DATE:
May 13, 2025
CATEGORY:
Unfinished Business
DEPT.:
Public Works
TITLE: Recommended Fiscal Year 2025-26
through Fiscal Year 2029-30 Capital
Improvement Program
RECOMMENDATION
Approve the Draft Recommended Fiscal Year 2025-26 through Fiscal Year 2029 -30 Capital Improvement Program.
BACKGROUND
Strategic changes are being made to this year’s Recommended Fiscal Year 2025-26 through Fiscal Year 2029- 30 Capital improvement Program (CIP). Staff has taken the initial feedback from Council via the recent CIP Study Session and subsequent Bicycle/Pedestrian Advisory Committee (BPAC) meeting and prepared the following recommended Five-Year CIP.
With this new CIP, staff is taking the opportunity to right- size the workload to position the City for success. This means that staffing resources will be taken into account along with budget availability. In the past, the CIP was built solely around the budget. This additional nuance helps staff tell the complete story of what projects can actually be delivered in a fiscal year.
To level set, staff has reviewed the list of projects that are planned to be complete by the end of this fiscal year and has prepared a list along with anticipated budget returns to fund. Consistent with the previous year’s effort, staff has placed an emphasis on completion of projects as to not have them linger and consume staff resources and budget. In conjunction with project close-out, staff has looked at the existing CIP and recommends a number of projects to be deferred to the planning years of the CIP or moved to unfunded. This critical first step gives a complete picture of what funds are available to start Year 1 of the CIP.
Right-sizing the work plan is key to successful project delivery. With this strategic approach, the majority of projects proposed in Year 1 (Fiscal Year 2025 -26) are comprised of the backlog of existing active projects, with just a few new projects proposed. Other active , but on- hold, projects are further deferred out due to staffing resource limitations and will either be shown in the planning Years 2 through 5 or proposed to go to the Unscheduled Proposed Projects list.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
The result is a list of recommended projects by year for Council’s review and approval. A few park projects and one parking lot project are included due to requirements of committing funds by a certain date; however, staff does not anticipate having resources to start a significant effort within the upcoming fiscal year. The list of recommended projects include information with respect to which projects are specific to active transportation and/or including active transportation elements.
A second strategic change is to provide regular updates to Council and the community on the status of a select grouping of high-profile capital projects which will be introduced in fall 2025.
Detailed information with respect to Active Transportation and Paving and Large Capital Projects and how these important issues fit within the proposed CIP are provided in this Council report.
At the March 25, 2025
Council Study Session, staff presented an overview of the CIP, which included the following:
• Status of active CIP projects;
• Challenges with financial and staffing workload constraints;
• Planned projects scheduled to “roll forward” from the existing CIP; and
• Approach and criteria for prioritizing projects requiring unrestricted CIP funding sources.
The Council Study Session memorandum and direction received from Council were shared with the BPAC on April 2, 2025 for review and comments on the list of recommended active transportation capital projects and priorities. The BPAC feedback is summarized i n this Council report.
The Parks and Recreation Commission/Urban Forestry Board (PRC/UFB) will be made aware of the recommended Park Land Dedication fund in the Five-Year CIP prior to the adoption of the CIP on June 24, 2025.
Based on input received from Council and BPAC, staff has prepared the recommended Five-Year CIP described in this Council report for Council review and direction.
ANALYSIS
Council Direction on March 25, 2025
Summarized below is the Council direction from the March 25, 2025 Study Session and how it is
reflected in the recommended Five-Year CIP.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Prioritizing Unrestricted Funds
Council supported staff’s recommended approach and criteria to determine which projects should be prioritized for the CIP’s two unrestricted funding sources: the CIP Reserve and the Construction/Conveyance Tax (C/C Tax). All roll -forward and new projects receiving priority for these unrestricted funds in the recommended Five -Year CIP meet one or more of the following criteria:
• Public and personnel safety;
• Compliance with regulatory requirements;
• Keeping City facilities and infrastructure in a state of good repair;
• Local match or cost sharing to secure grants or other funding;
• Pavement rehabilitation/reconstruction and preventative maintenance as needed to address the City’s current Pavement Condition Index (PCI) rating (including the integration of bicycle and pedestrian improvements); and
• Council Strategic Priorities and work plan projects.
Roll-Forward and Unscheduled Projects
The City Council provided direction on several projects to evaluate for inclusion, deferral, and addition to the Five -Year CIP. Staff has completed the evaluation, and these projects and how they have been incorporated into the recommended CIP are listed below:
• Stevens Creek Trail—Council was split on keeping the construction phase of the project as planned or deferring the project to a later year. After evaluation, staff is recommending that the construction phase of the project be scheduled for Year 5 to provide staff adequate time for coordination of numerous regulatory and outside agency permits and strategize possible funding methods, including seeking grant opportunities, for construction.
• ECR Protected Intersections Phases 2 and 3 —Council indicated support for both project phases to be included as roll -forward projects. Staff has now assigned Calderon Avenue and Shoreline Boulevard to these phases, respectively. The Calderon Avenue intersection is a route to school and programmed for design in Year 2. The Shoreline Boulevard intersection is a large intersection serving a major corridor and is programmed for design in Year 3. Construction programming for both is scheduled for one year after design phase (see Attachment 4).
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
• ECR Protected Intersection Phase 4— Council indicated support for staff to evaluate this project phase to be added into the planned CIP. The Sylvan Avenue intersection has been programmed for design in Year 4, with construction programmed one year after design (see Attachment 4).
• Shoreline Complete Streets, Montecito to ECR— Council indicated support for staff to evaluate this project to be added into the planned CIP. This project is programmed for a study and preliminary design in Year 4 (see Attachment 4).
