DATE:
May 27, 2025
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: City Hall Remodel (Community
Development Department Reception
Area Phase), Project 16-64; Street
Reconstruction Project (Park Drive, Park
Court, and Sonia Way), Project 19-48;
Plymouth Street to Space Park Way
Realignment (Building Demolition
Phase), Project 20-40—Construction
Acceptance
RECOMMENDATION
1. Accept City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64, and authorize the final contract payment.
2. Accept Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48, and authorize the final contract payment.
3. Accept Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40, and authorize the final contract payment.
BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by State Law when the City verifies that the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project. Following acceptance, the City becomes responsible for maintenance of the public project.
City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64
The design and construction of the Community Development Department Reception Area phase is under the overall City Hall Remodel, Project 16 -64, which has a total project budget of $2,000,000.
City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64; Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48; Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40—Construction Acceptance May 27, 2025
On March 26, 2024, Council took the following actions on the project:
1. Found that in accordance with California Environmental Quality Act requirements, City Hall Remodel (Community Development Department Reception Area Phase), Project 16 -64, is categorically exempt under California Public Resources Code Section 15301, Existin g Facilities.
2. Approved plans and specifications for City Hall Remodel (Community Development Department Reception Area Phase), Project 16 -64, and authorized staff to advertise the project for bids.
3. Authorized City Manager or designee to award a construction contract to the lowest responsible responsive bidder if the bid was within the total project budget of $2,000,000.
The contract was awarded to One Day Installation & Repairs, Inc. of San Jose at the low-bid price of $302,839. This project included new security doors with vision panels and card key access at the two openings between the public reception and staff areas; and an additional door installed outside the alcove to create a small meeting room.
The final construction cost of $290,671 is within the construction contract amount of $302,839 and included a final quantity adjustment change order resulting in contract savings of $12,168.
All construction work has been completed in accordance with the approved plans and specifications.
Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48
On April 13, 2021
, Council took the following actions on the project:
1. Appropriated and transferred from the following funds to Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48:
a. $1,000,000 from Street Reconstruction, Project 20-45; b. $360,000 from the Gas Tax Fund;
c. $720,000 from the Vehicle License Fee Fund; and
d. $190,000 from Measure B 2016 Sales Tax Fund.
2. Approved plans and specifications for Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48, and authorized staff to advertise the project for bids.
City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64; Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48; Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40—Construction Acceptance May 27, 2025
3. Authorized the City Manager to award a construction contract to the lowest responsible bidder if the bid was within the project budget.
The project was awarded to Redgwick Construction Co . of Oakland at the low bid price of $2,632,681. The project included the replacement of sidewalks, driveway s, pavement, curb ramps, curb and gutters, a traffic signal, utilities, and other improvements on Park Drive, Park Court, and Sonia Way, between Castro Street and Miramonte Avenue.
The final construction cost of $ 2,473,493 is within the construction contract amount of $2,632,681 and included six (6) contract change orders for the total amount of $114,844 and final quantity adjustment change order resulting in contract savings of $ 159,188. All construction work has been completed in accordance with the approved plans and specifications.
Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40
On May 9, 2023
, Council took the following actions on the project:
1. Adopted a Resolution of the City Council of the City of Mountain View Adopting an Addendum to the North Bayshore Precise Plan Subsequent Final Environmental Impact Report for Plymouth Street Realignment, Project 20-40.
2. Approved the removal of 86 Heritage trees and the first-stage mitigation replacement with 84 new 24” box trees for Plymouth Street to Space Park Way Realignment, Project 20-40.
3. Approved plans and specifications for tree removal and demolition of existing buildings located at 1600 and 1616 North Shoreline Boulevard, for Plymouth Street Realignment, Project 20-40, and authorized staff to advertise for bids.
4. Authorized the City Manager or designee to award the construction contract to the lowest responsible bidder if the bid was within the project budget.
