Attachment 1
Preliminary City Council Policies Survey Results and Summary Table 3 – Summarizes the Survey Feedback by Category
SUMMARY ANALYSIS OF COUNCIL POLICIES
Staff
Suggestion Policy Feedback Preliminary
Analysis
Minor
Change
Moderate
Change
Major
Change
Updatei
Housing
CMO
A-8: Service
Organization
Funding Policy
Human Services and
Housing Department
suggest removing 4c. "Ad
Hoc General Fund Support."
1. The "Structured General
Fund Support Grant
Program" is broad enough
to cover all non-CDBG
programs; organizations
should simply use the
standard application cycle.
2. Section 7b references a
non-existent "Ad-Hoc
General Fund Support"
application with a
November 1 deadline.
3. Does the policy need to
have criteria regarding
public perception,
controversy, and political
neutrality to the review
process?
Concur
X
Update/
Barrier
FD
CMO
CSD
A-10:
Authorization
to Execute City
Contracts and
Agreements
1. There are areas that need
to be addressed related to
donations/contributions and
who has the authority to
appropriate them;
Administrative Instruction 1-
06 Employment of
Professional Services does
not align with the categories
in A10.
2. In Exhibit A. It is unclear
to staff for where Grants fall
under.
Concur
X
SUMMARY ANALYSIS OF COUNCIL POLICIES
Staff
Suggestion Policy Feedback Preliminary
Analysis
Minor
Change
Moderate
Change
Major
Change
Update
FASD
A-11: Financial
Budgetary
Policy
Reserve policy needs
operational alignment. The
Council Financial Committee
will hear this item.
Further
Review X
Update
CSD
PWD
C-1: Integrated
Pest
Management
Update or eliminate to align
with current practices,
newer industry standards,
policy updates, and other
best practices.
X
Update
PD
D-4: National
Guard and
Reserve
Services
Military leave needs to be
reviewed. Further
Review X
Update
FASD
D-13:
Mountain
View
Employee
Homebuyer
and Relocation
Assistance
Program
Update per CMO request.
This item is going to Council
Finance Committee (CFC).
Concur
X
Update
CDD
PWD
G-1:
Williamson Act
Contracts
Further review required to
confirm consistency with
current state law
(Williamson Act).
Concur
X
Update
CDD
G-2: Referral
of Planning
and Land
Development
Matters by
Santa Clara
County
Replace “Planning Director”
with “Community
Development Director” and
remove gendered
references.
Concur
X
Update/
Rescind
CSD
G-4: Rengstorff
House
1. Update or eliminate to
align with current practices,
newer industry standards,
policy updates, and other
best practices.
Concur
X
SUMMARY ANALYSIS OF COUNCIL POLICIES
Staff
Suggestion Policy Feedback Preliminary
Analysis
Minor
Change
Moderate
Change
Major
Change
CDD 2. Should be removed as it
appears to be a past act that
has been completed.
Update
CDD
G-6:
Administration
of Planned
Unit
Developments
Further review is required to
determine if updates or
rescinding is necessary,
following the adoption of
the R3 zoning update.
Further
Review X
Update/
Rescind
CDD
G-7: Outdoor
Merchandise
Display Criteria
Ch. 36 zoning regulations
have been adopted that
align with the policy,
including the outdoor
display requirements (Sec.
36.28.95) and reader board
requirements (Sec.
36.36.50).
Concur
X
Update
PWD
H-1:
Acquisition of
Real Property
Public Works Department
pending possible needed
updates.
Further
Review X
Update/
Rescind
Housing
H-2:
Guidelines for
Implementing
Relocation
Assistance Law
1. Possible
inclusion/clarification of fee
title.
2. The policy no longer
applies with the adoption of
the Tenant Relocation
Assistance Ordinance.
Further
Review
X
Update/
Rescind
Housing
H-2A:
Displacement
Policy for
CDBG Program
1. Housing has noted this for
possible review of needed
updates.
2. Very outdated, unclear
where/why the policy exists.
