Attachment 1
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CITY OF MOUNTAIN VIEW
RESOLUTION NO.
SERIES 2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW:
(1) APPROVING A SPECIAL EVENT PERMIT AND SOUND AMPLIFICATION PERMIT FOR THE GERMAN HOLIDAY MARKET SPECIAL EVENT, SUBJECT TO CONDITIONS; (2) APPROVING THE CLOSURE OF CERTAIN PUBLIC STREETS IN THE DOWNTOWN AREA ON FRIDAY, DECEMBER 12, 2025 AT 12:01 P.M., THROUGH SUNDAY, DECEMBER 14 AT 1 A.M., FOR
THE GERMAN HOLIDAY MARKET SPECIAL EVENT PURSUANT TO CALIFORNIA VEHICLE CODE SECTION 21101(e); AND
(3) DELEGATING AUTHORITY TO THE COMMUNITY SERVICES DIRECTOR FOR FUTURE GERMAN
HOLIDAY MARKET EVENTS
WHEREAS, the City of Mountain View received a special event application from the German International School of Silicon Valley (GISSV) for the German Holiday Market pursuant to City Council Policy K-14, Special Event Policy, which requires the issuance of a special event permit ; and
WHEREAS, the German Holiday Market special event application also requests the use and operation of sound amplifying equipment, requiring a sound amplification permit under Mountain View City Code Section 3.17(b); and
WHEREAS, the proposed special event requires the closure of Mercy Street from Bryant Street to Hope Street, and Castro Street from California Street to Church Street; and
WHEREAS, California Vehicle Code Section 21101(e) authorizes cities to close portions of street for celebrations and local special events when, in the opinion of the City Council, the closing is necessary for the safety and protection of persons who are t o use that portion of the street(s) during the temporary closing: now, therefore, be it
RESOLVED: that the City Council of the City of Mountain View hereby approves the issuance of a special event permit for the German Holiday Market special event taking place Saturday , December 13, 2025, subject to conditions as set forth in Exhibit A of this Resolution, attached hereto and incorporated herein by reference; and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby approves a sound amplification permit pursuant to Mountain View City Code Section 3.17(2), with conditions as set forth in Exhibit A of this Resolution, attached hereto and inco rporated herein by this reference, and that such approval of the use or operation of sound devices will not be a nuisance and will not be detrimental to the public peace, comfort, safely, or general welfare; and be it
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FURTHER RESOLVED: that the City Council of the City of Mountain View hereby approves the closure of Mercy Street from Bryant Street to Hope Street and Castro Street from California Street to Church Street from Saturday, December 13 at 12:01 a.m. an. through Sunday, December 14, 2025and approves the closure of Mercy Street from Bryant Street to Castro Street, and Mercy Street from Hope Street to Castro Street from Friday, December 12, 2025 at 12:01 p.m., to Sunday, December 14 at 1 a.m., pursuant to California Vehicle Code Section 21101(e) for the Holiday Market special event as the closing is necessary for the safely and protection of persons who are to use those portions of the streets during the special event: and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby designates the Community Services Director to approve the temporary closure of Mercy Street from Bryant Street to Hope Street, and Castro Street from California Street to Church Street pursuant to California Vehicle Code Section 21101(e) for future German Holiday Market events that are similar in size and scope in accordance with City Council Policy K-14, Special Event Policy.
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Exhibits: A. Conditions of Permit Issuance
Exhibit A
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Conditions of Permit Issuance
Violation of any of the conditions listed herein will result in the revocation of permit authority by any Police Officer or authorized City representative and cessation of the event.
1. The event sponsor will be charged fees based on actual costs incurred by all City departments, plus a 5 percent administration fee.
2. Insurance requirements:
COVERAGE TYPE REQUIREMENT
MINIMUM LIMITS
EACH OCCURRENCE
AGGREGATE
Occurrence Aggregate
COMMERCIAL GENERAL LIABILITY:
• Occurrence-Based Coverage
• Personal Injury
• Broad Form Property Damage
• Blanket Contractual
LIQUOR LIABILITY
BANNER HANGING
Bodily Injury and Property
Damage
Cover Banner Hanging dates,
if permit is issued.
$2,000,000
$1,000,000
$2,000,000
$4,000,000
It is understood and agreed that the applicant, its agents, employees, or officials assume all risks and agrees to defend, indemnify, and hold the City of Mountain View, its officers, agents, and employees harmless from liability for damage or claims of same, including, but not limited to, personal injury, property damage, and death, and cost or expense which may arise from alleged willful or negligent acts or omissions of applicant, its officers, agents, or employees in with the permitted activities
Other Insurance Provisions. The insurance policy is to include an endorsement and contain the following provisions to be received and approved by the City fourteen (14) days prior to the event date:
a. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insured.
