Attachment 1
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CITY OF MOUNTAIN VIEW
RESOLUTION NO.
SERIES 2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW:
(1) APPROVING A SPECIAL EVENT PERMIT AND SOUND AMPLIFICATION PERMIT FOR THE OKTOBERFEST SPECIAL EVENT, SUBJECT TO CONDITIONS; (2) APPROVING THE CLOSURE OF CERTAIN PUBLIC STREETS IN THE DOWNTOWN AREA ON SATURDAY, OCTOBER 11, 2025, AT 2:30 A.M., THROUGH
SUNDAY, OCTOBER 12, 2025, AT 10:00 P.M., FOR THE OKTOBERFEST SPECIAL EVENT PURSUANT TO CALIFORNIA VEHICLE CODE SECTION 21101(e); AND (3) DELEGATING AUTHORITY TO THE COMMUNITY SERVICES DIRECTOR
FOR FUTURE OKTOBERFEST EVENTS
WHEREAS, the City of Mountain View received a special event application from the Mountain View Chamber of Commerce (“Chamber”) for Oktoberfest pursuant to City Council Policy K-14, Special Event Policy, which requires the issuance of a special event permit; and
WHEREAS, the Oktoberfest special event also requests the use and operation of sound amplifying equipment, requiring a sound amplification permit under Mountain View City Code Section 3.17(b); and
WHEREAS, the proposed special event requires the closure of Castro Street between Mercy Street and Church Street; and
WHEREAS, California Vehicle Code Section 21101(e) authorizes cities to close portions of streets for celebrations and local special events when, in the opinion of the City Council, the closing is necessary for the safety and protection of persons who are t o use that portion of the street(s) during the temporary closing; now, therefore, be it
RESOLVED: that the City Council of the City of Mountain View hereby approves the issuance of a special event permit for the Oktoberfest special event taking place on Saturday , October 11, 2025, and Sunday, October 12, 2025 , subject to conditions as set forth in Exhibit A of this Resolution, attached hereto and incorporated herein by this reference; and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby approves a sound amplification permit pursuant to Mountain View City Code Section 3.17(2), with conditions as set forth in Exhibit A of this Resolution, attached hereto and incorporated herein by this reference, and that such approval of the use or operation of sound devices will not be a nuisance and will not be detrimental to the public peace, comfort, safety, or general welfare; and be it
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FURTHER RESOLVED: that the City Council of the City of Mountain View hereby approves the closure of Castro Street between Mercy Street and Church Street pursuant to California Vehicle Code Section 21101(e) for the Mountain View Oktoberfest special event from Saturday, October 11, 2025, 2:30 a.m., to Sunday, October 12, 2025, 10:00 p.m., as the closing is necessary for the safety and protection of persons who are to use that portion of the street during the special event; and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby designates the Community Services Director to approve the temporary closure of Castro Street between Mercy Street and Church Street pursuant to California Vehicle Code Section 21101(e) for future Oktoberfest events that are similar in size and scope in accordance with City Council Policy K-14, Special Event Policy.
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CJ/4/RESO
218-06-24-25r
Exhibit: A. Conditions of Permit Issuance
Exhibit A
C
onditions of Permit Issuance
V
iolation of any condition(s) listed herein will result in the revocation of permit authority by any Police Officer or authorized City representative and cessation of the event:
1. T
he event sponsor will be charged fees and services based on actual costs incurred by all City departments.
2. A
pplicant will provide monitors at access points throughout the event to ensure alcohol is not leaving the event area.
3. Ap
plicant will publicize “No Pets” on all promotional material and post “No Pets” signs at the event.
4. I
nsurance requirements are as follows:
CO
VERAGE TYPE REQUIREMENT
MINIMUM LIMITS
EACH OCCURRENCE
AGGREGATE
Occurrence Aggregate
CERTIFICATE OF INSURANCE:
• O
ccurrence-Based
Coverage
• Personal Injury
• Broad Form Property
Damage
• Blanket Contractual
L
IQUOR LIABILITY
BANNER HANGING
Bodily Injury and Property
Damage
C
over Banner Hanging dates,
if permit is issued.
$2,000,000
$1,
000,000
$2,
000,000
$4,000,00
0 I
t is understood and agreed that the applicant, its agents, employees, or officers assume all risks and agrees to defend, indemnify , and hold the City of Mountain View, its officers, agents, and employees harmless from liability for damage or claims of same, including, but not limited to, personal injury, property damage, and death, and cost or expense which may arise from alleged
willful or negligent acts or omission of applicant, its officers, agents, or employees in connection with the permitted activities.
O
ther Insurance Provisions. The insurance policy is to include an endorsement and contain the following provisions and be received and approved by the City fourteen (14) days prior to the event date:
a. A
dditional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insured.
5. T
he location of any sound amplification device(s) shall be stationary and confined to a predesignated location within the festival area. This location shall be approved by the City in advance of the event.
6. So
und amplification shall be restricted to the hours of 11:00 a.m. to 7:00 p.m. on Saturday, October 11, 2025 and Sunday, October 12, 2025.
