CITY OF MURRIETA
1 TOWN SQUARE
MURRIETA, CA
Tuesday, December 5, 2023
4:00 PM CLOSED SESSION
5:00 PM WORKSHOP
6:00 PM REGULAR MEETING
MINUTES
The City of Murrieta intends to comply with the Americans with Disabilities Act (ADA). Persons with special needs should call the City Clerk Department at (951) 461-6031 or email at [email protected] at least 72 hours in advance. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the public counter at City Hall located at 1 Town Square, Murrieta, CA during normal business hours.
Any presentation requiring the use of the City of Murrieta’s equipment must be submitted to the City Clerk’s department 24 hours prior to the scheduled City Council meeting at City Hall located at 1 Town Square, Murrieta, CA; via email at [email protected] or call (951) 461-6031. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the public counter at City Hall located at 1 Town Square, Murrieta, CA during normal business hours.
Lisa DeForest
Mayor
Lori Stone Cindy Warren
Mayor Pro Tem Council Member
Jon Levell Ron Holliday
Council Member Council Member
Kim Summers, City Manager
Tiffany Israel, City Attorney
Cristal McDonald, City Clerk
MURRIETA CITY COUNCIL (CC)
MURRIETA COMMUNITY SERVICES DISTRICT (CSD)
MURRIETA FIRE DISTRICT (FD)
MURRIETA LIBRARY BOARD (LB)
MURRIETA REDEVELOPMENT SUCCESSOR AGENCY (RSA)
MURRIETA HOUSING AUTHORITY (HA)
MURRIETA FINANCING AUTHORITY (FA)
YOU MAY VIEW THE MEETING LIVESTREAMED VIA THE CITY’S WEBSITE AT https://murrieta.legistar.com/Calendar.aspx
*** The City is utilizing a new agenda management system. If you have any questions, please reach out to the City Clerk Department at (951) 461-6030 or via email at [email protected].
To view the agenda reports either click on the item title or open the agenda packet on Legistar. Please note due to the size of the packet, downloading the packet may take a moment. *** DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
4:00 PM CLOSED SESSION
CALL TO ORDER 4:42 PM
ROLL CALL
Present: Council Member Cindy Warren
Council Member Jon Levell
Council Member Ron Holliday
Mayor Lisa DeForest
Absent: Mayor Pro Tem Stone (Arrived at 4:44 p.m.)
PUBLIC COMMENTS - CLOSED SESSION ITEMS ONLY None
ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Clerk Cristal McDonald announced the following Closed Session item and noted only one case will be heard during the Closed Session:
CS1. Conference with Legal Counsel – Anticipated Litigation The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(2) because there is a significant exposure to litigation in two cases.
RECESS TO CLOSED SESSION 4:43 PM
5:00 PM WORKSHOP
CALL TO ORDER 5:10 PM
ROLL CALL
Present: Council Member Cindy Warren
Council Member Jon Levell
Council Member Ron Holliday
Mayor Pro Tem Stone
Mayor Lisa DeForest
Absent: None
WS1. Community Facilities District Workshop
Staff report and PowerPoint presentation provided by Assistant City Manager Ivan Holler, Finance Director Javier Carcamo, City Consultant Shane Spicer with Spicer Consulting, City Consultant Brian Forbath with Stradling Yocca Carlson & Rauth.
Police Chief Anthony Conrad and Fire Chief Bernard Molloy, were available for questions from the City Council.
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
Public Comments:
Kassen Klein: Spoke about changing his initial opposition status to now being in favor of the Community Facilities District (CFD) due to the information presented this evening.
Alan Long: Spoke in favor of CFDs as a way to address the deficit in public safety, commended staff and the Council for having an innovative way to increase public safety without increasing taxes and fees.
Dan Leigh: Representing Corman Leigh , he p rovided a handout on the impact of CFD financing and spoke on real -life examples of how CFDs work in d evelopment projects.
Action:
Receive and file.
RECESS TIME: 6:30 PM
6:00 PM REGULAR MEETING
CALL TO ORDER TIME: 6:31 PM
ROLL CALL
Present: Council Member Cindy Warren
Council Member Jon Levell
Council Member Ron Holliday
Mayor Pro Tem Lori Stone
Mayor Lisa DeForest
Absent: None
ANNOUNCEMENT OF CLOSED SESSION ACTION
City Attorney Tiffany Israel: No reportable action on Closed Session Item No. CS1.
PLEDGE OF ALLEGIANCE Boy Scouts Troop No. 318
INVOCATION Pastor Todd Harvey, Calvary Sunrise Church
PRESENTATIONS
Certificates of Recognition – Murrieta Sports Teams (Carlson Gracie West Coast Headquarters and Pop Warner Sports)
Pop Warner Sports recognition was continued to the next City Council regular meeting.
