The City of Murrieta intends to comply with the Americans with Disabilities Act (ADA). Persons with special needs should call the City Clerk Department at (951) 461-6031 or email at [email protected] at least 72 hours in advance. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the public counter at City Hall located at 1 Town Square, Murrieta, CA during normal business hours.
Any presentation requiring the use of the City of Murrieta’s equipment must be submitted to the City Clerk ’s department 72 hours prior to the scheduled City Council meeting at City Hall located at 1 Town Square, Murrieta, CA; via email at [email protected] or call (951) 461-6031. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the public counter at City Hall located at 1 Town Square, Murrieta, CA during normal business hours.
NOTICE AND CALL OF SPECIAL MEETING WORKSHOP NOTICE IS HEREBY GIVEN that on July 25, 2024, the Mayor of the City of Murrieta has called a Special Meeting of the Murrieta City Council to consider the following matters at the time and place listed on the agenda. /s/ Cristal McDonald, City Clerk Lori Stone
Mayor
Cindy Warren Lisa DeForest Mayor Pro Tem Council Member Jon Levell Ron Holliday Council Member Council Member Kim Summers, City Manager
Tiffany Israel, City Attorney
Cristal McDonald, City Clerk
MURRIETA CITY COUNCIL (CC)
MURRIETA COMMUNITY SERVICES DISTRICT (CSD)
MURRIETA FIRE DISTRICT (FD)
MURRIETA LIBRARY BOARD (LB)
MURRIETA REDEVELOPMENT SUCCESSOR AGENCY (RSA)
MURRIETA HOUSING AUTHORITY (HA)
MURRIETA FINANCING AUTHORITY (FA)
**** THIS SPECIAL CITY COUNCIL WORKSHOP WILL NOT BE RECORDED OR LIVE-STREAMED ****
CITY OF MURRIETA
Council Chambers
1 Town Square
Murrieta 92562
Wednesday, July 31, 2024
8:00 AM SPECIAL MEETING
COUNCIL WORKSHOP
CLOSED SESSION WILL
BEGIN AFTER WORKSHOP
1 City Council Meeting Agenda July 31, 2024
8:00 AM WORKSHOP
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MAYOR'S WELCOME
CITY MANAGER COMMENTS
The City Manager will provide an overview of the Workshop items and the scheduled proceedings.
PUBLIC COMMENTS (AGENDIZED ONLY)
At this time any person may address the governing bodies on items WS 1 - WS3 as printed on the agenda. Each speaker will be limited to three minutes.
WORKSHOP
WS1. City Council Protocols and Procedures
City staff will provide the City Council with background information on current Rules of Procedures (Resolution No. 19-4178), including, but not limited to, Requests for Future Agenda Items, Presiding Officer (Mayor Rotation), and Motion for Reconsideration; and As part of the annual Goals & Priorities Workshop, the City Council will review its Code of Conduct.
WS1 - City Council Protocols and Procedures - Received After Agenda Printed WS2. Ralph M. Brown Act Refresher
The City Attorney will provide a Brown Act overview.
WS2 - Ralph M. Brown Act Refresher - Received After Agenda Printed WS3. Financial Outlook
City staff will deliver a brief economic update and state of the City’s primary operating funds WS3 - Financial Outlook - Received After Agenda Printed RECESS
WORKSHOP
2 City Council Meeting Agenda July 31, 2024
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS - AGENDIZED ITEMS ONLY
At this time, any person may address the governing bodies on item WS 4 as printed on the agenda. Each speaker will be limited to three minutes.
CITY MANAGER COMMENTS
The City Manager will provide background of the Workshop item.
WS4. City Council Priorities
City staff will facilitate discussions on work plans and strategies for the established priorities set at the January 11, 2024, Special Workshop, with additional focus on unprogrammed priorities.
WS4 - City Council Priorities - Received After Agenda Printed
CLOSED SESSION AFTER WORKSHOP
PUBLIC COMMENTS - CLOSED SESSION ITEMS ONLY
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CLOSED SESSION
CS1. Conference with Labor Negotiators
The City Council will conduct a closed session, pursuant to Government Code Section 54957.6, with the City Manager, the City Attorney, and the City's negotiators, regarding labor negotiations with (1) the Murrieta General Employees’ Association; and (2) the Murrieta Supervisors’ Association.
CS2. Conference with Real Property Negotiator
The City Council will conduct a closed session, pursuant to Government Code section 54956.8, to enable the City Council to consider negotiations and to give direction to its negotiators regarding that certain real property, at the corner of Murrieta Hot Springs Road & Sparkman Court, Murrieta, CA, APN 901-031-011 and -020 with the property ’s owners. The City’s real property negotiators, the City Manager, Assistant City Manager, Development Services Director, and City Attorney, will seek direction from the City Council regarding the price and terms for this property.
CS3. Public Employee Appointment
The City Council will conduct a closed session, pursuant to Government Code section 54957(b), to continue the process for the future appointment of an employee to the position of City Manager.
3 City Council Meeting Agenda July 31, 2024
ANNOUNCEMENT OF CLOSED SESSION ACTION
CLOSING COMMENTS
ADJOURNMENT
4 CITY OF MURRIETA
City Council Meeting Agenda
Report
7/31/2024
Agenda Item No.
Subject:
WS1 - City Council Protocols and Procedures - Received After Agenda Printed CITY OF MURRIETA Printed on 8/1/2024Page 1 of 1
powered by Legistar™
5 City Council Memo City Clerk’s Department July 26, 2024 Page 1
TO: City Council
FROM: Cristal McDonald, City Clerk
SUBJECT: July 31, 2024 - Special City Council Workshop
WS1 – City Council Protocols & Procedures and Code of Conduct DATE: July 26, 2024
ABSTRACT
The approaching Special City Council Workshop ("Workshop") will allow City staff to review and get direction on the City Council: 1) Protocols & Procedures (Resolution No. 19-4178 et seq.); 2) Code of Conduct; 3) the Ralph M. B
rown Act; 4) Financial
Outlook; and 5) Priority Projects.
This memorandum will provide background and research on Protocols & Procedures and the Code of Conduct to allow the City Council time to review before the Workshop. Following direction from the City Council on July 31, if applicable, the City Clerk will return at a Regular City Council meeting with recommendations for adoption.
DISCUSSION
Protocols & Procedures
The City establishes and maintains various policies and procedures resulting in organizational efficiency. Under the direction of the City Manager, internal procedures are in place, including Administrative P olicies.
Furthermore, the City Council has adopted procedures on matters within the jurisdiction of the legislative body, such as Murrieta's Municipal Code ("MMC") and City Council Policies.
Resolution No. 19-4178 et seq. – Rules of Procedures
Under MMC § 2.04.040, Adoption of Procedures, the City Council shall, by resolution, adopt rules of procedure to govern the conduct of its meetings , and any of its other functions, activities, and regulations pertaining to it.
Rules of Procedures are in place to assist the City Council in conducting business in an orderly and fair manner related to City business with established uniform norms and procedures. Over the years, several versions of City Council Rules of Procedure s have been adopted, amended, or repealed. The most recent resolutions are included as Attachment No. 1.
At previous City Council meetings, the City Council requested a review of the following procedures:
1. Council Member Requests for Future Agenda Items
2. Presiding Officer (Mayor Rotation)
3. Motion for Reconsideration
MEMORANDUM
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS1
Staff Correspondence
6 City Council Memo City Clerk’s Department July 26, 2024 Page 2
1. Council Member Requests for Future Agenda Items1
On March 20, 2014, the City Council adopted Resolution No. 14-3202, the Rules of Procedures for City Council Meetings, which fundamentally remained the same throughout its various iterations (Resolutions No: 14-3301, 17-3689, 18-4021, 19-4178).
The City Council adopted Resolution No. 19 -4178, which has since remained in effect, to include how future agenda items are requested. This is outlined in §2.8 of Presentations by Members of the Council. Although the procedure allows Council Members to request items during a City Council meeting (under Governing Body Announcements), most requests were directed to the City Manager. Since no specific placement was on the agenda for Council Member requests, the City Clerk moved forward on adding a section for future agenda items.
On February 21, 2023, the City Council adopted Resolution No 23-4643 (Attachment No. 1) to include a section on City Council agendas entitled "Council Member Requests to Add Items to Future Agendas". The adoption was also intended to provide greater transparency related to City Council Member requests and ensure requests were brought to the attention of all Council Members. Furthermore, since done in an open meeting, the majority of the City Council provides direction on using City resources for proposed future agenda items.
During this part of the agenda, a Council Member may briefly explain the proposed item to the extent necessary for the other Council Members to understand what the item involves. The merits of the items raised are not discussed or debated. The City Manager will place the item on a future agenda if there is consensus.
Since adding the placement of Council Member Requests to Add Items to Future Agendas, there have been 34 Council Member requests to add items to a future agenda. Some requests have been completed, withdrawn, or remain pending. It is also worth noting that these requests do not include individual City Council Member requests made to the City Manager.
On September 5, 2023, Council Member Holliday requested the protocol for future agenda items return for further consideration. The Workshop will allow the City Council the opportunity to review alternatives and provide direction on whether or not the item will be brought back for City Council action at a later date.
2. Presiding Officer (Mayor Rotation)2
The Presiding Officer, also known as the Mayor, is a ceremonial position that includes responsibilities of representing the City Council at various events, signing documents, and presiding over meetings. No additional powers are bestowed upon the position as the City Council acts as a body, and all Council Members are equal.
The current protocol relevant to the presiding officer exists in §3 of Resolution No. 19-4178 (Attachment No. 1).
The Rotation into Presiding Officer Positions is specified in §3.1.3.
The Mayor and Mayor Pro Tem shall be determined according to the following:
3.1.1 Qualifications for Presiding Officers
3.1.1.1 The Mayor shall have served at least two years on the City Council.
3.1.1.2 The Mayor shall have served as Mayor Pro Tem at some time prior to serving as Mayor, with normal progression being from Mayor Pro Tem to Mayor.
1 Resolution No. 23-4643; §2.8 Presentations by Members of the Council. 2 Resolution No. 19-4178; §3, Presiding Officer.
7 City Council Memo City Clerk’s Department July 26, 2024 Page 3
3.1.1.3 The Mayor Pro Tem shall have served at least one year on the City Council.
3.1.2 Term of Position as Presiding Officers
3.1.2.1 The term of office of Mayor shall be one year.
3.1.2.2 The term of office of Mayor Pro Tem shall be one year.
3.1.3 Rotation into Presiding Officer Positions [emphasis added]
3.1.3.1 The Mayor shall be the most senior City Council Member who has not served as Mayor, or if all City Council Members have served as Mayor, the City Council Member who has not served as Mayor for the longest period of time, providing the Qualifications for Presiding Officers have been met.
3.1.3.2 The Mayor Pro Tem shall be the most senior City Council Member who has not served as Mayor Pro Tem, or if all City Council Members have served as Mayor Pro Tem, the City Council Member who has not served as Mayor Pro Tem for the longest period of time, providing the Qualifications for Presiding Officers have been met.
3.1.3.3 Omitted.
3.1.3.4 In the event two or more members are newly elected at the same election, the rotation shall be based on the member with the highest number of votes received in the municipal election and will continue in descending order of the most votes received. However, members reelected to successive terms will remain in the rotation order established with their initial election. 3
3.1.3.5 Recognizing the responsibility placed on the Mayor and Mayor Pro Tem, no member shall have the obligation to serve as either Mayor or Mayor Pro Tem should he/she not wish to do so.
3.1.3.5.1.1 A member shall not serve successive terms as Mayor or Mayor Pro Tem unless all other members decline to serve.
On January 6, 2024, Mayor Stone requested the Mayor's rotation return for discussion at a future workshop. On June 18, 2024 , Council Member Levell also requested the Mayor rotation be brought to a workshop for discussion.
Over the past few years, the Cal Cities City Clerk list -serve provided results from approximately 33 California cities, giving procedures for selecting or rotating the Mayor and Mayor Pro Tem. There were three main options:
1. Directly Elected Mayor. An elected Mayor is not applicable to Murrieta.
2. Selection. The Selection option is a nomination and vote generally based on criteria.
3. Rotation. The Rotation is based on seniority and years of service as a Council Member.
3 Depending on direction provided at the Workshop, language specific to highest number of votes may need to be addressed as the City Council is by-district.
8 City Council Memo City Clerk’s Department July 26, 2024 Page 4 The results are as follows:
Directly Elected Mayor (N/A) Selection Rotation
≈27.27% ≈36.36% ≈36.36%
Murrieta's procedure is a resolution, allowing the City Council to waive and move forward with a different procedure by vote or consensus. With that comes a City Council policy that lacks continuity and predictability.
In general, cities that use the selection process are a simple nomination and vote by the City Council. There are also suggested criteria that come with the process, including seniority and having served as Mayor Pro Tem.
Over the past couple of weeks, Council Member Holliday and Council Member Levell separately provided additional input. The Workshop will allow the City Clerk to discuss with all Council Members and give examples and impressions from other cities.
3. Motion for Reconsideration4
Under the current procedure:
Any Council Member who voted with the majority may move a reconsideration of any action at the same or the next meeting. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the Council.
The process to reconsider a motion at a subsequent meeting can be ambiguous as there is no set time in the agenda to reconsider and revisit the items for full discussion. On May 2, 2024, after requesting reconsideration of an action taken at a previous meeting, Council Member Holliday suggested a language clean-up to remove ambiguity.
During the Workshop, the City Clerk will assist the City Council in reviewing the current protocol and ascertain the continuation of the same method of reconsideration or use of another method, such as a procedure outlined in Roberts Rules of Order. Clarifying language should maintain placement on the agenda, whether within a resolution or under an ordinance.
Code of Conduct
Similar to City Council Rules of Procedures, there have been several iterations of the Code of Conduct (formally known as the Code of Ethics). All current members of the City Council have reviewed and signed the Code of Conduct.
The Code of Conduct (Attachment No. 2) is a value-based document that highlights the behaviors expected to be demonstrated by local officials. City Council Members may review and sign the document upon election or appointment. The Code of Conduct emphasizes values in public service, leadership, and decision making by addressing the following elements:
• Integrity/Honesty
• Accountability/Responsibility
• Respect
• Fairness
4 Resolution No. 19-4178; §7.4; Reconsideration.
9 City Council Memo City Clerk’s Department July 26, 2024 Page 5 In 2022, after a workshop, three Council Members requested the Code of Conduct be agendized to provide an opportunity to review the current version and have the chance to discuss possible procedures for compliance.
On April 19, 2022, it was reviewed by the City Council , resulting in a direction to the City Clerk to bring back findings from other cities. Subsequently, the City Attorney provided information to City Council Members resolving outstanding inquiries.
During the January 11, 2024, Workshop, the City Council agreed that it would benefit from a general update to ensure it is an enforceable document.
