DATE:
May 27, 2025
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Safe Routes to School Program—
Professional Services Agreement
RECOMMENDATION
1. Authorize the City Manager or designee to amend the professional services agreement with NN Engineering, Inc., a California corporation (Entity No. 4253715), for the Safe Routes to School program, to add $50,000 during Fiscal Year 2024 -25, for a total not -to-exceed amount of $497,000.
2. Upon approval and adoption of the F iscal Year 2025-26 City Budget, authorize the City Manager or designee to amend the professional services agreement with NN Engineering, Inc., a California corporation (Entity No. 4253715), for the Safe Routes to School program, to add $183,000, for a total not-to-exceed amount of $680,000.
BACKGROUND
The Safe Routes to School (SRTS) program aims to provide transportation safety education , hands-on training, and encouragement for healthy and active school access in Mountain View.
The program is partially funded by the Santa Clara Valley Transportation Authority (VTA) 2016 Measure B Bicycle/Pedestrian Education and Encouragement program and the City operating budget.
On December 3, 2019
, Council approved a three -year contract with Alta Planning + Design to launch the SRTS program services through to June 202 3, providing needed expertise and augmenting staff capacity. These services included updating suggested routes to school maps, walk and bike safety trainings for 3,500 elementary and middle school students, bike rodeos, bike repair services, walk audits, student and parent surveys, musical traffic safety assemblies, and other activities. During this timeframe, staff built collaborative relationships with Mountain View Whisman School District and Mountain View Los Altos Union High School District staff, established a SRTS Coordinating Committee with parents and school affiliates, and aligned some program elements with City events. SRTS staff worked collaboratively with the Police Department to analyze the City’s crossing guard program, which resulted in an expansion of crossing guards around the City.
Safe Routes to School Program—Professional Services Agreement May 27, 2025
On May 23, 2023 ,Council authorized $222,000 for a Fiscal Year 2023-24 contract with NN Engineering, Inc. (NN Engineering) to provide SRTS program services in conjunction with subconsultant Safe Moves. The contract had provisions for extensions up to two additional years if services were performed satisfactorily. This contract has continued and been amended as the program has expanded to provide more hands-on bicycle training, SRTS curriculum development, expansion of program offerings to private schools, and year-over-year increases in participation in Citywide events such as Teen Bike to Boba events and Monster Bash Bike Circus. On May 14, 2024, the City Council approved a $225,000 amendment to continue to deliver SRTS services for Fiscal Year 2024-25.
Staff presented u pdates on the SRTS program to the Bicycle/Pedestrian Advisory Committee (BPAC) on November 30, 2021 , April 26, 2023, March 27 , 2024, March 11, 2025 , and to the
Council Transportation Committee (CTC) on May 3, 2022. Committee members expressed strong support for SRTS programing and encouraged staff to continue to strengthen partnerships with schools, school districts, and parents. Committee members also encouraged staff to coordinate SRTS activities with the City of Los Altos, which shares school districts with Mountain View.
ANALYSIS
Current SRTS Activities
A summary of SRTS activities for FY 2024-25 is shown in Table 1.
Table 1: SRTS Activities, Fiscal Year 2024-25
Activity Description Participants Status
Fall safety
assembly
Safety assemblies covering helmet
fittings, crossing safety
intersections, distracted driving,
bicycle safety, and basic bike
maintenance.
K-8 students,
approximately
4,000 students.
Completed
Bike rodeos Bike rodeos to practice turning,
stopping, hand signals, and looking
over their shoulders.
Fourth, fifth, and
sixth graders,
approximately
1,000 students
To be
completed
May 2025
Bike maintenance
day
Free bike maintenance for
Mountain View and Los Altos High
School students
Ninth to 12th grade
students
Completed
Safe Routes to School Program—Professional Services Agreement May 27, 2025
Activity Description Participants Status
Student and
parent survey
Survey to evaluate and make
recommendations to improve the
program.
All Mountain View
schools
Completed
Curriculum and
lesson plans
Lesson plans for different grades to
continue safety education and
create a culture of walking and
biking to and from school.
All Mountain View
schools
Ongoing
Citywide events Pedestrian safety training, bike
rodeos, and transportation safety
information and outreach at
Citywide events.
Monster Bash
Bike Circus
(180 students,
10/26/2024)
Tree Lighting
Celebration
(12/9/2024)
Earth Day
(4/20/2025)
The View Teen
Center—Bike to
Boba events
Ongoing
Crossing guard
program
Crossing guard program location
evaluation and refinement.
