Program, Including All Amendments to Existing Projects, Excluding the Shoreline Regional Park Community, to be read in title only, further reading waived (Attachment 2 t o the Council report).
3. Adopt a Resolution of the Shoreline Regional Park Community of the City of Mountain View Adopting the Recommended Fiscal Year 2023 -24 through Fiscal Year 2027 -28 Capital Improvement Program for the Shoreline Regional Park Community, Including Amendments to Existing Projects, to be read in title only, further reading waived (Attachment 3 to the Council report).
BACKGROUND
The City Council provided guidance for the development of the recommended Fiscal Year 2023-24 through Fiscal Year 2027 -28 Capital Improvement Program (CIP) during Study Sessions held on April 3, 2023 and May 9, 2023.
The City Council Study Session memo and input received from Council were shared with the Parks and Recreation Commission (PRC) on May 10, 2023 . The PRC was supportive of appr opriating
Recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program June 27, 2023
the Park Land Dedication Funds for the amendments to existing projects and the new Fiscal Year 2023-24 project as recommended.
Based on input received from the City Council, staff has prepared the recommended CIP described in this report.
ANALYSIS
The recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 (Five-Year) CIP is provided in Attachment 4. It includes the following updates to the list presented to Council at the May 9, 2023 CIP Study Session.
New Nondiscretionary Project
Annual Capital Improvement Program Development: This project will fund staff time associated with the preparation and development of the annual CIP. This project has been listed as a discretionary project in past CIPs. Based on Council input, staff recommends converting this CIP to a nondiscretionary project since the CIP development is an annual process and program. The project is now included in the Five-Year CIP as a nondiscretionary project. This action has no funding impact.
Modified and Additional Discretionary Projects
Civic Center Infrastructure, Phase III : This project will fund the next phases of improvements needed to keep the Civic Center in a state of good repair, including improving site accessibility and safety. At the May 9, 2023 Study Session , this project was recommended as a Fiscal Year 2023-24 CIP with total funding of $600,000 from the CIP Reserve Fund. Staff recommends increasing funding in the amount of $50,000 for a total project funding of $650,000 from the CIP Reserve Fund to address additional improvements needed for next fiscal year.
Callahan (Crittenden) Field Lighting Upgrade : This project was previously recommended for Fiscal Year 2023 -24, and staff recommends deferring it to Fiscal Year 2024 -25 due to ongoing staffing resource constraints.
Generator Project, Implementation: This project will fund the implementation phase following the Fiscal Year 2023-24 Generator Project, Planning project, which will identify and plan for the purchase and installation of emergency generators at vital City facilities. The implementation phase was not previously included in the recommended Five -Year CIP, and staff recommends adding the Generator Project, Implementation , as a Fiscal Year 2024 -25 project in the recommended Five-Year CIP with a total funding of $1 million from the CIP Reserve Fund.
Recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program June 27, 2023
Thompson Avenue Park: This project will design and construct a park at 538 Thompson Avenue and was previously included as an unscheduled project. Staff recommends including this project in Fiscal Year 2025 -26 of the Five -Year CIP with funding in the amount of $1.5 million from the CIP Reserve.
Citywide Traffic Signal Infrastructure and Traffic Center Operations, Implementation : This project was in the recommended Five-Year CIP with a funding amount of $25 million from an unidentified funding source. A portion of the City’s traffic signal system is within the North Bayshore Area, and staff recommends allocating $1 million of Shoreline Regional Community Park Funds, with the remaining $24 million of the total project cost from an unidentified funding source.
2025 Pierce Rescue Fire Vehicle: This CIP will fund the purchase of a 2025 Pierce Rescue Fire Vehicle to replace the 2010 Rescue 51 vehicle. The new rescue vehicle, which is larger in size, will enable Fire personnel to carry all required rescue equipment to ensure essential equipment is available during response calls. This CIP was previously not included in the recommended Five- Year CIP . Due to the expected increase in cost of the vehicle effective August 2023, staff recommends adding the 2025 Pierce Rescue Fire Vehicle as a Fiscal Year 2023 -24 project in the recommended Five-Year CIP with a total funding of $2,182,500, of which $1,532, 300 is funded with Equipment Replacement Fund and $650,200 is funded with General Operating Fund.
Modified and Additional Amendments to Existing Projects
Shoreline Bus Lane and Utility Improvements (18 -43): This project will construct a reversible transit lane on Shoreline Boulevard between Middlefield Road and Pear Avenue. An amendment is proposed to increase project funding by $6 million due to increase s in construction costs. At the May 9, 2023 Study Session, staff recommended increasing funding in the amount of $6 million from the North Bayshore Water Development Impact Fees ($2 million), Wastewater Fund ($2 million), and Shoreline Regional Community Park Fund ($2 million). Staff recommends replacing the $2 million from the Shoreline Regional Community Park Fund with $2 million from the Shoreline 2018 Series A Bond Proceeds for the amendment for timely use of bond funding.