The current Code of Conduct notes, "Murrieta's voting citizens are the ultimate enforcers of this code. However, I fully understand that I am subject to the City Council's commendation or censorship, depending upon my ability to exemplify the ethical behavior promoted by this code."
This item aims to allow the City Council to validate the Code of Conduct and determine whether or not procedures for compliance are necessary. A process for compliance can include a required meet & confer, investigative inquiry, and a written complaint pro cess. In addition, violations of the Code of Conduct can result in admonishment, sanction, censure, loss of seniority or committee assignments, or other privileges the City Council has.
To facilitate City Council discussion, excerpts from other cities will be presented at the Workshop so the City Council can determine how to move forward.
CONCLUSION
The City Council Protocols & Procedures and Code of Conduct are substantive policies requiring review. The Workshop is an opportunity for an open and collaborative discussion for current and future use. After an overview of options, Council Members are encouraged to give opinions and feedback to determine the next steps.
Due to limited time, it is suggested Council Members prepare individually before the Workshop and ask for additional information at your earliest convenience.
Attachments:
1. Resolution Nos. 23-4643, 21-4463, 19-4178
2. Code of Conduct
10 RESOLUTION NO. 19-4178
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MURRIETA,
CALIFORNIA, ADOPTING THE FOLLOWING RULES OF PROCEDURE FOR
COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES AND REPEALING RESOLUTION 18-4021
WHEREAS, Section 2.04.040 of the Municipal Code requires that the City Council adopt Rules of Procedure ("Rules") to govern the conduct of its meetings and any of its other functions and activities, and regulations pertaining thereto; and
WHEREAS, on December 18, 2018, the City Council adopted Resolution 18-4021, repealing all prior Resolutions establishing Rules and adopting new Rules in their entirety; and WHEREAS, the City Council wants to revise Section 3.1 of the Rules related to the Council's reorganization during December of each year; and
WHEREAS, in order to maintain a simplified record with respect to adoption of Rules, the Council intends to repeal the Rules adopted under Resolution No.18-4021 and adopt revised Rules in their entirety.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Murrieta that the Rules of Procedure for City Council meetings and related functions and activities are hereby adopted to read as follows:
PURPOSE: The purpose and intent of the City Council in adopting the within rules shall be to provide directory guidelines relating to the conduct of the public business by or on behalf of the City Council, and in the event of any noncompliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law.
1. MEETINGS
1.1. REGULAR MEETINGS
The City Council of the City of Murrieta shall hold regular meetings in the place specified in the Municipal Code and on the first and third Tuesdays of each month beginning at 6:00 p.m. with the Consent Calendar business at 7:00 p.m. Under normal circumstances, Closed Sessions are to begin no earlier than 4:00 p.m. on regular meeting days. All regular meetings shall adjourn at 10:00 p.m. unless a majority of the City Council votes to continue the meeting past the fixed time of adjournment.
When the day of a regular meeting of the council falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the same hour on the next succeeding day thereafter that is not a holiday.
1.2. ADJOURNED MEETINGS:
Any meeting may be adjourned to a time, place and date certain, but not beyond the next regular meeting; otherwise, once adjourned, the meeting may not be reconvened. 11 Resolution No.19-4178
November 19, 2019
1.3. SPECIAL MEETINGS:
Special meetings may be called by the Mayor or majority of Council Members with 24 hour notice, as set forth in Section 54956 of the Government Code of the State of California. Only matters contained in the notice may be considered and no ordinance (other than urgency ordinances) may be adopted.
1.4. STUDY SESSIONS / WORKSHOPS:
Members of the council may meet in a study session / workshop on the first and third Tuesdays of each month. Under normal circumstances, it is the Council's intention to begin such a session no earlier than 4:00 p.m., particularly if the session is held prior to a regular meeting.
1.5. NOTICE OF MEETINGS:
Notice of regular meetings is not required; however, agenda packets are delivered more than 72 hours in advance of the meeting. Notice of special meetings must be delivered to each member of the legislative body (unless waived in writing) by personal delivery or any other means that ensures receipt, at least 24 hours before the time of the meetings. Notice is required of meetings adjourned by the City Clerk in the same manner as special meetings.
Posted notice is required of all other adjourned meetings.
1.6. QUORUM:
Unless otherwise provided for in the Municipal Code, a majority of the Council shall be sufficient to do business and motions may be passed 2-1 if only 3 attend. The following matters, however, require three affirmative votes: a) adoption of ordinances; b) resolutions granting franchises; c) orders for payment of money; and d) selection of presiding officers. In addition, any General Plan Land Use Element amendment shall require for passage the number of positive votes equal to the number of Council Members legally able to vote on the matter, less one, with a minimum of three positive votes.
1.6.1. Legally Required Participation:
If a majority of the Council shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the Council shall select by lot or other means of random selection, or by such other impartial and equitable means as the council shall determine, that number of its disqualified members which, when added to the members eligible to vote shall constitute a quorum.
1.7. MEETINGS TO BE PUBLIC:
Study sessions / workshops and all regular, adjourned, or special meetings of the City Council shall be open to the public, provided, however, the Council may hold closed sessions from which the public is excluded for the consideration of the following subjects:
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Resolution No.19-4178
November 19, 2019
1.7.1. Personnel Matters:
To consider appointment, employment, or dismissal of a public employee or to hear complaints or charges brought against such person or employee by another employee, unless such employee requests a public hearing. The Council may exclude from any such closed session, during the examination of a witness, any or all other witnesses in the matter being investigated.
1. 7.2. Attorney-Client Matters:
To consider possible or pending litigation in which the City is or could be a party.
1.7.3. Conference with Real Property Negotiators:
To consider purchase, sale, exchange or lease of real property.
1.7.4. Other:
As otherwise permitted by law.
1.8. CLOSED SESSION MINUTES:
Pursuant to Section 54957.2 of the California Government Code, the City Clerk of the City of Murrieta may be required to attend a closed session of the City Council and keep and enter in a minute book a record of topics discussed and decisions made at each meeting. The confidentiality of such minutes shall be maintained pursuant to said section of the Government Code.
2. ORDER OF BUSINESS
2.1. CONSOLIDATED AGENDA: (CITY COUNCIL, REDEVELOPMENT SUCCESSOR AGENCY,
COMMUNITY SERVICES DISTRICT, FIRE DISTRICT, LIBRARY BOARD, FINANCING
AUTHORITY AND HOUSING AUTHORITY)
Any reference to City Council or Council hereby defaults to Legislative Body.
2.1.1. The Order of Business of each meeting shall be as contained in the agenda prepared by the City Clerk. The agenda shall be a listing by topic of the subjects which shall be taken up for consideration in the following order:
CLOSED SESSION
WORKSHOP
OPENING CEREMONIES
CALL TO ORDER
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Resolution No.19-4178
November 19, 2019
ANNOUNCEMENT OF CLOSED SESSION ACTION
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
APPROVAL OF AGENDA (priority consideration may be granted at this time)
COMMUNITY REPORT
DEPARTMENT/ COMMISSION ANNOUNCEMENTS
PUBLIC COMMENTS
NOTE: START OF BUSINESS
The order of agenda items will be residents / consumers of city services, Council, and staff.
CONSENT CALENDAR
C1. (Numbers following in these rules are for illustrative purposes only.)
C2.
PULLED CONSENT CALENDAR ITEMS
PUBLIC HEARINGS
PH1.
PH2.
DISCUSSION (Includes introduction of ordinance, adoption of certain ordinances, certain resolutions, Council Member originated agenda requests, City Manager originated requests, and City staff originated requests) D1.
D2.
GOVERNING BODY ANNOUNCEMENTS/ ACTIONS/ COMMENTS
NOTIFICATIONS
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Resolution No.19-4178
November 19, 2019
ADJOURNMENT
2.1.2. Except with majority consent of the Council, items shall not be taken out of the order prescribed above.
2.1.3. No matters other than those listed on the agenda shall be finally acted upon by the Council; provided, however, that the Council may take action on items of business which do not appear on the posted agenda under any of the following conditions or circumstance:
2.1.3.1. Upon determination by a majority vote of the Council that an emergency situation exists, as defined in Section 54956.5 of the California Government Code.
2.1.3.2. Upon determination by a two-thirds vote of the Council, or, if less than two thirds of the members are present, a unanimous vote of those members present, that the need to take action arose subsequent to the agenda having been posted and that action is necessary for timeliness.
2.1.3.3. The item was posted for a prior meeting of the Council occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is proposed to be taken.
2.2. DELIVERY OF AGENDA:
Barring unavoidable difficulties, the agenda for each regular meeting of the Council, and reports and other documentation related thereto, shall be delivered to the Members of the Council and typically made available to the public on the Thursday preceding the Tuesday meeting to which it pertains. In respect to every regular meeting, the agenda shall conform to Section 54954.2 of the California Government Code and shall be posted at least 72 hours prior to the time scheduled for the meeting. Agendas shall be posted on the bulletin board outside the administrative offices of the City and at such other places within the City as the Council has designated for posting notices of Council meetings.
2.3. ROLL CALL:
Before proceeding with the business of the Council, the City Clerk shall call the roll of the Council Members and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Mayor called last.
2.4. APPROVAL OF MINUTES:
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Resolution No.19-4178
November 19, 2019
Unless requested by a majority of the City Council, minutes of the previous meeting may be approved without public reading if the Clerk has previously furnished each Council Member with a copy thereof.
2.5. PUBLIC HEARINGS:
Generally, public hearings, other than those of a quasi-judicial nature, shall be conducted in the following order:
Call the matter
Give staff report
Take questions from Council Members to staff
Open Public Hearing
Take testimony - applicant, proponents, opponents
Allow applicant's rebuttal
Council deliberates
Close Public Hearing
Call for a motion and a second
Discuss/debate matter until there appears to be a consensus or debate ends Call for vote and vote
Questions or comments from the public shall be limited to the subject under consideration.
Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Mayor may, at the beginning of the hearing, limit testimony. Any person may speak for a longer period of time, upon approval of the Mayor, when this is deemed necessary as in cases when a person is speaking as a representative of a group or has graphic or slide presentations requiring more time.
Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard.
At any public hearing before the City Council, testimony of witnesses under oath may be requested by the Council.
Any Council Member shall disclose during the hearing and prior to voting, for the record, when applicable, that he or she communicated independently with any project applicant, or with any proponent or opponent, or with their representatives, concerning the project or proposal under consideration, and shall disclose the substance of the communication.
2.6. PUBLIC COMMENTS:
Any person may address the Council on any subject pertaining to City business, during the Public Comments portion of each regular meeting; provided that comments relating to an item listed on the agenda should be heard when that item is being considered, unless otherwise determined by the Council.
2.7. CONSENT CALENDAR:
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Resolution No.19-4178
November 19, 2019
Items of routine and non-controversial nature shall be placed on the Consent Calendar portion of the agenda. All items may be approved by one blanket motion. Prior to, or following review of, the Consent Calendar by the City Manager, any Council Member may request that any item be withdrawn from the Consent Calendar for separate consideration. However, any Council Member may abstain from voting on any consent agenda item without requesting its removal from the Consent Calendar, and the City Clerk shall be instructed to record such abstentions in the minutes.
2.8. PRESENTATIONS BY MEMBERS OF THE COUNCIL:
2.8.1. Two Council Members may jointly place an item on a future agenda by making a written request to the City Manager describing the item as specifically as possible.
The City Manager shall determine which future agenda the matter shall be placed on based upon cost and staff time. The City Manager shall make every effort to place such item on the agenda as soon as possible.
2.8.2. A Council Member may request that an item be placed on a future agenda at the Governing Body Actions / Comments portion of the Council agenda. These matters need not be specifically listed on the agenda, but formal action on the substance of the matter(s) shall be deferred until a future Council meeting. With the concurrence of the majority of the Council Members, such items will be placed on a future Council agenda for discussion and possible action. An item may be immediately considered if deemed to be of an urgent nature and added to the agenda as permitted by the Ralph M. Brown Act
In all cases, items related to the reconsideration of a City Council action shall comply with the provisions set forth in Section 7.4 Reconsideration.
2.9 GOVERNING BODY ANNOUNCEMENTS
Each Council Member may be given three minutes to speak under their Governing Board Announcements. The agenda item Governing Board Announcements will be placed at the beginning of the agenda and if the announcements are not completed they will be completed at the end of the meeting. The City Clerk will use the computerized timer.
3. PRESIDING OFFICER
3.1. PRESIDING OFFICER:
The Mayor shall be the Presiding Office at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tern shall preside. In the absence of both the Mayor and the Mayor Pro Tern, the Council shall elect a temporary Presiding Officer until the arrival of the Mayor or Mayor Pro Tern or until adjournment.
In accordance with Elections Code Section 10411, 15308, and 15400, the Council shall meet following receipt of the statement of election results and declare those nominated or elected to office and the results of any measures.
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Resolution No.19-4178
November 19, 2019
The ceremony for the transition of officers shall occur according to the following agenda format:
The second meeting of December to include:
In Odd Numbered Years:
REORGANIZATION
R1. Selection of Presiding Officers (CC, RSA, CSD, MFD, LB, FA, HA) R2. Privilege of the floor to Outgoing Mayor
R3. Privilege of the floor to Incoming Mayor
The second meeting of December to include:
DISCUSSION
D1. Appointment of Council Members to various Agencies and Boards.
In Even Numbered Years:
REORGANIZATION
R1. Declaration of Election Results (CC) (City Clerk)
R2. Presentation/Comments to Outgoing City Council Member(s) R3. Privilege of the Floor Extended to Outgoing City Council Members(s) R4. Oath of Office and Presentation of Certificates of Election to newly elected City Council Members
R5. Seating of new City Council Members
R6. Privilege of the Floor Extended to Incoming City Council Members.
R7. Selection of Presiding Officers (CC, RSA, CSD, MFD, LB, FA, HA) R8. Privilege of the Floor to Incoming Mayor
R9. Reception for Outgoing and Incoming City Council Members
DISCUSSION
D1. Appointment of Council Members to various Agencies and Boards. 8 18
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November 19, 2019
The Mayor and Mayor Pro Tern shall be determined according to the following:
3.1.1. Qualifications for Presiding Officers
3.1.1.1. The Mayor shall have served at least two years on the City Council.
3.1.1.2. The Mayor shall have served as Mayor Pro Tern at some time prior to serving as Mayor, with normal progression being from Mayor Pro Tern to Mayor.
3.1.1.3. The Mayor Pro Tern shall have served at least one year on the City Council.
3.1.2. Term of Position as Presiding Officers
3.1.2.1. The term of office of Mayor shall be one year.
3.1.2.2. The term of office of Mayor Pro Tern shall be one year.
3.1.3. Rotation into Presiding Officer Positions
3.1.3.1. The Mayor shall be the most senior City Council Member who has not served as Mayor, or if all City Council Members have served as Mayor, the City Council Member who has not served as Mayor for the longest period of time, providing the Qualifications for Presiding Officers have been met.
