DATE:
April 8, 2025
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: North Shoreline Boulevard and
Crittenden Lane Reconstruction,
Project 21-41—Various Actions
RECOMMENDATION
1. Find that, in accordance with the California Environmental Quality Act (CEQA) requirements, North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines Section 15301.
2. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, transfer and appropriate $850,000 from the Shoreline Regional Park Community 2018 Series A Bond Fund to North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, increasing the total project budget to $3,116,000 , of which approximately 98% is from the Shoreline Regional Park Community Fund.
3. Approve plans and specifications for North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and authorize staff to advertise the project for bidding.
4. Authorize the City Manager or designee to award a construction contract to the lowest responsible bidder if the bid is within the available project budget of $3,116,000.
BACKGROUND AND ANALYSIS
The City’s street network is 140 centerline miles in length and covers approximately 31 million square feet of pavement. The pavement improvement program includes maintenance and rehabilitation of this critical asset, including applying the appropriate pavement treatments of slurry seal, asphalt concrete overlay, or reconstruction. To preserve and maintain the City’s roadway network, the City utilizes several funding sources, including the Shoreline Regional Park Community Fund, when used for street and transportation projects benefiting the Shoreline Community, and the 2016 Valley Transportation Authority (VTA) Measure B Sales Tax —Local Streets and Roads Program Fund.
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41—Various Actions
April 8, 2025
On December 12, 2023, the following actions were taken by the City Council and Board of Directors of the Shoreline Regional Park Community:
1. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, the Board transferred and appropriated $996,000 from Street Reconstruction Project (North Shoreline Boulevard), Project 22 -31, to Street Reconstruction Project (Crittenden Lane), Project 21-41;
2. Acting in its joint capacity as the City Council and Board of Directors of the Shoreline Regional Park Community, amended Street Reconstruction Project, Project 21-41, scope to include North Shoreline Boulevard reconstruction and title to North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41; and
3. Authorized the City Manager or designee to execute a professional services agreement with Bellecci & Associates, Inc. , for North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, in a not-to-exceed amount of $334,000.
The project scope includes a combination of pavement reconstruction, rubberized cape seal, repairing localized roadway failures, and a pavement overlay on North Shoreline Boulevard, between the gatehouse and the kite flying lot, and on Crittenden Lane (see Figure 1).
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41—Various Actions
April 8, 2025
Figure 1: Project Location Map
The plans and specifications for the project are complete. If Council approves the recommended actions and a responsive bid within the available project budget is received, construction is anticipated to begin in summer of 2025 and be completed in early 2026. Public noticing will occur prior to and during construction.
In total, the project will rehabilitate approximately 108,000 square feet of pavement along both North Shoreline Boulevard and Crittenden Lane.
Environmental Clearance
In accordance with CEQA, staff has reviewed the scope of this project and determined that it meets the classification for categorically exempt as Class 1, Existing Facilities, pursuant to Article 19, Section 15301(c), as it consists of repair and maintenance of existing pavement and pavement striping. Staff recommends that Council make findings that, in accordance with the CEQA requirements, the project is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines (Title 14, Division 6, Chapter 3, Article 19 of the California Code of Regulations) , Section 15301(c).
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41—Various Actions
April 8, 2025
FISCAL IMPACT
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21 -41, is funded with $2,196,000 from the Shoreline Regional Park Community Fund and $70,000 from the 2016 VTA Measure B Sales Tax —Local Streets and Roads Program Fund , for a total project budget of $2,266,000. An increase in appropriation is being requested to fully fund the project.
The estimated project costs are as follows:
Construction (including Contingency) $2,035,000
Consultant Services 363,800
City Project Management 180,000
Construction Inspection and Testing 200,000
Permitting, Printing and Miscellaneous 4,000
Project Contingency 143,200
Subtotal $2,926,000
City Administration 190,000
TOTAL PROJECT COST ESTIMATE
PROJECT BUDGET
PROJECT SHORTFALL
$3,116,000
2,266,000
$850,000
The project shortfall is due to the increased inflation costs for labor and materials experienced over the past few years. The project is within the Shoreline Regional Park Community, and funding expended to date has been used for efforts to rehabilitate pavement within the Community.
An increase in appropriation s of $ 850,000 is requested to fully fu nd the construction of the project. Staff recommends that Council transfer and appropriate $ 850,000 from the Shoreline Regional Park Community 2018 Series A Bond Fund to North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41. There is sufficient funding available in the Shoreline Regional Park Community 2018 Series A Bond Fund for the recommended actions.
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41—Various Actions
April 8, 2025
If the recommended actions are approved, the project will be funded as follows:
Funding Source Amount
Shoreline Regional Park Community $2,196,000
Shoreline Regional Park Community
2018 Series A Bond
850,000
2016 VTA Measure B Sales Tax—Local
Streets and Roads Program Fund
70,000
TOTAL $3,116,000
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to- play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
CONCLUSION
The existing pavement on Crittenden Lane and North Shoreline Boulevard, from the gatehouse to the kite flying lot , is in poor condition, and the project will provide needed pavement rehabilitation to both streets . Council approval of the plans and specifications for this project will allow staff to advertise the project for bids. The current project lacks sufficient available funding, and t he recommended transfer and appropriations will fully fund the project. Should responsive bids within the project budget be received, construction is anticipated to be gin in summer 2025 and be completed in early 2026.
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41—Various Actions
April 8, 2025
ALTERNATIVES
1. Do not make environmental findings and approve plans and specifications, and direct staff to defer the project.
2. Do not appropriate $ 850,000 from the Shoreline Regional Park Community Fund to the project and direct staff to reduce the project scope.
3. Provide other direction.
PUBLIC NOTICING
Agenda posting. In addition to the standard agenda posting, staff sent notices to occupants and property owners within 750’ of the project location.
Prepared by:
Nancy Chen
Assistant Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer/Civil Infrastructure
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Jennifer Ng
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
NC/LL/4/CAM
954-04-08-25CR
205011
cc: APWD—Arango, PCE—Gonzales, TE —Lopez, PCE —Shah, SCE—Houghton, ACE —Hoang, AE—Chen, SMA—Goedicke, SMA—Doan, PA—Li, File (21-41), [email protected]