CITYCOUNCILPOLICY
SUBJECT: WORKITEMREFERRALPROCESSFORCOUNCIL NO.: A-23
ADVISORYBODIESANDCOUNCILMEMBER
COMMITTEES
PURPOSE:
Toestablishapolicy governingtheprocessfor how Counciladvisorybodiesand Councilmembercommitteesareauthorizedtoworkonitems.
POLICY:
All work itemsof CounciladvisorybodiesandCouncilmembercommitteesaretobe authorizedbytheCityCouncilor, in someinstances, bytheMayorandViceMayor, as describedbelow.
1. CouncilAdvisoryBodiesWorkItemReferralProcess:
a. All Counciladvisorybodiesarerequiredtoannuallyprepareworkplansthat aresubmittedto the City Councilfor review and approval. This will generallyoccurin thelatespring/earlysummerin ordertointegratewiththe Council'spriorities. In someinstances, asdeterminedbytheCityManagerin consultationwith advisorybodystaff, work planapprovallessfrequently thaneveryyearmaybe permittedif theadvisorybody'swork itemsare multi-yearitems.
b. During thecourseof theyearfollowing work planapproval, if atopicis raisedthatiswithin theadvisorybody'spurviewbutisnotontheapproved workplan, andreceivesmajoritysupportfromtheadvisorybodymembers thattheadvisorybodywishestoreviewthetopic, andit isdeterminedbythe CityManagerin consultationwith advisorybodystaffthatpreparationfor suchreview would havea minimal staff resourcesimpact, then, after consultation, theMayorandViceMayorcanjointlyauthorizetheworkitem fortheadvisorybody.
c. If theMayorandViceMayordonotjointlyauthorizetheworkitem, thenthe advisorybodycanrequestauthorizationfromthefull CityCouncil.
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CITYCOUNCILPOLICY
SUBJECT: WORKITEMREFERRALPROCESSFORCOUNCIL NO.: A-23
ADVISORYBODIESANDCOUNCILMEMBER
COMMITTEES
d. Any topic that is not on the approved work plan that would havea significantstaffimpactin preparingfor theadvisorybody'sreviewshall requireauthorizationfromthefull CityCouncil.
e. Advisory body membersareto remain mindful of the City Council's prioritiesandthelimitedstaffresourcesthatareavailablefornewworkitems throughouttheyear.
2. CouncilmemberCommitteesWorkItemReferralProcess:
a. Councilmembercommitteesarenot requiredto haveformal work plans approvedbytheCityCouncil.
b. Generally, work itemswill bespecificanddirectreferralsfromtheCity Council.
c. However, committeechairpersonscanagendizeanewtopicthatiswithin thatcommittee'spurviewif, in consultationwithcommitteestaffandtheCity Manager, it is determinedthatpreparationfor suchreviewwould havea minimalstaffresourcesimpact.
d. Additionally, anycommitteemembercanrequestatacommitteemeetinga newtopicthatis within thatcommittee'spurview for reviewatafuture committeemeeting. Subsequenttotherequestandif supportedbyamajority ofthecommittee, thetopicwill beagendizedforafuturecommitteemeeting if it isdeterminedbytheCityManagerin consultationwith committeestaff that preparationfor suchreview would havea minimalstaffresources impact.
e. Any topicthatwould haveasignificantstaffimpactin preparingfor the committee'sreview, asdeterminedbytheCityManagerin consultationwith committeestaff, shallrequireauthorizationfromthefull CityCouncil.
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CITYCOUNCILPOLICY
SUBJECT: WORKITEMREFERRALPROCESSFORCOUNCIL NO.: A-23
ADVISORYBODIESANDCOUNCILMEMBER
COMMITTEES
f. Committeemembersareto remainmindful of theCity Council'spriorities and the limited staff resourcesthat areavailablefor new work items throughouttheyear.
EffectiveDate: November20, 2012, ResolutionNo. 17733
KW/7/CNLPOL
A23-610CP-E
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