C. These costs are at the expense of the event host.
D. A minimum deposit of $1,500 is required for all events. Depending on the scope and scale of the event, an additional deposit may be required to ensure the facility is left in the same condition it was found or to allow the City to make repairs, including turf replacement if deemed necessary . The value of any additional deposit will be determined through the Special Event Permit application process.
E. Any businesses participating in an event, including as a vendor, are required to have a City of Murrieta business license. Businesses selling goods on premises are also required to have a temporary Seller’s Permit designated to Murrieta through the California Department of Tax and Fee Administration.
x x ii. Risk Management and Insurance Requirements
A. All event hosts will be required to maintain and provide proof of insurance in amounts determined through and in accordance with the Special Event Application process depending on the event scope.
B. Event hosts are responsible for ensuring appropriate measures are taken as required by law for events during which volunteers may be working with children.
xxiii. Event Sponsorship
A. The Town Square Park and Amphitheater are public spaces .
Therefore all publicly displayed signs or materials must be provided to City Staff for approval no later than 30 days prior to the event.
Sponsorships and advertising from the following industries are prohibited: cannabis, tobacco, adult -oriented businesses, and alcohol, as well as advertisements that are demeaning or disparaging, that depict violence, or contain illicit or otherwise inappr opriate graphics.
Consistent requirement for all events including,
Signature events, sponsored and co-sponsored
events. i.e. Market Nights?
1st Amendment?
9 A.B. Subject to City Council approval in the License Agreement, the Special Event Licensee may be allowed to have non-direct monetary sponsorships of in -kind items and materials from businesses in the alcohol industry.
xxiv. Public Notification
Scheduled special events will be noticed on the City’s online community calendar and, once constructed, on the electronic notification message sign at the corner of Jefferson Avenue and Kalmia Street. Certain events may also be promoted on the City’s social media. Interested parties can subscribe for updates to the calendar to be automatically notified of scheduled events.
B. Operations of Facility Components
i. Event host s are responsible, at their sole cost, for ensuring all facilities used (including the turf) are returned to the same condition in which they were prior to the event to the satisfaction of the City or their deposit will be used to make repairs.
ii. Amphitheater
A. Any equipment to be hung from the overhead amphitheater structures must meet the engineering specifications and load calculations for the facility and will be hung by the City - contracted vendor for house rigging.
B. Use of City -owned sound equipment, lighting, and/or s tage material must use the City’s specialized vendor with a full deposit in case of damage and cost-neutral to the City.
iii. Dressing Rooms are available for use for an a dditional fee and deposit.
iv. Electricity – A fee will be charged for use of electricity to reflect cost recovery.
v. Water – A fee will be charged for use of water to reflect cost recovery.
vi. Certain types of event set -up components will require review , approval, and inspections by Building & Safety and /or Fire Prevention, such as fencing, tents, light towers, temporary stages, cooking equipment, bleachers, etc. at the expense of the event host. These features must be identified in the Special Event Permit application.
Subjective
10 A. Any tents and cooking set -ups must comply with the Fire Code and generally will require inspections.
B. A permit is required to use fireworks and/or any open flame elements. Only proximate fireworks are permitted with a Fire Department permit.
C. Event capacity limitations are set based on Chapter 10 of the California Fire Code.
vii. Based on the event scope and scale, portable restrooms may be required at the expense of the event host.
viii. For enclosed events, egress requirements will be determined by the Fire Marshal based on the event size and configuration.
ix. Event configuration and activities must comply with the Americans with Disabilities Act (ADA), including access to restrooms and ensuring accessible paths of travel.
x. Uses that are Not Allowed:
A. Smoking and vaping
B. Canopies larger than 10’ x 10’ may not be set up by private individuals. Event hosts for individual events may allow private individuals to set up canopies that are 10’ x 10’ or smaller.
C. D ogs, unless they are service animals.
D. Commercial activities, unless approved through the Special Events Permit application.
E. Amplified sound/music, unless approved through the
Special Event Permit application and in co nformance with Section II.A.xv. above.
C. Exceptions to these limitations identified above may be considered by the City Manager.
Leashed dogs are permitted by MMC.
Furthermore, dogs consistently
attend events (music in the park)
inlcuding, city council member’s
dogs!
