DATE:
May 14, 2024
CATEGORY:
Consent
DEPT.:
Human Resources
TITLE: City Council Policy D-9, Council
Appointee Communications and
Performance Evaluation Process
RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View A mending City Council Policy D-9, Council Appointee Communications and Performance Evaluation Process.
BACKGROUND
Council Policy D-9 outlines the process for the City Council Appointee communications and performance evaluation. The evaluation process described in Policy D-9 has not been updated in several years and does not reflect the more modern evaluation process currently used by City Council.
In 2022, the City Council authorized contracting with a consultant to facilitate a more professional, enhanced annual Council Appointee evaluation process. The facilitated process the City currently uses is considered a local government best practice. The recommended policy updates reflect the modern performance evaluation process that the City follows.
ANALYSIS
Council Appointee Evaluation Process
In the current process, the Vice Mayor works closely with a professional facilitator to develop a work plan and timelines for the performance evaluation process.
The facilitator leads the main steps, which include:
• Meeting with each Council Appointee;
• Collecting year-in-review memorandums from Council Appointees;
• Meeting with each Councilmember individually to discuss performance themes;
City Council Policy D-9, Council Appointee Communications and Performance Evaluation Process
May 14, 2024
• Facilitating closed session performance meetings; and
• Summarizing Council’s feedback for each Council Appoin tee and coordinating evaluation meetings between the Vice Mayor and each appointee.
Staff recommends revising Policy D-9 to accurately reflect the current evaluation process, including the use of a professional facilitator to implement the action steps and assist the City Council.
Importantly, updating the timeline to conclude the process in September allows Council and Council appointees to set goals that are closely aligned with the timing of the City Council’s goals and projects, which are set on a fiscal-year basis.
Communication Between Council Appointees and City Council
Since the Policy was implemented, there have been a variety of formats and frequency in which each appointee communicates with the City Council. Staff recommends deleting this section of the Policy and providing flexibility for Council to request how each appointee communicates with Council on a case-by-case basis.
FISCAL IMPACT
The cost of the professional facilitator is approximately $ 40,000 and is included in the Fiscal Year 2024-25 Recommended Budget.
ALTERNATIVES
1. Decline to amend City Council D- 9, Council Appointee Communications and Performance Evaluation Process.
2. Provide other direction.
City Council Policy D-9, Council Appointee Communications and Performance Evaluation Process
May 14, 2024
PUBLIC NOTICING—Agenda posting.
Prepared by:
Maxine Gullo
Human Resources Director
Approved by:
Arn Andrews
Assistant City Manager
Approved by:
Kimbra McCarthy
City Manager
MG/4/CAM
032-05-14-24CR
204175
Attachment: 1. Resolution Adopting Council Policy D-9