3. Arrange to have controlled vehicle access to portions of the street closure between 555 and 599 Castro Street to minimize impacts to residents and businesses.
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4. Applicant will publicize “No Segway Use” on all promotional material and post “No Segway Use” signs at the event.
5. The location of any sound amplification device(s) shall be stationary and confined to a predesigned location within the festival area. This location shall be approved by the City in advance of the event.
6. Sound amplification shall be restricted to the hours of 11:00 a.m. to 9:00 p.m. on Saturday, December 13, 2025.
7. Decibel level of the amplification shall be subject to reduction upon the request of any Police Officer.
8. Applicant will be required to secure an Alcoholic Beverage Control License and provide proof to the City prior to commencement of the event.
9. Persons within the festival area are exempt from Mountain View City Code Section ( 21.70 ), prohibiting alcohol consumption in public spaces.
10. Tickets for alcoholic beverages will be sold until one-half hour prior to the close of the event each day; alcohol service will cease fifteen (15) minutes prior to the close of the event each day.
11. Alcohol consumption within the festival area will require a wristband for verification that event attendees are 21 years of age or older. A hand stamp is no longer an acceptable manner of age verification.
12. Applicant shall pay for rental of public toilets, barricades, and traffic control devices as deemed necessary by the City.
13. The applicant and its vendors shall comply with the City’s Food Service Ware Ordinance, regardless of whether food and beverages are provided for a charge. This includes complimentary samplings and tastings. The law requires all single-use containers (e.g., cups, plates, bowls, wrappers, etc.) to be compostable fiber or recyclable aluminum. In addition, straws, stirrers, toothpicks and food picks must be wood, paper, or other natural fiber - based material. For more information, visit Mountainview.gov/Foodware .
14. The applicant and its vendors shall comply with the City’s Reusable Bag Ordinance. No vendor shall provide thin plastic carryout bags (less than 2.25 mil thick) for customer purchases. Vendors must charge a minimum of ten cents ($.10) for each recycled paper, cloth, or plastic carryout bag (2.25 mil or thicker) for customer purchases. For more information, visit Mountainview.gov/ReusableBags
.
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15. Applicant shall order sufficient trash, recycling and compost services, as determined by the City’s Solid Waste & Recycling Section, to manage waste generated. Recology is the City’s exclusive hauler and the applicant shall use Recology for all waste collection services.
a. No later than three weeks before the event (by November 21), applicant shall submit a plan to the City to manage all waste produced by the event and a site map, with proposed locations of Recology bins and public waste stations.
b. Applicant shall arrange a meeting with the Recology Waste Zero Team and City’s Solid Waste & Recycling Section to review the submitted plan and receive training.
c. Applicant must pay for debris box and trash/compost bin services. The City will approve the provision of Recology recycling bins at no charge unless the containers are contaminated. Recology containers shall be removed by 9:00 a.m. on Monday, December 15, 2025.
16. Applicant shall follow these procedures to set-up and manage waste generated:
a. Before the event, fully cover public litter cans in the event area to prevent use.
b. During setup, distribute containers for trash, recycling, and composting within the festival area according to approved site map.
i. Keep three types of containers together as a set, especially in food vendor areas.
ii. Place appropriate containers next to hand- wash stations near public toilets per approved site plan to collect paper towels.
c. Unlock the centralized metal trash/recycling/compost dumpsters and debris boxes by 8:00 a.m. and re-lock the containers at the end of the day.
d. Starting at 10:30 a.m. and throughout the day of the event, check the public attendee recycling containers for contamination (e.g., plastic bags/wrap and plastic utensils are trash) and remove contaminants to reinforce proper sorting.
e. Do not leave trash bags at street corners. Place all waste in Recology’s collection containers. If a container is full, take your waste to other bins.
17. Applicant shall provide and review the following procedures with vendors, volunteers, and employees:
a. The applicant will receive a detailed list of items accepted for recycling and compost and distribute to its vendors. The applicant shall train employees and vendor staff to ensure trash, recycling, compost, charcoal, and wastewater are properly handled for public health and safety, and to prevent contamination of recycling and compost.
Monitor vendors throughout the event for compliance.