7. De
cibel level of the amplification shall be subject to reduction upon the request of any Police Officer.
8. Ap
plicant will be permitted use of Parking Lot No. 12 for vendor parking, as available.
9. P
ersons within the festival area are exempt from City Ordinance (21.70), prohibiting alcohol consumption in public spaces.
10 . Tickets for alcoholic beverages will be sold until one-half hour prior to the close of the event each day; alcohol service will cease fifteen (15) minutes prior to the close of the event each day.
11. Alc
ohol consumption within the festival area will require a wristband for verification that event attendees are 21 years of age or older. A hand stamp is no longer an acceptable manner of age verification.
12. Ap
plicant shall pay for rental of public toilets, barricades, and traffic control devices as deemed necessary by the City.
13. Ap
plicant shall utilize social media to communicate information regarding parking restrictions in downtown Mountain View.
14. T
he applicant and its vendors shall comply with the City’s Food Service Ware Ordinance, regardless of whether food and beverages are provided for a charge. This includes complimentary samplings and tastings. The law requires all single-use containers (e.g., cups, plates, bowls, wrappers, etc.) to be compostable fiber or recyclable aluminum. In addition, straws, stirrers, toothpicks and food picks must be wood, paper, or other n
atural fiber-based material. For more information, visit MountainView.gov/FoodFacilities.
15. T
he applicant and its vendors shall comply with the City’s Reusable Bag Ordinance. No vendor shall provide thin plastic carryout bags (less than 2.25 mil thick) for customer purchases. Vendors must charge a minimum of ten cents ($.10) for each recycled paper, cloth, or plastic carryout bag (2.25 mil or thicker) for customer purchases. For more information, visit MountainView.gov/ReusableBags.
16. Ap
plicant shall order sufficient trash, recycling and compost services, as determined by the City’s Solid Waste and Recycling Section, to manage waste generated. Recology is the City’s exclusive hauler and the applicant shall use Recology for all waste collection services.
a. N
o later than three (3) weeks before the event (by September 1 9, 2025), applicant shall submit a plan to the City to manage all waste produced by the event and a site map, with proposed locations of Recology bins and public waste stations. b. Ap
plicant shall arrange a meeting with the Recology Waste Zero Team and City’s Solid Waste and Recycling Section to review the submitted plan and receive training.
c. A
pplicant must pay for debris box and trash/compost bin services. The City will approve the provision of Recology recycling bins at no charge unless the containers are contaminated. Recology containers shall be removed by 9:00 a.m. on Monday, October 13, 2025.
17. A
pplicant shall follow these procedures to set-up and manage waste generated:
a. B
efore the event, fully cover public litter cans in the event area to prevent use. b. Dur
ing setup, distribute containers for trash, recycling, and composting within the festival area according to approved site plan.
(1) Keep three (3) types of containers together as a set, especially in food vendor areas.
(2) Place appropriate containers next to hand-wash stations near public toilets per approved site plan to collect paper towels.
c. U
nlock the centralized metal trash/recycling/compost dumpsters and debris boxes by 8:00 a.m. and re-lock the containers at the end of each day. d. S
tarting at 10:30 a.m. and throughout each day of the event, check the public attendee recycling containers for contamination (e.g., plastic bags/wrap and plastic utensils are trash) and remove contaminants to reinforce proper sorting. e. D
o not leave trash bags at street corners. Place all waste in Recology’s collection containers. If a container is full, take your waste to other bins.
18. Ap
plicant shall provide and review the following procedures with vendors, volunteers, and employees:
a. T
he applicant will receive a detailed list of items accepted for recycling and compost and distribute to its vendors. The applicant shall train employees and vendor staff to ensure trash, recycling, compost, charcoal, and wastewater are properly handled for public health and safety, and to prevent contamination of recycling and compost.
Monitor vendors throughout the event for compliance.
(1
) Advise vendors to dispose of plastic packaging in the trash (e.g., plastic wrap and bags from ice, table skirts, beverage cases, and products). Note: Only plastic bottles, tubs or jugs are accepted for recycling. Plastic bags or wrap are not accepted even if marked with a recycling symbol and number. b. Ve
ndors dispensing complimentary samples and tastings of food and drink shall maintain their own trash containers within three feet (3’) of their space. Fiber/paper foodware is required, including small sample cups and containers. No “compostable” plastic containers allowed. For utensils, there are no material restrictions, but vendors are encouraged to use compostable bamboo or other fiber foodware to reduce non-recyclable waste at the event.
c. Ve
ndors must take all waste produced by their operation, including product packaging, to the centralized waste areas and place in the appropriate trash, recycling, cardboard, or compost box or bin from Recology. Vendors shall:
(1
) Bag all trash and shall not leave trash bags or recycling at street corners. Put all waste inside Recology collection containers and not on the ground. Do not use attendee trash, recycling, and compost containers.
