DATE:
June 23, 2026
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: California Street (West) Complete Street
Improvements, Pilot, Project 21-40–
Various Actions
RECOMMENDATION
1. Accept California Street (West) Complete Street Improvements, Pilot, Project 21 -40, and authorize the final contract payment.
2. Transfer and appropriate $ 243,000 from the San Antonio Public Benefit Fund to California Street (West) Complete Street Improvements, Pilot, Project 21-40. (Five votes required)
3. Authorize the City Manager or designee to amend the professional services agreement with BKF Engineers, Inc., a California corporation (Entity No. 3696846), for California Street (West) Complete Street Improvements, Pilot , Project 2 1-40, to add $ 13,000 for additional design services, for a total not-to-exceed amount of $563,000.
BACKGROUND
“Acceptance” of a construction contract is a legal event recognized by state law when the City verifies that the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project.
Following acceptance, the City becomes responsible for maintenance of the public project.
On May 28, 2024, Council took the following actions on the project:
1. Found that in accordance with California Environmental Quality Act (CEQA) requirements, California Street (West) Complete Street Improvements, Pilot, Project 21-40, is categorically exempt as Class 1, Maintenance and Minor Alteration of Existing Public Facilities, under CEQA Guidelines Section 15301.
2. Transferred and appropriated $2,870,000 from the CIP Reserve Fund to California Street (West) Complete Street Improvements, Pilot, Project 21-40.
California Street (West) Complete Street Improvements, Pilot, Project 21 -40–Various Actions June 23, 2026
3. Approved plans and specifications for California Street (West) Complete Street Improvements, Pilot, Project 21-40, and authorized staff to advertise the project for bids.
4. Authorized the City Manager or designee to award a construction contract to the lowest responsible bidder if the bid was within the project budget of $4,630,000.
5. Authorized the City Manager or designee to amend the professional services agreement with BKF Engineers, a California corporation (Entity No. 3696846), to provide additional design services for California Street (West) Complete Street Improvements, Pilot, Project 21-40, to add $40,000 for a total not-to-exceed amount of $520,000.
Bids were received on August 7, 2024 and were above the project budget. As a result, o n September 24, 2024, Council took the following actions:
1. Transferred and appropriated $1,265,000 from the 2016 Valley Transportation Authority Measure B Sales Tax –Local Streets and Roads Program Fund to California Street (West) Complete Street Improvements, Pilot, Project 21-40.
2. Awarded the construction contract for California Street (West) Complete Street Improvements, Pilot, Project 21 -40, to O’Grady Paving, Inc. for $4,560,000, including a $415,154 construction contingency.
3. Authorized the City Manager or designee to amend the professional services agreement with BKF Engineers, a California corporation (Entity No. 3696846), for California Street (West) Complete Street Improvements, Pilot, Project 21 -40, to add $30,000 for additional des ign services, for a total not-to-exceed amount of $550,000.
ANALYSIS
Project Improvements
The project improvements included pavement rehabilitation on California Street , between Showers Drive and Shoreline Boulevard, and the following complete street elements:
• Four-lane-to-three-lane road diet with two -way center left -turn lane (Showers Drive to Mariposa Avenue);
• Four-lane-to-two-lane road diet (Mariposa Avenue to Shoreline Boulevard);
• Parking-protected bike lanes;
• Green bike lane striping at conflict points, such as driveways and bus stops; California Street (West) Complete Street Improvements, Pilot, Project 21 -40–Various Actions June 23, 2026
• High-visibility crosswalks throughout the corridor;
• Protected intersection improvements;
• Three high -visibility midblock crosswalks with bulb -outs, refuge island, and enhanced lighting; and
• Five different types of vertical elements to enhance visual cues of the bike lanes, including a variety of vertical devices and planter boxes to provide both green street elements and physical barriers between the parking and bicyclists.
