DATE:
May 28, 2024
CATEGORY:
Consent
DEPT.:
City Manager’s Office
TITLE: Amend Americans with Disabilities Act
Self-Evaluation and Transition Plan
Professional Services Agreement
RECOMMENDATION
1. Adopt A Resolution of the City Council of the City of Mountain View Amending the Fiscal Year 2023-24 Budget to Appropriate Thirty -Four Thousand Seven Hundred Thirty Dollars ($34,730) From the General Non -Operating Fund for the Developm ent of an Americans with Disabilities Act Self-Evaluation and Transition Plan, to be read in title only, further reading waived (Attachment 1 to the Council report). (Five votes required)
2. Authorize the City Manager or designee to execute an amendment to the professional services agreement with Bureau Veritas Technical Assessment, LLC, for the development of an Americans with Disabilities Act Self -Evaluation and Transition Plan to increase the maximum compensation by $34,7 30 for a total contract amount not to exceed $425, 579 and extend the term of the contract through December 31, 2024.
BACKGROUND
Title II of the Americans with Disabilities Act of 1990 (ADA) requires that s tate and local governments make their programs and services, including city facilities, events, parks, and sidewalks, accessible to persons with disabilities. The City first prepared an ADA implementation plan in 1992. In 2002, the City worked with a consultant to conduct a self-evaluation to identify facilities with access barriers and develop a transition plan comprised of a prioritized list of improvements to remove those barriers. Many of these improvements have been completed, and continued improvements are identified annually in the Capital Improvement Program (CIP).
Since the development of the 2002 Transition Plan, standards for accessible design have continued to evolve. The City’s work to remove barriers and make improvements has continued in compliance with these updated standards. While the ADA does not specifically require public entities to update self-evaluations or transition plans, periodic updates are encouraged.
Following a Request for Proposals (RFP) process conducted by staff, on September 12, 2023, the City Council authorized the execution of an agreement with Bureau Veritas Technical Assessments, LLC, to develop an updated ADA Self-Evaluation and Transition Plan for the City of
Amend Americans with Disabilities Act Self-Evaluation and Transition Plan Professional Services Agreement
May 28, 2024
Mountain View. The scope of the project included a survey of City facilities and the public right- of-way listed in the RFP and a review of City policies and programs to identify access barriers and develop a prioritized list of improvements to remove those barriers.
ANALYSIS
Since the beginning of the project, staff has identified additional City infrastructure for inclusion in the survey that was not included in the original scope of work. These additions include 20 miles of multi-use trails and paseos, some City-owned parks, and parks operated and maintained by the City under the Joint Use Master Agreement with Mountain View Whisman School District.
Including these sites in the updated ADA Self -Evaluation and Transition Plan will identify any existing barriers to accessibility , suggest mitigation actions, and provide staff with direction on how to improve accessibility at these sites for community members of all abilities. This requires increasing the contract amount as specified below in the Fiscal Impact section.
Extending the term of the agreement to December 31, 2024 will allow additional time to complete this work and prevent the need for future contract amendments.
FISCAL IMPACT
An additional appropriaton of $34,730 is needed to pay for the contract amendment of the same amount. As a result, t his willl increase Fiscal Year 2023 -24 expenditures by $34,730. There are sufficient funds available for the additional budget appropriation of $34,730.
ALTERNATIVES
1. Do not authorize the appropriation.
2. Do not authorize the amendment to the professional services agreement.
3. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Laurel James
Principal Management Analyst
Approved by:
Audrey Seymour Ramberg
Assistant City Manager
LJ/8/CAM/612-05-28-24CR
204202
Attachment: 1. Resolution