• Central Expressway Bike/Pedestrian Crossing (between Villa Street and Beatrice Street) — Council indicated support to evaluate and determine tradeoffs that would be needed in order to move this project from the unscheduled list to the planned CIP. This project crosses the Caltrain facility and would be required to be designed and managed by Caltrain.
Currently in Mountain View, Caltrain staff is fully engaged with the Transit Center and Rengstorff Avenue grade separations and the Bernardo Avenue undercros sing. Staff reached out to Caltrain staff, and Caltrain indicated that their resources for project delivery are already strained and there is no capacity to add another crossing to their workload at this time. As a result, this project will remain on the Unscheduled Proposed Projects list (see Attachment 7).
• North Bayshore Branding and Wayfinding Signage Installation— Council indicated support to defer this project. The project is moved to the Unscheduled Proposed Projects list (see Attachment 7).
• Signage Program for Shoreline at Mountain View —Council indicated support to defer this project, and the project is moved to the Unscheduled Proposed Projects list (see Attachment 7).
• Field Renovations, Shoreline Athletic Field—Council indicated support to defer this project.
The project has been deferred to Year 2 of the Five-Year CIP (see Attachment 4), and as part of the project, staff will evaluate replacement turf material options and will provide an update to Council during predesign for the project.
• Field Renovations, Crittenden Field —Council indicated support to defer this project. The project has been deferred to Year 3 of the Five-Year CIP (see Attachment 4).
• Field Renovations, Graham School —Council indicated support to defer this project. The project has been deferred to Year 4 of the Five-Year CIP (see Attachment 4).
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
• LASD School Site Facilities— Council indicated support to defer this project. This has remained as a Year 2 project of the Five -Year CIP (see Attachment 4) due to the project involving coordination with the Los Altos School District of jointly shared open space.
• Citywide Traffic Signal and Traffic Center Operations, Planning and Design— Council indicated support to defer this project. The project is moved to the Unscheduled Proposed Projects list (see Attachment 7).
• Citywide Traffic Signal and Traffic Operations, Implementation— Council indicated support to defer this project. The project is moved to the Unscheduled Proposed Projects list (see Attachment 7).
Bicycle/Pedestrian Advisory Committee
The BPAC reviewed the March 25, 2025
Study Session memo and Council’s direction received at
their meeting on April 2, 2025 . Staff’s memo to the BPAC also noted that while further staff evaluation of projects will be conducted, there are several project changes to be included in the recommended Five-Year CIP for Council’s consideration, including:
• Evelyn Avenue Bikeway (Franklin to Bernardo), Study and Design— Amend the project description to identify only study, outreach, and concept design. The construction phase of this project has been added to the Unscheduled Proposed Projects list (Attachment 7).
Staff will evaluate inclusion of the construction in the next Five -Year CIP when funding needs and design completion schedule are identified.
• Rengstorff Avenue Green Complete Street Improvements, Preliminary Design —Amend the description to remove the study component due to the current project (Rengstorff Avenue Complete Streets Study, Project 25-39) identified to perform a study. Preliminary Design is programmed for Year 3. The construction phase of this project has been added to the Unscheduled Proposed Projects list (Attachment 7). Staff will evaluate inclusion of the construction in the next Five-Year CIP when funding needs and design completion schedule are identified.
• Castro Pedestrian Mall Permanent Improvements, Evelyn to California, Preliminary Design—Amend the description to identify only planning and preliminary design of permanent pedestrian mall improvements between Evelyn Avenue and California Street to potentially bring sidewalks and streets to the same level. The Preliminary Design phase is programmed for Year 5 (see Attachment 4). The design and construction phases of this project have been added to the Unscheduled Proposed Projects list (Attachment 7). Staff will evaluate inclusion of the construction in the next Five-Year CIP when funding needs and design completion schedule are identified.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
• North Bayshore Branding and Wayfinding Signage Installation— Move to the Unscheduled Proposed Projects list (see Attachment 7).
• Middlefield Road Sidewalk Across State Route 85, Feasibility Study and Preliminary Design— Move to the Unscheduled Projects list due to funding constraints, and the current project (Middlefield Road Complete Streets, Project 22-01) is evaluating interim measures to close a sidewalk gap at this location.
• Transit Center Grade Separation, Final Design and Construction (Placeholder)—Move to the Unscheduled Proposed Projects list (see Attachment 7) due to high construction costs and the City Council prioritizing the Rengstorff Grade Separation over the Transit Center Grade Separation Project.
• Moffett Boulevard Streetscape Plan, Central Expressway to Middlefield—Delete project due to the Moffett Boulevard Precise Plan conducting a streetscape plan for this corridor.
The BPAC generally supported staff recommendation on the roll- forward and active transportation projects and provided the additional input below:
• Deprioritize the Cross Culvert Removal and Storm Drain Extensions —Staff has moved the roll forward to Year 3 and reprogrammed the active project to Year 2 (see Attachment 4).
• Deprioritize the North Bayshore Branding and Wayfinding Signage Installation— This project has been moved to the Unscheduled Proposed Projects list (see Attachment 7).
• Prioritize the following projects:
— Rengstorff Green Complete Streets, Preliminary Design —This has been programmed in Year 3 (see Attachment 4).
— California Complete Streets, Showers Drive to Shoreline Boulevard, Permanent Construction—Due to significant costs of the project and implementation of other active transportation projects, this has been moved to the Unscheduled Proposed Projects list (see Attachment 7).
— Bike Counters—This project would install permanent bicycle counters throughout the City to obtain bicycle data. A dedicated CIP project is not recommended at this time, and staff will evaluate the priority of this project in conjunction with other projects identified in the Active Transportation Plan, once finalized. This project has been moved to the Unscheduled Proposed Projects list (see Attachment 7).
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
— El Camino Real Protected Intersections, Design and Construction (Phases 2, 3, and 4)— These intersections have been programmed into Years 2, 3, and 4 (see Attachment 4).