The contract for the building demolition was awarded to Evans Brothers, Inc., of Livermore at the low-bid price of $ 598,220. This phase of the project included demolition of two buildings including foundations, abandonment of utility services, and removal of various site furnishings at 1600 and 1616 North Shoreline Boulevard.
The final construction cost of $ 407,395 is within the construction contract amount of $ 598,220 and included one contract change order for the total amount of $14,175 and a final quantity adjustment change order resulting in contract savings of $190,825 . All construction work has been completed in accordance with the approved plans and specifications.
City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64; Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48; Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40—Construction Acceptance May 27, 2025
FISCAL IMPACT
City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64
The design and construction of the Community Development Department Reception Area phase is under the overall City Hall Remodel, Project 16 -64, which is funded with $1,500,000 from the Development Services Fund and $ 1,400,000 from the Construction and Conveyance Tax Fund, for a total funding amount of $2,900,000, of which $442,000 was allocated to this subproject.
This phase’s expenditures are estimated to be approximately $ 422,000, which is within the allotted budget including design, project administration, construction management, inspection, and other costs. The remaining funds for this subproject will be used for other needed facility projects.
Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48
Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19 -48, is funded as follows:
Table 1: Project 19-48 Funding
Funding Source Amount
Gas Tax $1,360,000
Measure B 2016 Sales Tax 1,190,000
Measure B 2010 Vehicle License Fee 720,000
PG&E Reimbursement 6,380
TOTAL $3,276,380
The total project expenditure is estimated to be approximately $3 ,100,000 and is within the allotted budget, including design, project administration, construction management, inspection, and other costs. Any remaining funds will be returned to the Gas Tax Fund, Measure B 2016 Sales Tax Fund, and Measure B 2010 Vehicle License Fee Fund in proportion to the project’s use of these funding sources once the project is closed.
City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64; Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48; Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40—Construction Acceptance May 27, 2025
Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40
Plymouth Street to Space Park Way Realignment, Project 20-40, is funded as follows:
Table 2: Project 20-40 Funding
Funding Source Amount
2018 Shoreline Regional Park Community Bond $21,400,000 Shoreline Regional Park Community Fund 6,380,000
Public Benefit In-Lieu Fund—North Bayshore 3,200,000
Google Landings Development Project Reimbursement 885,952 TOTAL $31,865,952
This phase’s expenditures are estimated to be approximately $ 970,000, which is within the allotted budget, including design, project administration, construction management, inspection, and other costs. The remaining funds will be retained for the future phases of the project.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website:
www.fppc.ca.gov/learn/pay-to-
play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
CONCLUSION
Construction has been completed for three projects: ( 1) City Hall Remodel (Community Development Department Reception Area), Project 16-64; (2) Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19 -48; and (3) Plymouth Street to Space Park Way City Hall Remodel (Community Development Department Reception Area Phase), Project 16-64; Street Reconstruction Project (Park Drive, Park Court, and Sonia Way), Project 19-48; Plymouth Street to Space Park Way Realignment (Building Demolition Phase), Project 20-40—Construction Acceptance May 27, 2025
Realignment (Building Demolition Phase), Project 20 -40. Staff recommends acceptance of the projects to allow final payments and the release of bonds.
ALTERNATIVES
1. Determine that the improvements have not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.
2. Provide other direction.
PUBLIC NOTICING—Agenda posting.
Prepared by:
James Panganiban
Associate Engineer
Vincent Chang
Associate Civil Engineer
Reviewed by:
Ashraf Shah
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:
Jennifer Ng
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
JP-VC/LL/4/CAM
950-05-27-25CR
205183
cc: APWD— Arango, PCE—Shah, PCE—Gonzales, PPM—Printy, SCE—Cervantes, SPM—Hattori, AE—Panganiban, AE—Chang, Nguyen, SMA—Goedicke, SMA —Doan, PA—Li, [email protected]
, F (16-64, 19-48, 20-40)