DATE:
September 9, 2025
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Shoreline Landfill Master Plan Update,
Project 25-33, and Sunnyvale Recycled
Water Service Agreement—Additional
Appropriation and Agreement Execution
RECOMMENDATION
1. Acting in its capacity as the Board of Directors for the Shoreline Regional Park Community, ratify the transfer and appropriation of $ 300,000 from the Shoreline Regional Park Community Fund to Shoreline Landfill Master Plan Study Update, Project 25-33, increasing the total project budget to $ 1,020,000, of which 100% is from the Shoreline Regional Park Community Fund.
2. Acting in its capacity as the Board of Directors for the Shoreline Regional Park Community, ratify the authorization for the Community Manager or designee to execute a professional services agreement with Tetra Tech BAS, Inc. (Business Entity No. 1346576), for Shoreline Landfill Master Plan Study Update, Project 25-33, in an amount not to exceed $900,000.
3. Ratify the authorization for the City Manager or designee to execute an Interagency Recycled Water Service Agreement with the City of Sunnyvale to provide recycled water services to the LinkedIn Middlefield Campus in Mountain View.
BACKGROUND AND ANALYSIS
On June 24, 2025
, Council acting in its capacity as the Board of Directors (Board) for the Shoreline Regional Park Community (SRPC), authorize d the Community Manager or designee to :
(1) transfer and appropriate up to $300,000 from the SRPC fund to Shoreline Landfill Master Plan Study Update, Project 25 -33; and (2) execute a professional services agreement for the Master Plan update. Under the same Council item, Council also authorized the City Manager or designee to execute an Interagency Recycled Water Service Agreement with the City of Sunnyvale. Staff is returning to Council to ratify these actions authorized on June 24, 2 025 and provide updates on the status of both projects.
Shoreline Landfill Master Plan Update, Project 25-33,
and Sunnyvale Recycled Water Service Agreement—
Additional Appropriation and Agreement Execution
September 9, 2025
Shoreline Landfill Master Plan Study Update, Project 25-33
On May 16, 2025, the City issued a Request for Proposals (RFP) for professional engineering services to prepare the Shoreline Landfill M aster Plan Update. On June 11, 2025, the City received one proposal from Tetra Tech BAS, Inc. (Tetra Tech). A review panel comprised of Public Works staff deemed this consultant to be qualified for the project based on their written proposal, experience in completing similar work at the Shoreline Landfill , demonstrated competence, and understanding of the project goals.
The fee for the agreement with Tetra Tech is for a not-to-exceed contract amount of $900,000, which includes $ 781,015 for basic services and reimbursable expenses , and $ 118,985 for additional services. These fees are within the ranges typically charged for such services, and staff considers them fair and reasonable for the scope of work. Upon full execution of the agreement, the Master Plan update is anticipated to begin in fall 2025 and be completed by spring 2027.
Recycled Water Services Agreement with the City of Sunnyvale
Included in the June 24, 2025, Council action, the City Manager or designee was authorized to execute an Interagency Recycled Water Services Agreement with the City of Sunnyvale (Sunnyvale) to support the delivery of recycled water to the LinkedIn Middlefield Campus located at 700-800 East Middlefield Road in the East Whisman Precise Plan area. This agreement allows Sunnyvale to supply LinkedIn’s estimated annual demand of 9 million gallons and invoice the City for the amount delivered until Mountain View’s recycled water system is extended to serve the East Whisman area . The Sunnyvale City Council approved the agreement on August 12, 2025.
Staff is currently coordinating with Sunnyvale staff to complete full execution of the agreement.
Following execution of the interagency agreement, LinkedIn will install the recycled water improvements.
FISCAL IMPACT
Shoreline Landfill Master Plan Study Update, Project 25 -33, is funded with $1,020,000 from the Shoreline Regional Park Community Fund. The updated estimated project cost is as follows:
Design Consultant Services $ 900,000
Project Management 50,000
Miscellaneous 5,000
Subtotal $ 955,000
City Administration 63,000
Total Project Cost Estimate $1,018,000
Shoreline Landfill Master Plan Update, Project 25-33,
and Sunnyvale Recycled Water Service Agreement—
Additional Appropriation and Agreement Execution
September 9, 2025
Council’s June 24, 2025 authorization to increase the project budget up to $1,020,000 is sufficient to fully fund the project based on the scope and cost included in the professional services agreement.
No appropriation is being requested at this time for the recycled water services agreement with the City of Sunnyvale. Sunnyvale will provide recycled water to the City at a wholesale rate, which is subject to annual rate increases.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website:
www.fppc.ca.gov/learn/pay-to-
play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
SUBJECT TO THE LEVINE ACT
☒ Contract or franchise agreement
ALTERNATIVES
1. Do not authorize the Community Manager or designee to execute the professional services agreement with Tetra Tech and direct staff to reissue the RFP.
2. Provide other direction.
Shoreline Landfill Master Plan Update, Project 25-33,
and Sunnyvale Recycled Water Service Agreement—
Additional Appropriation and Agreement Execution
September 9, 2025
PUBLIC NOTICING—Agenda posting.
Prepared by:
Tina Tseng
Principal Engineer/Engineering and
Environmental Compliance
Reviewed by:
Lisa Au
Assistant Public Works Director
Approved by:
Jennifer Ng
Public Works Director
Audrey Seymour Ramberg
Assistant City Manager
PWK/LL/TT-09-09-25CR
cc: APWD— Au, PCE —Tseng, ACE —Husaini, AE —Sharma, SMA —Doan, SMA —Goedicke, PA—
Li, File (25-33)