— Citywide Bike Route Program—This project would implement Class III bikeway routes (also referred to as “sharrows”) throughout the City. Staff will evaluate the priority of this project in conjunction with other projects identified in the Active Transportation Plan, once finalized. This project has been moved to the Unscheduled Proposed Projects list (see Attachment 7).
• Prioritize intersections within El Camino Real Protected Intersections based on data-driven process and explore opportunities to make improvements at intersections on El Camino Real northwest of Rengstorff Avenue. Staff has evaluated the intersections and identified priorities based on school proximity/route and intersection volume. Once the Active Transportation Plan is finalized, staff can evaluate other intersections west of Rengstorff Avenue.
• Provide space within the Five -Year CIP for priorities that emerge from the Active Transportation Plan process. Staff has taken the approach to right -size the workload and address the current backlog projects in Year 1 of the planned CIP with additional projects in Year 2. Staff anticipates having some capacity for projects identified in the Active Transportation Plan starting in Year 2.
Projects to Close and Active Projects
Staff carefully reviewed the status of all active capital projects to determine which would be closed at the end of Fiscal Year 2024 -25 so that unspent balances can be returned to the appropriate funds and be made available for other capital projects. Attachment 1 lists the projects recommended to be closed at the end of this fiscal year. The list of projects being closed is much larger than has typically been seen in the past and reflects a concerted effort by staff to close and/or consolidate as many projects as possible to reduce the overall number of active projects and make capacity for upcoming projects. Staff estimates that once closed, these projects will return approximately $13 million to various funding sources, including approximately $2 million to the CIP Reserve and $3 million to the C/C Tax Fund. Staff’s recommendations in this Council report allocate this funding into the recommended Fiscal Year 2025-26 projects.
Staff is additionally recommending that Underground Utilities at 1020 Terra Bella (Project 24-38) be deleted and un funded due to the current cost estimates ballooning up to $3.75 million to underground a 520’ long stretch of overhead facilities. Terra Bella Avenue is not on Council’s approved list of streets for Rule 20A Undergrounding and is, therefore, not eligible for those work credits. Recent completed construction for undergrounding is in the range of approximately Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
$11 million per mile, so the cost to undergrounding this small segment is poor cost value. More information about the 1020 Terra Bella Avenue project can be found in Attachment 3.
Aligning the Capital Improvement Program with Staffing Resources
As discussed during the first Study Session, Public Works staff is managing 245 of the 305 active capital improvement projects, resulting in an average of over nine projects per project manager.
As the current workload for each project manager exceeds what is feasible to deliver in a given year, this contributes to an ever-increasing number of projects on hold pending staffing resources availability. In an effort to create a manageable and achievable work plan, right -sizing the existing and future CIP is fundamental to ensure that the majority of the new projects will commence in the same fiscal year they are adopted and approved for funding. Therefore, as a first step, staff recommends aligning staffing resources with a manageable workload by identifying some of the existing projects in the current backlog and a limited number of new projects as part of the Year 1 (Fiscal Year 2025 -26) work plan. These projects are listed in the Recommended Projects—Discretionary Projects section of this Council report below.
As a second step, staff has reviewed the list of current active projects and evaluated projects that are on hold and not likely to start until Year 2 or later of the Five -Year CIP and recommends closing, unfunding, and reprogramming these projects back into Years 2 through 5 of the Five - Year CIP. Three projects are being recommended to be moved to the Unscheduled Projects list (see Table 1).
In Fiscal Year 2025 -26, a total of 51 projects would be started. As mentioned previously, three parks projects and one parking lot project are shown within this year to meet funding commitment requirements. Given the workload planned and ongoing, it is likely that the projects will begin in either Year 2 or Year 3.
Table 1: Recommended Active Projects to Reprogram
CIP Project Title Project Description
Budget
(in thousands
of dollars)/
Funding Source
Proposed
Programming
20-52 Downtown Parking
Lot Improvements
Improve the existing City parking
lots at Villa Street/Franklin Street
and Villa Street/View Street.
$800
Unrestricted
Unschedule
project
20-63 Thompson Avenue/
Central Expressway
traffic signal
This project proposes to remove
uncontrolled median opening and
either signalize or close the median
at Thompson Avenue and Central
Expressway.
$100
Unrestricted
Unschedule
project
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
CIP Project Title Project Description
Budget
(in thousands
of dollars)/
Funding Source
Proposed
Programming
22-35 Stevens Creek Trail
Bridge over Central
Expressway and
Evelyn Avenue
Deck Replacement
and Painting
The project will improve the
existing Stevens Creek Trail
pedestrian and bicycle
overcrossing over Central
Expressway with access to Evelyn
Avenue. The project scope
includes replacing the existing
timber decking on the bridge with
a slip-resistant and longer-lasting
surface and painting the existing
bridge structure.
$3,638
Park Land
Year 5
22-36 Trash Enclosure
Park Improvements
Study will look into modifying the
local parks’ trash enclosures
located in the parking lots with the
goal to remove the existing
dumpsters in the parking lots from
the public’s view and lower them
into the enclosures to provide an
ergonomic set up for employees to
dispose of trash within the parks.
$100
Park Land
Year 4
24-15 Biennial
Intersection Traffic
Signal System—
Major
Replacements and
Upgrades
Biennial project to replace/upgrade
one existing traffic signal and
controller that is at the end of its
useful life.
$1,189
Unrestricted
New Biennial
Year 1
24-31 Fire Station No. 3,
Feasibility Study,
Design and
Construction
Fire Station No. 3 is one of the
older stations remaining in the
City. The station lacks features to
provide privacy, the apparatus bay
is undersized, and the facility
requires frequent maintenance.
This project will conduct a
programming study to identify the
needs of the Fire Station to meet
current and projected
functionalities.
