DATE:
April 8, 2025
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: SB-1 Streets, Project 23-03—Various
Actions
RECOMMENDATION
1. Find that, in accordance with the California Environmental Quality Act requirements, SB -1 Streets, Project 23-03, is categorically exempt as Class 1, Existing Facilities, under California Environmental Quality Act Guidelines Section 15301.
2. Transfer and appropriate $225,000 from the SB-1 Gas Tax Fund to SB-1 Streets, Project 23-
03. (Five votes required)
3. Approve plans and specifications for SB -1 Streets, Project 23 -03, and authorize staff to advertise the project for bidding.
4. Authorize the City Manager or designee to award a construction contract to the lowest responsive responsible bidder if the bid is within the available project budget of $4,950,000.
BACKGROUND AND ANALYSIS
The City’s street network is 140 centerline miles in length and covers approximately 31 million square feet of pavement. The pavement improvement program includes maintenance and rehabilitation of this critical asset, including applying the appropriate pavement treatments of slurry seal, asphalt concrete overlay, or reconstruction. To fund the preservation and maintenance of the City’s roadway network, the City utilizes several funding sources , including State Gas Tax funding received from the Road Maintenance and Rehabilitation Account (RMRA), created by Senate Bill 1 (SB 1).
On September 26, 2023
, Council authorized a professional services agreement with BKF Engineers (BKF) for a not -to-exceed amount of $435,710 to provide data collection, project design services, preparation of bid documents, and construction support services for pavement and striping improvements at the street locations shown in Figure 1 and Table 1 for SB-1 Streets, Project 23-03.
SB-1 Streets, Project 23-03—Various Actions
April 8, 2025
Figure 1: Location Map
SB-1 Streets, Project 23-03—Various Actions
April 8, 2025
Table 1: Pavement Treatment Locations
Location Street Segment
1 Fay Way from end of Fay Way to Jane Lane
2 Laura Lane from Whitney Drive to Thompson Avenue
3 Miller Avenue from Del Medio Avenue to San Antonio Road 4 Quincy/Benjamin/Emmons Drive from Quincy Drive to Emmons Drive 5 Leghorn Street from end of Leghorn Street to Independence Avenue 6 Chiquita Avenue from end of Chiquita Avenue to California Street 7 Appletree Lane from Fordham Way to Rose Avenue
8 Boranda Avenue from Hans Avenue to El Camino Real
9 Lola Lane from Begen Avenue to Barbara Avenue
10 Fordham Way from Barbara Avenue to Meadow Lane
The project scope includes repairing localized roadway failures and applying slurry seal or pavement resurfacing treatments. The project will also provide active transportation improvements, including upgrading existing curb ramps to meet Americans with Disabilities Act (ADA) standards and adding or upgrading crosswalks with high-visibility striping. Some locations where crosswalk additions and upgrades will be installed include many in the downtown area as well as Laura Lane, Hope Street, and the intersections of Barbara Avenue/Montalto Drive, Villa Street/Escuela Avenue, and Moffett Boulevard/Central Avenue. Additionally, the project will refresh faded pavement markings and add green bicycle lane markings at conflict zones along high-volume corridors and schools, such as on Rengsto rff Avenue, North Shoreline Boulevard, and Phyllis Avenue.
On June 25, 2024
, Council approved a fund transfer of $1,645,000 from Project 22- 03 to Project 23-03 as part of the Recommended Fiscal Year 2024 -25 Capital Improvement Program .
This combined two SB -1 Streets projects (Projects 22 -03 and 23 -03) into one project (Project 23-03) to address the current project backlog and deliver multiple -year pavement improvements in one project.
On October 8, 2024, Council authorized an amendment to the professional services agreement with BKF to add $61,000 for design of site -specific traffic control plans to be incorporated into the project’s construction package for a total not-to-exceed amount of $496,710.
The plans and specifications for the project are complete. If Council approves the recommended actions and a responsive bid within the available project budget is received, construction is anticipated to begin in summer 2025 and be completed in fall 2025. Public noticing will occur prior to and during construction.
SB-1 Streets, Project 23-03—Various Actions
April 8, 2025
In total, the project will rehabilitate approximately 505,000 square feet of pavement and provide and refresh approximately 72,000 square feet of pavement markings on the streets identified.
Environmental Clearance
In accordance with the requirements of the California Environmental Quality Act (CEQA), staff has reviewed the scope of this project and determined that it meets the classification for categorically exempt as Class 1, Existing Facilities, pursuant to Artic le 19, Section 15301(c), as it consists of the repair and maintenance of existing pavement, curb ramps, and pavement striping.
Staff recommends that Council make findings that, in accordance with the CEQA requirements, the project is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines (Title 14, Division 6, Chapter 3, Article 19 of the California Code of Regulations) Section 15301(c).
FISCAL IMPACT
SB-1 Streets, Project 23-03, is funded as shown in Table 2.
Table 2: Project Funding
Funding Source Amount
SB-1 Gas Tax $3,525,000
CIP Reserve 700,000
Construction/Conveyance Tax 500,000
TOTAL
$4,725,000
The estimated project costs are as follows:
Table 3: Project Cost
Construction (including Contingency) $3,512, 000
Consultant Services 496,710
City Project Management 280,000
Construction Inspection and Testing 280,000
Permitting, Printing and Miscellaneous 4,000
Project Contingency 74,290
Subtotal
$4,647,000
City Administration 303,000
TOTAL PROJECT COST ESTIMATE $4,950,000
PROJECT BUDGET $4,725,000
PROJECT SHORTFALL $225,000
SB-1 Streets, Project 23-03—Various Actions
April 8, 2025
The project shortfall is due to an inflationary increase in the project cost. An increase in appropriations of $225,000 is requested to fully fund the project. Staff recommends additional funding of $225,000 from the SB-1 Gas Tax Fund to SB-1 Streets, Project 23-03. There is sufficient funding in the SB-1 Gas Tax Fund for the recommended actions.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website:
www.fppc.ca.gov/learn/pay-to-
play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
CONCLUSION
This project will rehabilitate approximately 505,000 square feet of pavement, which will assist the City toward maintaining this critical infrastructure . In addition, the project will upgrade existing curb ramps to meet standards, add or upgrade crosswalks striping, refresh faded pavement markings, and add green bicycle lane markings at various locations . Council approval of the plans and specifications for SB -1 Streets, Project 23 -03, will allow staff to advertise the project for bids. Staff requests additional appropriations of $225,000 to fully deliver the improvements. Should responsive bids within the project budget be received, construction is anticipated to begin by summer 2025 and be completed by fall 2025.
ALTERNATIVES
1. Do not authorize the appropriation of $225,000 from the SB-1 Gas Tax Fund and direct staff to use another funding source.
2. Do not make environmental findings and approve plans and specifications, and direct staff to defer the project.
3. Provide other direction.
SB-1 Streets, Project 23-03—Various Actions
April 8, 2025
PUBLIC NOTICING—Agenda posting.
Prepared by:
Bill Giang
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Approved by:
Edward Arango
Assistant Public Works Director/
City Engineer
Audrey Seymour Ramberg
Assistant City Manager
BG/LL/6/CAM
924-04-08-25CR
205010
cc: APWD— Arango, PCE —Byrer, PCE —Gonzales, PCE —Shah, SCE —Cervantes, ACE —Giang, SMA—Goedicke, SMA—Doan, File (23-03), PA—Li, [email protected]