3.1.3.2. The Mayor Pro Tern shall be the most senior City Council Member who has not served as Mayor Pro Tern, or if all City Council Members have served as Mayor Pro Tern, the City Council Member who has not served as Mayor Pro Tern for the longest period of time, providing the Qualifications for Presiding Officers have been met.
3.1.3.3 Omitted.
3.1.3.4. In the event two or more members are newly elected at the same election, the rotation shall be based on the member with the highest number of votes received in the municipal election and will continue in descending order of the most votes received. However, members re elected to successive terms will remain in the rotation order established with their initial election.
3.1.3.5. Recognizing the responsibility placed on the Mayor and Mayor Pro Tern, no member shall have the obligation to serve as either Mayor or Mayor Pro Tern should he/she not wish to do so.
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3.1.3.6. A member shall not serve successive terms as Mayor or Mayor Pro Tern unless all other members decline to serve.
3.1.4. The Mayor may be censured or be removed by unanimous vote of the remaining members in the event that the Mayor's conduct in office does not represent the best interests of the City, including violation of the code of conduct, unprofessional conduct and failure to represent the positions of the City Council when acting in the capacity of Mayor.
3.2. CALL TO ORDER:
The meeting of the Council shall be called to order by the Mayor or, in his absence, by the Mayor Pro Tern. In absence of both the Mayor and the Mayor Pro Tern, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer.
3.3. PARTICIPATION OF PRESIDING OFFICER:
The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all Council Members, and he/she shall not be deprived of any of the rights and privileges of a Council Member by reason of his/her acting as Presiding Officer.
However, the Presiding Officer is primarily responsible for the conduct of the meeting. If he/she desires to personally engage in extended debate on questions before the Council, he/she should consider turning the Chair over to another Member.
3.4. QUESTION TO BE STATED:
The Presiding Officer shall verbally restate each question immediately prior to calling for the vote. Following the vote the Presiding Officer shall verbally announce whether the question carried or was defeated. The Presiding Officer may also publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business.
3.5. SIGNING OF DOCUMENTS:
The Mayor, or Mayor Pro Tern, in the absence of the Mayor, shall sign ordinances adopted by the City Council. The City Clerk, or Deputy City Clerk, shall attest to the signature of the Mayor and Mayor Pro Tern.
3.6. MAINTENANCE OF ORDER:
The Mayor or Presiding Officer is responsible for the maintenance of order and decorum at all times. No person is allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks shall be addressed to the Presiding Officer.
4. RULES, DECORUM, AND ORDER
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4.1. POINTS OF ORDER:
The Presiding Officer shall determine all points of order subject to the right of any member of appeal to the Council. If any appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order.
4.2. DECORUM AND ORDER - COUNCIL MEMBERS:
4.2.1. Any Council Member desiring to speak shall address the Presiding Officer and, upon recognition, shall confine himself/herself to the question under debate.
4.2.2. A Council Member desiring to question the staff shall address his/her question to the City Manager or City Attorney, in appropriate cases, who shall be entitled either to answer the inquiry himself/herself or to designate some member of his/her staff for that purpose.
4.2.3. A Council Member, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a point of order is raised by another Council Member, or unless the speaker chooses to yield to questions from another Council Member.
4.2.4. Any Council Member called to order while he/she is speaking shall cease immediately until the question of order is determined. If ruled to be in order, he/she shall be permitted to proceed. If ruled to be not in order, he/she shall remain silent or shall alter his remarks so as to comply with rules of the Council.
4.2.5. Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities.
4.2.6. Any Council Member may move to require the Presiding Officer to enforce the rules and the affirmative vote of majority of the Council shall require him/her to so act.
4.2.7. When a Council Member desires to express their individual opinion on legislation or ballot measures, they shall do so from the podium rather than from the dais.
Speaking from the podium clarifies that it is an individual opinion and not that of the City Council.
4.3. DECORUM AND ORDER - EMPLOYEES:
Members of the administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to Members of the Council. The City Manager shall insure that all City employees observe such decorum. Any staff members, including the City Manager, desiring to address the Council or members of the public shall first be recognized by the Presiding Officer. All remarks shall be addressed to the Presiding Officer and not to any one individual Council Member or member of the public. 11 21
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4.4. DECORUM AND ORDER - PUBLIC:
Members of the public attending Council meetings shall observe the same rules of order and decorum applicable to the Council. The legislative body of a local agency shall not prohibit public criticism of the policies, procedures, programs, or services of the agency or the acts or omissions of the legislative body. No privilege or protection for expression beyond that otherwise provided by law is conferred (Government code 54954.3). Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the Presiding Officer, who may direct the sergeant-of-arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer.
4.5. ENFORCEMENT OF DECORUM:
The head of the City's police agency or his designee shall be ex-officio sergeant-of-arms of the Council. He shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining order and decorum in the Council Chambers. Upon instructions from the Presiding Officer, it shall be the duty of the sergeant-of-arms or his representative to eject any person from the Council Chambers or place him under arrest or both.
As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the Council may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
4.6. PERSONAL PRIVILEGE:
The right of a member to address the Council on a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are assailed, questioned or imposed.
4.7. CONFLICT OF INTEREST:
All Council Members are subject to the provisions of California Law, including, but not limited to Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and to conflicts of interest codes adopted by the Council. Any Council Members prevented from voting because of a conflict of interest shall refrain from debate and voting. Such Council Member must leave the Council Chambers during debate and voting on the issue.
4.8. LIMITATION OF DEBATE:
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No Council Member normally should speak more than once upon any one subject until every other Member choosing to speak thereon has spoken. No Member shall speak for a longer time than five minutes each time he/she has the floor, without the approval of a majority vote of the Council.
4.9. DISSENTS, PROTESTS, AND COMMENTS:
Any Member shall have the right to express dissent from or protest to or comment upon any action of the Council and have the reason entered in the minutes. If such dissent, protest or comment is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reasons."
4.10. PROCEDURES IN ABSENCE OF RULES:
In the absence of a rule herein to govern a point or procedure, Robert's Rules of Order, Newly Revised, shall be used as a guide.
4.11. RULINGS OF CHAIR FINAL UNLESS OVERRULED:
In presiding over Council meetings, the Mayor, Mayor Pro Tern or temporary Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings. Any such decision or ruling shall be final unless overridden or suspended by a majority vote of the Council Members present and voting, and shall be binding and legally effective (even when clearly erroneous) for purposes of the matter under consideration.
4.12. ACTIONS NOT INVALIDATED:
Failure to strictly comply with these Rules of Procedure shall not necessarily invalidate any action taken by the City Council.
5. ADDRESSING THE COUNCIL
5.1. MANNER OF ADDRESSING THE COUNCIL:
Any member of the public desiring to address the Council shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, he/she shall state his name and address for the records.
All remarks and questions shall be addressed to the Presiding Officer and not to any individual Council Member, staff member or other person. During a public hearing, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer.
5.2. TIME LIMITATION:
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Any member of the public desiring to address the Council shall limit his/her address to three (3) minutes unless further time has been granted by the Presiding Officer in the individual case, or in accordance with Section 2.5.
5.3. ADDRESSING THE COUNCIL AFTER MOTION IS MADE:
After a motion has been made, or after a public hearing has been closed, no member of the public shall address the Council without first securing permission by a majority of the Council.
5.4. LIMITATIONS REGARDING PUBLIC COMMENTS:
The making of oral communications to the Council by any member of the public during the Public Comments portion of the agenda shall be subject to the following limitations:
5.4.1. At any time, before or after the oral communication is commenced, the Presiding Officer may, if he/she deems it preferable, direct that the communication be made instead either to the City Manager or other appropriate staff member during regular business hours or in writing for subsequent submittal to Council Members, pursuant to Section 5.5.
5.4.2. No speaker shall be permitted to address the Council on a topic which is currently before or about to be submitted for consideration by a City commission, board or other agency before which the speaker should make his presentation, until that latter body has completed its deliberations and taken its final action. In case the speaker should have followed an otherwise available appeal procedure, the Presiding Officer shall not allow oral communication to the Council outside that procedure.
5.4.3. The Presiding Officer may limit the number of speakers heard on non-agenda topics at any single meeting. Those whose presentations are postponed shall be given priority at the next meeting during the Public Comments portion of the agenda.
5.4.4. If it appears that several speakers desire to speak regarding a single topic, the Presiding Officer may reasonably limit the number speaking as to each side of an issue. In this regard, preference may be given to speakers who represent groups of persons who have designated a spokesperson.
5.4.5. No oral communications shall be allowed to include charges or complaints against any employee of the City, regardless of whether such employee is identified in the presentation by name or by any other reference which tends to identify him/her. All charges or complaints against employees shall be submitted to the City Manager for appropriate action, and may also be submitted to Members of the Council by written communication.
5.5. WRITTEN CORRESPONDENCE:
The City Manager is authorized to receive and open all mail addressed to the Council as a whole and give it immediate attention to the end that all administrative business referred to in said communications, and not necessarily requiring Council action, may be disposed of 14 24
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between Council meetings. A copy of such communication shall be sent to each Council Member marked "Information Only."
Any communication relating to a matter pending, or to be brought before the City Council, shall be included in the agenda packet for the meeting at which such item is to be considered.
Letters of appeal from administrative or commission decisions shall be processed under applicable provisions of the Municipal Code, or other ordinances.
Copies of all other communications sent to the Council will be transmitted to them.
5.6. PERSONS AUTHORIZED TO BE WITHIN PLATFORM:
No person except City officials shall be permitted within the platform area in front of the Council table without the invitation or consent of the Presiding Officer.
5.7 ELECTRONIC PRESENTATIONS
Members of the public may make an electronic presentation (i.e. Power Point) to the legislative bodies utilizing the City's audio/visual equipment, provided that the public make their request to the City Clerk no later than 72 hours in advance of the meeting in order to allow review by the proper department for suitability (i.e. no offensive language) and to coordinate with the Information Services Department for use of the equipment.
5. 7 .1. All electronic presentations must comply with applicable time limits for verbal presentations and cumulative time limits. Presentations should be planned with flexibility to adjust to any changes in these time limits.
5.7.2. A printed hard copy of the electronic presentation or CD must be provided to the City Clerk for the public record.
6. MOTIONS
6.1. PROCESSING OF MOTIONS:
When a motion is made and seconded, it should be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it.
6.2. MOTIONS OUT OF ORDER:
The Presiding Officer may at any time, by majority consent of the Council, permit a Member to introduce an ordinance, resolution, or motion out of the regular agenda order.
6.3. DIVISION OF QUESTION:
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If the question contains two or more dividable propositions, the Presiding Officer may, and upon request of a member shall, divide the same.
6.4. PRECEDENCE OF MOTIONS:
When a motion is before the Council, no motion shall be entertained except the following, which shall have precedence in the following order:
Adjourn
Fix hour of adjournment
Table
Limit or terminate discussion
Amend
Postpone
6.5. MOTION TO ADJOURN: (not debatable)
A motion to adjourn shall be in order at any time, except as follows:
When repeated without intervening business or discussion.
When made as an interruption of a member while speaking.
When discussion has ended and vote on motion is pending.
While a vote is being taken.
A motion to adjourn "to another time" shall be debatable only as to the time to which the meeting is adjourned.
6.6. MOTION TO FIX HOUR OF ADJOURNMENT:
Such a motion shall be to set a definite time at which to adjourn and shall be undebatable and shall be unamendable except by unanimous vote.
6.7. MOTION TO TABLE:
A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration.
If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting.
6.8. MOTION TO LIMIT OR TERMINATE DISCUSSION:
Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion.
6.9. MOTION TO AMEND:
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A motion to amend shall be debatable only as to the amendment. A motion to amend an amendment shall be in order, but a motion to amend an amendment to an amendment shall not be in order. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable, and voted on before a vote on the amendment.
Amendments shall be voted first, then the main n:,otion as amended.
6.10. MOTION TO CONTINUE:
Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set.
7. VOTING PROCEDURE
7.1. VOTING PROCEDURE:
In acting upon every motion, the vote shall be taken by voice or roll call or any other method by which the vote of each Council Member present can be clearly ascertained. The vote on each motion shall then be entered in full upon the record. In the case of voice votes, the order of voting shall be alphabetical with the Mayor voting last. The Clerk shall call the names of all Members seated when a roll call vote is ordered or required. Members shall respond "aye", "no" or "abstain", provided that when a vote is collectively taken by voice or when a method of voting other than by voice or roll call is used, any Council Member not audibly and clearly responding "no" or "abstain" or otherwise registering an objection shall have his vote recorded as "aye".
7.2. ROLL CALL VOTING:
Every ordinance and any resolutions or orders for franchises or payments of money require three affirmative votes. A roll call vote shall be used for these changes. Any other question before the Council shall not require a roll call vote unless demanded by any Member. It shall not be in order for Members to explain their vote during roll call. Any Member may change his vote before the next order of business.
7.3. FAILURE TO VOTE:
Every Council Member should vote unless disqualified for cause. A Council Member who abstains shall, for purpose of the item under consideration, be considered as if absent.
7.4. RECONSIDERATION:
Any Council Member who voted with the majority may move a reconsideration of any action at the same or the next meeting. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the Council.
7.5. TIE VOTES:
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Tie votes shall be lost motions. When all Council Members are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal, unless the Council takes other action to further consider the matter. If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council unless otherwise ordered by the Council.
8. RESOLUTIONS
8.1. DEFINITIONS:
As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by resolutions. The term "resolution" in its general sense will denote any action taken affirmatively via a vote of the Council, other than one taken by ordinance. As used in this City, however, three terms are in general use to denote such non-ordinance actions:
resolutions, minute order, and motion (thereafter recorded by minute entry). Technically, all three are equally as legally effective and binding; they just vary in the formality of respective memorialization. The most formal is referred to locally as a resolution. This, in addition to being referenced in the minutes, will be recorded by a separate document, numbered in sequence and preserved in a separate set of books. Such resolutions are used in this City for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document with the additional "whereas" explanatory material it often recites to facilitate such future reference and research.
A minute order as used locally denotes a separate document which is also maintained in a separate set of books, under a system of sequential numbering, and is referenced in the minutes; however, the minute order is drafted far more briefly than a resolution and is distinguished from a mere minute entry only by the need, in general, to have a separate document to facilitate certain administrative processes to which it pertains.
The motion (assuming it was one which passed) is a Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, and no separate document is made to memorialize it.
8.2. RESOLUTIONS PREPARED IN ADVANCE:
Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote pursuant to methods prescribed in Section 7.1, and result declared. It shall not be necessary to read a resolution in full or by title except to identify it. Any member may require that the resolution be read in full.
8.3. RESOLUTIONS NOT PREPARED IN ADVANCE:
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Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Manager or the City Attorney to prepare a resolution for presentation at the next Council meeting.