$1,000
Unrestricted
Unschedule
project,
create a
project to
develop
Master Plan
for all fire
stations in
Year 2
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
CIP Project Title Project Description
Budget
(in thousands
of dollars)/
Funding Source
Proposed
Programming
24-30 Cross-Culvert
Removal and Storm
Drain Extensions
This project proposes to remove
cross-culverts at one intersection
every other year. Project scope
includes removal of cross-culverts,
construction of new curb ramps,
curb, gutter, roadway pavement,
and storm drainage.
$710
Wastewater
Close Project
and Program
New Project
in Year 3
25-32 Cross-Culvert
Removal and Storm
Drain Extensions
This project proposes to remove
cross-culverts at one intersection a
year. Project scope includes
removal of cross culverts,
construction of new curb ramps,
curb, gutter, roadway pavement,
and storm drainage.
$388 Gas Tax
$101 Storm
Drain
Close Project
and Program
New Project
in Year 5
Active Transportation and Roadway Pavement Improvements Effort and Investments
As part of the March 25, 2025 Study Session, some Councilmembers expressed a desire for staff to evaluate prioritizing major corridors over residential streets in the paving program. Staff has not had a chance to identify a revised paving implementation method to the pavement program since the March 25 meeting. However, staff looked at the data from the last pavement management program and noted that collectors and arterial streets have a collective PCI that is less than collective residential streets’ PCI. Arterials/collectors make up approximately 40% of the City’s roadway network, with residential making up approximately 60%. The City’s overall PCI score is calculated using a weighted average and not a simple average.
There are several segments of arterial/collector streets which are in need of paving restoration of some kind, and several projects are currently in construction or in design to address the pavement conditions, representing a substantial investment in arterial and collector streets (see Table 2). Many of the streets listed in Table 2 will be starting construction this year and next year and will also be delivering some active transportation improvements. Paving funds are primarily restricted to paving and paving-related activities, limiting the ability for staff to add larger active transportation elements without augmenting with a different funding source.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Table 2: Planned Pavement Maintenance Projects on Arterial and Collector Corridors
Street Limits Construction
Start
California Street Showers Drive to Shoreline
Boulevard
March 2025
Miramonte Avenue Cuesta Drive to Castro Street Summer 2025 Shoreline Boulevard Middlefield Road to Pear Avenue Summer 2025 Crittenden Lane North Shoreline Boulevard to eastern
limits
Summer 2025
North Shoreline Boulevard Montecito Avenue to Middlefield Road
Early 2026
Moffett Boulevard Middlefield Road to northerly limits Fall 2026 El Monte Avenue Springer Road to El Camino Real Fall 2026 Middlefield Road Moffett Boulevard to Bernardo
Avenue
Early 2027
Miramonte Avenue Castro Street to El Camino Real Early 2027
The corridors listed above are in addition to near-term pavement maintenance projects, already complete with design or nearly complete, for residential streets to maintain those in good condition by applying a low- cost (slurry seal or similar) maintenance solution. Given the City’s pavement funding constraints and as part of staff’s ongoing review of the pavement program, in early 2026, staff will be evaluating the condition of other arterial and collector streets not listed above to identify if accelerating the timing would be beneficial to improving the City’s PCI.
In addition, the Active Transportation Plan is scheduled for completion in early 2026 and, once finalized, staff will be identifying a plan to include those projects within the CIP. Depending on project scope, staff expects some active transportation elements could be coupled with pavement projects to implement in a timely and efficient manner, or as stand-alone projects as needed. Similarly, staff will continue to utilize the Council-approved Vision Zero Action Plan and Local Road Safety Plan (VZAP/LRSP) as an input source to developing pavement projects for additional opportunities to implement identified projects in the VZAP/LRSP.
In support of achieving the City’s safety goal, there are 45 active projects in the CIP that relate to
the VZAP/LRSP and Suggested Routes to School, as shown in Attachment 2 of the March 25, 2025 Council Study Session memorandum. They include:
• Twenty-two (22) projects located on the high-injury network; • Thirty-two (32) projects in locations with known collision history between 2014 and 2019; • Thirty-five (35) projects applying proven safety measures for collision type; • Twenty-one (21) projects along suggested routes to school; Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
• Ten (10) protected intersections; and
• Three projects delivering road diets.
In the immediate near term, as noted in the March 25, 2025 Study Session memorandum, staff has been and continues to proactively work through the backlog of pavement projects by combining similar projects together and assigning these projects to multiple p roject managers.
Several of these near-term projects are not listed in Table 2 and have completed design and will also start construction this summer.
In summary, staff’s approach will be to:
• Continue to implement the planned arterial and collector street pavement projects;
• Evaluate the condition of other arterial and collector streets and identify prioritization with the Pavement Management Program update in early 2026;
• Schedule projects identified in the final Active Transportation Plan into the CIP as part of pavement projects or as stand-alone projects, depending on project scope;
• Utilize the VZAP/LRSP-identified projects as inputs into the pavement program or as stand- alone projects; and
• Continue with construction of residential street pavement projects ready for construction this year.
Recommended Projects
As presented at the March 25, 2025 Study Session, higher-than-average inflation continues to be a trend in the local building economy, and in response, staff has applied a 4% increase to all Nondiscretionary and Discretionary Projects with construction planned in Fiscal Year 2025 -26 (Year 1 of the Five -Year CIP). Consistent with past practice, inflation is not added to the discretionary projects in planning Years 2 through 5 of the CIP.
Recommended projects, including nondiscretionary and discretionary, are discussed below.
Nondiscretionary Projects
Nondiscretionary projects are primarily annual and periodic maintenance projects that preserve the City’s significant investment in its infrastructure and facilities as well as projects required for regulatory compliance. While Council can alter funding, these projects are generally approved with few changes on a consistent cycle (annual and biennial) with small inflationary adjustments.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
The recommended nondiscretionary projects for the Five -Year CIP are shown in Attachment 4.