Presentation – Update on Tourism: Patrick Ellis, President of Explore Murrieta
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
APPROVAL OF AGENDA
Action: It was moved by Council Member Holliday, seconded by Council Member Warren to approve the Agenda for December 5, 2023.
The motion carried by the following vote:
Ayes: Warren, Levell, Holliday, Stone, DeForest
Noes: None
Absent: None
CITY MANAGER - ADMINISTRATIVE UPDATE None
GOVERNING BODY COMMISSION/COMMITTEE/BOARD (CCB) REPORTS
Council Member Warren: Provided attendance/reported the following:
Riverside County Transportation Commission
Council Member Holliday: Provided attendance/reported the following:
Regional Conservation Authority
Western Riverside Council of Governments
PUBLIC COMMENTS (NON-AGENDA)
Shane Dilisi: Spoke in opposition to Planned Parenthood.
Aimee Edgeworth: Provided a handout and spoke in support of a Murrieta Train Project.
Joy: Spoke on traffic and safety concerns regarding Murrieta Market Nights.
CONSENT CALENDAR - APPROVAL OF ITEMS 1 – 13
Action: It was moved by Council Member Holliday, seconded by Council Member Levell to approve Consent Calendar Item Nos. 1-13.
Mayor Pro Tem Stone recused herself from Item No. 13 due to a conflict of interest in owning a business within 500 feet of the project.
The motion carried by the following vote:
Ayes: Warren, Levell, Holliday, Stone, DeForest
Noes: None
Absent: None
1. Waive Reading of All Ordinance Adoptions on the Agenda and Read by Title Only
Recommended Action:
Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
2. Minutes
Recommended Action:
Approve the minutes of the November 21, 2023, City Council Regular Meeting.
3. Check Register October 2023
Recommended Action:
Adopt Resolution 23-4716 entitled: A Resolution of the City Council of the City of Murrieta, California, Ratifying the Check Register for the Month of October 2023 in the amount of $6,451,443.41 (Check Numbers 156599-157007).
4. Monthly Investment Transaction Report for October 2023 Recommended Action:
Receive and file the Monthly Investment Transaction Report for October 2023.
5. Adoption of an Ordinance Relating to the Issuance of Subpoenas Before the City Council Recommended Action:
Conduct the second reading and adopt Ordinance No. 599-23 entitled: An Ordinance of the City Council of the City of Murrieta, California, Adding Chapter 1.30 to the Murrieta Municipal Code Relating to the Issuance of Subpoenas Before the City Council; and
Find the Ordinance exempt from the California Environmental Quality Act (“CEQA”) under Section 15061(b)(3) of the CEQA Guidelines.
6. Ninth Amendment to TriTech Software Systems Agreement Recommended Action:
Approve the Ninth Amendment to the System Implementation Agreement with TriTech Software Systems for services relating to the Computer-Aided Dispatch and Records Management System;
Approve a one-time service fee in the amount of $100,000 and an annual software fee of $525,000 in year two, with a 5% increase for each subsequent year for the term of the agreement, for a total contract amount not to exceed $2,362,815.63;
Authorize the City Manager to execute the agreement; and
Amend the Fiscal Year 2023/24 and 2024/25 Operating Budgets as outlined in the Fiscal Impact section of this report.
7. Change Order for Glen Arbor Dog Park Civil Design Services Recommended Action:
Approve the change orders to increase Purchase Order P03571 with Michael Baker International for additional civil design services for the Glen Arbor Dog Park project, CIP 8273, in the amount of $57,750;
Amend the Fiscal Year 2023/24 Capital Improvement Budget for an additional appropriation of $57,750 to CIP 8273.
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
8. Construction Contract Sykes Ranch Park Improvement Project Recommended Action:
Award the construction contract for the Sykes Ranch Park Improvement Project, CIP 22010, to the lowest responsible bidder, Land Forms Landscape Construction, Inc., in the amount of $183,226.00 with a 15% contingency;
Authorize the Mayor to execute the agreement; and
Authorize an additional budget appropriation to CIP 22010 for additional project costs.
9. Notice of Completion for Murrieta Library Roof Replacement Project, CIP 21023 Recommended Action:
Accept the improvements for the Murrieta Library Roof Replacement Project, CIP 21023, as complete; and
Direct the City Clerk to record a Notice of Completion and release bonds in accordance with State law and City ordinances.
10. Murrieta Housing Authority SB 341 Annual Report for FY 2022/23 Recommended Action:
Find that the action is not a “project” as defined in California Environmental Quality Act (CEQA) Guidelines Section 15378; and
Receive the Murrieta Housing Authority Senate Bill 341 Annual Report for Fiscal Year 2022/23 and direct staff to file the document with the State Department of Housing and Community Development and place it on the City’s website.
