CITY OF MOUNTAIN VIEW TUESDAY, JANUARY 30, 2024, 9:00 A.M.
COUNCIL FINANCE COMMITTEE AGENDA
LISA MATICHAK, CHAIR
LUCAS RAMIREZ, COMMITTEE MEMBER
EMILY ANN RAMOS, COMMITTEE MEMBER
City of Mountain View 1 of 3
Atrium Conference Room at City Hall 9:00 A.M. TUESDAY, JANUARY 30, 2024 500 Castro Street
Mountain View, CA 94041
SPECIAL MEETING – 9:00 A.M.
1. CALL TO ORDER
2. ROLL CALL—Committee members Lucas Ramirez, Emily Ann Ramos, and Chair Lisa Matichak.
3. MINUTES APPROVAL
Minutes for the December 6, 2023 meeting have been delivered to Committee members and a copy posted at www.mountainview.gov/our- city/city-council/councilmembers/council-subcommittees/finance-and-investment-review-subcommittees. If there are no corrections or additions, a motion is in order to approve these minutes.
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on nonagenda items.
5. UNFINISHED BUSINESS
5.1 PROPOSED CHANGES TO COUNCIL POLICY A-10, AUTHORIZATION TO EXECUTE CITY CONTRACTS AND AGREEMENTS AND INCREASE
CERTAIN LIMITED APPROPRIATIONS
Recommendation(s): Review, provide feedback, and approve the recommended revisions to Council Policy A -10, Authorization to Execute City Contracts and Agreements and Increase Certain Limited Appropriations.
Attachment(s): Committee Report
ATT1—Redlined Version of Council Policy A-10
ATT2—Council Policy A-10 (as it would appear when adopted) ATT3—Exhibit A to Council Policy A-10 (as it would appear when adopted) ATT4—Signature Authority and Formal Bid Limits Survey
6. NEW BUSINESS
6.1 APPROVAL OF THE PROPOSAL EVALUATION AND SELECTION CRITERIA IN THE REQUEST FOR PROPOSALS FOR AUDIT SERVICES, IN ACCORDANCE WITH COUNCIL POLICY B-6, SELECTION OF THE EXTERNAL, INDEPENDENT AUDITOR
Recommendation(s): Review, provide feedback, and approve the proposal evaluation and selection criteria in the RFP in order for staff to finalize and post the RFP timely after the CFC meeting.
Attachment(s): Committee Report
ATT1—Council Policy B-6
ATT2—Draft RFP
Council Finance Committee NOTICE AND AGENDA TUESDAY, JANUARY 30, 2024, 9:00 A.M.
City of Mountain View 2 of 3
7. COMMITTEE/STAFF COMMENTS, QUESTIONS, COMMITTEE REPORTS
No action will be taken on any questions raised by the Committee at this time.
8. ADJOURNMENT
DR/1/FIN
546-01-29-24A
cc: San Jose Mercury News
Mountain View Voice
City Council, CM, ACM—Andrews, CA, FASD, AFASD, File
Council Finance Committee NOTICE AND AGENDA TUESDAY, JANUARY 30, 2024, 9:00 A.M.
City of Mountain View 3 of 3
AGENDAS FOR BOARDS, COMMISSIONS, AND COMMITTEES
• The specific location of each meeting is noted on the Notice and Agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special Meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advance of the meeting.
• Questions and comments regarding the agenda may be directed to Derek Rampone, Finance and Administrative Services Director, at 650-903- 6316.
• SPECIAL NOTICE—Reference: Americans with Disabilities Act, 1990 Anyone who is planning to attend a meeting who is visually or hearing-impaired or has any disability that needs special assistance should call the Finance and Adminis trative Services Department at 650-903-6316 48 hours in advance of the meeting to arrange for assistance. Upon request by a person with a disability, agendas and writings distributed during the meeting that are public records will be ma de available in the appropriate alternative format.
• The Board, Commission , or Committee may take action on any matter noticed herein in any manner deemed appropriate by the Board, Commission, or Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein.
• SPECIAL NOTICE—Any writings or documents provided to a majority of the Council Finance Committee regarding any item on this agenda will be made available for public inspection in the Finance and Administrative Services Department, located at 500 Castro Street, during normal business hours and at the meeting location noted on the agenda during the meeting.
ADDRESSING THE BOARD, COMMISSION, OR COMMITTEE
• Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
• Anyone wishing to address the Board, Commission, or Committee on a nonagenda item may do so during the “Oral Communications” part of the agenda. Speakers are allowed to speak one time on any number of topics for up to three minutes.