DATE:
April 23, 2024
CATEGORY:
Consent
DEPT.:
Community Services
TITLE: Payment to Mountain View Whisman
School District for Vargas Elementary
School Field
RECOMMENDATION
1. Accept the field improvements at Vargas Elementary School installed by the Mountain View Whisman School District for maintenance and operation throughout the term of the Joint Use Agreement for the Recreational Use of School Sites between the City and the Mountain View Whisman School District.
2. Adopt a Resolution of the City Council of the City of Mountain View Authorizing the City Manager or Designee to Reimburse the Mountain View Whisman School District a Total of Seven Hundred Thousand Dollars ($ 700,000) as the City’s Share of the Cost to Install the Field Improvements at Vargas Elementary School, to be read in title only, further reading waived (Attachment 1 to the Council report).
BACKGROUND
On June 16, 2016, the Mountain View Whisman School District (MVWSD) Board of Trustees authorized initiation of the design process for a new school to be located next to the former Slater Elementary School site. Prior to the construction of the new school, the City reserved the fields at Slater Elementary School for youth sports programs. As construction began at the new school site, the City paused field reservations of the site.
In anticipation of the new school site, the City requested that MVWSD install artificial turf for the school field at a cost to the City. On June 19, 2018, the City Council adopted a resolution approving the Fiscal Year 2018 -19 Capital Improvement Program (CIP), which included funding for Slater School Field, Restrooms, and Traffic Signal, Project 19 -55, including $ 1,119,000 in funding for the City’s share of the field and restroom improvements.
In August 2019, MVWSD opened Jose Antonio Vargas Elementary School (Vargas Elementary School), with field construction completed in December 2019. Also in 2019, the City and MVWSD began meeting to ne gotiate a new master Joint Use Agreement for Recreational Use of School Sites (JUA) to incorporate the existing school sites and the new Vargas Elementary School site
Payment to Mountain View Whisman School District for Vargas Elementary School Field April 23, 2024
within the agreement. Until a new JUA was in place, the City did not have access to rese rve or maintain the Vargas Elementary School field.
In addition to the school field improvements, MVWSD completed installation of a new traffic signal and related improvements at the intersection of North Whisman Road and Pacific Drive.
On October 24, 2023
, the City Council accepted the traffic signal and related improv ements for maintenance and operation throughout their useful life and authorized the City Manager or designee to reimburse MVWSD for a total of Five Hundred Fifty Thousand Dollars ($550,000) a s the City’s share of the cost of installation.
On January 23, 2024
, the City Council approved authorizing the City Manager or designee to execute a JUA between MVWSD and the City of Mountain View for recreational use of school sites. The JUA was signed by both parties on February 26, 2024.
ANALYSIS
Following the signing of the new JUA between MVWSD and the City, the City is now working with MVWSD on a timeline and communication plan to transition maintenance and reservation of the field at Vargas Elementary School to the City in accordance with the JUA. The acceptance of the field improvements signifies that MVWSD has satisfactor ily completed improvements to Vargas Elementary School’s field. Once accepted, the City will take maintenance and operations responsibilities for the field in alignment with the JUA between the City and MVWSD.
With Council’s acceptance of the field improvements, staff recommends that Council authorize the City Manager or designee to remit $700,000 to MVWSD for the City’s share of the costs.
In addition to the field improvements, MVWSD has provided the City with access to adjacent restrooms that may be used by the public during the City’s use of the field. Funds from the existing CIP may be used to prepare this restroom for public use such as installation of automatic/timed locks and the initial cleaning of the space. The City will be responsible for the janitorial service of the restrooms as stated in the JUA.
FISCAL IMPACT
Funding for the field improvements is included in Slater School Field, Restroom, and Traffic Signal, Project 19- 55. Project 19- 55 is funded with $606,000 from the Construction/Conveyance Tax Fund for the traffic signal work previously approved by Council. Project 19- 55 also includes $1,119,000 from the Park Land Dedication Fund for the City’s share of the school field and expenses to prepare the adjacent restroom at the new Vargas Elementary School. The current available budget balance in Project 19-55 is approximately $1.1 million, therefore no additional appropriation is required.
Payment to Mountain View Whisman School District for Vargas Elementary School Field April 23, 2024
ALTERNATIVES—Provide other direction.
PUBLIC NOTICING—Agenda posting. A copy of the Council report was sent to MVWSD.
Prepared by:
Kristine Crosby
Assistant Community Services Director
John R. Marchant
Community Services Director
Approved by:
Audrey Seymour Ramberg
Assistant City Manager
KC-JRM/4/CAM
205-04-23-24CR
203901
Attachment: 1. Resolution