8.4. URGENCY RESOLUTIONS:
In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure in 8.2 above shall be followed.
Urgency resolutions shall be avoided except when absolutely necessary, and shall be avoided entirely when resolutions are required by law, in improvement acts, zoning matters, or force account work on public projects. Where the resolution has been drafted in written form, either before or during the meeting, this paragraph shall not be deemed applicable.
9. ORDINANCES
9.1. INTRODUCTION AND ADOPTION OF ORDINANCES:
Ordinances shall not be passed within five days of their introduction, nor at other than a regular meeting or at an adjourned regular meeting. However, an urgency ordinance may be passed immediately upon introduction at either a regular or special meeting. Except when, after reading the title, further reading is waived by regular motion adopted by unanimous vote of the Council Members present, all ordinances shall be read in full either at the time of introduction or passage. When ordinances, other than urgency ordinances, are altered after introductions, they shall be passed only at a regular or at an adjourned regular meeting held at least five days after alteration.
Corrections of typographical or clerical errors are not alterations within the meaning of this section.
9.2. EFFECTIVE DATE:
All ordinances, except as provided in Section 36937 of the Government Code, shall take effect 30 days after adoption, but may be made operative at such later date as may be designated in the ordinance.
9.3. PUBLISHING:
It shall be the duty of the City Clerk to post or publish all ordinances in accordance with Section 36933 of the Government Code.
9.4. URGENCY ORDINANCES:
All urgency ordinances must receive four (4) affirmative votes to be adopted and to become effective immediately. If such an ordinance fails to receive a 4/5 majority, it may thereafter be considered and passed in the same manner as regular ordinances.
10. STUDY SESSIONS
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November 19, 2019
10.1. SCHEDULE OF STUDY SESSIONS / WORKSHOPS:
The time for study sessions / workshops as specified above may be altered by the Council or by the Mayor on individual occasions when appropriate to the convenience of the Council Members, provided that when this occurs, written notice of the change shall be delivered personally or by mail to each local newspaper of general circulation, radio or television station at least 24 hours before the study session / workshop to be held at the changed time. Each Council Member shall be notified of the changed time personally or by whatever means the Mayor or City Manager deem appropriate.
10.2. OPEN TO THE PUBLIC:
Study sessions / workshops shall at all times be open to the public and the news media, except for a) closed sessions held at such times pursuant to Government Code Section 54947.6 whereat the Council meets with its designated representatives prior to and during consultation and discussions with representatives of employee organizations; b) closed sessions to consider possible or pending litigation in which the City is or could be a party; c) closed session to consider appointment, employment or dismissal of a public employee or to hear complaints or charges brought against such person or employee unless such employee requests a public hearing; or d) other closed sessions as permitted by law. Unless comments are invited by the Chair or Council, or otherwise required by law, participation by interested members of the public shall not take pace at study sessions.
10.3. PURPOSE:
Study sessions / workshops are not intended to constitute a formal meeting of the City Council and they shall be carried on regardless of the number of Council Members in attendance.
At said study sessions / workshops, no formal action shall be taken, no motions shall be offered, no arguments entered into; the sole purpose of said meetings being to provide background information to members of the Council and to allow Council Members to ask questions and to express personal opinions. This shall not, however, be deemed to apply with respect to closed sessions referred to in Section 10.2.
If an item is presented at a study session / workshop or under Governing Body Actions / Comments by a Council Member for the purpose of placing it on the agenda of a regular Council meeting, if the majority of the Council Members concur, the item will then be placed on the agenda of the next regular Council meeting at least one week later.
10.4. AGENDA:
The City Manager shall be responsible for preparing an agenda of items for discussion at each study session / workshop.
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Resolution No.19-4178
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BE IT FURTHER RESOLVED, that Resolution No. 18-4021, adopted by the City Council on December 18, 2018, is hereby repealed.
PASSED APPROVED AND ADOPTED THIS 19
th
day of November, 2019
~
KellyS
ATTEST:
tephanie D. Smith, MMC, City Clerk
APPROVED .AS TO FORM:
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Resolution No.19-4178
November 19, 2019
I, Stephanie D. Smith, City Clerk of the City of Murrieta, California, do hereby certify under penalty of per~ury that the foregoing Resolution was duly adopted at a regular meeting of the City council on the 191 day of November, 2019, by the following roll call vote:
AYES: Council Members Ingram, Vinton, White, Wunderlich, Mayor Seyarto NOES: None
ABSENT: None
ABSTAIN: None
~1k4;
City Clerk
(Seal)
22 32
RESOLUTION NO. 21 - 4463
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MURRIETA, CALIFORNIA, AMENDING RESOLUTION NO. 19-4178 RULES OF PROCEDURE FOR
COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES
WHEREAS, Section 2.04.040 of the Municipal Code r equires that the City Council adopt Rules of Procedure (“Rules”) to govern the conduct of its meetings and any of its other functions and activities, and regulations pertaining thereto; and
WHEREAS, on December 18, 2018 , the City Council adopted Resolutio n 18-4021, repealing all prior Resolutions establishing and adopting Rules in their entirety; and
WHEREAS, on November 19, 2019, the City Council adopted Resolution No. 19-4178, repealing Resolution No. 18-4021; and
WHEREAS, the City Council would like to amend Resolution No. 19-4178, replacing Section 2.9, Governing Body Announcements, in its entirety with new language aimed to increase the flow and efficiency of City Council meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mur rieta that Section 2.9, Governing Body Announcements , of the Rules of Procedure for City Council meetings and related functions and activities are hereby amended to read as follows:
2.9 GOVERNING BODY COMMISSION/COMMITTEE/BOARD (CCB) REPORTS &
ANNOUNCEMENTS
2.9.1 Governing Body Commission/Committee/Board (CCB) Reports is the opportunity to provide a brief report on conferences, seminars, and Commission, Committees, and/or Boards me eting attendance. This shall be placed at the beginning of the agenda and shall not exceed three minutes. The City Clerk will use the computerized timer.
2.9.2 Governing Body Announcements is the opportunity for the City Council to provide miscellaneous reports and announcements . This shall be placed at the end of the agenda, prior to adjournment, and shall not exceed two minutes. The City Clerk will use the computerized timer.
BE IT FURTHER RESOLVED, that the foregoing recitals are true and correct; and that all other sections of Resolution No. 19-4178, remain in full force and effect. Furthermore, this Resolution shall be effective upon its adoption immediately.
DocuSign Envelope ID: 6EA6BF20-9CF3-4CC3-8B29-D0409BB0D06B 33 Resolution No.21-_____
September 21, 2021
Page | 2
2 PASSED, APPROVED AND ADOPTED THIS 21st day of September, 2021.
__________________________
Scott Vinton, Mayor
ATTEST:
______________________________
Cristal McDonald, City Clerk
APPROVED AS TO FORM:
____________________________
Leslie E. Devaney, City Attorney
I, Cristal McDonald, City Clerk of the City of Murrieta, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 21st day of September, 2021, by the following roll call vote:
AYES: Ingram, DeForest, Stone, White, Vinton
NOES: None
ABSENT: None
ABSTAIN: None
RECUSAL: None
___________________________
Cristal McDonald, City Clerk
(Seal)
DocuSign Envelope ID: 6EA6BF20-9CF3-4CC3-8B29-D0409BB0D06B 34 RESOLUTION NO. 23-4643
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MURRIETA,
CALIFORNIA, AMENDING THE RULES AND PROCEDURES FOR CITY
COUNCIL MEETINGS
WHEREAS, Section 2.04.040 of the Municipal Code requires that the City Council adopt Rules of Procedure to govern the conduct of its meetings and any of its other functions and activities, and regulations pertaining thereto (collectively, “Rules”); and WHEREAS, on December 18, 2018, the City Council adopted Resolution 18-4021, repealing all prior resolutions establishing and adopting new Rules in their entirety; and WHEREAS, on November 19, 2019, the City Council adopted Resolution No. 19-4178, repealing Resolution No. 18-4021 and once again establishing new Rules; and WHEREAS, on September 21, 2021, the City Council adopted Resolution No. 21-4463 amending Resolution No. 19-4178 to amend the Governing Body Announcements and Reports portion of the agenda; and
WHEREAS, in order streamline the agenda process and provide for a great er transparency for agenda items requested by City Council Members , the City Council desires to further amend the Rules to add a new section regulating the addition of items to future agendas.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Murrieta, California, as follows:
Section 1. Section 2.1.1 Order of Business of the Rules and Procedures for City Council is replaced to read as follows (new language is indicated in bold and italics , language proposed to be deleted is shown with an underline and strikethrough:
“The Order of Business of each meeting shall be as contained in the agenda prepared by the City Clerk. The agenda shall be a listing by topic of the subjects which shall be taken up for consideration in the following order:
CLOSED SESSION
WORKSHOP
OPENING CEREMONIES
CALL TO ORDER
ANNOUNCEMENT OF CLOSED SESSION ACTION
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
DocuSign Envelope ID: 9F4D4216-36AB-4015-B69E-AA004EF4C8AC 35 PRESENTATIONS
APPROVAL OF AGENDA (priority consideration may be granted at this time)
COMMUNITY REPORT
DEPARTMENT/COMMISSION ANNOUNCEMENTS
PUBLIC COMMENTS
NOTE: START OF BUSINESS
The order of agenda items will be residents/consumers of city services, Council, and staff.
CONSENT CALENDAR
C1. (Numbers following in these rules are for illustrative purposes only.)
C2.
PULLED CONSENT CALENDAR ITEMS
PUBLIC HEARINGS
PH1.
PH2.
DISCUSSION (Includes introduction of ordinance, adoption of certain ordinances, certain resolutions, Council Member-originated agenda requests once approved via consensus, City Manager-originated requests, and City staff-originated requests)
D1.
D2.
GOVERNING BODY ANNOUNCEMENT/ACTIONS/COMMENTS
NOTIFICATIONS
COUNCIL MEMBER REQUESTS TO ADD ITEMS TO FUTURE AGENDAS
ADJOURNMENT”.
Section 2. This Resolution shall be effective upon adoption.
DocuSign Envelope ID: 9F4D4216-36AB-4015-B69E-AA004EF4C8AC 36 PASSED AND ADOPTED this 21st day of February, 2023.
______________________________
Lisa DeForest, Mayor
ATTEST:
_____________________________
Cristal McDonald, City Clerk
APPROVED AS TO FORM:
_____________________________
Tiffany Israel, City Attorney
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )§
CITY OF MURRIETA )
I, Cristal McDonald, City Clerk of the City of Murrieta, California, do hereby certify that the foregoing Resolution No. 23-4643 was duly passed and adopted by the City Council of the City of Murrieta at the regula r meeting thereof, held on the 21st day of February, 2023, and was signed by the Mayor of the said City, and that the same was passed and adopted by the following vote:
AYES: Warren, Levell, Holliday, Stone, DeForest
NOES: None
ABSENT: None
ABSTAIN: None
Cristal McDonald, City Clerk
DocuSign Envelope ID: 9F4D4216-36AB-4015-B69E-AA004EF4C8AC 37 Preamble
The Murrieta City Council wants to ensure our residents, employees and those conducting business with us a city government that emphasizes values in public service, leadership and decision-making.
Accordingly, the Murrieta City Council has adopted this Code of Conduct to:
1. Describe the highest standards of behavior expected by its leaders and staff.
2. Promote and maintain an environment which fosters the public’s trust and confidence in the city.
3. Provide an ongoing source of guidance to its leaders and staff in their day-to-day service.
Council Pledge
1. Make no assumptions about each Council Member’s motives; rather communicate directly with each other and/or City Manager to clarify our goals.
2. Keep our disagreements “agreeable” and to the extent possible, private. Praise in public, criticize in private.
3. Respect each other’s differences while supporting each other’s common goal; the best for Murrieta.
4. Once Council approves a position, despite individual votes, all Council respects final decision.
CODE OF CONDUCT
Integrity/Honesty
• I am honest with my fellow officials, the public and others. • I am prepared to make unpopular decisions when my sense of the public’s best interests requires it.
• I take responsibility for my actions, even when it is uncomfortable to do so. • I disclose suspected instances of corruption to the appropriate authorities. • I provide accurate information and do not make unrealistic promises.
Accountability/Responsibility
• I h old myself to high standards an d am accountable to the public, stakeholders, and other institutions.
• I am an agent of the democratic process, thus I receive input, explain my actions, accept the result of the body’s decision and engage in continuous improvement. • I prepare for and attend meetings, read materials, research issues, make decisions, and keep required confidences.
• I am open to learning from fellow officials and willing to share my knowledge, realizing value is gained from diverse opinions, while being cognizant of the Brown Act. • I do not use my office or the resources of the city for personal or political gain. • I am a prudent steward of public resources , including others’ time, and actively consider the impact of my decisions on the financial and social stability of the city and its citizens. • I follow the Chain of Command, going through the City Manager to staff, unless the City Manager refers the matter to other staff.
Code of Conduct
38 Respect
• I treat my fellow officials, staff and the public with courtesy and civility, even when we disagree on what is best for the community.
• I actively listen, ask questions, seek diverse opinions and participate in added -value discussion for the purpose of consensus building.
• I refrain from participating in negative activity and avoid personal attacks against fellow officials, staff and the public to insure the reputation and integrity of those individuals and the city. • I make decisions and recommendations based upon research and facts involving staff and stakeholders and taking into consideration short and long-term goals. • I support a positive work environment for city staff and others who serve the city.
Fairness
• I am impartial when making decisions, avoiding the temptation to favor those who have supported me and disfavor those who have not.
• I support the public’s right to know and will promote their meaningful participation in the conduct of the public’s business.
• I recognize that I am an agent for the democratic process, not the owner of authority. • I treat all persons, claims, and transactions in a fair and equitable manner. • I make decisions based on the merits of the issue, with attention to due process.
I have read , understand, and agree to be bound by the City of Murrieta’s Code of Conduct. I agree that compliance with all local, state and federal laws and regulations is an inherent quality of ethical behavior.
Such laws govern, but are not limited to, disclosure of personal economic interests; receipt of loans, gifts, travel payments and honoraria; campaign contributions; conflict of interest; dual office -holding and incompatible offices; and criminal misconduct in office. Although compliance with all such laws is expected, I understand that this code applies exclusively to ethical values rather than legal issues . The conduct defined in this code require more than simple adherence to the law. By signing this code, I pledge my commitment to uphold a standard of integrity and competence beyond that required by the law.
Murrieta’s voting citizens are the ultimate enforcers of this code. However, I fully understand that I am subject to the City Council’s commendation or censorship, depending upon my ability to exemplify the ethical behavior promoted by this code.
