COUNCIL FINANCE COMMITTEE/
INVESTMENT REVIEW COMMITTEE
AGENDA
NOTICE AND AGENDA
SPECIAL MEETING — MONDAY, OCTOBER 30, 2023
PLAZA CONFERENCE ROOM AND VIDEO CONFERENCE
500 CASTRO STREET, MOUNTAIN VIEW, CA 94041
3:00 P.M.
This meeting is being conducted with a virtual component. Anyone wishing to address the Investment Review Committee virtually may join the meeting at: https://mountainview.gov/meeting and entering Webinar ID: 81607956033, or by dialing 669-900-9128 and entering Webinar ID: 81607956033. When the Chair announces the item on which you wish to speak, click on the “raise hand” feature in Zoom or dial *9 on your phone . When the Chair calls your name to provide public comment, click on the “unmute” feature in Zoom or dial *6 on your phone. When called to speak, please limit your comments to the time allotted (up to three minutes, at the discretion of the Chair).
1. CALL TO ORDER
2. ROLL CALL— Committee members Steven Permut, Doug Radtke, Lucas Ramirez, Emily Ramos, and Chair Lisa Matichak.
3. MINUTES APPROVAL
Minutes for the October 6, 2022 meeting have been delivered to Committee members and copies posted on the City Hall bulletin board. If there are no corrections or additions, a motion is in order to approve these minutes.
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meet ing is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on nonagenda items.
Council Finance Committee/
Investment Review Committee Agenda
October 30, 2023
5. UNFINISHED BUSINESS—None.
6. NEW BUSINESS
6.1 PRESENTATION OF THE STATUS OF THE CITY’S PORTFOLIO AND INVESTMENT POLICY
Presentation by Carlos Oblites, Senior Vice President, Portfolio Strategist of Chandler Asset Management, the City’s investment advisor, regarding the City’s investment practices and investment policy (verbal presentation, no staff report).
6.2 REPORT FROM INVESTMENT REVIEW COMMITTEE
Presentation by Finance and Administrative Services Department staff on the portfolio results and draft Fiscal Year 2022 -23 Investment Review Committee report to the City Council.
6.3 PROPOSED CHANGES TO THE INVESTMENT POLICY
Presentation by Finance and Administrative Services Department staff on proposed changes to the Investment Policy (City Council Policy No. B-2).
7. COMMITTEE/STAFF COMMENTS, QUESTIONS, COMMITTEE REPORTS
No action will be taken on any questions raised by the Committee at this time.
8. ADJOURNMENT
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Council Finance Committee/
Investment Review Committee Agenda
October 30, 2023
AGENDAS FOR BOARDS, COMMISSIONS, AND COMMITTEES
• The specific location of each meeting is noted on the notice and agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special Meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advan ce of the meeting.
• Questions and comments regarding the agenda may be directed to Derek Rampone , Finance and Administrative Services Director, at 650-903-6316.
• SPECIAL NOTICE—Reference: Americans with Disabilities Act, 1990 Anyone who is planning to attend a meeting who is visually or hearing-impaired or has any disability that needs special assistance should call the Finance and Administrative Services Department at 650-903-6316 48 hours in advance of the meeting to arrange for assistance.
Upon req uest by a person with a disability, agendas and writings distributed during the meeting that are public records will be made available in the appropriate alternative format.
• The Board, Commission, or Committee may take action on any matter noticed herein in any manner deemed appropriate by the Board, Commission, or Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein.
• SPECIAL NOTICE—Any writings or documents provided to a majority of the Council Finance Committee/Investment Review Committee regarding any item on this agenda will be made available for public inspection in the Finance and Administrative Services Department, located at 500 Castro Street, during normal business hours and at th e meeting location noted on the agenda during the meeting.
ADDRESSING THE BOARD, COMMISSION, OR COMMITTEE
• Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
• Anyone wishing to address the Board, Commission, or Committee on a nonagenda item may do so during the “Oral Communications” part of the agenda. Speakers are allowed to speak one time on any number of topics for up to three minutes.
Finance and Administrative Services Department
DA
TE: October 30, 2023
TO
: Investment Review Committee
FR
OM: Derek Rampone, Finance and Administrative Services Director SUBJECT: Investment Review Committee Annual Report
PURPOSE
F
or the Investment Review Committee to hold its annual meeting to review the City’s investment portfolio and policy pursuant to Section 14.3 of City Council Policy B-2, Investment Policy (Policy) (Exhibit 1 to Attachment 1).