Highlighted below are the major recommended changes to nondiscretionary projects based on requests from the City departments using these nondiscretionary projects.
• Annual Street Maintenance (Project 26 -01)—Staff recommends including the $1 million funding from the street reconstruction project to this annual nondiscretionary project in order to improve efficiency and costs for future street reconstruction and maintenance projects.
• Concrete Sidewalk/Curb Repairs —Staff recommends a one -time funding increase of $821,000 by closing Project 25- 02, Concrete Sidewalk/Curb Repairs, to improve efficiency and combining with the recommended Project 26-02, Concrete Sidewalk/Curb Repairs.
• Annual Forestry Maintenance Program and Street Tree Replanting— Staff recommends adding $200,000 in ongoing funds to address a backlog of deferred tree removal and pruning and to continue to keep up with consistent demand for emergency forestry work.
Discretionary Projects
Discretionary projects are those that do not fit the nondiscretionary description and require approval of the City Council.
New Park Projects
Staff has identified a critical timing programming need for committing Park Land In -Lieu fees received from past developments so as to not jeopardize losing these funds. As a result, staff is proposing multiple new park projects to rehabilitate various park and community spaces to address aging infrastructure. The proposed projects were identified based on both the availability of Park Land In -Lieu fees and the areas with the greatest need. Proposed projects include improvements and renovations at existi ng facilities, such as playground replacements, pathway repairs, and new landscaping to revitalize existing parks, as well as some larger projects such as the Cuesta Tennis Center rehabilitation. Three park projects are being created in Year 1 (Fiscal Year 2025 -26 of the CIP). However, they will take several years to begin due to staff resources and planning and implementation timelines. Ultimately, these projects will improve parks, recreational opportunities, and rehabilitation needs at various park lo cations throughout the City.
• Sylvan Park Improvements—This project will fund improvements and renovations at Sylvan Park, a nine -acre park located within the Sylvan -Dale park planning area. Improvements may include replacement of the playground (which is over 20 years old), replacement of the picnic tables, upgrades to the security lighting throughout the park, and landscape Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
improvements. This is proposed to be funded with $2 million from the Park Land Dedication Fund.
• Cuesta Tennis Center —This will fund a full rehabilitation of the Cuesta Tennis Center Pro Shop located in Cuesta Park to enhance Americans with Disabilities Act (ADA) -compliant access and renovate all facets of the facility, including interior and exterior restrooms/locker rooms, club house, and office area. The Pro Shop currently faces significant facility maintenance issues and aging infrastructure, including leaking roof, persistent water damage, electrical outages, unusable deck, HVAC malfunctions, lack of access to drinking water, and ongoing problems with the building’s doors. Significant accessibility improvements are also needed at the facility to ensure inclusivity and access to all. This project is proposed to be funded with $1.5 million from the Park Land Dedication Fund.
• Cuesta Park Improvements—This project will fund improvements and renovations at Cuesta Park, a 32.5 -acre park located in the Miramonte park planning area. Improvements may include new design elements, pathway renovations, replacement of the playground (which is over 20 years old ), potential upgrades to lighting throughout the park, and landscape improvements. This project is proposed to be funded with $1.5 million from the Park Land Dedication Fund.
The recommended discretionary projects for each year of the Five -Year CIP plan are listed in Attachment 4 (see Attachment 4 for project descriptions). Table 3 below reflects that most of the Year 1 (Fiscal Year 2025 -26) projects consist of the current pro ject backlog and the 11 new projects listed below. As mentioned in the previous section, the Park Land- funded projects are programmed but will not actually begin in Fiscal Year 2025-26. The intent of this restructuring is that a majority of the projects will commence in the same fiscal year the projects are adopted and be delivered in a timely fashion.
Table 3: Fiscal Year 2025-26 New Discretionary and Reprogrammed Active Projects
Project Description Funding and
Source
Rail Grade Crossing Safety
Improvements (26-xx)
Improve safety crossing at the Castro Street
and Rengstorff Avenue Caltrain crossings.
Includes rail intrusion warning technology
and conduct quiet zone analysis for Castro
Street and Rengstorff Avenue Caltrain
crossings.
$500,000
(C/C Tax)
Public Safety Vehicle Dash
Cameras for Police Fleet
(26-xx)
The project would equip 35 public safety
vehicles with cameras to record the exterior
scene when a police vehicle arrives on scene
or is involved in pursuits.
$700,000
(CIP Reserve)
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Project Description Funding and
Source
Fleet EV Planning (26-xx) Planning for near-term EV fleet conversion, including planning and implementation of
regulatory compliance measures at the Fleet
building, space planning at the Municipal
Operations Center, planning for chargers at
various City sites, and purchase of mobile
chargers for near-term electric vehicles.
$500,000
(C/C Tax)
Sylvan Park Improvements
(26-xx)
Improvements may include replacement of
the playground (which is over 20 years old),
replacement of the picnic tables, upgrades
to the security lighting throughout the park,
and landscape improvements.
$2,000,000
(Park Land)
Cuesta Tennis Center
(26-xx)
This will fund a full rehabilitation of the
Cuesta Tennis Center Pro Shop, located in
Cuesta Park, to enhance ADA-compliant
access and renovate all facets of the facility,
including interior and exterior
restrooms/locker rooms, clubhouse, and
office area. The Pro Shop currently faces
significant facility maintenance issues and
aging infrastructure, including leaking roof,
persistent water damage, electrical outages,
unusable deck, HVAC malfunctions, lack of
access to drinking water, and ongoing
problems with the building’s doors.
Significant accessibility improvements are
also needed at the facility to ensure
inclusivity and access to all.
$1,500,000
(Park Land)
Cuesta Park Improvements
(26-xx)
Improvements may include new design
elements, pathway renovations,
replacement of the playground (which is
over 20 years old), potential upgrades to
lighting throughout the park, and landscape
improvements.