___________________________ _________________________________ ________ Please Print Name Signature Date
39 City Clerk Department City of Murrieta
C
ity Council Requests to Add Items to Future Agendas
January 2023 – July 2024
Date of
Request Request Method Date Resolved Council Member Item Department
1. 1/17/2023 City Council
Meeting
1/16/2024
(Item No. 11)
Stone/Levell Mental Health Subcommittee Clerk/CMO/CSD
2. 1/5/2023 Proclamation
Request
2/7/2023 Stone National Mentoring Month Proclamation Clerk/CMO
3. 1/20/2023 Workshop 8/15/2023
(Item No. 9)
Stone Citywide Beautification - Parks Master Plan CSD
4. 1/20/2023 Workshop N/A Murrieta Money Match ED
5. 2/21/2023 Future Agenda Item 3/7/2023
(Item No. 8)
Stone Funding for a Legislative Advocacy Trip to Sacramento Clerk/CMO
6. 3/7/2023 Future Agenda Item 6/4/2024
(Item No.17)
8/1/2023
(Item No. 13)
Holliday Santa Stops CMO/CSD
7. 3/7/2023 Future Agenda Item Stone Legislative Reports CMO
8. 5/2/2023 Future Agenda Item Withdrawn
10/17/2024
DeForest Restrooms in Parks - Development Plan Amendment CMO
9. 5/5/2023 Presentation
Request
8/15/2023
(Presentation)
Stone Trauma Intervention Programs of Riverside County
Presentation
Clerk/CMO
10. 6/6/2023 Future Agenda Item 8/15/2023
(Item No. 20)
DeForest Tour de Murrieta Partnership - PW Providing Assistance for the Event
PW
11. 6/20/2023 Future Agenda Item 6/28/2023
(Notification)
Holliday Notification of Approval of Parcel Map - Omdahl PW Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS1
Staff Handout
40 City Clerk Department City of Murrieta
Date of
Request Request Method Date Resolved Council Member Item Department
12. 8/1/2023 Future Agenda Item 8/15/2023
(Item No. 19)
DeForest Legislative Workgroup Subcommittee - Amend
Membership from Quarterly Rotation to Annual Rotation
CMO/Clerk
13. 8/1/2023 Future Agenda Item Withdrawn
10/17/2024
Warren French Valley Airport - Update Over Recent Crashes and Low-Flying Planes
CMO
14. 8/15/2023 Future Agenda Item Withdrawn
10/17/2024
Stone Partnership with Professional Woman’s Roundtable for Peanut Butter Drive
CMO
15. 8/15/2023 Future Agenda Item Holliday Loan Facility Connection Fee for Construction Costs (Church on Washington)
CMO
16. 9/5/2023 Future Agenda Item Holliday Future Agenda Requests - Review Process Clerk/CAO
17. 9/5/2023 Future Agenda Item 10/3/2023
Item No. 10
Holliday Charter City Workshop CMO
18. 9/5/2023 Future Agenda Item Pending Art Policy Workshop CMO
19. 9/19/2023 Future Agenda Item Withdrawn
10/17/2024
Levell Covid Mandates, Position, Stances CMO
20. 9/22/2023 Proclamation
Request
10/24/2023 Stone Domestic Violence Awareness Month Proclamation CMO
21. 10/17/2023 During Budget
Discussion
Withdrawn
10/17/2024
Holliday PERMA AS
22. 1/16/2024 Future Agenda Item 2/6/2024
(Presentation)
Stone E-Bikes Safety Presentation PD
41 City Clerk Department City of Murrieta
Date of
Request Request Method Date Resolved Council Member Item Department
23. 1/20/2023
2/6/2024
Future Agenda Item Warren Economic Development Coalition - Continue Discussion to Take Action on Participation
Economic Development
24. 1/30/2024 Certificate Request 02/06/2024 Holliday Joanie Wdowiak (Santa Stops) Certificate of Recognition CMO
25. 2/6/2024 Future Agenda Item Withdrawn
3/5/2024
Stone A Day in Her Shoes Discussion CMO
26. 2/20/2024 Future Agenda Item Holliday Storage Container Ordinance DS
27. 3/19/2024 Future Agenda Item 4/2/2024
(Item No. 17)
Holliday Appointments to SW County Elected Leaders
Collaborative
Clerk
28. 3/19/2024 Future Agenda Item
Warren Traffic Commission Update
29. 3/19/2024 Future Agenda Item 4/2/2024
(Item No. 17)
Stone Establish Code Enforcement Ad-Hoc Subcommittee to Amend Code Enforcement Policy
Clerk
30. 4/15/2024 Certificate Request 7/2/2024
(Presentation)
Stone Sally Myers - Certificate of Recognition CMO/Clerk
31. 4/19/2024 Proclamation
Request
6/4/2024
(Presentation)
Stone/Warren Every 15 Minutes - Jennifer Metoyer Proclamation CMO/Clerk
32. 5/7/2024 Future Agenda Item Holliday Motion to Reconsider Resolution Regarding Development Impact Fee Increases from the 4/16
Regular meeting
DS
33. 06/04/2024 Certificate Request 6/4/2024 Stone Certificate of Adjournment in Memory of Joan Padberg CMO
34. 6/4/2024 Future Agenda Item Levell Discussion on CalCities Purpose and Services CMO
35. 6/18/2024 Future Agenda Item Withdrawn
7/2/2024
Stone Workshop for the Taxpayer Protection and Government Accountability Act
CMO
36. 7/2/2024 Future Agenda Item Stone Murrieta Team for Susan G. Komen Foundation CMO
37. 7/2/2024 Future Agenda Item Levell Rules of Procedures: Mayor Rotation Clerk/CAO 42 City Clerk Department City of Murrieta
Date of
Request Request Method Date Resolved Council Member Item Department
38. 7/3/2024 Proclamation
Request
9/3/2024 Warren Kids with Cancer Awareness Month Proclamation CMO
43 City Council Protocols &
Procedures
Code of Conduct
Cristal McDonald, City Clerk
July 31, 2024 – WS1.
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS1
Staff Presentation
44 Rules of Procedure for
City Council Meetings
Resolution No. 19-4178 et seq.
45 3
History
Purpose: Govern the conduct of its meetings and any of its other functions and activities, and regulations.
Authority: Murrieta Municipal Code § 2.04.040 (1991)
Adopted/Amended/Repealed Resolutions
• 91-33
• 91-57
• 92-175-A
• 96-470
• 97-527
• 99-647
• 2000-732
• 00-804
• 05-1512
• 07-1660
• 07-1778
• 07-1841
• 08-1922
• 08-1975
• 08-2116
• 10-2571
• 13-3052
• 13-3149
• 13-3167
• 14-3202
• 14-3301
• 16-3517
• 17-3689
• 17-3823
• 18-4016
• 18-4021
• 19-4178
• 21-4463
• 23-4643
46 Rules of Procedure
• Future Agenda Items
• Presiding Officer (Mayor Rotation)
• Motion for Reconsideration
47 5
91-33 – Established procedure
96-470 – Adopted*: Presentation by Members of Council (§2.8) + Added deadline to request items
2000-732 – Amended: Presentation by Members of Council (§2.8) + Changed deadline to request items
07-1660 – Amended: Presentation by Members of Council (§2.8) + Added additional sections to request Agenda items: a. Two Council Members b. Individual Council Member 14-3202 – Adopted*: Presentation by Members of Council (§2.8) + Removed section 2.8.3 (Individual Council Member) which removed deadline to request items. 19-4178 – Adopted*: Presentation by Members of Council (§2.8) + No change to Section 2.8 from 14-3202 23-4643 – Amended: Presentation by Members of Council (§2.8) + Added new section to Agenda regulating the addition of items to future Agendas.
Future Agenda Items
Rules of Procedure
Purpose: To provide a public and transparent avenue for Council Member requests to add items to future agendas.
Current Authority: Resolution No. 19-4178; 23-4643
Adopted/Amended/Repealed Resolutions:
48 6
Future Agenda Items
Rules of Procedure
Current Procedure: Under current authority, the City Council may request items through two methods:
1. Two Council Members jointly request directly to the City Manager; and
2. Via consensus under Council Member Requests To Add Items To Future Agendas.
Request Statistics: January 2023 – July 2024
Future Agenda Item 25
Council Discussion 4
Presentation/Proclamation 8
Total 37
49 7
West Covina Menifee Costa Mesa Victorville Carlsbad (LA County) (Riverside County) (Orange County) (San Bernardino County) (San Diego County) City Council
Adopted Standing
Rules
• Section on the
Agenda
• Consensus by
majority of
Council Members
City Council
Adopted Policy
• Section on the
Agenda
• Approved by
motion and second
only
• May also request
directly to the City
Manager
City Council
Adopted Policy
• Section on the
Agenda
• Requested to the
City Clerk
Municipal Code
• Section on the
Agenda
• Request directly
to the City
Manager
City Council
Adopted Policy
• Section on the
Agenda
• Requires a
second and
majority vote
NOTE: Council Member Request: Comparable cities (population, full service) within surrounding counties.
Future Agenda Items
Rules of Procedure
50 8
Questions for Consideration
1. Does the City Council want to change the current protocol?
2. How to move forward?
3. What are the effects of this change?
4. What are the timing expectations?
Future Agenda Items
Rules of Procedure
51 9
Presiding Officer
(Mayor Rotation)
Rules of Procedure
Purpose: Ceremonial position that includes responsibilities of presiding over City Council meetings, representing the City Council at events, signing City Council approved documents.
Current Authority: Resolution No. 19-4178 §3
Adopted/Amended/Repealed Resolutions
91-33 – Established: Selection
05-1512 – Amended: Rotational (§3.1)
07-1778 – Adopted*: Rotational (§3.1) + Qualification(s) of 1 year on Council; censure language (violation Code of Ethics, etc.)
10-2571 – Amended: Rotational (§3.1) + Qualification(s) of 2 years on Council, served as Mayor Pro Tem; expanded rotation procedure to include newly elected to the Council in 2010 and after at end or rotational queue 13-3167 – Adopted*: Rotational (§3.1) + Eliminated censure language 16-3517 – Amended: Rotational (§3.1) + Transition ceremony to 2nd meeting December; Eliminated the 2010 provision 17-3689 – Adopted*: Rotational (§3.1) + Re-established censure language; 17-3823 – Amended: Rotational (§3.1) + Re-organized Agenda format; Transition ceremony to 1st meeting in December 18-4021 – Adopted*: Re-organized agenda format; Transition ceremony to 2nd meeting in December (even numbered years) and 1st meeting in December (odd numbered years) 19-4178 – Adopted*: Rotational (§3.1) + Re-organized Agenda format; Transition ceremony to 2nd meeting in December Adopted/Amended/Repealed Resolutions:
52 10
Presiding Officer (Mayor Rotation)
Rules of Procedure
Current Procedure:
• Reorganization
• 2nd Meeting in December
• Qualifications
• Shall have served: at least 2 years on the Council; as Mayor Pro Tem prior to serving Mayor • Rotation
• Most senior City Council Member who has not yet served (unless all have served) • If 2 or more Council Members are newly elected at the same time, based on highest number of votes*
• No obligation to serve
• No successive terms
• Term
• 1 year
*Language specific to highest number of votes will need to be addressed since City Council is by-district and no longer at large.
53 11
Presiding Officer
(Mayor Rotation)
Rules of Procedure
Cal Cities – City Clerk List Serve Results: City Clerk resource that surveys participating California cities.
• 33 cities responded
• Elected, Rotation, Selection
Directly Elected Mayor (Not
Applicable) ≈ 27.27%
Rotation ≈ 36.36% Selection ≈ 36.36%
54 12
Presiding Officer
Rules of Procedure
Municipal Code
• Seniority based
• If seniority is tied
term order is by
highest votes
received
• Super majority
can bypass
protocol
City Council
Adopted Policy
• Directly elected
Mayor
• Mayor Pro Tem
rotated in order of
District
City Council
Adopted Policy
• Mayor is selected
Municipal Code
• Directly elected
Mayor
• Mayor Pro Tem is
selected
City Council
Adopted Policy
• Directly elected
Mayor
• Mayor Pro Tem is
selected
West Covina Menifee Costa Mesa Victorville Carlsbad (LA County) (Riverside County) (Orange County) (San Bernardino County) (San Diego County) NOTE: Council Member Request: Comparable cities (population, full service) within surrounding counties. 55 13 Presiding Officer
Rules of Procedure
Questions for Consideration
1. Does the City Council want to change the current protocol?
2. How to move forward?
3. What are the effects of this change?
4. What are the timing expectations?
56 14
Motion for
Reconsideration
Rules of Procedure
Purpose: Provides City Council Members opportunity to revisit a past decision.
Current Authority: Resolution No. 19-4178 §7.4
Adopted/Amended/Repealed Resolutions
91-33 - Established
57 15
Motion for Reconsideration
Rules of Procedure
Current Procedure: Any Council Member who voted with the majority may move a reconsideration of any action at the same or the next meeting. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the Council.
Robert’s Rules of Order, Newly Revised, 13th Edition Enables a majority, within a limited time and without notice, to bring back for further consideration a motion that has already been voted on.
The purpose of reconsidering a votes is to permit correction of hasty, ill-advised, or erroneous action, or to take into account added information or a changed situation that has developed since the taking of the vote.
• Can be made only by a member who voted with the prevailing side • Subject to time limits
58 16
Rules of Procedure
Municipal Code
• Must be made
during the same
meeting or
adjourned
session
• Motion made by
one of the
prevailing side
City Council
Adopted Policy
• Must be made at
the same or next
meeting
• Motion made by
one of the
prevailing side
City Council Adopted
Policy
• Must be made at the
same meeting to
consider new
information or to
correct inadvertent
errors
• Motion made by one
of the prevailing side
Municipal Code
• Must be made at
the same
meeting or
adjourned
session
• Motion made by
one of the
prevailing side
Municipal Code
• Must be made at
the same
meeting or
adjourned
session
• Motion made by
one of the
prevailing side
Motion for Reconsideration
West Covina Menifee Costa Mesa Victorville Carlsbad (LA County) (Riverside County) (Orange County) (San Bernardino County) (San Diego County) NOTE: Council Member Request: Comparable cities (population, full service) within surrounding counties. 59 17 Motion for Reconsideration
Rules of Procedure
Questions for Consideration
1. Does the City Council want to change the current protocol?
2. How to move forward?
3. What are the effects of this change?
4. What are the timing expectations?
60 Code of Conduct
61 19
Code of Conduct
Code of Conduct
Purpose: Value-based document that highlights the behaviors expected to be demonstrated by local officials. It emphasizes values in public service, leadership, and decision making with the elements of integrity/honesty, accountability/responsibility, respect, fairness.
Authority: Resolution No. 05-1540
Adopted/Amended/Repealed Resolutions*
93-249 – Established: Code of Ethics
05-1540 – Adopted: revised Code of Ethics for elected and appointed officials 07-1665 – Amended: existing provisions for the processing of alleged ethics violations 2013 No formal resolution – updated and renamed to Code of Conduct, agreed to review biennially 07-1665 – Repealed: July 15, 2014
NOTE: The City Manager brings forward the Code of Conduct for review annually at the Vision and Goals Workshop. 62 20 Current Procedure: The Code of Conduct is a value-based document that emphasizes values in public service, leadership, and decision-making. It must be reviewed and affirmed by the City Council every two years.