Further
Review
X
Update H-3: Public
Notification
Policy
Regarding City
-Owned Park
and Open
Space Areas
1. The Zoning Code (Ch. 36)
has very similar language to
this policy for purposes of
CDD-noticed planning
projects. There are slight
deviations. However, this
policy would apply to
X
SUMMARY ANALYSIS OF COUNCIL POLICIES
Staff
Suggestion Policy Feedback Preliminary
Analysis
Minor
Change
Moderate
Change
Major
Change
CDD
Community Services
Department/Public Works
Department led projects as
well.
2. Update to align with the
Parks and Recreation
Strategic Plan.
Update
CSD
H-4: Use of
City Plazas
Update to align with the
Parks and Recreation
Strategic Plan. Concur X
Update/
Barrier
CSD
H-5: Use of the
City’s Facilities
1. Outdated and not aligned
with current standards;
Clarify venues and user
definitions.
2. Update to align with the
Parks and Recreation
Strategic Plan.
3. There are areas that need
to be clearly defined.
Currently, it is difficult to
apply consistently across
different people.
Concur
X
Update
CSD
H-7: Athletic
Field Use
Policy
1. Define objective youth
sports criteria.
2. Update to align with the
Parks and Recreation
Strategic Plan.
Concur
X
Update
PWD
H-8:
Commercial
Use of City
Parks
Update to align with the
Parks and Recreation
Strategic Plan. Concur
X
Update
CSD
PWD
H-9: Park Land
Acquisition
Policy
Update outdated plan
reference; update to align
with the Parks and
Recreation Strategic Plan.
Concur
X
Update/
Rescind
CSD
J-1: Issuance of
Recreation
Cards
The City no longer issues
Recreation Cards. Concur X
SUMMARY ANALYSIS OF COUNCIL POLICIES
Staff
Suggestion Policy Feedback Preliminary
Analysis
Minor
Change
Moderate
Change
Major
Change
Update
CSD
J-2: Recreation
Cost-Recovery
Policy
Review cost recovery
structure; update to align
with the Parks and
Recreation Strategic Plan
Concur X
Update
CDD
K-2: Boards,
Commissions,
and
Committees
1. We have found the
Section 3 language to be less
effective than it could be.
2. The absence policy may
need to be reviewed.
3. Also, the language in 3b
doesn’t match 3a.
Further
Review
X
Update
CDD
Housing
K-5: Public Art
and CIP
Projects
We may need to update
following adoption of the
Public Art Strategy and a
possible update in light of
affordable housing
Concur
X
Update
CDD
PWD
K-6: Accepting
Gifts to the
City
We may need to update
following adoption of the
Public Art Strategy.
Concur
X
Update/
Rescind
CSD
K-9: Shoreline
Golf Course
Club
Association
1. Update or eliminate to
align with current practices
and newer industry
standards. Or needs update
to align with other best
practices or policy updates.
2. The golf clubs no longer
operate in a manner that
requires a policy.
Concur
X
Update
CMO
K-11: Display
of Flags at City
Facilities
Overlap and possible
refinement of the California
Governor declarations and
Presidential declarations.
Concur
X
Update
CSD
K-14: Special
Events Policy
Update or eliminate to align
with current practices,
newer industry standards,
policy updates, and other
best practices.
Concur X
Update K-15:
Prioritization
of Fees
Public Works Department
pending possible needed
updates.
Further
Review
X
Table 4 – Key of Departments
KEY
Acronym Department
CMO City Manager’s Office
CDD Community Development Department
CSD Community Services Department
FASD Finance and Administrative Services Department
FD Fire Department
PD Police Department
PWD Public Works Department
i There are a few Human Resources-related policies that may require updating and further staff review.
SUMMARY ANALYSIS OF COUNCIL POLICIES
Staff
Suggestion Policy Feedback Preliminary
Analysis
Minor
Change
Moderate
Change
Major
Change
PWD
Received in
Lieu of Land
Dedication
Update
CSD
K-21:
Sponsorships
Update to align with the
Parks and Recreation
Strategic Plan
Concur
X