DATE:
May 13, 2025
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Annual Water and Sewer Main
Replacements, Projects 19-21 and
19-22—Construction Acceptance
RECOMMENDATION
Accept Annual Water and Sewer Main Replacements, Projects 19-21 and 19-22, and authorize the final contract payment.
BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by State Law when the City verifies that the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project. Following acceptance, the City becomes responsible for maintenance of the public project.
On January 24, 2023
, Council took the following actions on the projects:
1. Adopted a Resolution of the City Council of the City of Mountain View Adopting a Mitigated Negative Declaration for Annual Water Main Replacement, Project 19 -21: Pressure Reducing Valve Installation on North Whisman Road and Evandale Avenue; Whitney Drive, Whitney Court, and Parker Court Water Main Replacements, in accordance with the California Environmental Quality Act.
2. F ound that, in accordance with the California Environmental Quality Act requirements, under California Code of Regulations Article 19, Section 15302(c), the California Environmental Quality Act does not apply to the replacement of existing water and sewer mains, and the replacement of the water and sewer mains in project locations not listed under Recommendation 1 is categorically exempt.
3. Appropriated and transferred $1,440,000 from Miscellaneous Water Main/Service Line Replacement, Project 17 -21, and $940,000 from Miscellaneous Water Main/Service Line
Annual Water and Sewer Main Replacement,
Projects 19-21 and 19-22—Construction Acceptance
May 13, 2025
Replacement, Project 18 -21, to Miscellaneous Water Main/Service Line Replacement, Project 19-21.
4. Appropriated and transfer red $600,000 from Miscellaneous Storm/Sanitary Sewer Main Replacement, Project 17 -22, and $1,400,000 from Miscellaneous Storm/Sanitary Sewer Main Replacement, Project 18 -22, to Miscellaneous Storm/Sanitary Sewer Main Replacement, Project 19-22.
5. Approved plans and specifications for Annual Water and Sewer Main Replacement, Projects 19-21 and 19-22, and authorized staff to advertise the project for bids.
6. Authorized the City Manager or designee to award the construction contract to the lowest responsible bidder if the low bid was within the project budget.
7. Authorized the City Manager or designee to execute a professional services agreement with Tanner Pacific, Inc., to provide construction engineering services in a total not -to-exceed amount of $485,000 for Miscellaneous Water Main/Service Line Replacement, Project 19-21, and Miscellaneous Storm/Sanitary Sewer Main Replacement, Project 19-22.
The construction contract was awarded to KJ Woods Construction, Inc., of Burlingame for the bid price of $5,938,000. The project included the installation of 4,372 linear feet of new water main, 21 new water valves, 114 new water services, 56 water meters, one new pressure-reducing valve, 3,972 linear feet of new sanitary sewer main, eight new sanitary sewer manholes, and 23 new sanitary sewer laterals.
The final construction cost of $ 5,593,264 is within the construction contract amount of $5,938,000 and included five (5) contract change orders for the total amount of $570,773 and a final quantity adjustment change order resulting in contract savings of $ 344,736. All work has been completed in accordance with the approved plans and specifications.
FISCAL IMPACT
Annual Water Main Improvements, Project 19 -21, is funded with $ 2,558,000 from the Water Fund and $2,406,000 from the Water Capacity Fees Fund, for a total of $4,964,000. Annual Sewer Main Improvements, Project 19-22, is funded with $3,967,000 from the Wastewater Fund. The combined total project budget is $8,931,000.
The total project expenditure is estimated to be approximately $7,348,930 and is within the allotted budget, including design, project administration, construction management, inspection, and other costs. Any funds remaining will be returned to the Water Fund, Water Capacity Fee Annual Water and Sewer Main Replacement,
Projects 19-21 and 19-22—Construction Acceptance
May 13, 2025
Fund, and Wastewater Fund, in proportion to the projects’ use of these funding sources, once the projects are closed.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website:
www.fppc.ca.gov/learn/pay-to-
play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
ALTERNATIVES
1. Determine that the improvements have not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.
2. Provide other direction.
Annual Water and Sewer Main Replacement,
Projects 19-21 and 19-22—Construction Acceptance
May 13, 2025
PUBLIC NOTICING—Agenda posting.
Prepared by:
Ashraf Shah
Principal Civil Engineer
Reviewed by:
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Jennifer Ng
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
AS-EA/LL/4/CAM
950-05-13-25CR-1
205098
cc: APWD— Arango, Au, PCE—Tseng, PCE—Shah, AE—Eguilos, SMA—Goedicke, SMA—Doan, PA—Li, [email protected], F (19-21, 19-22)