$1,500,000
(Park Land)
Thompson Mini Park,
Design and Construction
(26-xx)
This project will design and construct a new
0.43-acre mini-park in the Thompson
planning area.
$3,000,000
(Park Land)
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Project Description Funding and
Source
Citywide GSI Inventory
and Opportunity
Assessment (26-xx)
Update the City’s inventory of eligible
impervious surfaces to improve the
identification and prioritization of Green
Stormwater Infrastructure (GSI)
opportunities in current and planned capital
projects. Support compliance with
Municipal Regional Permit (MRP) 3.0 and
anticipated numeric retrofit requirements
under future MRP 4.0.
$260,000
(Wastewater,
Storm Drain,
Shoreline—
CIP Reserve)
SCADA System Repair and
Replacement (26-xx)
The project involves the construction,
purchase, and installation of Supervisory
Control and Data Acquisition (SCADA)
components, including electrical and
mechanical equipment, to support the
operation and reliability of critical utility
systems.
$240,000
(Water,
Wastewater,
Shoreline—
CIP Reserve)
SCADA Master Plan (26-xx) A Master Plan to modernize and implement upgrades/equipment for the City’s SCADA
system (including communications, controls,
software, and hardware) across all pump
stations (including closed landfill and
wastewater systems) and domestic water
wells.
$350,000
(Water,
Wastewater,
Shoreline—
CIP Reserve)
Zero Waste Plan Initiatives
(26-xx)
This The Zero Waste Plan Initiatives Project
supports several key priorities outlined in
the City’s Zero Waste Plan, adopted by the
City Council in October 2019, and the
Municipal Operations Zero Waste Plan.
$250,000
(Solid Waste)
Shoreline Boulevard at
U.S. 101 Bicycle/
Pedestrian Bridge,
Preliminary Design (16-60)
The project includes a Class I bicycle and
pedestrian grade separated crossing over
U.S. 101 north of the Shoreline Boulevard
interchange and a two-way cycle track at
both ends. The proposed bridge would
provide two 7’ lanes for bicyclists and a
6’ lane for pedestrians (20’ total width to
provide adequate space for bicyclists to pass
and a comfortable walking environment for
pedestrians.
Charleston Road
Improvements, Design and
Construction (19-34)
This project will design the road and surface
improvements along Charleston Road from
Shoreline Boulevard to Amphitheatre
Parkway as described in the North Bayshore
Precise Plan and analyzed in the Charleston
Road Improvements Feasibility Study.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Project Description Funding and
Source
Fire Bay Door Evaluation
and Replacement (22-32)
Evaluation and possible replacement of eight
total bay doors, including six at Fire Station
No. 1 and two at Fire Station No. 2.
Lot 5 Parking Structure,
Study and Preliminary
Design (23-33)
Study and preliminary design for new
400-stall garage on Hope Street.
Citywide Benchmark
Program (23-38)
The vertical elevations of the benchmarks
change over time due to settlement. The
City needs to hire a land surveyor to
resurvey the elevations approximately every
10 years. The last survey was completed in
2009.
Annual Street
Maintenance (25-01)
Annual roadway pavement maintenance,
including application of various pavement
treatments (fog seal, slurry seal, and
overlay), adjustment of utilities and
monuments, and installation of pavement
markers and traffic lines.
Biennial Installation of
ADA Curb Ramps (25-04)
Install ADA-compliant curb ramps
throughout the City.
24/25 City Bridges and
Culverts Inspections and
Repairs (25-31)
Construction/repairs of deficiencies of City-
owned vehicular and pedestrian bridges,
culverts, tunnels, and observation decks
identified through the inspections by City
consultant and/or Caltrans.
Shoreline Coastal Habitat
Restoration Plan, Design
(25-35)
Restore tidal marsh and wetland habitats at
Mountain View Slough and at the lower
reach of Permanente Creek.
Watershed Management
On-Call (25-36)
Engineering support on various tasks related
to watershed management, including storm
drain system condition assessment, site
specific preliminary study such as storm
drain connection mapping at El Camino Real,
and other engineering and design support as
needed.
Eagle Park Pool
Improvements (25-38)
Full deck replacement, replastering of the
pool, new pool lights, removal of the three-
meter diving board and relocation of the
one-meter diving board.
California/Pacchetti Park,
Design (25-40)
Design and construct a new two-acre park at
the corner of California Street and Pacchetti
Way.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
As mentioned earlier, it is staff’s intent to right -size the CIP to ensure that the workload aligns with available funding and staffing resources. Table 4 below illustrates the number of projects programmed for each year. The recommended Five -Year CIP presents a manageable and achievable workload based on the staffing resources available to deliver the various types and size of projects.
Table 4: Proposed Project Workload Per Fiscal Year
Fiscal Year
Number of
Nondiscretionary
Projects
Number of
Discretionary
Projects
Total Number
of Projects
2025-26 28 23* 51
2026-27 28 23 51
2027-28 28 19 47
2028-29 28 14 42
2029-30 28 13 41
_____________________
* Includes park projects and a parking lot project to commit funding. Actual work may not occur until Year 2 or Year 3.
Amendments to Existing Projects
There are several projects in development that have approved funding with recommended changes in project scope or funding. Some of the projects show a reduction in funding. Staff has analyzed the projects that will be completing in early Fiscal Year 2025 -26 and has taken the opportunity to reduce the funding to only what is needed to complete the work. This allows for excess funding to be released and made available for other projects.
Table 5 below is a list of recommended amendments with detailed descriptions of the amendments. Information Technology project amendments are also provided in Attachments 5 and 6, respectively.
