CITYCOUNCILPOLICY
SUBJECT: WORKITEMREFERRALPROCESSFORCOUNCIL NO.: A-23
ADVISORYBODIESAND COUNCILMEMBER
COMMITTEES
PURPOSE:
To establisha policy governingtheprocessfor how Counciladvisorybodiesand Councilmembercommitteesareauthorizedtoworkonitems.
POLICY:
All work itemsof CounciladvisorybodiesandCouncilmembercommitteesareto be authorizedbytheCityCouncilor, in someinstances, bytheMayorandViceMayor, as describedbelow.
1. CouncilAdvisoryBodiesWorkItemReferralProcess:
a. All Counciladvisorybodiesarerequiredtoannuallyprepareworkplansthat aresubmitted to the City Council for review and approval. This will generallyoccurin thelatespring/earlysummerin ordertointegratewith the Council'spriorities. In someinstances, asdeterminedbytheCityManagerin consultationwith advisorybodystaff, work planapprovallessfrequently thaneveryyearmay bepermitted if theadvisorybody'swork itemsare multi-yearitems.
b. During thecourseof theyearfollowing work plan approval, if a topic is raisedthatis within theadvisorybody'spurviewbutisnotontheapproved work plan, andreceivesmajoritysupportfromtheadvisorybodymembers thattheadvisorybodywishestoreviewthetopic, andit isdeterminedbythe City Managerin consultationwith advisorybodystaffthatpreparationfor suchreview would havea minimal staff resourcesimpact, then, after consultation, theMayorandViceMayorcanjointly authorizetheworkitem fortheadvisorybody.
c. If theMayorandViceMayordonotjointly authorizetheworkitem, thenthe advisorybodycanrequestauthorizationfromthefull CityCouncil.
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Attachment 2
CITYCOUNCILPOLICY
SUBJECT: WORKITEMREFERRALPROCESSFORCOUNCIL NO.: A-23
ADVISORYBODIESAND COUNCILMEMBER
COMMITTEES
d. Any topic that is not on the approved work plan that would havea significantstaffimpactin preparingfor theadvisorybody'sreviewshall requireauthorizationfromthefull CityCouncil.
e. Advisory body membersare to remain mindful of the City Council's prioritiesandthelimitedstaffresourcesthatareavailablefor newworkitems throughouttheyear.
2. CouncilmemberCommitteesWorkItemReferralProcess:
a. Councilmembercommitteesarenot required to haveformal work plans approvedbytheCityCouncil.
b. Generally, work itemswill bespecificand direct referralsfrom theCity Council.
c. However, committeechairpersonscanagendizeanewtopicthatis within thatcommittee'spurviewif, in consultationwith committeestaffandtheCity Manager, it is determinedthatpreparationfor suchreview would havea minimalstaffresourcesimpact.
d. Additionally, anycommitteemembercanrequestatacommitteemeetinga new topic that is within that committee'spurview for review at a future committeemeeting. Subsequenttotherequestandif supportedbyamajority of thecommittee, thetopicwill beagendizedfor afuturecommitteemeeting if it isdeterminedby theCity Managerin consultationwith committeestaff that preparation for suchreview would havea minimalstaffresources impact.
e. Any topic thatwould havea significantstaffimpactin preparingfor the committee'sreview, asdeterminedbytheCityManagerin consultationwith committeestaff, shallrequireauthorizationfromthefull CityCouncil.
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CITYCOUNCILPOLICY
SUBJECT: WORKITEMREFERRALPROCESSFORCOUNCIL NO.: A-23
ADVISORYBODIESAND COUNCILMEMBER
COMMITTEES
f. Committeemembersareto remainmindful of theCity Council'spriorities and the limited staff resourcesthat are available for new work items throughouttheyear.
EffectiveDate: November20, 2012, ResolutionNo. 17733
KW/7/CNLPOL
A23-610CP-E
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