PUBLIC WORKS DEPARTMENT
500 Castro Street, P.O. Box 7540
Mountain View, CA 94039-7540
650-903-6306 | MountainView.gov
DATE: August 26, 2025
T
O: Edward Arango, Assistant Public Works Director/City Engineer F
ROM: Hoa Nguyen, Associate Civil Engineer, Civil Infrastructure Joseph Cervantes, Senior Civil Engineer, Civil Infrastructure Robert Gonzales, Principal Civil Engineer, Civil Infrastructure SU
BJECT: Miramonte Avenue Improvements, Project 20-01 - Bid Relief Request and Documentation per California Public Contract Code 5101 (b).
On
July 30, 2025, the City held a bid opening for the subject project and received nine (9) bids ranging from $3,879,979.15 to $ 5,229,229.00 (see Table 1) . The low bid was submitted by Interstate Grading and Paving, Inc., of South San Francisco, California.
T
able 1: Bid Results
RANK CONTRACTOR TOTAL BID % ABOVE/BELOW
ENGINEER'S ESTIMATE $5,000,000
1 Interstate Grading and Paving $3,879,979.15 -22%
2 Radius Earthwork $3,883,802.67 -22%
3 O'Grady Paving $4,399,936.80 -12%
4 McKim Corporation $4,449,016.78 -11%
5 Granite Rock $4,580,816.36 -8%
6 Redgwick Construction $4,821,882.55 -4%
7 Ghilotti Construction $4,946,952.36 -1%
8 McGuire and Hester $4,939,112.00 -1%
9 DeSilva Gates Construction $5,229,229.00 5%
I
nterstate Grading & Paving, Inc., (Interstate), submitted the bid showing a total bid amount of $4,707,153.85. However, after staff’s review and confirmation of the submitted bid, staff computed Interstate’s total bid to be $3,879,979.15 based on the unit prices included in the bid.
As indicated in Section II, Proposal Forms, of the Contract Documents and Specifications, in case Attachment 1
Miramonte Avenue Improvements, Project 20-01,
Bid Relief Request
August 26, 2025
of a discrepancy between the product of the unit price times the quantity, and the total price or extension of an item, the unit price times the quantity of the item shall govern. Staff deemed Interstate’s bid to be the low bid and informed Interstate of the result which caused its total bid to be approximately $827,000 below what was intended.
On August 6, 2025, Interstate submitted a request to withdraw their bid due to a clerical mistake in their bid (Attachment A). Sections 5101 through 5103 of the California Public Contract Code (CPCC) allows a bidder to request their bid be relieved without forfeiture of their bid security when a clerical error is made when filling out the bid. Specifically, Section 5103 entitles a bidder to relief when the bidder demonstrates the following: (a) a mistake was made; (b) written notice provided within five working days after the bid opening, specifying in detail how the mistake occurred; (c) the mistake made the bid materially different than intended; and (d) t he mistake was made in filling out the bid and not due to error in judgment or to carelessness in inspecting the site of the work, or in reading the plans or specifications.
Interstate erroneously recorded unit prices of $1.65/ton and $1.35/ton for Type A Hot Mixed Asphalt (6” Full Depth) bid item and Type A Hot Mixed Asphalt (2” thick) bid item respectively.
The intended unit prices for these bid items should have been $165/ton and $135/ton which are consistent with the total bid amount and typical market price ranges for Hot Mixed Asphalt. Staff agrees this was a clerical error that made the bid materially different than intended due to transcription rather than an error in j udgement, and that the bidder should be allowed to withdraw its bid. Interstate demonstrated a good faith effort to comply with the timeliness provisions of Section 5103. Given this good faith effort , the magnitude of the erro r, and demonstrating compliance with Section 5103 , staff recommends Interstate ’s request for bid withdrawal be granted.
Staff will forward a recommendation to Council to grant Interstate’s request to be relieved of its bid without penalty.
Exhibit A - Relief of Bid Request Letter
Approved:
Edward Arango, Assistant Public Works Director/City Engineer Date
cc: APWD-Arango, PCE-Gonzales, PCE- Shah, SCE-Cervantes, USM, ACE—Nguyen, SMA— Goedicke, F/c (20-01)
8-27-2025
Contractor’s License No. 366020
August 6, 2025
Hoa Nguyen
Associate Civil Engineer
City of Mountain View
Good Afternoon,
Due to a clerical error in the bid we submitted ; Interstate Grading & Paving, Inc. would like to withdraw our bid for the Miramonte Ave Improvement Project 20-01 which bid on 7/30/25.
If you have any questions, please contact me at 650-952-7333.
Thank you,
Tina-Marie Mason
Ast. Project Manager
128 SOUTH MAPLE AVENUE, SOUTH SAN FRANCISCO, CA 94080-6302 (650) 952-7333 FAX (650) 952-6851 Exhibit A