DATE:
May 12, 2026
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: Annual Street Maintenance, Project 24-
01–Various Actions
RECOMMENDATION
1. Find that, in accordance with the California Environmental Quality Act (CEQA) requirements, Annual Street Maintenance, Project 24 -01, is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines Section 15301.
2. Transfer and appropriate $1,000,000 from the 2016 Measure B - Sales Tax Fund to Annual Street Maintenance, Project 24-01. (Five votes required)
3. Transfer $500,000 of Construction Tax funding from Annual Street Maintenance, Project 24-01, to the Construction Tax Fund, reducing the project’s appropriation by $500,000. (Five votes required)
4. Approve plans and specifications for Annual Street Maintenance, Project 24 -01, and authorize staff to advertise the project for bidding.
5. Authorize the City Manager or designee to award a construction contract to the lowest responsive, responsible bidder if the bid is within the available project budget of $5,008,282.
BACKGROUND AND ANALYSIS
The City of Mountain View’s street network spans over 140 centerline miles and covers just under 31 million square feet of pavement. The pavement improvement program includes maintenance and rehabilitation of this critical asset, including applying the appropriate pavement treatments of slurry seal, asphalt concrete overlay, or reconstruction . To preserve and manage the City’s roadway network, the City uses several funding sources, including state gas taxes, regional community taxes, and the Measure B Transportation Improvement Program, funded by Santa Clara County’s general sales tax.
Annual Street Maintenance, Project 24-01–Various Actions May 12, 2026
On June 11, 2024, Council authorized a professional service s agreement with Siegfried, Inc. , to provide design and construction support services for the project, in a total not-to-exceed amount of $420,000. As previously noted to Council, to catch up on the backlog of pavement projects, and gain efficiencies of scale , staff combined two Annual Street Maintenance projects, Projects 23-01 and 24- 01 into one larger project (Project 24 -01). The scope includes pavement and striping improvements, which include new high-visibility crosswalks throughout the project, and bicycle pavement markings along suggested routes along Rock Street and Victory Avenue as shown in Table 1 and Figure 1.
Table 1: Streets Identified for Improvements
Location No. Street From To
1 Church Street Shoreline Blvd Franklin Street
2 Dana Street (West) Franklin Street Castro Street
3 Villa Street Bush Street Calderon Avenue
4 Bryant Street West Evelyn Avenue California Street 5 Loreto Street Bush Street Calderon Avenue
6 Mercy Street Bush Street Anza Street
7 Mercy Street Anza Street Calderon Avenue
8 Mariposa Avenue El Camino Real California Street
9 Mariposa Avenue California Street Evelyn Avenue
10 San Luis Avenue Burgoyne Street San Pierre Way
11 Sierra Vista Avenue Leghorn Street Old Middlefield
Way
12 Sierra Vista Avenue Old Middlefield Way Middlefield Road 13 Sierra Vista Avenue Middlefield Road Montecito Avenue 14 Sierra Vista Avenue Montecito Avenue Silverwood
Avenue
15 Leghorn Street North Rengstorff
Avenue
Sierra Vista
Avenue
16 Telford Avenue Spring Street Rock Street
17 Rock Street Rengstorff Avenue Sierra Vista
Avenue
18 Rock Street Sierra Vista Avenue East End
19 Rock Street West End Rengstorff Avenue
20 Victory Avenue Middlefield Road Dell Avenue
21 Farley Street Middlefield Road Central Expressway
22 Montebello Avenue Montecito Avenue South End
Annual Street Maintenance, Project 24-01–Various Actions May 12, 2026
Figure 1: Project Location Map
Annual Street Maintenance, Project 24-01–Various Actions May 12, 2026
The project scope includes repairing localized roadway failures and applying slurry seal pavement treatment. Through field investigations during design, staff identified pavement conditions in several locations along those streets were more severe than expected. As a result, it was determined that additional dig-outs to repair base failure were needed. Addressing the base failures before application of the slurry seal treatment is critical to prolonging the life of the roadway. A slurry seal is preventative maintenance and does not provide any structural support; without addressing base failures the roadway would continue to degrade. This additional dig - out scope require s additional funding, and staff recommends adding funding to the project to address the deteriorated conditions rather than deferring this work to a future year and risk increasing the cost of future repair. Additionally, staff identified an opportunity to provide active transportation improvements, including the addition or upgra de of crosswalks to high-visibility ladder striping and Class III bicycle route striping along a suggested route to school on Rock Street and Victory Avenue.
