DATE:
September 8, 2026
CATEGORY:
Consent
DEPT.:
Public Works
TITLE: SB-1 Streets, Project 23-03, and Shoreline
PVC Landfill Gas Header Replacement,
Project 23-41—Construction Acceptance
RECOMMENDATION
1. Acting as the City Council, authorize the City Manager or designee to a ccept SB-1 Streets, Project 23-03, and authorize the final contract payment.
2. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, authorize the Community Manager or designee to accept Shoreline PVC Landfill Gas Header Replacement, Project 23-41, and authorize the final contract payment.
BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by s tate law when the City verifies the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete , and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project.
Following acceptance, the City becomes responsible for the maintenance of the public project.
SB-1 Streets, Project 23-03
On April 8, 2025, Council took the following actions on the project:
1. Found that, in accordance with the California Environmental Quality Act (CEQA) requirements, SB -1 Streets, Project 23 -03, is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines Section 15301.
2. Transferred and appropriate d $225,000 from the SB -1 Gas Tax Fund to SB -1 Streets, Project 23-03.
SB-1 Streets, Project 23-03, and Shoreline
PVC Landfill Gas Header Replacement, Project 23-41—
Construction Acceptance
September 8, 2026
3. Approved plans and specifications for SB -1 Streets, Project 23 -03, and authorized staff to advertise the project for bidding.
4. Authorized the City Manager or designee to award a construction contract to the lowest responsive responsible bidder if the bid was within the available project budget of $4,950,000.
The project was awarded to McKim Corporation of Gilroy , California, at the low bid price of $2,700,000. The project scope include d repairing localized roadway failures and applying slurry seal or pavement resurfacing treatments. The project also provide d active transportation improvements, including upgrading existing curb ramps to meet Americans with Disabilities Act (ADA) standards and upgrading crosswalks with high-visibility striping.
The final construction cost of $2,358,59 7 is within the construction contract amount of $2,700,000 and included two contract change orders for the total amount of $57,452 and a final quantity adjustment change order, resulting in contract savings of $ 341,403. All construction work has been completed in accordance with the approved plans and specifications.
Shoreline PVC Landfill Gas Header Replacement, Project 23-41
On April 8, 2025, the Board took the following actions on the project:
1. Found that in accordance with CEQA requirements, Shoreline PVC Landfill Gas Header Replacement, Project 23 -41, is categorically exempt as Class 1, Existing Facilities, and Class 2, Replacement or Reconstruction, under CEQA Guidelines Sections 15301 and 15302.
2. Approved plans and specifications for Shoreline PVC Landfill Gas Header Replacement, Project 23-41, and authorized staff to advertise the project for bidding.
3. Authorized the Community Manager or designee to award a construction contract to the lowest responsive responsible bidder if the bid was within the project budget of $2,460,000.
The project was awarded to ETIC of Pleasant Hill, California, at the low bid price of $427,888. The project included the replacement of a portion of the aging methane gas collection piping system in the landfill used to mitigate gas emissions, with approximately 600 feet of 6” pipe. This project also included the installation of other landfill infrastructure piping and appurtenances.
The final construction cost of $ 381,713 is within the construction contract amount of $ 427,888 and included three contract change orders for the total amount of $ 48,693 and a final quantity SB-1 Streets, Project 23-03, and Shoreline
PVC Landfill Gas Header Replacement, Project 23-41—
Construction Acceptance
September 8, 2026
adjustment change order, resulting in contract savings of $46,175. All construction work has been completed in accordance with the approved plans and specifications.
FISCAL IMPACT
SB-1 Streets, Project 23-03
SB-1 Streets, Project 23-03, is funded as follows:
Table 1: Project 23-03 Funding Sources
Funding Source Amount
SB-1 Gas Tax Fund $3,750,000
CIP Reserve Fund 700,000
Construction Tax Fund 500,000
Total $4,950,000
Total project expenditures, including design, construction, inspection, project administration, and other costs, are estimated to be $3,430,000 and are within the project budget. Any remaining funds will be returned to the SB-1 Gas Tax Fund, CIP Reserve Fund, and Construction Tax Fund in proportion to the project’s use of these funding sources upon completion and closeout of the project.
Shoreline PVC Landfill Gas Header Replacement, Project 23-41
Shoreline PVC Landfill Gas Header Replacement, Project 23 -41, is funded with $2,460,000 from the Shoreline Regional Park Community Fund.
Total project expenditures, including design, construction, inspection, project administration, and other costs, are estimated to be $ 780,000 and are within the project budget. The lower project costs are the result of adjustments in project scope and scheduling around wildlife impacts, minimum environmental mitigation requirements, a low construction bid , and the use of City staff to do some of the work. Any remaining funds will be returned to the Shoreline Regional Park Community Fund upon completion and closeout of the project.
SB-1 Streets, Project 23-03, and Shoreline
PVC Landfill Gas Header Replacement, Project 23-41—
Construction Acceptance
September 8, 2026
LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to- play-limits-and-prohibitions.html.
Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.
EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
ALTERNATIVES
1. Determine that SB-1 Streets, Project 23-03, has not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.
2. Determine that Shoreline PVC Landfill Gas Header Replacement, Project 23 -41, has not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the Board of Directors of the Shoreline Regional Park Community.
3. Provide other direction.
SB-1 Streets, Project 23-03, and Shoreline
PVC Landfill Gas Header Replacement, Project 23-41—
Construction Acceptance
September 8, 2026
PUBLIC NOTICING—Agenda posting.
Prepared by:
Vincent Chang
Senior Civil Engineer
Obaidullah Sharifi
Assistant Engineer
Reviewed by:
Ashraf Shah
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Lisa Au
Assistant Public Works Director
Approved by:
Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
PWK/EA/VC-09-08-26CR
cc: APWD—Arango, APWD—Au, PCE—Shah, PCE—Tseng, SCE—Chang, AE—Giang, AE—
Sharma, AE—Sharifi, SMA—Truong, SMA —Nuñez, [email protected], Files (23-03, 23-41)