TOWN SQUARE PARK & AMPHITHEATER:
AWARD OF LICENSE AGREEMENT AND
AMENDMENT OF USAGE POLICY AND
OPERATIONS FRAMEWORK
October 17, 2023
City Council Meeting
Agenda Item #7
Received After Agenda Printed
Regular City Council Meeting 10-17-23
Item No. 7 - Staff Presentation
2 Background
• Construction completed in 2021
• Ongoing discussions with City
Council about future use possibilities
• Usage policy and operations
framework approved in April 2023
• Direction to proceed with an RFP
3 Newman Hospitality
Group
• Owners of the Temecula Stampede
and Canyon Cowboy in Canyon Lake
• Old Town Music Festival in Temecula
4 Scope of Services
• Four events proposed for 2024:
• April 20 – Jazz and Blues Festival
• June 8-9 – Old Town Music Festival
• August 17 – Country Music Concert
• October 19 - Rocktoberfest
• NHG responsible for all aspects of the events,
including cost
• Share with City up to 5% of net revenue
5 Modifications to Use Policy
and Operations Framework
• Allow hard alcohol in VIP area with strict
security protocols
• Allow canned seltzers/cocktails up to 13% ABV
• Premier-parking for VIP ticket holders
• Sponsorships related to alcohol
6 • Council to award License Agreement for two-year pilot period • Bringing forth a user fee schedule soon for other allowed community groups that are able to host events at the
Amphitheater
Next Steps
7 Conclusion
• Staff recommends Council:
• Award of License Agreement to
Newman Hospitality Group; and
• Amendment of Usage Policy and
Operations Framework
CITY OF MURRIETA
City Council Meeting Agenda
Report
10/17/2023
Agenda Item No.
Subject:
Received After Agenda Printed - GBA
CITY OF MURRIETA Printed on 2/1/2024Page 1 of 1
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Governing Body Announcements
Murrieta City Council
October 17, 2023
Lisa DeForest, Mayor
1 Received After Agenda Printed
Regular City Council Meeting 10-17-23
GBA - Staff Presentation
2 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
9/20 -9/23/23 Attended Cal Cities conference in Sacramento.
3 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
9/25/23 Mayor’s visit for Animal Friends of the Valley.
4 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
9/26/23 Attended Coffee with the City.
10/4/23 Participated in the ABC News Koman Interview for signature event. 5 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
10/5/23 Attended Lake Elsinore State of the City.
6 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
10/6/23 Attended Rosetta and the Mt. Calvary Missionary Club at the Alley Way. 10/6/23 Attended Murrieta Temecula Group.
7 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
10/8/23 Attended the Susan Komen More Than Pink Walk.
8 Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
EMAIL: [email protected]
Various Dates
Developed Southwest Riverside County Higher Education Coalition first meeting to be November 13th at 9 am.
Met with several City staff on various issues.
Met with several developers on upcoming projects.
Conducted the coin toss for the championship game for our local mountain lion rugby team.
Governing Body Announcements
October 17, 2023
Lisa DeForest, Mayor
If you need to reach me, please feel free to
contact me via email [email protected]
or for faster response call or text me at
(951) 323-8497
9 Governing Body Announcements
Murrieta City Council
October 17, 2023
Ron Holliday, Council Member
1 Received After Agenda Printed
Regular City Council Meeting 10-17-23
GBA - Staff Presentation
2 Governing Body Announcements
October 17, 2023
Ron Holliday, Council Member
EMAIL: [email protected]
10/4/23 Attended the Grand Opening of Tropical Twist Juice Bar Café. 10/5/23 Experienced the local offerings at the Murrieta Market Nights. 10/5/23 Represented Murrieta at the Southwest Healthcare Rancho Springs Chamber Mixer. 10/8/23 Participated in the Susan G. Komen More Than Pink Walk. 10/10/23 Met with Riverside County Aviation Division regarding French Valley Airport operations. 10/11/23 Attended Elsinore Valley Municipal Water District's Regional Water Reclamation Facility Expansion Groundbreaking Ceremony.
3 Governing Body Announcements
October 17, 2023
Ron Holliday, Council Member
EMAIL: [email protected]
10/12/23 Presented the Murrieta Minute at the Murrieta Chamber networking breakfast. 10/12/23 Met with the volunteer organizer and staff regarding the progress of the Santa stops. 10/13/23 Experienced the cruise night of the Murrieta Rod Run. 10/14/23 Assisted Mayor Pro Tem Lori Stone in the judging of the Mayor's trophy at the Murrieta Rod Run.