(2
) Flatten cardboard to place in recycling bin and remove plastic wrap, plastic strips, or foam packaging to put in trash bin.
(3
) Contaminated recycling, compost and cardboard containers will be charged as trash to the applicant.
d. T
he applicant or its vendors shall not give permission to any person or employee to take recyclables or allow scavenging from trash or recycling containers. The City relies on revenues from the cardboard, glass, and metal containers to help offset the cost of providing recycling at no charge to the applicant.
e. V
endors shall not place any burned charcoal/mesquite, hot, cold, or wet, in debris boxes or bins. Vendors shall consult with the Fire Department for Best Management Practices (e.g., vendors shall provide their own metal ash containers with lids for disposal of used charcoal/mesquite coals). Vendors are responsible for removing used coals from the event and proper disposal off-site. f. P
lace wastewater in wastewater tanks located near the vendor location. No wastewater disposal is allowed in Recology collection containers, street gutters, storm drains, or landscaping.
19. A
pplicant shall provide proctors and monitors to facilitate order at the event. Such proctors will be responsible for providing services deemed necessary by the City, including, by way of example, but not limited to, a central command center, lost -and-found stations, lost- children stations, City parking lots, etc.
20 . Applicant shall provide a first-aid station within the festival area that is staffed with trained personnel and is easily accessed by emergency services. For all events on City streets with an estimated attendance of 2,500 or more people, the City of Mountain Fire Department strongly recommends that an advanced life support medical team consisting of Santa Clara County-accredited personnel (one paramedic and one emergency medical technician) be retained and available onsite throughout the duration of the event. Per National Fire Prevention Association (NFPA) standards, it is recommended that a two- person advanced life support medical team be available for every 2,500 people in attendance. Mountain View Fire Department may be secured to provide this service. In addition, the event organizer shall provide a 10’x10’ canopy, an 8’ table, four chairs, and may supply sunblock and bandages that can be distributed to event attendees, as those are supplies commonly requested by attendees. Notification of selected vendor needs to be submitted to the Fire Marshal, or their designee, thirty (30) days prior to the event for approval.
21. Applicant shall ensure all tents with sidewalls over 400 square feet must be fire-rated. (This includes 10x10 popups that are closer than 12 feet from others).
22. All tents without sidewalls over 700 square feet must be fire-rated. (This includes 10x10 popups that are closer than 12 feet from others).
23. Applicant shall ensure all large banks of vendor and sponsor tents will either need to be separated in groups of four (4 )or seven (7), depending on sidewalls, or all of them must be made of fire-retardant material and have the state fire retardant seal on them.
24. Applicant shall provide the occupant load and location of exits for the Banquet tent prior to event approval. Also note, tables and chairs cannot block egress and egress pathways must be maintained throughout the banquet tent.
25. Decorative materials in permittable tents (i.e. banners, hanging decorations, flags, etc.) must be made of fire-retardant materials or treated with a fire retardant prior to the event and tagged with the date of treatment and material used to treat. Plastic decorations cannot be treated and therefore cannot be used.
26. G
enerators must be at least 20 feet from tents, properly grounded, secured from public access and have a 3A:40BC fire extinguisher located within 30 feet.
27. Cooking tents over 400 square feet cannot have open flame devices (Stovetops, Pot burners, deep fat fryers, etc.) within 10 feet of the tents. If they are under 400 square feet, then they must be made of fire-retardant materials but can have cooking inside of them. (Please note that the cooking tents in the diagram appear to be one tent as they are not separated by 12 feet).
28. All propane cylinders must be properly secured, and leak tested prior to use.
29. All cooking operations must have a 2A:10BC extinguisher and if cooking with any oils or animal fats, must have a class K extinguisher.
30. CO2 cylinders must be properly secured in the upright position.
31. Applicant shall provide space within the festival area for any group which may wish to exercise First Amendment-protected rights.
32. Ap
plicant shall follow all legal directions requested by any Police Officer, including the temporary or complete cessation of any or all components of the event if, in the Police Officer’s judgment, the cessation is necessary to ensure the public safety.
33. Ap
plicant shall post detour signs directing motorists around the street closures.
34. Ap
plicant will arrange and pay for waterfall barriers and a water tanker to fill barriers to barricade the festival event area.
35. Ap
plicant will ensure booth placement will be restricted to the center of Castro Street between Mercy Street and Church Street where street medians are located.
36. A
pplicant shall notify all vendors of County standards for fire prevention for festival events and cooking booths. Documents can be found online at www.unidocs.org.
37. A
pplicant shall provide the Police and Fire Departments with a copy of the conditions and policies given to all vendors.
38. Ap
plicant shall require that all food vendors protect the street from spills with a nonslip surface. Cardboard and tarps will not be permitted.
39. A
pplicant shall provide an updated map and matrix to the City identifying each food booth, generator, and tent location three (3) weeks prior to the event. 40 . Applicant will notify vendors of approved locations to access water, if needed.
41. Ap
plicant must make a final follow -up with the primary Mountain View Police Officer on duty prior to leaving the event.