The final construction contract cost of $4,559,843 is within the construction contract amount of $4,560,000 and included five contract change orders for the total amount of $400,273 and a final quantity adjustment change order , resulting in contract savings of $157. The contractor’s work has been completed in accordance with the approved plans and specifications.
Additional Corridor Adjustments and Pilot Project Assessment
Due to the pilot nature of the project, staff will continue to evaluate the corridor and review the public feedback received at specific locations. Staff has identified additional corridor adjustments needed, such as modifications to parking and vertical delineators , and may need to perform further adjustments. While staff will perform the field work needed, some adjustments may require additional design services. The BKF Engineers fee for these additional design services is $13,000. This fee is consistent for such services, and staff considers the fee to be fair and reasonable for the scope of work required. Staff recommends amending the existing professional services agreement with BKF Engineers to add $13,000 in contingency for a total not -to-exceed amount of $563,000.
Additionally, staff will retain vendors for post -construction data collection (traffic, bicycle, and pedestrian counts) and interim maintenance of the landscaping within the new planter boxes installed. The landscape maintenance will provide services until the Community Services Department retains a long-term landscape maintenance vendor, expected in fall 2026. As a result of the additional corridor adjustments, design services, data collection, and interim landscape maintenance, staff is recommending additional funding in the amount of $243,000.
California Street (West) Complete Street Improvements, Pilot, Project 21 -40–Various Actions June 23, 2026
FISCAL IMPACT
California Street (West) Complete Street Improvements, Pilot, Project 21-40, is funded as follows:
Table 1: Project Funding
Funding Source Total
CIP Reserve Fund $2,870,000
2016 Measure B – Sales Tax Fund 2,265,000
San Antonio Public Benefits Fund 760,000
Transportation Fund for Clean Air (TFCA) Grant 131,762
TOTAL: $6,026,762
The estimated project costs are as follows:
Table 2: Project Costs
Construction (including Contingency) $4,559,843
Project Management and City Staff 388,000
Consultant and Vendor Services 650,000
Construction Inspection and Testing 258,000
Permits, Printing, and Miscellaneous 30,919
Subtotal $5,886,762
City Administration 383,000
TOTAL ESTIMATED COST $6,269,762
PROJECT BUDGET $6,026,762
PROJECT SHORTFALL $243,000
An increase in appropriations of $ 243,000 is requested to fund the additional project elements and fully fund the project. The BKF Engineers, Inc. professional services agreement fee, with the inclusion of the recommended amendment, is $4 62,600 for basic services and reimbursable expenses and a contingency of $100,400 for additional services, for a total not-to-exceed amount of $563,000.
California Street (West) Complete Street Improvements, Pilot, Project 21 -40–Various Actions June 23, 2026
Staff recommends that Council transfer and appropriate $ 243,000 from the San Antonio Public Benefits Fund to California Street (West) Complete Street Improvements, Pilot, Project 21 -40.
Sufficient funding is available in the San Antonio Public Benefit s Fund for the recommended actions.
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to- play-limits-and-prohibitions.html
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
SUBJECT TO THE LEVINE ACT
☒ Contract or franchise agreement
ALTERNATIVES
1. Do not authorize the appropriation of $ 245,000 from the San Antonio Public Benefit Fund and direct staff to use a different funding source.
2. Determine that California Street (West) Complete Street Improvements, Pilot, Project 21- 40, has not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.
3. Provide other direction.
California Street (West) Complete Street Improvements, Pilot, Project 21 -40–Various Actions June 23, 2026
PUBLIC NOTICING – Agenda Posting.
Prepared by:
Ashraf Shah
Principal Civil Engineer
Robert Gonzales
Principal Civil Engineer
Approved by:
Edward Arango
Assistant Public Works Director/
City Engineer
Audrey D. Seymour
Assistant City Manager
cc: APWD —Au, Arango, PCE —Shah, Gonzales, SCE—Wong, ACE—Giang, [email protected], F (21-41, 21-40, 18-53)