DATE:
December 12, 2023
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Street Reconstruction Projects
(Crittenden Lane and North Shoreline
Boulevard), Projects 21-41 and 22-31—
Professional Services Agreement
RECOMMENDATION
1. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, transfer and appropriate $ 996,000 from Street Reconstruction Project (North Shoreline Boulevard), Project 22-31, to Street Reconstruction Project (Crittenden Lane), Project 21-41.
2. Acting in its joint capacity as the City Council and the Board of Directors of the Shoreline Regional Park Community, amend Street Reconstruction Project, Project 21 -41, scope to include North Shoreline Boulevard reconstruction and title to North Shor eline Boulevard and Crittenden Lane Reconstruction, Project 21-41.
3. Authorize the City Manager or designee to execute a professional services agreement with Bellecci & Associates, Inc., for North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, in a not-to-exceed amount of $334,000.
BACKGROUND
As part of the City’s pavement management program, staff evaluates existing roadway pavement conditions and remaining pavement life to identify candidate street segments and cost-effective treatment options, such as slurry seal, pavement overlay, or pavement reconstruction. Street Reconstruction Project, Project 21-41, was identified for Crittenden Lane from North Shoreline Boulevard to the eastern terminus for roadway reconstruction. Crittenden Lane is classified as a collector with two travel lanes and Class 2 buffered bike lanes in each direction and connects to the Stevens Creek Trailhea d on the eastern end. Street Reconstruction Project, Project 22-31, was identified for North Shoreline Boulevard from the Gatehouse to the kite flying lot , also for roadway reconstruction. This segment of North Shoreline Boulevard serves as the entryway to Shoreline at Mountain View and has one travel lane in each direction with a center median and a separated Class 1 bike path (see Figure 1).
Street Reconstruction Projects (Crittenden Lane and North Shoreline Boulevard), Projects 21-41 and 22-31—Professional Services Agreement December 12, 2023
Figure 1: Project Location Map
ANALYSIS
Combined Project Scopes and Title Change
These two projects have been delayed due to staff vacancies in the Engineering Division and the need to focus on grant funded and other priority projects. Several vacancies have recently been filled, including within the Civil Infrastructure Section, which manages the pavement program. In an effort to catch up with the pavement projects backlog and provide efficiency in delivering the improvements, staff recommends combining the two S treet Reconstruction Projects (Project 21-41 and Project 22-31) into one project (Project 21-41). The two projects have similar scopes and are in close proximity to each other. This approach will also allow a single contractor
CRITTENDEN LANE
NORTH ROAD
Street Reconstruction Projects (Crittenden Lane and North Shoreline Boulevard), Projects 21-41 and 22-31—Professional Services Agreement December 12, 2023
to manage the sequencing and staging of the projects. To allow for simplified tracking purposes, staff recommends transferring the funding from Project 22 -31 to Project 21 -41 and amending the title for Project 21 -41 to North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41.
Consultant Selection
On September 29, 2023, the City issued a Request for Proposals (RFP) for professional design and construction support services and received proposals from two firms. A selection committee comprised of Public Works staff evaluated the proposals and reviewed t he qualifications and understanding of the project. The committee selected Bellecci & Associates, Inc. ( Bellecci), as the most qualified firm based on their clarity of the project approach, merits of experience in completing similar projects, and understa nding of project goals. Bellecci has provided similar design services for many local agencies , including the cities of Millbrae, San Mateo , and San Carlos, and on the City’s Miramonte Avenue Improvements, Project 20-01.
The main elements of the scope of services include:
• Conducting site surveys and investigation, data collection, and design analysis;
• Preparing construction bid documents; and
• Providing bidding and construction support.
The recommended fee of $334,000 for basic services , reimbursable expenses, and additional services is consistent for such services, and staff considers the fee to be fair and reasonable for the scope of work required. If the recommended actions are approved, Bellecci will begin design in February 2024. The project is anticipated to complete design in fall 2024 and start construction in spring 2025.
Street Reconstruction Projects (Crittenden Lane and North Shoreline Boulevard), Projects 21-41 and 22-31—Professional Services Agreement December 12, 2023
FISCAL IMPACT
Street Reconstruction, Projects 21-41 and 22-31, are funded as follows:
Table 1: Funding Sources
Funding Source 21-41 22-31 Combined
2016 Valley Transportation Authority
(VTA) Measure B Sales Tax—Local Streets
and Roads Program Fund
$70,000 $70,000
Shoreline Regional Park Community Fund $1,200,000 $996,000* $2,196,000 TOTAL $1,270,000 $996,000 $2,266,000
* Project 22-31 was originally funded with $1 million from the Shoreline Fund. Approximately $4,000 has been expended already on staff time on the project, leaving a balance of $996,000 available to transfer to Project 21-41.
Staff recommends transferring and appropriating $996,000 from Project 22-31 to Project 21-41 to combine the reconstruction of Crittenden Lane and a segment of North Shoreline Boulevard into a single project . Should the recommended action s be approved , Street Reconstruction Project, Project 21-41, would be funded as shown in the combined column of Table 1.
The fee for the recommended consultant agreement is $304,000 for basic services and reimbursable expenses, and a contingency of $30,000 for additional services, for a total not -to- exceed amount of $334,000. There is sufficient funding in Project 21 -41 for the consultant agreement.
Street Reconstruction Projects (Crittenden Lane and North Shoreline Boulevard), Projects 21-41 and 22-31—Professional Services Agreement December 12, 2023
ALTERNATIVES
1. Do not authorize the appropriation and maintain two separate projects.
2. Do not approve the recommended agreement and direct staff to reissue an RFP.
3. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Nancy Chen
Assistant Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Dawn S. Cameron
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
NC/LL/1/CAM
954-12-12-23CR
203636
cc: APWD—Arango, PCE —Gonzales, SCE —Houghton, AE —Chen, SMA —Goedicke, SMA — Doan, PA—Li, F (21-41, 22-31)