Table 5: Amendments to Existing Projects
Project Amendment/Funding Source Justification
IT Computer Projects (15-18) Increase funding by $515,000. (CIP Reserve, Water,
Wastewater, Solid Waste,
Shoreline)
Upgrades needed to replace
work order management system
for Community Services and
Public Works.
IT Computer Projects (16-18) Decrease funding by $100,000. (C/C Tax)
Load Balancing System is no
longer needed to support
redundant systems.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Project Amendment/Funding Source Justification
East Whisman Area TOD
Improvements (16-48)
Increase funding by $2,300,000.
(TOD, East Whisman Public
Benefit)
Construction cost rise and
additional scopes amendments
to final design.
Replace Utility Billing System
(16-51)
Increase funding by $320,000.
(Water, Wastewater, Solid
Waste)
Additional year of supplemental
support needed to support
revenue staff.
Shoreline Boulevard at
U.S. 101 Bicycle/Pedestrian
Bridge, Preliminary Design
(16-60)
Decrease funding by $500,000.
(Shoreline)
Final design deferred and funds
to be released for new projects.
IT Computer Projects (17-18) Increase funding by $105,000. (CIP Reserve, Water,
Wastewater, Solid Waste,
Shoreline)
Add dedicated computer and
Zoom licensing to each
conference room.
South Bay Salt Pond
Restoration Project (18-53)
Increase funding by $10,445,000.
(SRPC Reserve—Sea Level Rise)
Add funding to implement full
construction.
Miscellaneous Water
Main/Service Line
Replacement (19-21)
Decrease funding by $750,000.
(Water)
Project construction is
complete.
Miscellaneous Sanitary Sewer
Line Replacement (19-22)
Decrease funding by $200,000.
(Wastewater)
Project construction is
complete.
Amphitheatre Pump Station,
Construction (19-44)
Increase funding by $4,700,000.
(SRPC Reserve—CIP Reserve)
Adding funding for construction
phase.
Mountain View Center for the
Performing Arts Upgrades to
Facility (19-52)
Change title and scope of
project.
Changing title and scope to fit
the current building update
needs.
Sailing Lake Improvements,
Construction (20-36)
Decrease funding by $400,000.
(Shoreline)
Project construction is
complete.
Shoreline Play Structure
Replacement (20-55)
Increase funding by $845,000.
(Park Land)
Add funding due to construction
cost and minor scope increase.
Shoreline Area Irrigation
Main Replacement, Design
and Construction, Phase I
(20-62)
Increase funding by $4,060,000.
(Shoreline)
Adding construction phase to
project.
Sustainability Projects (20-99) Increase funding by $1,200,000. (C/C Tax, Shoreline)
Adding funds for additional
Sustainability positions and
proportional Shoreline costs in
projects.
Miscellaneous Water
Main/Service Line
Replacement (21-21)
Decrease funding by
$1,000,000.
(Water)
Project construction is complete
and releasing funds for new
projects.
Miscellaneous Sanitary Sewer
Line Replacement (21-22)
Decrease funding by $60,000.
(Wastewater)
Project construction is
complete.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Project Amendment/Funding Source Justification
Shoreline Pathway
Improvements (21-37)
Increase funding by $1,810,000
(CIP Reserve, Measure P-GF
Transportation) and Changing
Title.
Add funding due to increased
construction costs.
Grant/Sleeper and other
Pedestrian Crossing
Improvements (21-39)
Increase funding by $1,000,000
(CIP Reserve) and change title.
Add funding to improve two
more intersections.
Project Management
Database (21-42)
Increase funding by $250,000.
(CIP Reserve, Water,
Wastewater, Shoreline—CIP
Reserve)
Add funding to include on-time
consultant help to integrate
system.
Sailing Lake Access Road
Improvements, Construction
(21-53)
Decrease funding by $150,000.
(Shoreline)
Project construction is
complete.
Shoreline Sea Level Rise
Study Update (21-54)
Increase funding by $370,000.
(Shoreline-Sea Level Rise
Reserve)
Add funding for support needed
to meet regulatory
requirements.
Whisman Pump Station,
Construction (21-55)
Increase funding by $5,160,000.
(Water, Shoreline-CIP Reserve)
Add construction phase to
project.
2023-2031 Housing Element
(21-58)
Increase funding by $50,000
(General Non-Operating Fund)
Adding funding for consultant
for Low- and Middle-Income
Home Ownership Strategy
Middlefield Complete Streets
(22-01)
Decrease funding by $87,000
(Shoreline) and change title.
Project limits will not be within
Shoreline Park.
Concrete Sidewalk/Curb
Repairs (22-02)
Decrease funding by $100,000.
(C/C Tax)
Project construction is
complete.
Rengstorff Grade Separation,
Early Works Construction (22-
27 Increase funding by $2,747,000
(Citywide Transportation
Reserve) and change title.
Add early works construction
phase to project.
Downtown Utility
Improvements, Design and
Construction (22-41)
Decrease funding by
$5,874,000.
(C/C Tax, Wastewater, Sewer
Development Impact Fee,
Measure P-GF Transportation)
Project scope changed to only
include water component.
Adobe Building Patio Tiles
Replacing (23-34)
Increase funding by $560,000.
(CIP Reserve, C/C Tax)
Increase scope and funding to
prevent future on-site flooding.
Whisman Sports Center and
Mountain View Sports
Pavilion Renovations (23-35)
Increase funding by $1,050,000
(Park Land, C/C Tax)
Increase funding to replace the
roof on Whisman Sports Center.
SRPC Water Control
Improvement, Construction
(23-44)
Increase funding by $1,700,000.
(Shoreline, Shoreline-Sea Level
Rise Reserve)
Add funding for project
construction for the water
control structures.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Project Amendment/Funding Source Justification
Planned and Emergency
Facilities Projects (24-13)
Increase funding by $280,000.
(Park Land)
Add funding due to increased
cost needed for Teen Center
Drainage project.