BACKGROUND
A
nnually, the Investment Review Committee meets to review the City’s investment portfolio and policy. An updated version of last fiscal year’s Committee report is included as a refresher for the Committee (Attachment 1).
T
he Committee met on October 6, 2022 to review the City’s investment portfolio and its overall performance. The Committee discussed the benefits the City has experienced due to its conservative approach to investing, and there was also some discussion about private-placement 144A securities that were added to the corporate portion of the portfolio. The Committee did not recommend making any changes to the Policy at that time.
S
taff has been directed to review the Social Responsibility Section of the Policy to better address the core value of sustainability. In addition, staff is recommending adding an asset class as authorized investments and minor clean-up changes to the Policy (Attachment 2). Analysis and recommendations are discussed below.
T
he draft minutes from the October 6, 2022 meeting have been presented at this meeting for approval as Item No. 3.
BACKGROUND AND ANALYSIS
Social Responsibility:
S
ection 6 of the current Policy addresses Social Responsibility and includes subsections on Social and Environmental Concerns, Commun ity Investments, and Prohibited Investments. The Attachment 4
Investment Review Committee Annual Report
October 30, 2023
provisions of this section pertain to investments in Banker’s Acceptances, Corporate Notes, and Certificates of Deposit. The most recent update s to this section occurred in 2018 with the addition of Sections 6.1.3 and 6.3.3, as follows:
6.1.3 Investments are encouraged in entities involved in the production of renewable energy and sustainable agriculture and that demonstrate a commitment to environmental sustainability and transparency and accountability in corporate governance.
6.3.3 No investment is to be made in entities that engage in the direct exploration, production, refining, or marketing of fossil fuels.
At that time, staff provided information on what was included in other Agenci es’ investment policies for social responsibility and information on Environmental, Social, and Governance (ESG) ratings that would identify socially responsible energy companies. An ESG rating is based on three criteria: Environmental (climate change, renewable energy, and sustainability), Social (diversity, labor relations, and conflict minerals), and Governance (management structure, board independence, and executive compensation).
Recently, s taff reexamined investment policies of the same surrounding and comparable agencies (see Attachments 3 through 12 for excerpts of social responsibility sections from those policies). All of the policies reviewed, except the City of San Mateo, address social responsibility to varying degrees. Half of the policies include some form of a sustainability objective that is in addition to and subordinate to the three objectives required by California Government Code Section 53600.5, of safety, liquidity, and return on investment. ( See attached excerpts of the Cities of Milpitas, Palo Alto, and San Jose, the County of San Mateo, and the Santa Clar a Valley Water District for examples.) Staff believes Section 6.0 of the City’s current Policy is more robust than most other agenc ies’ policies with the exception of the Santa Clara V alley Water District’s policy, which includes a scorecard for ESG investing.
Information on ESG and ESG ratings has not changed much since 2018. Most of the ESG services are indexes to which investment managers compare their own investments. The Calvert Index is an example. There are some services that can be looked at which provide a rating based on the provider’s proprietary criteria. Bloomberg and Moody’s are examples of these. The challenge with these types of services is that their criteria may not align with the City’s priorities . For example, hypothetically, Calvert may include Chevron in its index (or Bloomberg may give the m a “good” rating) because they may mitigate their negative business practices with positive activities, and the City’s Policy specifically prohibits investments in entities that engage in the direct exploration, production, refining, or marketing of fossil fuels. The other challenge is that these indices are not all-inclusive. There may be issuers that do not have an ESG track record or score, which would eliminate them as a potential investment.
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Chandler Asset Management, the City’s investment advisor, researched and found that ESG services marketed for investors vary widely:
• Many provide a fra mework for judging issuers from an ESG standpoint, but the basis to judge these frameworks is conducted on a peer comparison, which may not filter out dirty fuels (Bloomberg, Sustainalytics, S&P, Moody’s) . Moreover, the ESG ratings that could be used to identify socially responsible energy companies are very subjective from one party to another and may allow for issuers the City’s policy excludes.
• Some of the ESG services are theme-driven, such as those supporting clean energy or clean climate bonds. These certifications are done on an issue rather than issuer basis, and many of the issues are very small and less liquid. Many are also for bonds that are excluded from the City’s portfolio by law (rated below the category of A, or foreign-issued bonds).
• Some ESG ratings provided by some ESG services (Morningstar) are provided as an average for investments held in a mutual fund setting, rather than by issuer. The City generally does not purchase mutual funds. Moreover, as an average, these scores may still allow for the investment in issuers actively involved in activities that may be contrary to the City’s goals.
• Many of the ESG composite scores may promote values that may not be identified as values promoted by the City.