11. Annual Adoption of the Investment Policy for Fiscal Year 2023/24 Recommended Action:
Adopt Resolution No. 23-4718 entitled: A Resolution of the City Council of the City of Murrieta, California, Adopting the Fiscal Year 2023/24 Investment Policy.
12. Approve the Recognized Obligation Payment Schedule and Administrative Budget for Fiscal Year 2024/25
Recommended Action:
Adopt Resolution No. RSA 23-31 entitled: A Resolution of the Successor Agency to the Murrieta Redevelopment Agency Approving A Recognized Obligation Payment Schedule for the Period From July 1, 2024, through June 30, 2025, Approving the Successor Agency’s Proposed Administrative Budget for Fiscal Year 2024/25, and Authorizing Posting and Transmittal Thereof.
13. Notice of Completion of Pedestrian Safety Enhancements 2020/21 and 2021/22 Projects
Mayor Pro Tem Stone recused herself from Item No. 13 due to a conflict of interest in owning a business within 500 feet of the project.
Recommended Action:
Accept the imp rovements for the Pedestrian Safety Enhancements 2020/21 project, CIP No. 13040, and Pedestrian Safety Enhancements 2021/22 project, CIP No. 13045, as complete;
Direct the City Clerk to record a Notice of Completion and release bonds in accordance with State law and City Ordinances; and
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
Release any remaining retention from CIP Nos. 13040 and 13045 in accordance with State law and City Ordinances.
PULLED CONSENT CALENDAR ITEMS None
DISCUSSION
14. Fiscal Year 2022/23 Year End Report and Approve Appropriations for Carryover of Unspent Amounts from FY 2022/23 to FY 2023/24
Staff report and PowerPoint presentation provided by Finance Manager Jennifer Terry and Financial Analyst Geovanny Calvopina.
Public Comments: None
Action: After discussion, it was moved by Council Member Warren, seconded by Council Member Holliday to:
Accept this report;
Amend the Fiscal Year 2023/24 Operating Budget to include the Fiscal Year 2022/23 Rollovers; and
Appropriate the Unassigned Fund Balance.
The motion carried by the following vote:
Ayes: Warren, Levell, Holliday, Stone, DeForest
Noes: None
Absent: None
15. Citywide Records Management Program Update and Adoption of Records Retention Schedule
Staff report and PowerPoint presentation provided by City Clerk Cristal McDonald and Records Manager Angela Martin-Van der Baan.
Public Comments: None
Action: After discussion, it was moved by Council Member Holliday, seconded by Council Member Levell to:
Adopt Resolution No. 23 -4719 entitled: A Resolution of the City Council of the City of Murrieta, California, Rescinding All Prior Records Retention Resolutions and Policies and Adopting a Records Retention Schedule; and
Direct the City Clerk to develop a Records Management Administrative Policy upon approval of Resolution No. 23-4719.
The motion carried by the following vote:
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E City of Murrieta December 5, 2023
Ayes: Warren, Levell, Holliday, Stone, DeForest
Noes: None
Absent: None
16. Amended and Restated Community Facilities District Goals and Policies
Assistant City Manager Ivan Holler mentioned that because this item was discussed in the Workshop there is no presentation to share.
Finance Director Javier Carcamo, City Consultant Shane Spicer with Spicer Consulting, City Consultant Brian Forbath with Stradling Yocca Carlson & Rauth, Police Chief Anthony Conrad, and Fire Chief Bernard Molloy were available for questions from the City Council.
Public Comments:
Kassen Klein:
Mentioned to consider the comments provided at the Workshop.
Dan Leigh: Addressed the inquiry from Council Member Holliday in reference to the low number of CFD’s formed late in the r ecession. Spoke about the Statewide Community Infrastructure Program (SCIP) utilized to address the City's financial uncertainties.
Action: After discussion, it was moved by Mayor DeForest, seconded by Council Member Warren to:
Adopt Resolution No. 23-4717 entitled: A Resolution of the City Council of the City of Murrieta, California, Adopting an Amended and Restated Community Facilities District Goals and Policies.
The motion carried by the following vote:
Ayes: Warren, Levell, Holliday, Stone, DeForest
Noes: None
Absent: None
NOTIFICATIONS
Final Parcel Map - PM 37185 - Murrieta II Multifamily LLC
Deputy City Clerk Kimberly Ramirez noted a correction to the Notification for Parcel Map from PM 37185 to PM 38185.
GOVERNING BODY ANNOUNCEMENTS
Mayor Pro Tem Stone provided verbal Governing Body Announcements. Council Member Levell, and Council Member Holliday provided their Governing Body Announcements to be made part of the City’s record.
COUNCIL MEMBER REQUESTS TO ADD ITEMS TO FUTURE AGENDAS None
ADJOURNMENT 7:49 PM
Cristal McDonald, City Clerk
___________________________
DocuSign Envelope ID: 9D7C4297-BA78-4E9E-B12C-799885ECFF5E