Civic Center, Phase III (24-33) Increase funding by $110,000. (CIP Reserve)
Add funding to purchase
additional tables and chairs for
Library public space.
Shoreline Lake Cove and Hill
Landscaping (24-37)
Increase funding by $1,100,000.
(Shoreline—CIP Reserve)
Add construction phase to
project.
East Sewage Trunk Main,
Inspection and Cleaning
(24-39)
Increase funding by $1,100,000.
(Wastewater)
Add funding due to increased
costs for larger-size pipeline and
environmental regulatory
compliance
Creek Assessment and
Erosion Repair/Rehab,
Construction (24-43)
Increase funding by $1,515,000.
(CIP Reserve)
Add construction phase to
project.
Coast-Casey Area
Improvements Plan (24-44)
Decrease funding by $500,000.
(Shoreline)
Decrease funding until project
scope is defined for new
projects.
Solar Arrays Senior Center,
MVSP and WSP (24-48)
Increase funding by $6,821,000.
(C/C Tax, Park Land, Whisman
School District, Federal Direct
Pay)
Add construction phase to
project.
Biennial Installation of ADA
Curb Ramps (25-04)
Combining with 22-04 and 24-04
funds to increase by $151,000.
(CIP Reserve, C/C Tax)
Efficiency of one project
providing same scope.
24/25 City Bridges and
Culverts Inspections and
Repairs (25-31)
Combining with 24-29 funds
increase funding by $300,000.
(CIP Reserve)
Efficiency of one project
providing same scope.
Monta Loma Playground
Renovations, Design and
Construction (25-37)
Increase funding by $1,000,000
and swap funding to release CIP
Reserve.
(Park Land)
Add construction phase to
project.
Eagle Park Pool
Improvements (25-38)
Adding project scope. Additional scope to address
pool heater replacement.
Unscheduled Projects
Projects identified during the planning process of past and current Five -Year CIPs that were excluded are identified as “Unscheduled.” Attachment 7 lists the projects that are not recommended for inclusion in the Five -Year CIP due to one or more of the following reasons:
limited funding and/or staffing resources, lower-priority status compared to other projects, need for further development to better define scope and budget (including subsequent phases of active projects), or planned future replacement/maintenance of existing facilities beyond five Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
years. These projects are evaluated during each CIP update to determine the need and opportunity to include in the recommended CIP.
Should Council decide to add any of these unscheduled projects to the Five-Year CIP, a project or several projects combined using equivalent, eligible funding and staffing would need to be moved to unscheduled.
Large Projects Trend
One trend is an increasing number of capital projects that exceed $20 million in cost, consuming significant staffing resources. The categories of these major infrastructure projects are usually for transforming the City’s transportation system to support active transportation and for new City buildings. The City’s past Five -Year CIPs typically have only included projects that were reasonably expected to be funded with identified funding sources and would only include one or two high -cost projects. Howev er, the City has several major projects already in design and several more planned to start design that Council and the community are interested in proceeding into construction as soon as possible. These projects consume a significant amount of staff resources over a prolonged period of time.
Two projects in particular have construction cost over $20 million that were included in the recommended Five -Year CIP for which funding sources are not yet identified. They are:
(1) Rengstorff Avenue Grade Separation construction phase; and (2) Stevens Creek Trail Extension (construction phase). The project costs in the CIP are shown as placeholders because costs are being developed. Staff will continue to purse grant opportunities to help close the funding gaps for these projects.
Other notable projects in the Five -Year CIP which exceed $20 million include the Public Safety Building and North Bayshore Recycled Water Reservoir. One project recently completed in the large-projects category is the Rengstorff Aquatics Center.
Next Steps
Staff will prepare the final Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 CIP for Council adoption on June 24, 2025.
FISCAL IMPACT
There is no fiscal impact associated with approving the Draft Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program.
The City Council will be requested to appropriate the necessary funding for the Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 CIP in conjunction with the approval of the Fiscal Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
Year 2025 -26 Recommended Budget on June 24, 2025. There is sufficient funding for the recommended Fiscal Year 2025-26 CIP.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website:
www.fppc.ca.gov/learn/pay-to-
play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ General policy and legislative actions
CONCLUSION
Staff has prepared the Draft Recommended Fiscal Year 2025 -26 through Fiscal Year 2029 -30 Capital Improvement Program based on feedback received from Council at the March 25, 2025 Study Session and from the BPAC at the April 2, 2025 meeting.
The Draft Recommended Five-Year CIP has strategically been prepared to right-size the workload taking into account staffing resources and budget availability. A manageable and achievable work plan is key to ensuring successful project delivery by beginning work on the recommended new projects in the same fiscal year they are adopted and approved for funding.
The Draft Recommended Five-Year CIP consists of nondiscretionary, new discretionary , active projects that have been reprogrammed into Years 1 through 5 or added to the Unscheduled Proposed Projects List, a few park projects , and one parking structure project that are included to comply with funding commitment timelines.
ALTERNATIVES
1. Direct staff to modify the Draft Recommended Fiscal Year 2025 -26 through Fiscal Year 2029-30 Capital Improvement Program.
2. Provide other direction.
Recommended Fiscal Year 2025-26 through Fiscal Year 2029-30 Capital Improvement Program May 13, 2025
PUBLIC NOTICING—Agenda positing and email to neighborhood associations.
Prepared by:
Nancy Doan
Senior Management Analyst
Joy Houghton
Senior Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Jennifer Ng
Public Works Director
Kimbra McCarthy
City Manager
ND-JH/4/CAM
771-05-13-25CR
204721
Attachments: 1. Projects to Close
2. Active Projects
3. Terra Bella Memo
4. Recommended Nondiscretionary and Discretionary Projects
5. Amendments to Existing Projects
6. Information Technology Department CIP Project Amendment Requests
7. Unscheduled Proposed Projects