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i. Advise vendors to dispose of plastic packaging in the trash (e.g., plastic wrap and bags from ice, table skirts, beverage cases, and products). Note: Only plastic bottles, tubs or jugs accepted for recycling. Plastic bags or wrap are not accepted even if marked with a recycling symbol and number.
b. Vendors dispensing complimentary samples and tastings of food and drink shall maintain their own trash containers within 3’ of their space. Fiber/paper foodware is required including small sample cups and containers. No “compostable” plastic containers allowed. For utensils, there are no material restrictions, but vendors are encouraged to use compostable bamboo or other fiber foodware to reduce non- recyclable waste at the event.
c. Vendors must take all waste produced by their operation, including product packaging, to the centralized waste areas and place in the appropriate trash, recycling, cardboard, or compost box or bin from Recology. Vendors shall:
(1) Bag all trash and shall not leave trash bags or recycling at street corners.
Put all waste inside Recology collection containers and not on the ground.
Do not use attendee trash, recycling, and compost containers.
(2) Flatten cardboard to place in recycling bin and remove plastic wrap, plastic strips, or foam packaging to out in trash bin.
(3) Contaminated recycling, compost and cardboard containers will be charged as trash to the applicant.
d. The applicant or its vendors shall not give permission to any person or employee to take recyclables or allow scavenging from trash or recycling containers. The City relies on revenues from the cardboard, glass, and metal containers to help offset the cost of providing recycling at no charge to the applicant.
e. Vendors shall not place any burned charcoal/mesquite, hot, cold, or wet, in the debris boxes or bins. Vendors shall consult with the Fire Department for Best Management Practices (e.g., vendors shall provide their own metal ash containers with lids for disposal of used charcoals/mesquite coals). Vendors are responsible for removing used coals from the event and proper disposal off-site.
f. Place wastewater in wastewater tanks located near the vendor location. No wastewater disposal is allowed in Recology collection containers, street gutters, storm drains, or landscaping.
g. The applicant and/or its vendors and employees shall coordinate with Recology on an as needed basis to allow access to businesses in the event area with regularly
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scheduled service during the event set-up period, Friday December 12, 2025, and on the day-of the event, Saturday December 13, 2025.
18. Applicant shall provide a first-aid station within the festival area that is staffed with trained personnel and is easily accessed by emergency services. For all events on City streets with an estimated attendance of 2,500 or more people, the City of Mountain Fire Department strongly recommends that an advanced life support medical team consisting of Santa Clara County accredited personnel (one paramedic and one emergency medical technician) be retained and available onsite throughout the duration of the event. Per National Fire Prevention Association (NFPA) standards, it is recommended that a two- person advanced life support medical team be available for every 2,500 people in attendance. Mountain View Fire Department may be secured to provide this service. In addition, the event organizer shall provide a 10’x10’ canopy, an 8’ table, four chairs, and may supply sunblock and bandages that can be distributed to event attendees, as those are supplies commonly requested by attendees. Notification of selected vendor needs to be submitted to the Fire Marshal, or their designee, 30 days prior to the event for approval.
19. Applicant shall provide for proctors and monitors to facilitate order at the event. Such proctors will be responsible for providing services deemed necessary by the City, including, by way of example, but not limited to, monitoring parking areas and establishing a central command center, first-aid stations that are easily accessible to emergency services, lost - and-found stations, lost-children stations, etc.
20. Applicant shall provide space within the festival area for any group which may wish to exercise First Amendment-protected rights.
21. Applicant shall follow all legal directions requested by any Police Officer, including the temporary or complete cessation of any or all components of the event if, in the Police Officer’s judgment, the cessation is necessary to ensure the public safety.
22. Applicant shall post detour signs directing motorists around the street closures.
23. Applicant shall notify all vendors of County standards for fire prevention for festival event and cooking booths. Documents can be found online at www.unidocs.org .
24. Applicant shall provide the Police Department and Fire Department with a copy of the conditions and policies given to all vendors.
25. Applicant shall require that all food vendors protect the street from spills with a nonslip surface. Cardboard and tarps will not be permitted.
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26. Applicant shall provide an updated map and matrix to the City identifying each food booth, generator, and tent location three weeks prior to the event.
27. Applicant will provide booths that comply with fire safety regulations for all food vendors.
28. Applicant shall confirm with the Fire Department on required generator specifications and refueling conditions for vendors.
29. Applicant will notify vendors of approved locations to access water and electricity.
30. Applicant must talk with the primary Mountain View Police Officer on duty prior to leaving the event.
31. Applicant will arrange and pay for water filled barriers and a water tanker to fill barriers to barricade the festival event area.
32. Applicant will monitor access to City Hall Parking Garage and direct attendees for the event to alternate parking locations.
33. The City is planning for a 30’ holiday tree display to be erected on the Plaza Green area of Civic Center Plaza. Applicant will need to plan event set-up around the display.
34. Public restroom will not be available at the Mountain View Center for the Performing Arts.
Applicant will be required to provide ample signage at the event directing attendees to porta pot locations.