10/14/23 Enjoyed supporting the Boys & Girls Club at the Our Kids Rock Gala.
Governing Body Announcements
Murrieta City Council
October 17, 2023
Jon Levell, Council Member
1 Received After Agenda Printed
Regular City Council Meeting 10-17-23
GBA - Staff Presentation
2 Governing Body Announcements
October 17, 2023
Jon Levell, Council Member
EMAIL: [email protected]
10/4/23 Attended Murrieta Chamber Mixer - hosted by Southwest Healthcare at Rancho Springs Medical Center.
3 Governing Body Announcements
October 17, 2023
Jon Levell, Council Member
EMAIL: [email protected]
10/5/23 Attended Murrieta/Temecula Group meeting.
10/8/23 Attended the Susan G. Komen Breast Cancer walk event.
4 Governing Body Announcements
October 17, 2023
Jon Levell, Council Member
EMAIL: [email protected]
10/12/23 Attended the 2023 Legislative Summit at South Coast Winery.
Governing Body Announcements
Murrieta City Council
October 17, 2023
Lori Stone, Mayor Pro Tem
1 Received After Agenda Printed
Regular City Council Meeting 10-17-23
GBA - Staff Presentation
2 Governing Body Announcements
October 17, 2023
Lori Stone, Mayor Pro Tem
EMAIL: [email protected]
Attended the Annual Rod Run.
3 Governing Body Announcements
October 17, 2023
Lori Stone, Mayor Pro Tem
EMAIL: [email protected]
Attended the Fire & Rescue Awards & Promotion ceremony.
4 Governing Body Announcements
October 17, 2023
Lori Stone, Mayor Pro Tem
EMAIL: [email protected]
Attended the Boys & Girls Club fundraiser.
5 Governing Body Announcements
October 17, 2023
Lori Stone, Mayor Pro Tem
EMAIL: [email protected]
Attended the Susan G. Komen More Than Pink Walk.
6 Governing Body Announcements
October 17, 2023
Lori Stone, Mayor Pro Tem
EMAIL: [email protected]
Various Dates
Attended A Day In Her Shoes meeting.
Participated in the ABC News interview for Susan G. Komen.
Attended a meeting with Chief Molloy, Assistant City Manager, & Matt Rahn.
Attended the grand opening of Tropical Twist.
Governing Body Announcements
Murrieta City Council
October 17, 2023
Cindy Warren, Council Member
1 Received After Agenda Printed
Regular City Council Meeting 10-17-23
GBA - Staff Presentation
2 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
9/6/23 Attended a meeting with Staff and Mr. and Mrs. Freitas, Owners of AdvanCare. 9/7/23 Attended Professional Women’s Roundtable General Meeting. 9/7/23 Attended Murrieta Wildomar Chamber of Commerce Business Mixer at Altura Credit Union. 9/8/23 Attended Murrieta Temecula Group Meeting.
9/11/23 Attended Murrieta 9/11 Tribute Ceremony at the Town Square Park Amphitheater. 9/13/23 Attended Professional Women’s Roundtable Leadership Expo Meeting. 3 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
9/14/23 Attended Murrieta Wildomar Chamber of Commerce Networking Breakfast. 10/5/23 Attended Professional Women’s Roundtable General Meeting. 10/5/23 Attended Murrieta Wildomar Chamber of Commerce Business Mixer at Southwest Healthcare Rancho Springs Medical Center.
4 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
10/8/23 Attended the Susan G. Komen More Than Pink Walk held at Town Square Park Amphitheater.
5 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
10/10/23 Co-Meeting with Council Member Holliday, with Angie Jamison Riverside County Aviation Division for French Valley Airport.
10/11/23 Met with Voices for Children representatives to discuss how to reach Murrieta residents to consider becoming Casa’s for children in their program. 6 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
10/12/23 Attended Murrieta Fire & Rescue Awards Ceremony.
7 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
10/12/23 Attended Murrieta Student of the Month presentation on behalf of Mayor DeForest.
8 Governing Body Announcements
October 17, 2023
Cindy Warren, Council Member
EMAIL: [email protected]
10/13/23 Attended 31st Annual Our Kids Rock Gala for the Boys & Girls Club of Southwest County. 10/13/23 Attended the Murrieta Rod Run with Mayor Pro Tem Stone and Council Member Holliday.