Compliance with laws is expected; the Code of Conduct is a pledge of commitment to uphold a standard of integrity and competence beyond what is required by law.
Code of Conduct
Code of Conduct
63 21
Code of Conduct
• Code of Ethics
• Adopted by
Council
• Required
• Enforcement
• Code of Ethics
• Adopted by
Council
• Required
• Self-enforcement
• Code of Ethics
• Adopted by
Council
• Required
• No enforcement
• Annual
affirmation and
review
• Code of Ethics
• Council Policy
• Required
• Enforcement
Code of Conduct
West Covina Menifee Costa Mesa Victorville Carlsbad (LA County) (Riverside County) (Orange County) (San Bernardino County) (San Diego County) NOTE: Council Member Request: Comparable cities (population, full service) within surrounding counties. • Standing Rules
• Adopted by
Council
• No enforcement
64 22
Code of Conduct
Code of Conduct
Questions for Consideration
1. Does the City Council want to change the current protocol?
2. How to move forward?
3. What are the effects of this change?
4. What are the timing expectations?
65 Cristal McDonald, City Clerk
“Connected by Engagement”
Kimberly Ramirez, Deputy City Clerk
Angela Martin-Van der Baan, Records Manager
Andrew Smith, Acting Senior Records Coordinator
Sylvia Garcia, Executive Assistant
66 Mayor and Mayor Pro Tempore selection guidelines
Mayor responsibilities:
1. Represent the entire Council in a professional manner that reflects well on the rest of the Council and the City, especially when the majority has voted differently than the Mayor.
2. Be inclusive of other Council Members, extending invitations to events and arranging the Mayor Pro Tern or another Council Member to fill in if the Mayor or Mayor Pro Tern is unable to attend an event.
3. Run a courteous, efficient, and professional meeting .
4. Effectively articulate the Council majority opinion to staff and the public.
5. Be professional and courteous to staff and the public at all times. ,
6. Inform the City Manager of any staff performance concerns, not expres i concerns to staff directly.
7. Be collaborative and considerate of Council colleagues .
8. Perform these responsibilities with integrity and honesty. ~
Mayor attributes: ~~
1. Should not be newly elected to Council. ~ ~
2. Preferably served well as Mayor Pro Tern.
Mayor Pro Tempore responsibilities:
1. Fulfill the responsibilities of the May~ e ayor's absence. ~
Mayor Pro Tempore attributes:
1. Preferably should not l<lave er,;yed as the prior year 's Mayor Pro Tern.
2. During their term, demo st ate the ability to perform the Mayor's responsibilities.
General guidelines: ~~~
1. No Counl3il e ber is guaranteed to be Mayor. The position must be earned by demons &-cltiR t e necessary qualities required to carry out the responsibilities of the positio .
A GJ 1:1 ~iJ ,ember should not be selected as Mayor Pro Tern unless they potentially assess Fie qualities required to carry out the responsibilities of the Mayor's position. -f: e M yor Pro Tern does not automatically assume the position of Mayor the following Y;eaP as it is dependent on the Mayor Pro Tern successfully demonstrating they possess qualities required to carry out the responsibilities of the Mayor's position. he Mayor and Mayor Pro Tern position selections should not be based on personality differences, political favor, or similar criteria .
Among the Council Members that have the attributes to be Mayor during any given year's selection, all other attributes being equal, tenure and term expiration should be considered.
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS1
Handout - Ron Holliday
67 CITY OF MURRIETA
City Council Meeting Agenda
Report
7/31/2024
Agenda Item No.
Subject:
WS2 - Ralph M. Brown Act Refresher - Received After Agenda Printed CITY OF MURRIETA Printed on 8/1/2024Page 1 of 1
powered by Legistar™
68 The Brown Act
Presented by Tiffany Israel, City Attorney
City of Murrieta
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS2
Staff Presentation
69 “All meetings of the legislative body of a local
agency shall be open and public, and all
persons shall be permitted to attend any
meeting of the legislative body of a local
agency.”
(Gov. Code § 54953)
70 APPLIES TO “LEGISLATIVE BODIES”
AND ADVISORY BODIES
Commission and committee bodies.
Does not apply to bodies of less than a quorum.
Body which is created by formal action to provide an advisory role.
71 Definition: "Meeting" includes
any gathering of a majority
of the members of a
legislative body to hear,
discuss, or deliberate upon any
item which is within its
subject matter jurisdiction.
72 WHAT ELSE IS A MEETING?
Means of Communication: A meeting includes any use of direct communication, personal intermediaries, or technological devices which are employed by a majority of the members of the
legislative body to develop a collective concurrence on action to be taken by members of the legislative body.
(§ 54952.2)
73 “WHAT IS A MEETING” CONT…
Meetings take place if quorum receives information
on, discusses, or deliberates on any item on which
the body may legally act.
Serial meetings are prohibited.
Beware of Email & Texting discussions.
74 TWO TYPES OF SERIAL MEETING
Chain: If Member A contacts Member B to express
his/her opinion on a City-related issue, and Member
B contacts Member C and shares the opinions of
Members A and B, a “serial meeting” may result in
violation of the Brown Act.
75 Hub and spoke: An intermediary, such as staff member, contacts at least a quorum of the Council Members to develop a collective concurrence on an action to be taken by the legislative body.
76 Staff briefings (2-2-1s)
The prohibition on serial meetings does not prevent an
employee or official of a local agency from engaging in separate conversations with members of a legislative body, outside of an open and noticed meeting, to answer questions or provide information about a matter, as long as the person giving the briefing does not know or communicate to members of the legislative body the comments or position of any other
member(s) of the body.
Govt C §54952.2(b)(2).
77 MORE on Email & Texting
Your emails and text messages are
subject to public disclosure under
the Public Records Act.
This includes communications
relating to city business made on
your private electronic devices (City
of San Jose v. Superior Court, 2
Cal.5th 608 (2017).)
78 Social gatherings are permitted:
• Conferences: Quorum may attend conference or similar publicly- open gathering on issues of general public interest. Quorum cannot discuss amongst themselves any City business.
• Community Meetings: Like conferences, a quorum can attend an open and publicized meeting held by another organization on a topic of local community concern. City business cannot be discussed and the public must be able to attend at no cost.
79 WHAT IS A MEETING, CONT…
A recent opinion of the Attorney General found that City of Ventura’s State of the City violated the Brown Act because:
• The event is a “meeting” because a majority of the legislative body attended and heard a discussion of items within the body’s subject matter jurisdiction.
• The exception for conferences and similar gatherings only applies to a discussion of issues of general interest to the public or public agencies and did not apply to this type of event which was specific to the city’s business.
• The exception for community meetings only applies if the public is able to attend without purchasing a ticket and a majority are not hearing about the city’s business.
80 Take-aways from the AG
Opinion
Some cities will need to revise its participation
in third-party events to:
• ensure that less than a quorum of the
legislative body is attending if there will be a
discussion of City business; and
• allow public access to the event free of
charge.
81 A member of the legislative body may not respond directly to any communication posted or shared by another
legislative body member regarding city business on social media.
• This includes likes, thumbs up, emojis, sharing, or commenting • Social media is any online platform that “is open and accessible to the public.” Traditional social media sites (Facebook, Instagram, X formerly Twitter, Nextdoor) as well as smaller forums such as a discussion section on a news website.
82 Social Media Restrictions (AB 992)
continued
• OK: Engaging in separate conversations or communications on an internet-based social media platform to answer questions, provide information to the public, or to solicit information from the public regarding a matter that is within the subject matter jurisdiction of the city.
• Not OK: Unlike other serial meeting restrictions that are triggered when there are contacts by a majority of the legislative body, this provision is triggered when there is interaction between as little as 2 members of a legislative body.
83 Whenever
you have
doubts!
Please do NOT wait
for the meeting!
84 Tiffany Israel
Presented By:
1 Park Plaza Suite 1000
Irvine, California, 92614
Corporate
Headquarters
Phone (949) 223-1170
Fax: (949) 223-1180
Get In Touch www.awattorneys.com
@AleshireWynder
Instagram, LinkedIn, Facebook
Connect
BAY AREA / CENTRAL VALLEY / INLAND EMPIRE / LOS ANGELES
ORANGE COUNTY / SAN DIEGO / WESTLAKE VILLAGE
85 CITY OF MURRIETA
City Council Meeting Agenda
Report
7/31/2024
Agenda Item No.
Subject:
WS3 - Financial Outlook - Received After Agenda Printed CITY OF MURRIETA Printed on 8/1/2024Page 1 of 1
powered by Legistar™
86 Financial Ou tlook
July 31, 2024
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS3
Staff Presentation
87 • FY 2024/25 Budget Update (August 2024)
• FY 2024/25 First Quarter Budget Update (November 2024) • FY 2023/24 Year-End (4th Quarter) Budget Update (November 2024) • FY 2024/25 Mid-Year Budget Update (February 2025)
Future Budget Updates
88 Financial Outlook - January 24, 2024,Workshop
Debt Affordability Analysis
• City engaged Fieldman Rolapp & Associates, City’s
Financial Advisor
• Source of Information
• Debt Policy
• General Fund and Measure T funds Long-Term
Financial Forecast
• Development Impact Fees annual revenues
and fund balance
Available Revenue Sources
• Measure T Fund
• Development Impact Fee (DIF) Funds
• Fire DIF
• Law Enforcement DIF
• General Facility DIF
• Park DIF
Conclusion
• Limited debt capacity ≈ $30m
• $2m Debt Service payment capacity
• 30-year obligations
89 Financial Outlook – January 24, 2024,Workshop
Potential Impact
• Expenditures > Revenues
• No bond Debt Service capacity
• Planned Use of Fund Balance
• Balance Budget
• Operating Reserves ≈ 20%
General Fund Long-Term Financial Forecast
90 Financial Outlook – January 24, 2024,Workshop
Potential Impact
• Revenue > Expenditures $2m
• Planned contribution to Fund Balance
• Maintain Operating Reserves at 30%
Measure T Fund Long-Term Financial Forecast
91 Key Budget Drivers
Revenue
• Economic Conditions/Inflation
• Lower than anticipated
• Sales Tax
• Transient Occupancy Tax
• Charges for Services
• Property Transfers
• Higher than anticipated
• Investment Earnings
Expenditures
• Salaries and Benefits
• MOU changes – All Groups
• Pension Payments
• New Positions
Operating Costs
• Rising Risk Insurance Costs
• Services/Contracts – Cost increases
• Equipment – New and replacements
Current Capital Projects
• Design Services
• Construction
• Land Value
92 Financial Outlook – July 31, 2024
FY 2024/25 – General Fund and Measure T Fund
FY 2024/25
Adopted
Budget
Proposed
Adjustments
FY 2024/25
Proposed
Amended
Budget
Total Revenue 72,369,838$ (2,927,225)$ 69,442,613$
Total Expenditures 71,983,855$ 4,905,767$ 76,889,622$ Contribution to/(Use of) Fund Balance 385,983$ (7,832,992)$ (7,447,009)$
GENERA L FUND
FY 2024/25
Adopted
Budget
Proposed
Adjustments
FY 2024/25
Proposed
Amended
Budget
Total Revenue 31,449,800$ (2,371,807)$ 29,077,993$
Total Expenditures 28,590,883$ (379,726)$ 28,211,157$ Contribution to/(Use of) Fund Balance 2,858,917$ (1,992,082)$ 866,836$
MEASURE T
93 Financial Outlook – July 31, 2024
FY 2024/25 – General Fund and Measure T Fund
General Fund
• Structural Deficit
• Expenditures > Revenues $7.4m
• CIP Commitment $2.0m
• No bond Debt Service capacity
• Enhance Revenue
• Implement cost-cutting measures
• Planned Use of Fund Balance as last option
Measure T Fund
• No Structural Deficit
• Revenues > Expenditures $866k
• CIP Commitment $6.4m
• Limited Debt Service capacity
• Enhance Debt Service capacity
• Economic Development
• Reallocate commitment
94 Estimated Unassigned Fund Balance
Unassigned Fund Balance:
• The residual of the prior year’s
resources (revenue > expenditures)
that has not been assigned to other
funds and that has not been
restricted, committed, or assigned
for specific purposes within the
general fund.
Projected Unassigned Fund Balance:
• Unaudited Figures
• Year-end closing procedures
• Does not include carryover
budget
95 FY 2024/25 Closing the Gap
The City Manager has implemented current year spending restrictions and has instructed the departments to produce FY2024/25 Budget reduction options that:
Revenue
Revenue Enhancements
• Maintain annual revenue adjustments for
User Fees and Development Impact fees
• Public Safety CFD
• Zone and Landscape Lighting Districts,
Fire Assessment
• Explore new revenue sources
Expenditures
• Reducing the Operating Budget for all
Departments by 10%
• Reducing the Budget for Overtime across
all Departments by 10%
• Deferring FY25 New Positions
• Freeze Hiring for positions that become
vacant throughout the fiscal year unless
the position is determined essential and
is approved by the City Manager
96 Slide intentionally left blank
97 CITY OF MURRIETA
City Council Meeting Agenda
Report
7/31/2024
Agenda Item No.
Subject:
WS4 - City Council Priorities - Received After Agenda Printed CITY OF MURRIETA Printed on 8/1/2024Page 1 of 1
powered by Legistar™
98 1 of 3
TO: H
ONORABLE MAYOR AND CITY COUNCIL
FROM: KIM SUMMERS, CITY MANAGER
KRISTEN CRANE, ASSISTANT CITY MANAGER
JUSTIN CLIFTON, ASSISTANT CITY MANAGER
SUB
JECT: CITY COUNCIL WORKSHOP PRIORITIES
DATE: JULY 26, 2024
ABSTRACT
The July 31, 2024, City Council Workshop will be an opportunity for City Council and City staff to review, discuss, and refine City Council priorities. This workshop is a follow-up to the one held on January 11, 2024.
BA
CKGROUND
Cit
y Council has numerous priorities competing for limited time and resources. Reviewing and refining priorities periodically helps to ensure that the work of staff is aligned with the most important projects and programs that City Council wants to complete. Without clear priorities, resources may be inadvertently spent on lower-priority programs/projects. Similarly, a lack of clear priorities and/or frequently shifting priorities contributes to organizational thrash, negatively impacts productivity, and confuses stakeholders and residents.