• Many ESG services simply provide data to allow the investor to establish their own criteria based on the data provided.
In light of the varying degrees of applicability for the ESG frameworks discussed and changes made to the Policy in 2018, the City may want to consider adding ESG concern s to the Policy , which should be considered only after safety, liquidity, and return have been met.
A stronger approach for the City , as mentioned in 2018, would be for the Committee and City staff to develop its own list of ESG priorities similar to what Santa Clara Valley Water District has done. After that, an index like the Calvert Index may be used for guidance only (not a hard list).
Chandler recommends the language in the Policy should then describe investments in ESG issuers as “encouraged” to avoid some of the challenges described above. The City’s current Policy and other agencies’ investment policies provided currently take this approach.
Lastly, it is important to note that the City currently takes a conservative approach with regard to its investments in Medium -Term Corporate Notes. California Government Code Section 53601(k) requires that these types of Notes eligible for investment be rated in a rating category of “A” or its equivalent or better by a Nationally Recognized Statistical Rating Organization (NRSRO). The City’s current i nvestment policy requires that these types of notes be rated “AA-/Aa-” or its equivalent or better by two of the three NRSROs. Investment-grade companies in the “AA” credit tier are larger, established companies and historically take a positive approach in incorporating ESG standards into their corporate governance. Since the City’s policy is more Investment Review Committee Annual Report
October 30, 2023
conservative and already incorporates a socially responsible investment restriction overlay, adding an ESG rating system is unlikely to alter the securities dee med suitable for the City’s corporate portfolio. If the City decided to expand the investment policy to be more consistent with the California Government Code and allow “A” or better rated securities, it may be worth exploring adding in an ESG overlay given the broader universe of eligible investments.
JPA Investment Pool:
Adding Joint Powers Authority ( JPA) Investment Pool s as an authorized investment would complement the Local Agency Investment Fund (LAIF) pool as an “on demand” investment. The JPA investment pools are shorter in duration and correspondingly respond to changes in the market quicker. Having JPA Investment Pools as an authorized investment would allow staff the option to pivot between the LAIF and the JPA Investment Pool when market interest rates move quickly as they have over the past year. JPA Investment Pools are permitted under California Government Code Section 53601(p), which states:
“Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority.
To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment advisor that meets all of the following criteria:
(1) The advisor is registered or exempt from registration with the Securities and Exchange Commission.
(2) The advisor has not less than five years of experience investing in the securities and obligations authorized in subdivisions (1) to (q), inclusive.
(3) The advisor has assets under management in excess of five hundred million dollars ($500,000,000).”
Staff has researched three JPA Investment Pools: the California Asset Management Program (CAMP), Investment Trust of California ( CalTRUST), and California Cooperative Liquid Assets Securities System (CLASS) that meet the criteria above. The Cities of Redwood City, Santa Clara, and Sunnyvale , and the County of San Mateo include JPA Investment Pools as an authorized investment in their policies; the City of San Mateo includes only the CAMP JPA Investment Pool in its policy.
Investment Review Committee Annual Report
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RECOMMENDATIONS
Social Responsibility:
Staff does not currently recommend making any changes to the policy regarding Social Responsibility.
JPA Investment Pool:
Staff recommends adding the JPA Investment Pool asset class as an authorized investment. Staff recommends keeping the 20% maximum currently in place for the LAIF as a combined maximum for the LAIF and the JPA Investment Pools, but limiting each JPA Investment Pool to a maximum of 10%.
Policy Language Clean-Up:
There are a few areas in the Policy that staff would like to clean up or clarify. Specifically, Section
14.2 of the Policy to add “or designee” for the City Manager to appoint a designee to attend the semiannual meetings.
NEXT STEPS
Staff will summarize the Committee’s discussion, any observations, and recommendations in a revised draft report, to be reviewed by the Chair, before transmitting the annual report to the City Council in December.
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Attachments: 1. Draft Annual Report of the Investment Review Committee to the City Council
2. Draft U pdated Council Policy B-2 Investment Policy
3. City of Milpitas Investment Policy Excerpt
4. City of Palo Alto Investment Policy Excerpt
5. City of Redwood City Investment Policy Excerpt
6. City of San Jose Investment Policy Excerpt
7. City of San Mateo Investment Policy Excerpt
8. City of Santa Clara Investment Policy Excerpt
9. City of Sunnyvale Investment Policy Excerpt
10. County of San Mateo Investment Policy Excerpt
11. County of Santa Clara Investment Policy Excerpt
12. Santa Clara Valley Water District Investment Policy Excerpt