All Mountain View
schools
Completed
Suggested routes
to school
Routes map updated. All Mountain View
schools
Completed
The above school-based participation has focused on the public schools serving Mountain View.
Additionally, staff has offered these services to all private schools in the City. During the upcoming year, s taff will continue outreach efforts with the private schools to include Safe Routes to School activities as part of their school educational program.
Scope of Work
Staff recommend s extending the contract with NN Engineering to continue to provide SRTS program services in Fiscal Year 2025-26. This work would include the following tasks:
Task 1 —Project Management: Continue biweekly meetings with City staff, provide monthly progress reports, and support grant reimbursement.
Safe Routes to School Program—Professional Services Agreement May 27, 2025
Task 2—SRTS Curriculum Development: Continue work with City and the school district staff to revise and implement the SRTS curriculum, including re vision of the transportation curriculum and the lesson plans based on the school community’s feedback.
Task 3—Safety Education: Prepare and deliver grade-appropriate educational training sessions for all interested private and public schools, including transportation safety training for all grades as well as bicycle rodeos and safe walking training for third, fourth, and sixth graders.
Task 4 —Engagement and Encouragement Events: Support and facilitate e ngagement and encouragement events and activities to encourage safe active transportation use , which may include family bike rides, community bike rodeos, transportation safety campaigns, walk-and-roll events, and bike train or carpool coordination.
Task 5—Data Collection and Program Evaluation: C onduct student and parent surveys to understand school access mode share, transportation safety concerns, and participation rates for education and engagement opportunities. This data collection will also support reporting requirements for VTA’s Measure B Education and Encouragement Program.
Task 6—Final Report and Presentation: Prepare a draft and final report summarizing all completed activities in the school year and providing highly accessible visual representations of program participation and results.
Task 7 —Walking Audits and SRTS Infrastructure : C oordinate with City staff and the school community to advance concept recommendations completed in F iscal Year 2024-25 and complete schematics of drop-off zone improvements.
NEXT STEPS
The project team will complete activities for the current SRTS program at the end of the current school year and will provide an update on the program to the BPAC on June 25, 2025.
With Council approval, staff will work to execute a contract amendment and prepare for back - to-school outreach activities as well as program activities outlined for Fiscal Year 2025 -26.
Program activities will be completed by June 2026.
FISCAL IMPACT
As shown in Table 2 below, the total SRTS program budget for Fiscal Year 2025-26 is $233,000.
The program is funded with an anticipated $50,000 from 2016 VTA Measure B Bicycle/Pedestrian Education and Encouragement program in the coming months. Additionally, the City has allocated $50,000 in the Fiscal Year 2024-25 operating budget for SRTS and has included Safe Routes to School Program—Professional Services Agreement May 27, 2025
$133,000 in the Fiscal Year 2025-26 Recommended Budget for SRTS , with $100,000 funded by the Public Works Department Operating Budget and $33,000 from the Transportation Operating Fund.
With the recommended amendment , the total agreement will have a not-to-exceed amount of $680,000. The Public Works Department Operating Budget has or will have sufficient funds for the recommended action; and no additional appropriation is requested at this time.
Table 2: SRTS Service Budget,
Fiscal Year 2023-24 through Fiscal Year 2025-26
School Year
& Fiscal Year
SRTS Annual
Program Amount
VTA Measure B
Contribution
City
Contribution
Cumulative
Contract Total
2023-24 $222,000 $152,000 $70,000 $222,000
2024-25
$225,000 $100,000 $125,000 $447,000
$50,000 $50,000 $497,000
2025-26 $183,000 $50,000 $133,000 $680,000
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website:
www.fppc.ca.gov/learn/pay-to-
play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
SUBJECT TO THE LEVINE ACT
☒ Contract or franchise agreement
ALTERNATIVES
1. Do not authorize the City Manager to amend the professional services agreement.
2. Authorize the City Manager to amend the professional services agreement for a different amount and scope.
3. Provide other direction.
Safe Routes to School Program—Professional Services Agreement May 27, 2025
PUBLIC NOTICING
Agenda posting and a copy of the report to SRTS subscribers and the Mountain View BPAC.
Prepared by:
Priyoti Ahmed
Transportation Planner
Allison Boyer
Assistant Public Works Director
Approved by:
Jennifer Ng
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
PA-AB/4/CAM
935-05-27-25CR
205174