DATE:
December 12, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: 2020-21 Concrete Sidewalk and Curb
Repairs, Project 21-06—Construction
Acceptance
RECOMMENDATION
Accept 2020 -21 Concrete Sidewalk and Curb Repairs, Project 21 -06, and authorize the final contract payment.
BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by State law when the City verifies the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such a s final payment to the contractor, and the release of bonds obtained by the contractor that ensure completion of the project.
Following acceptance, the City becomes responsible for maintenance of the public project.
On June 14, 2022 , Council authorized the transfer and appropriation of funds, approved plans and specifications, authorized staff to advertise for bids, and authorized the City Manager or designee to award a construction contract to the lowest responsible responsive bidder for 2020-21 Concrete Sidewalk and Curb Repairs, Project 21-06, if the low bid was within the project budget. The contract was awarded to JJR Construction, Inc., of San Mateo at the low-bid price of $593,617. The project included reconstructing concrete sidewalk, driveway, curb and gutter, upgrading curb ramps to Americans with Disabilities Act ( ADA) standards, repairing drain inlet boxes, and installing bicycle-friendly storm drain inlet grates, pavement markings, and striping at various locations throughout the City.
The final construction cost of $ 593,617 is within the construction contract amount of $ 593,617 and included one change order totaling $2 3,385 and a final quantity adjustment change order resulting in no contract savings. All work has been completed in accordance with the approved plans and specifications.
2020-21 Concrete Sidewalk and Curb Repairs, Project 21-06—Construction Acceptance December 12, 2023
FISCAL IMPACT
2020-21 Concrete Sidewalk and Curb Repairs, Project 21 -06, is funded with $ 998,000 from the Construction and Conveyance Tax Fund. The total project expenditure is estimated to be approximately $964,000 and is within the allotted budget, including design, project administration, construction management, inspection, and other costs. Any remaining funds will be returned to the Construction and Conveyance Tax Fund once the project is closed.
ALTERNATIVES
Determine that the improvements have not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.
PUBLIC NOTICING—Agenda posting.
Prepared by:
James Panganiban
Assistant Civil Engineer
Ashraf Shah
Principal Civil Engineer
Reviewed by:
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
JP-AS-EA/4/CAM
950-12-12-23CR
203645
cc: APWD—Arango, PCE—Shah, PCE—Gonzales, ACE—Nguyen, ACE—Panganiban, EI—Wong, SMA—Goedicke, SMA—Doan, SPWI, PA—Li, [email protected], F (21-06)