DATE:
March 26, 2024
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Evelyn Park, Project 21-60—Plans,
Specifications, and Bidding
RECOMMENDATION
1. Approve plans and specifications for Evelyn Park, Project 21 -60, and authorize staff to advertise the project for bids.
2. Authorize the City Manager or designee to award the construction contract to the lowest responsible responsive bidder if the bid is within the project budget of $2,395,000.
BACKGROUND AND ANALYSIS
The 0. 68-acre park site located on Evelyn Avenue, near the border of Mountain View and Sunnyvale, was dedicated to the City for park use by the 525 East Evelyn Avenue development project. On January 25, 2022 , Council authorized a professional services agreement with Callander Associates Landscape Architecture for the design phase of the park. During the design process, staff held two community meetings and brought the preferred concept, supported by the community meeting attendees, to the Parks and Recreation Commission (PRC) on March 8, 2023. On May 9, 2023, the Council approved the conceptual plan recommended by the PRC and “Evelyn Park” as the name (see Figure 1).
On February 27, 2024
, Council considered the recommended public art ( ”Butterfly Reflect” by Looking Up Art) and directed staff to refer the art to the Visual Arts Committee (VAC) for modifications. Council requested revisions to improve the art experience for park users with a design treatment for the underneath of the butterfly elements, as well as removal of the art lighting component. Council also directed staff to evaluate a potential change in policy to have the project budget absorb the building permit fees when a building permit is required for installation on City-commissioned art.
Evelyn Park, Project 21-60—Plans, Specifications, and Bidding March 26, 2024
1. Public Art Location 8. Log Stepper
2. Lawn with Mound 9. Trees (typ.)
3. Raised Seat Wall Planter with Specimen Oak 10. Planting/Groundcover (typ.)
4. Concrete Pathway 11. Bicycle Rack
5. Log Piling Climbing Structure 12. Existing 20’ Wide EVA Access Road
6. Raised Hut Play Structure 13. Existing Leasing Office
7. Picnic Tables and Benches 14. Park Boundary
Figure 1: Council Approved Conceptual Plan
The plans and specifications have been prepared in compliance with the Council -approved conceptual plan and feature the amenities shown in Figure 1.
Public Art
Following Council direction, staff will work with the artist and return to the VAC to include the requested modifications to the public art. Staff anticipates bringing an updated public art
Evelyn Park, Project 21-60—Plans, Specifications, and Bidding March 26, 2024
recommendation to the City Council in spring 2024. The installation of the art is anticipated to be completed in time for the opening of the new park.
Environmental Clearance
Following Council’s approval of the conceptual plan, on May 9 , 2023, a categorical exemption was filed with the County of Santa Clara for this project as a Class 4, Minor Alterations to Land, for the new park in accordance with the California Environmental Quality Act (CEQA).
Project Schedule
If Council approves the recommended actions, construction is expected to begin in summer 2024 and be completed by spring 2025.
FISCAL IMPACT
Evelyn Park, Project 21-60, is funded with $2,395,000 from the Park Land Dedication Fund.
The estimated total project cost is as follows:
Construction $1,500,000
Construction Contingency 150,000
Project Management 125,000
Consultant Services 251,800
Construction Inspection and Testing 86,200
Public Art 30,000
Permits, Printing, Miscellaneous 45,000
Project Contingency 60,000
Subtotal $2,248,000
City Administration 147,000
TOTAL ESTIMATED COST $2,395,000
If Council approves the recommended action, there is sufficient funding in Project 21-60 for the project. No additional appropriation is requested at this time.
Evelyn Park, Project 21-60—Plans, Specifications, and Bidding March 26, 2024
ALTERNATIVES
1. Do not approve plans and specifications and defer the project.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Marichrisse Hoang
Associate Civil Engineer
Reviewed by:
David O. Printy
Principal Project Manager
Quynh Byrer
Acting Assistant Public Works Director/
City Engineer
Approved by:
Edward Arango
Acting Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
MH-DOP-QB/LL/4/PWK
979-03-26-24CR
203927
cc: CSD, PWD(A), APWD(A)—Byrer, PCE —Printy, PCE —Shah, ACE —Hoang, SMA—Goedicke, PA—Li, SAA—Wong, SMA—Doan, [email protected]
, File (21-60)