DATE:
June 25, 2024
CATEGORY:
Consent
DEPT.:
City Manager’s Office
TITLE: Revised Joint Exercise of Powers
Agreement for Animal Services with
Silicon Valley Animal Control Authority
RECOMMENDATION
Authorize the City Manager or designee to execute a revised Joint Exercise of Powers Agreement for animal services with Silicon Valley Animal Control Authority as a p articipating member agency.
BACKGROUND
A stated goal of the Silicon Valley Animal Control Authority (SVACA) is to reduce member agency costs by considering the addition of new member agencies. SVACA staff was approached by the Town of Los Gatos (Los Gatos) regarding the possibility of joining SVACA. On April 16, 2024, the Los Gatos Town Council unanimously approved the staff recommendation to negotiate with SVACA to become a member of the Joint Powers Agreement (JPA).
SVACA staff concluded that no additional staffing would need to be added and the center will be able to handle the additional animals without the need for expansion. On May 22, 2024, the SVACA Joint Powers Authority Board approved a recommendation from the SVACA Executive Director for the consideration of adding Los Gatos as a participating member agency of the JPA for animal services.
Los Gatos desires to begin receiving services on July 1, 2024, and SVACA staff believes this can be accomplished through a transitional agreement with Los Gatos until the existing members can approve the amended JPA at their council meetings.
ANALYSIS
SVACA staff has estimated service level results for Los Gatos b ased on their current provider ’s lower level of field and shelter services. Since the Los Gatos figures are estimated, SVACA staff recommends revaluating the data from Los Gatos in four years and resetting service levels as appropriate, as was done when Mountain View joined SVACA.
Revised Joint Exercise of Powers Agreement for Animal Services with Silicon Valley Animal Control Authority
June 25, 2024
SVACA’s operating costs are based on formulas which consider the jurisdiction ’s population, square miles, calls for service , shelter utilization, and a proportionate share of administration expenses. With the addition of Los Gatos, all current member percentages would be reduced at various amounts based on the applicable formula for each jurisdiction. In total, member contributions would decrease by $272,471, or 12.6%. Also, with the addition of Los Gatos as a participating member, estimated revenue (charges for services) is projected to increase by $45,000 ($35,000 in licensing fees and $10,000 in program fees) , which is partially offset by an increase in estimated expenses of $12,000, resulting in an overall net operating savings of $33,000. The $33,000 savings, coupled with the contribution from Los Gatos of $239,471, results in an overall savings to current members of $272,471. Table 1 displays the contribution percentages and Table 2 the member agency operating budget contribution amounts.
Table 1: Contribution Percentage
Member Current With
Los Gatos
Campbell 16.4% 12.9%
Los Gatos — 11.3%
Mountain View 25.5% 21.0%
Monte Sereno 1.6% 1.5%
Santa Clara 56.5% 53.3%
Table 2: Operating Budget Contribution Amounts
Member 2024-25
Current
2024-25 with
Los Gatos
Member Savings Percent
Decrease
Campbell $ 353,685 $ 274,750 $ 78,935 22.3%
Los Gatos - 239,471 N/A N/A
Mountain View 549,769 445,273 104,496 19%
Monte Sereno 35,318 32,458 2,860 8%
Santa Clara 1,219,161 1,132,981 86,180 7%
TOTAL $2,157,933 $2,124,933 $272,471
Revised Joint Exercise of Powers Agreement for Animal Services with Silicon Valley Animal Control Authority
June 25, 2024
In addition, as part of the revised SVACA JPA agreement for all participating member agencies, Los Gatos would be required to make an initial contribution of $100,000 to offset the addition of a new animal rescue vehicle shared by all participating member agencies as well as miscellaneous transitional costs.
FISCAL IMPACT
The fiscal impact of the revised JPA will be a reduction in the Fiscal Year 2024-25 budget amount for the City’s contribution to SVACA.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Arn Andrews
Assistant City Manager
Approved by:
Kimbra McCarthy
City Manager
Audrey Seymour-Ramberg
Assistant City Manager
AA/4/CAM
601-06-25-24CR
204327
Attachment: 1. Revised Joint Exercise of Powers Agreement with Silicon Valley Animal Control Authority (SVACA)