Th
e January 11, 2024, workshop focused on outlining two to four, high-level strategies tied to each of the six City Council goals. From there, City Council engaged in a prioritization exercise to identify a handful of top priorities from among those strategies. Those priorities, in rank order, were:
• Co
nstruct new Fire Station 6
• Amphitheater Parking Lot
• Expand Los Alamos Soccer Complex
• 215/Keller Interchange
• Complete the Library Expansion
• Build Additional Pickleball Courts
• Plan, program, and create Infrastructure Development
Th
is follow-up priority-setting workshop is an opportunity to review and refine top priorities as well as to create a framework that addresses projects and programs beyond the top two to four strategies under each of the six City Council goals. Review, refinement, and expansion of the January priority-setting workshop are necessary for several reasons, including:
• De
clining revenues create the need to rebalance resource allocation and account for reduced operational capacity.
MEMORANDUM
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS4
Staff Correspondence
99 2 of 3
• This workshop includes a more comprehensive list of strategies that are all competing for limited time and resources.
• This workshop introduces a new framework to account for virtually all City Council priorities while continuing to emphasize the most important ones.
• This workshop begins a process of translating the most important priorities into more detailed workplans that will increase transparency around project/program progress and staff capacity.
Staff has developed a new outline for organizing City Council priorities. This structure was developed with the goal of having a comprehensive archive of all City Council priorities while also maintaining a way to differentiate the most important priorities from the rest. This framework utilizes three tiers:
• Tier 1: Solidified as top priorities by City Council that are fully programmed with strategies, workplans, and dedicated resources.
• Tier 2: Identified priorities by City Council that are partially programmed with conceptual strategies but where additional workplans and/or resource dedication are necessary. • Tier 3: Unprogrammed projects/programs not yet prioritized by City Council pending development of strategies, workplans and dedicated resources.
Within each tier, all projects/programs are divided into large or small projects to roughly estimate the effort they will take to complete.
The additional advantage of a tiered system for organizing priorities is that it provides a foundation for elevating and lowering priorities over time. In simple terms, most new ideas introduced by individual Council Members, members of the public, or staff, would be placed on Tier 3 pending consideration by City Council. The City Council would then elevate select ideas from Tier 3 to Tier 2 during prioritization workshops or through other formal consideration by City Council. Lastly, a select few priorities from Tier 2 would move to Tier 1 as broad strategies are expanded to include workplans and resource allocation.
Tier 1 begins with the six specific projects prioritized during the January 2024 workshop, plus a few other large projects and numerous small projects that are already underway or imminent. Tier 2 includes large and small projects/programs that Council has expressed significant interest in but have not yet been identified as top priorities.
Advancing all projects listed in Tier 1 simultaneously requires deferring progress on items included on Tiers 2 and
3. Even then, the significant number of items on Tier 1 means staff will only make incremental progress on each priority. Making more rapid progress on select projects/programs likely means accepting less progress on others.
This dynamic results from a number of factors, including:
• The vast majority of staff time is dedicated to providing direct services. There are only a handful of select staff members with the skillset and role to advance complex projects/programs. • Even staff members whose roles include advancing large projects/programs dedicate the vast majority of their time to day-to-day work, leaving fairly limited resources for new initiatives. • Staff have substantial administrative priorities beyond the priorities of City Council. A list of administrative priorities has been provided for context. • New projects/programs compete for scarce resources against efforts to improve existing programs and services.
• While the list of City Council priorities is comprehensive, it is not exhaustive. The list does not include a large number of smaller projects that nevertheless need to be completed. • Declining revenue limits available funding for CIP projects and for operational support needed to pursue new projects/programs.
100
3 of 3
• The exercise of setting priorities highlights tradeoffs, i.e., making more progress on the most important priorities requires delaying progress on lower priorities. • Advancing projects/programs is a dynamic process. Timing is greatly impacted by revenue leveraging, mandates, regulations, staff capacity and more.
At the workshop, staff will provide an overview of the Council priorities, focused on the larger projects between Tiers 1 and 2. Staff will facilitate a number of focused questions needed to gain greater clarity on where to direct efforts over the coming months. Staff will also seek feedback from City Council on moving any project/programs between the tiered lists and the removal of any existing projects/programs or the addition of anything new.
A summary of the City Council Priorities Tiers 1, 2, and 3, is provided attached.
101
Council Priorities
Tier 1 – Fully Programmed
(Solidified as top priorities by City Council that are fully programmed with strategies, workplans, and dedicated resources.)
LARGE SCALE PROJECTS
Fire Station 6
2-3 ye
ars after start
of design
$10M -
$15M
Description: Build a new Fire Station 6 at the northeast end of the City.
Major
Milestones:
• Acquire property – fall 2024
• Set aside operational expenses estimated at $3M annually • Conceptual design/cost estimates
• Seek grants and explore other funding sources
• When ready to proceed, secure bond funding
• Extend water and natural gas infrastructure
• Complete design
• Construction
Proj
ect Lead: Fire Department, City Manager’s Office
Project Support: Development Services, Engineering
Estimated Council Meetings: 2-5
Amphitheater
Parking Lot
2024- 2
025
$3.5M
Description: Construct parking for the amphitheater including ADA, landscaping, and monument sign.
Major
Milestones:
• Design completed – summer 2024
• Bid process underway – fall 2024
• Construction – fall 2024 through spring 2025
Proj
ect Lead: Community Services Department
Project Support: City Manager’s Office, Engineering
Estimated Council Meetings: 1-2
Los Alamos Soccer
Complex
2024-2028
$10M-$15M
Description: Rehabilitate existing fields, build new fields and related facilities.
Major
Milestones:
• Revise Murrieta Soccer pro forma – fall 2024
• Bond financing – winter 2024
• Rehab existing fields – fall 2024 through summer 2025 • Environmental clearances for expansion – 2024-2026
• Design new fields/facilities – 2026
• Construction – 2026-2028
Proj
ect Lead: City Manager’s Office, Development Services
Project Support: Community Services, Finance, Engineering, Parks Maintenance Estimated Council Meetings: 4-6
102
Keller Road
Interchange
3 .5 years after start
of design
$4
7M
Description: Build a new interchange at Keller Road and Interstate 215.
Ma
jor Milestones:
• Rights of Way acquired
• Preliminary design completed
• Environmental document approval
• Design Plans/Specs/Estimates
• Secure $29+ million in additional funding
• C
onstruction
P
roject Lead: Engineering, City Manager’s Office
Project Support: Development Services
Estimated Council Meetings: 4-6
Library Expansion
2 024-2026
$6.
5M
Description: Expand Library facility by approximately 4,500 square feet.
Ma
jor Milestones:
• Conceptual design complete – spring 2024
• Funding secured – summer 2024
• Final design – summer 2024 through spring 2025
• Construction begins – summer 2025
• Construction complete – summer 2026
P
roject Lead: Community Service Department
Project Support: City Manager’s Office, Engineering
Estimated Council Meetings: 2-3
Murrieta Hot
Springs Road
Widening
20 24-2025
$1
0M
Description: Widen MHS Rd. between Margarita and Winchester Roads.
Ma
jor Milestones:
• Design complete
• Right of Way acquisition complete
• Construction – winter 2024
• Public Outreach during construction
P
roject Lead: Engineering
Project Support: City Manager’s Office
Estimated Council Meetings: 1-3
Pickleball Courts
20 24 – 2025
$4
00K
Description: Build new pickleball courts to accommodate significant demand.
Ma
jor Milestones:
• Identify and select locations – fall 2024
• Complete CEQA analysis where necessary
• Design
• Construction begins – winter 2024
P
roject Lead: Community Services Department
Project Support: City Manager’s Office, Public Works
Estimated Council Meetings: 2-3
103
Equestrian Facility
Description: Work with the Sheriff’s Department to explore a long-term partnership for their use of the space and improvements. Also work with the Juniper Trails tenant.
Ma
jor Milestones:
• Determine needs of the Sheriff’s Office
• Determine needs of Juniper Trails
• Draft MOU outlining roles and responsibilities
• Review and revise site leases
• Complete or oversee site improvements
P
roject Lead: City Manager’s Office, Community Services Department Project Support: Public Works, Development Services
Estimated Council Meetings: 2
Madison Specific
Plan/Infrastructure
Development
20 24-2025
$
500K
Description: Partner with Rancho Water/Western to use ARPA funds to extend water and sewer and plan the area for economic development. Additionally, a Specific Plan would be developed to promote economic development.
Ma
jor Milestones:
• Secure funding for a Specific Plan from City Council (Measure T) - winter 2024 • Issue RFP for specific plan preparation + CEQA document – winter 2024 • Community Outreach – spring 2025
• Draft Specific Plan and CEQA document – fall 2025
• Public Hearings – fall 2025
P
roject Lead: Community Development Services
Project Support: Engineering, City Manager’s Office, Economic Development Estimated Council Meetings: 2-4
General Plan
Cleanup
20 25-2026
$41
0K
Description: Major elements of the update include revising the City’s Climate Action Plan, traffic model, Safety Element, mapping/graphics updates, other miscellaneous document updates, updated noise ordinance, and updated lighting ordinance.
Ma
jor Milestones:
• Revisions to various General Plan elements – spring 2025 • Public Outreach
• CEQA Document Preparation – winter 2025
• Draft General Plan Document Preparation – winter 2025 • Public Hearings/Final Documents – spring 2026
P
roject Lead: Community Development Services
Project support: Other stakeholder departments.
Council Meetings: TBD
SMALL SCALE PROJECTS
ADA Improvements Preparation of the ADA Transition Plan is complete. Annual curb ramp, sidewalk, and traffic signal retrofit per consent decree. Additional improvements are 104
required at parks, facilities, trails, and other programmatic and physical areas.
Projects will take place over 25 years and are estimated to cost $62 million.
Improvements at
the MIC
Expanding resources at the Murrieta Innovation Center (MIC). Grant funds are awarded, and the design is complete. Construction and installation are estimated to begin in fall 2024.
Tot Lot Replacement Four (4) additional tot-lots to be designed and constructed.
City Hall and Fire
Generators
Replacing emergency generators. Grant was acquired. The design is complete.
The contractor is on-board, and installation is scheduled for fall 2024 and are estimated to cost $800K.
Public Works
Modular Offices
Extending water and sewer to the Public Works facility. Water District annexation is underway. Design, procurement, and placement of modular offices expected in summer 2025.
Fire Station #1
Concrete
Replacement
Project to replace concrete driveways at Fire Admin/Station 1 and connect the facility to the sewer system. Construction is scheduled for spring 2025 and estimated to cost $1.1M.
Library Flooring and
Soundproof Walls
Installation of new flooring and soundproofing panels. Work to be coordinated with Library expansion to minimize disruptions.
Glen Arbor Dog Park Construct a large and small dog area, provide ADA accessibility, and construct a new parking lot. Construction to begin fall 2024.
Murrieta Hot
Springs and Alta
Murrieta
Intersection
Eastbound right turn lane into Murrieta Plaza shopping center. Design and right of way acquisition complete, award construction contract in September and begin construction in October 2024; construction estimate is $850,000.
Various Storm Drain
Trash Interceptors
Install trash interceptors in existing catch basins within multi-family, commercial and industrial zones, as required by the NPDES permit.
Traffic Signal Sync Traffic signal modifications to optimize traffic flow- utilize AQMD funds.
Hillside Ordinance Reviewing and adjusting regulations for development on hillsides. The ordinance is due back to City Council by spring 2025.
6th Code Update Various Code revisions to be considered by City Council by spring 2025.
Code Enforcement
Revisions
Facilitating meetings of the City Council Code Enforcement Ad-Hoc Subcommittee. Next steps for any action items will be determined based on the future City Council workshop on this topic.
Surplus Lands Act City staff is examining opportunities with various city holdings.
Public Safety CFD An effort to create a new assessment district to ensure the City’s public safety agencies can maintain standards as the City grows.
105
Council Priorities
Tier 2 – Partially Programmed
(Identified priorities by City Council that are partially programmed with conceptual strategies but where additional workplans and/or resource dedication are necessary)
LARGE SCALE PROJECTS
Public Safety
Training Facility
$20M - $2
7M for
Phase I
$18M f
or Phase II
Description: Phase I: Construct a fire tower, indoor shooting range, and classroom space for regional public safety and education agencies. Phase II: Construct additional storage space and a multi-story commercial training facility.
Majo
r Milestones for Phase I:
• Conceptual design complete
• Seek funding partners
• Design – including value engineering to reduce costs
• Construction
• May require relocation of the Public Works Yard
Fire Stations 1, 2,
and 3 Remodel
$5.6M
Description: Stations need updating and coed facilities added.
Majo
r Milestones:
• Funding secured for Station 1 - $1.6M
• Secure funding for Stations 2 and 3 - $4M combined
• Design
• Construction
Fire Station 5
Permanent
Structure
$4M
Description: Adding a permanent structure at Station 5 to replace the modular.
Majo
r Milestones:
• Secure funding
• Design/selection
• Construction
Comm
unity Pool
Redesign
$10M -
$13M
Description: Locate and construct the Community Pool.
Majo
r Milestones:
• Extensive community outreach completed
• Draft conceptual plan developed (though not yet presented to Council since work on the project was stopped based on prioritization and resource availability) • Secure funding
• Design
• Construction
Line F Drainage
Improvements
$9M
Description: Improve Line F to address area flooding and enable property development.
Majo
r Milestones:
• Plan and permit with environmental agencies
• Secure funding
• Design
106
• Construction
Line G Drainage
Improvements
$10M
Description: Plan and permit work to improve Line G and address area flooding and public safety concerns.
Major Milestones:
• Plan and permit with environmental agencies
• Secure funding
• Design
• Construction
Line D Box
Culvert
Extension
$1.5M
Description: Extend Line D box culvert to allow the widening of Murrieta Hot Springs Road.
Major Milestones:
• Design
• Construction
Open Channel
Drainage
Maintenance
Permit
$1.25M
Description: Permit the City to perform regular maintenance of open drainage channels within the City.
Major Milestones:
• Get a permit to perform work
• Secure funding
• Create an operations plan to perform maintenance
Jefferson St. and
Magnolia St.
Traffic Signal
$1M
Description: Traffic signal installation to address increased traffic volumes; project cost estimate of $1M utilizes DIF – Traffic signals.
Major Milestones:
• Funding secured
• Construction
SMALL SCALE PROJECTS
PD Building
Improvements
Funding for paint and locker rooms secured.
Traffic Bureau funding pending (estimated to be $250k).
Murrieta Creek
Drainage
Improvements
Army Corp of Engineers project; Phase 2B Rancho Cal Road to Winchester Road is scheduled to begin construction in late 2024. Phase 3 is unfunded and the schedule is unknown at this time.
Various Traffic
Signal Upgrades
Ongoing program to modify existing traffic signals as needed; $150,000 utilizes Measure A and Gas Tax for maintenance operations.
Storm Drain
Master Plan
Prepare citywide drainage plan to identify deficient drainage facilities to address flood control needs - $250,000 budgeted.
107
Council Priorities
Tier 3 – Unprogrammed
(Unprogrammed projects/programs not yet prioritized by City Council pending development of strategies, workplans, and dedicated resources.)
