DATE:
October 8, 2024
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: SB-1 Streets, Project 23-03—Professional
Services Agreement
RECOMMENDATION
Authorize the City Manager or designee to amend the professional services agreement with BKF Engineers, a California corporation (Entity No. 599256), for SB-1 Streets, Project 23-03, to add $61,000 for a total not-to-exceed amount of $496,710.
BACKGROUND
The City of Mountain View’s street network is 140.3 centerline miles in length and covers approximately 30.9 million square feet of pavement. This network is an essential asset and is among the most valuable assets maintained by the City. To preserve and maintain this roadway network, the City utilizes several funding sources, including s tate gas tax funding received from the Road Maintenance and Rehabilitation Account (RMRA), created by Senate Bill 1 (SB 1).
As part of the City’s pavement management program, staff evaluates existing roadway pavement conditions and remaining pavement life to identify candidate street segments and cost-effective treatment options, such as slurry seal, pavement overlay, or paveme nt reconstruction.
SB-1 Streets, Project 23-03, will improve various street locations across multiple neighborhoods with slurry seal or pavement resurfacing treatments, install high-visibility crosswalks, and replace noncompliant curb ramps to adhere to Americans with Disabilities Act (ADA) requirements.
Additionally, the project will install new green bicycle lane markings along heavily used corridors through conflict zones and refresh pavement markings around schools, the downtown area, and surrounding neighborhoods to improve safety and visibility (see Figure 1).
On September 26, 2023
, Council approved a professional services agreement with BKF Engineers (BKF), for a not -to-exceed amount of $ 435,710 to provide design and construction support services for the project.
SB-1 Streets, Project 23-03—Professional Services Agreement October 8, 2024
Figure 1: Project Location Map
SB-1 Streets, Project 23-03—Professional Services Agreement October 8, 2024
On June 25, 2024 , Council approved a fund transfer of $1,645,000 from Project 22- 03 to Project 23-03 as part of the Recommended Fiscal Year 2024 -25 Capital Improvement Program .
This combined two SB -1 Streets projects (Projects 22 -03 and 23- 03) into one project (Project 23-03) to address the current project backlog and deliver multiple -year pavement improvements in one project.
ANALYSIS
BKF and staff have further evaluated the extent of the scope and have identified a need for additional services to develop site -specific traffic control plans for all modes of travel through construction zones. For a typical pavement improvement project, a combination of site-specific and general traffic control plans are developed for a project, where site -specific plans address locations along major corridors or at high-volume pedestrian and bicycle locations. In this case, the project will be constructing at many locations that meet these criteria , such as in the downtown area and along Shoreline Boulevard, Rengstorff Avenue, and Phyll is Avenue .
Incorporating development of these plans during the design phase will improve traffic handling and enforcement of the plans during construction, submittal review, and other field- related activities.
The additional scope of services includes the preparation of an additional twenty- six (26) site - specific traffic control plans and identification of the stages of construction to maintain safe pedestrian, bicycle, and vehicular access throughout construction.
The recommended fee of an additional $61,000 is consistent with such services, and staff considers the amount to be fair and reasonable for the scope of work required. Staff recommends that Council authorize amending the professional services agreement with BKF to add $61,000 for a new not-to- exceed amount of $ 496,710, inclusive of basic and additional services and reimbursable expenses.
If Council approves the recommended action, design is estimated to be complete d by s pring 2025, and staff will return after that time to seek Council approval of project plans and specifications and authorization to advertise the project for construction. Staff anticipates the construction phase to commence in summer 2025.
SB-1 Streets, Project 23-03—Professional Services Agreement October 8, 2024
FISCAL IMPACT
SB-1 Streets, Project 23-03, is funded as follows:
Table 1: Project Funding Sources, Project 23-03
Funding Source Amount
SB-1 RMRA Funding $3,525,000
CIP Reserve 700,000
Construction/Conveyance Tax 500,000
TOTAL $4,725,000
The professional services agreement fee, with the inclusion of the recommended amendment, is $457,099 for basic services and reimbursable expenses, and a contingency of $39,611 for additional services, for a total not -to-exceed amount of $496,710. The project budget has sufficient funds for the recommended action; no additional appropriation is requested at this time.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $250 from a party, participant, or agent of a party or participant in the proceeding within the last 12 months. A city official is similarly prohibited from accepting, soliciting, or directing a campaign contribution exceeding $250 from a party, particip ant, or agent of a party or participant to any proceeding involving a license, permit, or other entitlement for use for 12 months after a final decision is rendered in said proceeding.
Please refer to the “X” in the checklist below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
SUBJECT TO THE LEVINE ACT
___ Land development entitlements
___ Other permit, license, or entitlement for use
_x_ Contract or franchise
EXEMPT FROM THE LEVINE ACT
___ Competitively bid contract
___ Labor or personal employment contract
___ General policy and legislative actions
SB-1 Streets, Project 23-03—Professional Services Agreement October 8, 2024
For more information about the Levine Act, please see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html.
ALTERNATIVES
1. Do not authorize the amendment adding funding to the professional services agreement with BKF and direct staff to reduce the project scope.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
Bill Giang
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Quynh Byrer
Acting Assistant Public Works Director/
City Engineer
Approved by:
Edward Arango
Acting Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
BG/4/CAM
924-10-08-24CR
204524
cc: PWD(A)—Arango, APWD(A)—Byrer, PCE—Gonzales, ACE—Giang, SMA—Goedicke, SMA—Doan, PA—Li, File (23-03)