Miscellaneous Storm/Sanitary Sewer Main Replacement (19-22): This project is combined with Miscellaneous Water Main/Service Line Replacement , Project 19 -21, and will provide wastewater sewer main replacement on Wild Cherry Lane and El Camino Real from Shoreline Boulevard to Ehrhorn Avenue, install a new pressure-reducing valve and vault on North Whisman Road at Evandale Avenue, and provide water main replacement in various City locations . Staff recommends amending Miscellaneous Storm/Sanitary Sewer Main Replacement, Project 19-22, to increase funding in the amount of $350,000 from the Wastewater Fund due to higher -than- anticipated project cost related to the wastewater sewer main replacement work.
Recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program June 27, 2023
Charleston Road Improvements, Design and Construction (19-34): This project will improve Charleston Road between Huff Avenue and Salado Drive. At the May 9, 2023 Study Session, staff recommended increasing funding in the amount of $42 million from the North Bayshore Transportation Development Impact Fee ($5.6 million), Shoreline Commu nity Public Benefit ($21.2 million), and the Shoreline Regional Community Park Fund ($15.2 million). Staff recommends modifications to the funding sources as follows: Shoreline Regional Park Community Fund ($2.723 million), North Bayshore Transportation Development Impact Fee ($12.475 million), Shoreline 2018 Series A Bond Proceeds ($2.936 million), Shoreline 2018 Series B Bond Proceeds ($7.740 million), and Shoreline Community Public Benefit Fund ($16.126 million) for the amendment.
Shoreline at 101 Ped/Bike Overcrossing (20-38): This project proposes to construct a bicycle and pedestrian bridge parallel and adjacent to Shoreline Boulevard over U.S. 101. The project is at the early stage of preliminary engineering design , and an amendment is propose d to decrease various Shoreline Funds, including the North Bayshore Transportation Development Impact Fee, Shoreline 2018 Series A Bond Proceeds, and Shoreline 2018 Series B Bond Proceeds. These time- sensitive funds are recommended for use to amend Shoreline Bus Lane and Utility Improvements (Project 18-43) and Charleston Road Improvements, Design and Construction (Project 19-34). At a future date, staff will return to Council for consideration to amend the project funding to fully fund the project design and construction.
Underground Utilities at 1020 Terra Bella Avenue—Potential Conflict of Interest
The Recommended Fiscal Year 2023 -24 through Fiscal Year 2027 -28 Capital Improvement Program includes a proposed Fiscal Year 2023-24 project to fund the undergrounding of utilities along the Terra Bella Avenue frontage for the 1020 Terra Bella affordable ho using project. As part of the CIP development process, staff reviews potential conflicts of interest regarding the recommended projects and consults with the State of California Fair Political Practices Commission (FPPC) for advice and opinions when neces sary. The Underground Utilities at 1020 Terra Bell a project, included in the Recommended Fiscal Year 2023 -24 through Fiscal Year 2027-28 Capital Improvement Program, is contingent upon the FPPC’s advice regarding whether a conflict of interest under California Government Code Section 1090 prohibits the City from entering into an agreement to fund the project . If the FPPC determines that a prohibitive conflict of interest exists, staff will return to Council for approval to delete the project from the CIP at a later date.
Consideration of Environmental Factors
As required by Section 15262 of the California Environmental Quality Act (CEQA) Guidelines, staff will consider whether additional environmental analysis must be conducted for projects included in the adopted Fiscal Year 2023-24 CIP as the projects are implemented. Staff will ensure the completion and submission of any required CEQA analysis/exemption documentation.
Recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program June 27, 2023
FISCAL IMPACT
There is no fiscal impact associated with adopting the recommended resolutions.
The recommended Fiscal Year 2023 -24 CIP identifies 27 annual/periodic infrastructure maintenance nondiscretionary projects at a total cost of approximately $ 17.8 million, 18 discretionary projects at a total cost of approximately $21.6 million, and 36 amendments to existing projects at a total cost of approximately $ 86.9 million. Attachment 4 identifies the specific funding sources recommended for each project and provides a cash flow analysis of the CIP’s major funding sources.
The City Council will be requested to appropriate the necessary funding for the Recommended Fiscal Year 2023-24 CIP in conjunction with the approval of the Fiscal Year 2023-24 Recommended Budget on June 27, 2023. There is sufficient funding for the recommended Fiscal Year 2023-24 CIP.
ALTERNATIVES
1. Direct staff to modify the recommended Fiscal Year 2023 -24 through Fiscal Year 2027 -28 Capital Improvement Program.
2. Provide other direction.
Recommended Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program June 27, 2023
PUBLIC NOTICING
Agenda posting, email to neighborhood associations, and posts on social media and the City’s website.
Prepared by:
Nancy Doan
Senior Management Analyst
Joy Houghton
Senior Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
ND-JH/LL/6/CAM
771-06-27-23CR
202608
Attachments: 1. Resolution for Underground Utilities at 1020 Terra Bella Avenue
2. Resolution for the Recommended Five-Year CIP
3. Resolution of the Shoreline Regional Park Community for the Recommended Five-Year CIP
4. Recommended Fiscal Year 2023 -24 through Fiscal Year 2027 -28 Capital Improvement Program
cc: Department Heads, FASD, APWD —Arango, APWD—Au, APWD—Skinner, PCE—Gonzales, PCE—Lopez, PCE—Shah, PCE—Tseng, PPM—Printy, SCE—Houghton, SMA—Doan, SMA— Goedicke, PA—Li