The plans and specifications for the project are complete. If Council approves the recommended actions and a responsive bid within the available project budget is received, construction is anticipated to begin in summer 2026 and be completed in fall 2026, pending weather and temperature. Public noticing will occur prior to and during construction.
In total, the project will rehabilitate approximately 992,000 square feet of pavement and provide or refresh approximately 45,000 linear feet of pavement markings on the streets identified.
Environmental Clearance
In accordance with CEQA, staff has reviewed the scope of this project and determined that it meets the classification for categorically exempt as Class 1, Existing Facilities, pursuant to Article 19, Section 15301(c), as it consists of repair and maintenance of existing pavement and pavement striping. Staff recommends that Council make findings that, in accordance with the CEQA requirements, the project is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines (Title 14, Division 6, Chapter 3, Article 19 of the California Code of Regulations) Section 15301(c).
Annual Street Maintenance, Project 24-01–Various Actions May 12, 2026
FISCAL IMPACT
Annual Street Maintenance, Project 24-01, is funded as follows:
Table 2: Project Funding
Funding Source Total
Construction Tax Fund $1,287,000
Gas Tax Fund
2010 Measure B – Vehicle License Fee Fund
2016 Measure B – Sales Tax Fund
1,167,935
1,078,000
772,000
Traffic Congestion Relief Gas Tax Fund 203,347
TOTAL:
$4,508,282
The estimated project costs are as follows:
Table 3: Project Costs
Construction (including Contingency) $3,750,000
Project Management 200,000
Consultant Services 420,000
Construction Inspection and Testing 300,000
Permits, Printing, and Miscellaneous 10,000
Project Contingency 22,282
Subtotal $4,702,282
City Administration 306,000
TOTAL ESTIMATED COST $5,008,282
PROJECT BUDGET $4,508,282
PROJECT SHORTFALL $500,000
The project shortfall is due to an increase in additional pavement base failure remedy which has added to the project cost. An increase in appropriations of $ 500,000 is requested to fully fund the project. Staff recommends that Council transfer and appropriate $ 1,000,000 from the 2016 Measure B – Sales Tax Fund to Annual Street Maintenance , Project 2 4-01; and transfer and reduce appropriation of $500,000 of Construction funding from Annual Street Maintenance, Project 24-01, to the Construction Tax Fund. This results in an additional net appropriation of Annual Street Maintenance, Project 24-01–Various Actions May 12, 2026
$500,000 to fund the project shortfall . The recommended actions allow the use of Measure B funding for paving improvement s and the reduced appropriation and transfer of Construction Tax funds to be used for other CIP projects requiring unrestricted funding. There is sufficient funding available in the 2016 Measure B – Sales Tax Fund for the recommended actions. Table 4 shows the proposed project funding sources:
Table 4: Proposed Project Funding
Funding Source Total
Construction Tax Fund $787,000
Gas Tax Fund 1,167,935
2010 Measure B – Vehicle License Fee Fund 1,078,000
2016 Measure B – Sales Tax Fund
Traffic Congestion Relief Gas Tax Fund
1,772,000
203,347
TOTAL:
$5,008,282
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to- play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
CONCLUSION
Annual Street Maintenance, Project 24 -01, provides maintenance treatment to approximately 992,000 square feet of pavement to improve the City's pavement network infrastructure. In addition, the project will add or upgrade crosswalk striping, refresh faded pavement markings, and add bicycle and other striping improvement markings along suggested routes to school.
Council approval of the plans and specifications will allow staff to advertise the project for bids.
The project lacks sufficient available funding, and the recommended appropriations will fully Annual Street Maintenance, Project 24-01–Various Actions May 12, 2026
fund the project. Should responsive bids within the project budget be received, construction is anticipated to begin by summer 2026 and be completed by fall 2026, weather pending.
ALTERNATIVES
1. Do not make environmental findings and do not approve plans and specifications, and direct staff to defer the project.
2. Do not appropriate $1,000,000 from the 2016 Measure B - Sales Tax Fund to the project and do not transfer and reduce appropriations of $500,000 of Construction Tax funding from the project to the Construction Tax Fund, and direct staff to reduce the project scope.
3. Provide other direction.
PUBLIC NOTICING
Agenda Posting.
Prepared by:
Bill Giang
Associate Civil Engineer
Reviewed by:
Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/City
Engineer
Approved by:
Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: PWD, APWD—Arango, PCE —Gonzales, SC E—Cervantes, ACE—Giang, SMA—Doan, SMA- Nunez, [email protected], F (24-01)