July 2026
1 EXHIBIT “A”
FY 26-27 CANOPY SCOPE OF SERVICES
PROJECT OVERVIEW
Canopy will provide the City with outreach, education, activities, and support related to the preservation and enhancement of Mountain View’s urban forest and associated biodiversity goals.
SCOPE OF SERVICES
Task 1: OUTREACH AND EDUCATION
Canopy shall provide educational programs for a variety of audiences to inform and inspire community members to become stewards of Mountain View’s urban forest and support awareness of the ecological and biodiversity benefits provided by trees.
Deliverables for Task 1:
● Canopy shall plan and conduct three (3) in-person Tree Walks led by an ISA Certified Arborist knowledgeable in the species present at the location and generally planted within the City.
Canopy shall notify the City of the planned walks at least one month in advance and provide the City with an email summary after each walk to include attendance and 2-3 photos. o One (1) Tree Walk shall be conducted with Seniors at Rengstorff Park or the Senior Center
o One (1) Tree Walk shall be a family-friendly tree walk with a focus on youth engagement
o One (1) Tree Walk shall be open to all.
● Canopy shall plan and conduct two (2) Young Tree Care training courses for City parks staff to provide guidance and hands-on instruction on proper young tree maintenance. Canopy will provide City parks staff with written materials and/or a video for review prior to meeting in the field. The trainings will be interactive and scheduled on a weekday between the hours of 7am-2pm. One training shall occur in the fall (Sept-Nov) and one in the spring (March-May).
Canopy will consult with the City and finalize specific dates, times and locations at least 30 days prior to event. Canopy shall inform, demonstrate, and instruct the parks staff to perform the following:
July 2026
2 o Assessing tree health and risks.
o Proper pruning methods/techniques.
o Use of tools and equipment.
o Proper irrigation and water requirements of young trees. o Provide each staff member with a Young Tree Care guide for reference.
● Canopy shall plan and conduct two (2) Volunteer Work Days within City parks. These may be held directly after the Young Tree Training courses and allow City parks staff the opportunity to continue practicing their new skills (if needed/desired) alongside the community. Examples of tasks to be performed include the following:
o Assessing tree health
o Structural pruning
o Adjustment of staking and tree ties
o Rebuilding of soil berm
o Replenishment of mulch
o Weed reduction/removal
● Canopy shall report on annual accomplishments at one (1) Parks and Recreation Commission meeting. The presentation should occur in/around spring of 2027 and include an overview of Canopy’s efforts and accomplishments related to the scope of work in the FY 2026/2027 City/Canopy agreement
Task 2: COMMUNITY EVENTS
Canopy shall participate in the City of Mountain View’s Harvest History Festival special event to provide information and activities to promote the City’s urban forest.
Deliverables for Task 2:
● Canopy shall be responsible for participating in the City’s Annual Heritage Harvest Festival by staffing an education booth that highlights the City’s partnership with Canopy, including recent urban forestry efforts and biodiversity efforts and results.
Task 3: TREE PLANTING SERVICES
Canopy shall assist the City in its planning and delivery of tree planting efforts that support the City’s urban forest, biodiversity, and climate resilience goals, including the Arbor Day Tree Giveaway July 2026
3 Program, planting of new and replacement trees, and monitoring of their performance over the first three years as follows:
Deliverables for Task 3:
● Canopy shall assist in the sourcing, purchase and delivery of up to 200 trees to local residences who request free trees through the City’s Arbor Day Tree Giveaway program in the fall of 2026.
● Canopy shall assist in the planting of up to 300 new and replacement trees at planting events involving community forest volunteers that include the following:
o Source and purchase all trees.
o Coordinate the delivery of all trees to the Municipal Operations Center as needed throughout the season
o Install up to three hundred (300) fifteen-gallon trees overall and provide all necessary plants, tools, and supplemental materials (e.g., topsoil, stakes, ties, and mulch) needed to complete each planting.
o Provide and coordinate all volunteers for each planting. o Accept delivery of nursery orders at the Mountain View yard when needed. o Delivery of all trees to the events
o Provide educational materials on tree planting basics that the volunteers can utilize on the day of the event and take home for future reference if desired o Promote events and take photos at each planting.
o Provide additional support as needed at each planting. o Provide the City with an email summary after each event to include attendance, completed scope of work, and 2-3 photos.
• Canopy shall provide bi-annual (twice per year) monitoring services in the spring and fall for up to 150 trees installed in cooperation with property owners over the past three (3) years through a community surveying model. Volunteers will be trained to assess the health of the trees, survey along routes, and record data that will be shared with the City. Monitoring services shall include the following:
o General latitude and longitude coordinates for each tree o Tree Species
o Date of planting
o Current condition of each tree
o Any services performed since last monitoring event
o Any requests or recommendations for service
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4 Task 4: ADDITIONAL SERVICES
Canopy shall provide additional services, including irrigation repair and adjustment, and the application of SB1383-compliant mulch in support of tree-planting operations, tree establishment, and healthy, resilient landscapes.
Deliverables for Task 4:
• Canopy shall be responsible for the repair and adjustment of irrigation, including but not limited to the following:
o Installation of pressure regulators
o Installation of Drip irrigation for individual trees
o Installation of new lateral lines
o Installation of battery-operated controllers
Costs based on time-and-materials rates.
• Canopy shall be responsible for the installation of SB1383-compliant mulch products utilizing community volunteers in areas where tree planting has occurred.
July 2026
5 Compensation Table
Services
Unit
Cost
Estimated
Qty's Total
Task 1: Outreach and Education
Tree Walk - Seniors $3,300.00 1 $3,300.00
Tree Walk - Family Friendly $3,300.00 1 $3,300.00
Tree Walk - Open to all $3,300.00 1 $3,300.00
Young Tree Care Workshops $3,300.00 2 $6,600.00
Volunteer Work Day $3,300.00 2 $6,600.00
Parks & Recreation Presentation $3,300.00 1 $3,300.00
Subtotal $26,400.00
Task 2: Community Events
Harvest History Festival $3,300.00 1 $3,300.00
Subtotal $3,300.00
Task 3: Tree Planting Services
Tree Deliveries (Arbor Tree Giveaway) $350.00 200 $70,000.00 Install 15 gallon tree at Community events $750.00 300 $225,000.00 Annual Establishment Monitoring/Reporting $170.00 200 $34,000.00
Subtotal $329,000.00
Task 4:Additional Services
Irrigation - Repairs and Adjustment (not to exceed) $75,000.00 Hourly rate $90.00 tbd
Materials mark-up 10% tbd
Mulching - Installation (not to exceed) $75,000.00
Hourly Rate $90.00 tbd
Subtotal $75,000.00
Total $508,700.00