LARGE SCALE PROJECTS
Parking Structure Consider assessing the need, identifying a site , and constructing a parking lot or parking structure to support downtown.
Civic Center
Development
Space plan for future expansion of City Hall and other potential uses.
Expand PD
Facility
Needed to accommodate growing staff – funding for this project should be in place by FY30 – estimated at $10 to $15m. PD site has room for expansion.
Murrieta Youth
Center Phase 2
The original construction of the Youth Center contemplated a future Phase 2 expansion.
Develop
Pioneer Park An opportunity to meet the growing demand for park amenities.
Murrieta Creek
Regional Trail
Connecting existing regional trail segments . The Trails Master Plan will address this topic.
Loan Program for
Water/Sewer
Connections
A potential strategy to offset the high costs of extending infrastructure in some locations.
Keyhole Specific
Plan
Develop a Specific Plan for the “keyhole area,” comprised of 51 properties in the area bordered by Clinton Keith Road, Whitewood Road, Baxter Road, and the City boundary on the east. The area lacks water infrastructure and consolidated planning, hindering development.
Tour de Murrieta An opportunity to make Tour de Murrieta a marquee annual event for the City and the best cycling race in the state.
Development
Approval Process
Deep Dive
An opportunity for a more elaborate examination of current staffing and processes to identify opportunities for improvement.
Create a Public
Art Program
An opportunity to beautify the community and reinforce community connection. An internal staff working group has developed ideas for a smaller -scale pilot program .
Work on this program has been on hold in light of recent budget reductions.
Regular
Community
Cleanup Events
An opportunity to beautify the community. Involves City staff facilitating community clean-up events with volunteers.
Develop BMX
Pump Track An opportunity for new recreational facilities
SMALL SCALE PROJECTS
Alderwood Park
Splash Pad
Creates an opportunity for water -related play . Availability of funding will be determined after the construction of pickleball courts.
Vacant Land
Planning Addressing needs and potential opportunities with City-owned land. 108
Whitewood
Widening Hunter
to Clinton Keith
Addition of second northbound lane to complete four -lane section; recently requested TUMF funding to offset costs; utilize DIF – Streets for design and construction.
Roadside
Memorial Policy Requested by some residents to create a policy governing roadside memorials.
Replace Kitchen
at the
Community
Center
Project consists of renovating the kitchen at the Murrieta Community Center, including bringing issues into compliance, upgrades to commercial appliances, and overall renovations. Project on hold due to funding and priority.
City Hall HVAC
Replacement Needed to address aging facility.
City Hall Roof
Replacement Needed to address aging facility.
Vintage Reserve
Restroom
A new project listed on the DIF schedule to replace existing porta -potty at Vintage Reserve Park and construct permanent facility. Work to include new water service.
Support New
Community
Events/Holiday
Events
Interest in creating new community celebrations and connections.
Greater
Activation of
Amphitheater
An opportunity to expand programming using the City’s Amphitheater.
Sidewalk Vendor
Policy New regulations addressing street vending.
Revamp PEG
Channel Enhance public outreach content
109
City Council Priorities Tiers 1, 2, and 3 Summary
Provide a High Level of
Innovative Public Safety
Aggressively Pursue
Economic Development
Maintain a High -
Performing
Organization…
Plan, Program & Create
Infrastructure
Development
Coordinate & Develop
Responsive, Effective
Community Services
Foster & Promote an
Engaged Connected &
Caring Community
TIER 1 TIER 1 TIER 1 TIER 1 TIER 1 TIER 1
Fire Station 6 Madison Specific Plan City Hall and Fire Generator Replacement
Amphitheater Parking Lot Los Alamos Soccer Complex TIER 2 Fire Station 1 Concrete
Replacement
Improvements at the MIC Public Works Modular Offices Keller Road Interchange Library Expansion TIER 3 Public Safety CFD Surplus Lands Act TIER 2 Murrieta Hot Springs Road Widening
Pickleball Courts Create a Public Art Program
TIER 2 TIER 2 TIER 3 ADA Improvements Equestrian Center Support Community Events New Holiday Events
Public Safety Training Facility TIER 3 Civic Center Development Murrieta Hot Springs and Alta Murrieta Intersection
Tot Lot Replacements Greater Activation of
Amphitheater
Remodel Fire Stations 1,2 & 3 Loan Program for Water and Sewer Connections
Replace the kitchen at the
Community Center
Various Storm Drain Trash
Interceptors
Library Flooring and Soundproof
Walls
Sidewalk Vendor Policy
Fire Station 5 Permanent
Structure
Keyhole Specific Plan City Hall HVAC Replacement Hillside Ordinance Glen Arbor Dog Park Revamp PEG Channel PD Building Improvements Tour de Murrieta City Hall Roof Replacement General Plan Cleanup Traffic Signal Synchronization TIER 3 Downtown Parking Structure Development Services Process Deep Dive TIER 2 6th Code Update
Expand PD Facility Vacant Land Planning Line F Drainage Improvements Code Enforcement Revisions Line G Drainage Improvements TIER 2
Line D Box Culvert Extension Community Pool Redesign
Open Channel Drainage
Maintenance Permit TIER 3
Jefferson St. and Magnolia St.
Traffic Signal
Murrieta Youth Center Phase 2
Murrieta Creek Drainage
Improvements
Develop Pioneer Park
Various Traffic Signal Upgrades Murrieta Creek Trail
Storm Drain Master Plan Regular Community Cleanup
Events
TIER 3 Alderwood Park Splash Pad
Whitewood Road Widening
Hunter to Clinton Keith Road 3
Roadside Memorial Policy
Vintage Reserve Restroom
Develop BMX Pump Track
110
Risk
ADA Transition Plan implementation
Risk Pool evaluation and change of JPA analysis
Liability and Workers' Compensation root cause analysis and associated changes Office relocation
Information Systems
City Hall core switch replacement
Leased annex technology configuration
Police UPS battery backup installation
CAD/RMS cloud conversion
Unified technology procurement policy
Human Resources
Remote work schedule implementation
MGEA and MSA labor negotiations
Employee Handbook updates
Performance evaluation management
Fire Retiree Medical Trust implementation
Office relocation
Classification and compensation studies and introduction of new positions.
Agenda Management
Implementation of Commission Committees and boards software Public Accessibility of post City Council documents
Dais reconfiguration for practical use
CITY DEPARTMENTS -TOP PROJECTS LIST
ADMINISTRATIVE SERVICES:
CITY CLERK:
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS4
Staff Handout
111
Implement use of new City Council agenda management software Record CCB meetings and make readily available on the City’s website Commissioner training and resources
City Clerk, City Council and Commission Policies and Procedures Form 700 Biennial Review of Positions
Agenda Report Standardization
Continued training and resources for liaisons and end users Legally Compliant Citywide Records Retention Schedule
Public Records Act Request Policy
Review of active vs. inactive
Election
Permanent Ballot Boxes
November 5, 2024, General Municipal Election
Fair Political Practices Commission Audit (Annual)
Legal requirement and public access
Informational Governance
Public Records Management*
Ease of public access
Compliment citywide records request portal with a designated portal for public safety
Electronic Content Management System
Increase public & employee access
Public interface with user friendly capabilities
Continued paperless initiative
Citywide Digital Boards
Exposure to each district
Increase public access to all City notices
Certified records destruction
City Clerk Procedural Laws
AB 1439 (FPPC - The Levine Act)
AB 557 (Brown Act)
Website Accessibility (ADA Title 2)
Public Engagement
Election - Voter Registration Drive at Community Events Improved CCB’s recruitment
Foster relationship with high schoolers (ages 17-18) on civic responsibilities Youth in Government Day
112
Public Safety Training Facility
Public Safety CFDs
Equestrian Center
Fire Station 6
Town Square Amphitheater: Launching new events with Newman Hospitality Group and activate the space with other Nonprofit groups during the 24-Month Pilot Period w/CSD City Hall Annex - Site Work and Move-In
Solid Waste – Work toward compliance with CalRecycle “Compliance Action Plan” Public Art Policy program
Holiday Lights - Part 2
Equestrian Center - Lease Renewal/Terms with Existing Tenant Public Works Yard – Improvements: retaining wall, trailers, security upgrades, and annexation into the water/sewer system
Remodel projects at Fire Stations 1 and 3 (2024) and 2 (late 2024, early 2025) Installation of new generators at City Hall and Fire Station 1 Re-roofing of City Hall
HVAC Replacement at City Hall
Facility Master/Space Plan study
Los Alamos Soccer Complex (pending environmental issues) Surplus Land process for various parcels of City Property/Sale of various City parcels Website refresh
Completion of the Regional Homeless Action Plan study
Parks and Recreation Master Plan
Trails Master Plan
Library Strategic Plan
Homeless services agreement with Wildomar
Honor Garden engraving
Tot lot replacements
Developing protocols for selecting tot lots for replacement Next round of projects
Library CIP projects
Flooring/soundproofing
Building rain drainage mitigation
Community Room technology upgrade
Parks CIP projects
Community Center court lighting
Cal Oaks park lighting
Cal Oaks skate park fencing (supposed to be managed by Maintenance) Mapleton Park shade covering
CITY MANAGER’S OFFICE:
COMMUNITY SERVICES:
113
General Plan Consistency Update/ CAP Implementation
Energov Upgrade/ Code Enforcement Module Implementation Triangle Specific Plan Amendment & Development Application Marketplace Shopping Center Development
Murrieta Hills Specific Plan Implementation
Vineyard Specific Plan Amendment
Orchards Shopping Center Expansion
Hillside Ordinance Revisions
Madison Corridor Specific Plan
Soccer Complex
6th Code Update
Tiered Beer and Wine Ordinance
Madison Corridor Specific Plan
Restaurant Program (compete with grant from Menifee)
Expand revolving fund out of downtown
Freeway overpass branding signage
EDC
Fair Labor Standard Act Implementation for Non-Safety Personnel Debt/Bond Issuance (subject to approval)
Public Safety CFDs (in conjunction with CMO)
Development Impact Fee Update/Study
Long-Term Financial Plan (update)
Fire Retiree Medical Trust implementation (In conjunction with HR) Operating and CIP Budget
Annual Comprehensive Financial Report
Popular Annual Financial Report (first time)
Contract Management Module Implementation
Request for Proposal for collection agency
Investment workshop
Pension/OPEB workshop
Financial Policies
o Debt Policy (update)
o Travel Policy (update
o A/R and Write-Offs (new)
o Credit Card Policy (new)
o Budget Policy (new)
Develop the Measure T Story on the website
DEVELOPMENT SERVICES:
ECONOMIC DEVELOPMENT:
FINANCE:
114
Fire Suppression
Remodels for Stations 1,2, and 3
Fire Training Facility Planning
Fire Station 6 planning
Hiring nine additional personnel to staff the station
Develop and write SAFER grant for positions
Truck Operations Training - Tiller Truck implementation Hiring three additional personnel to take the truck to a 4-person crew Develop and write SAFER grant for positions
Implement new command software - Tablet Command
Implementing 800MHz PSEC radio system.
Research and Implement new traffic preemption systems.
Replacement of department SCBA's
Developing Plans for new Type 1 Engine
Updating Wildland Protection Agreement for Murrieta Hills Site Fire Prevention
Conducting annual State Mandated business inspections
Hotels / Motels / Boarding Houses (all)
Apartment Buildings (all)
Schools (all private and public)
Conducting annual Defensible Space Inspections of all properties in the Very High Fire Severity zone (14,000+)
Catching up with business inspections for more than 3,000 businesses in the city and establishing a regular schedule of reinspection.
Updating the city's Community Risk Assessment modeling high-risk occupancies and population groups within the city.
Developing plans to have the city classified as a Fire Risk Reduction Community with the state Board of Foresters.
Processing city-wide permits, development plans, and pre-fire considerations on projects.
Inspections on all new construction in the city.
Emergency Management
Updating the Local Hazard Mitigation Plan (LHMP)
Updating the Safety Element of the General Plan
Implementing Zone Haven Evacuation System for the City
Fire Administration
Developing a Capital Replacement Plan for fixed and rolling fire department assets Tracking the implementation of EnerGov and ensuring the appropriate routing of revenue is occurring
Developing a fire department onboarding and offboarding process specific to positions.
FIRE DEPARTMENT:
115
Mobile Command Center (Partial Funding by 2024 Issa Grant) Public Safety Training Center (under CMO)
Live 911 Implementation (pending)
Building Improvements (Pending / CIP)
Men’s Locker Room Expansion
Exterior Station Paint
Traffic Bureau Remodel
Keller Road at I-215 Interchange
Public Works Facility Expansion
ADA Transition Plan Implementation
Citywide Open Channel Annual Maintenance Program
POLICE DEPARTMENT:
PUBLIC WORKS/ENGINEERING:
116
City Council Priorities
Workshop
July 31, 2024
Received After Agenda Printed
7/31/2024 - Special Workshop
WORKSHOP - AGENDA ITEM WS4
Staff Presentation
117
2 • Includes projects, programs, and policies
• A way to identify the most important/urgent items
• A way to align resources
• An expansion from the previous priorities workshop in January 2024 • The beginning of a process to establish workplans
What is Priority Setting?
118
3 • Clarity and focus = productivity
• If everything is a priority, nothing is a priority
• Helps to set ambitious but realistic expectations
• Establishes a process to introduce, elevate, and lower priorities • Declining revenue creates new challenges
Why Set Priorities?
119
4 • Ideally part of an annual or semi-annual process
• Reviewed whenever new initiatives are introduced
• When greater urgency for certain priorities is needed When does prioritization
occur?
120
5 Introducing a three-tiered framework:
o Tier 1: Fully Programmed – Solidified priorities by City Council with workplans, and dedicated resources
o Tier 2: Partially Programmed – Identified priorities by City Council with conceptual strategies but where additional workplans and/or resource dedication are necessary
o Tier 3: Unprogrammed – Projects/programs not yet prioritized by City Council pending development of strategies, workplans, and dedicated resources
How is prioritization
done?
121
6 • Priorities are best measured by what you’re willing to sacrifice – especially other priorities
• Most staff capacity is dedicated to day-to-day operations • Staff also have administrative priorities
• New projects/programs need to be balanced with efforts to optimize existing projects, programs, and services
Important Context
122
7 • Current efforts to capture City Council priorities are comprehensive but not exhaustive
• Declining revenues not only limit funding but negatively impact operational support to pursue priorities
• Priority setting highlights tradeoffs
• Establishing priorities is dynamic and changes frequently Important Context
123
8 • Review and discuss large projects/programs on Tiers 1 and 2 • Seek clarification where necessary
• Align on a strategic approach to large projects on Tiers 1 and 2 • Discuss elevating Tier 3 priorities to Tier 2 or Tier 1 (this may require lowering other priorities on this list)
• Discuss any new ideas not yet introduced to Tier 3
Workshop Goals
124
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