August 28, 2024
Mr. Brian Crawford
Senior Program Manager
Community Services Department
City of Murrieta
1 Town Square, Murrieta, CA
Subject: Anser Advisory Additional Budget Request No. 01 Construction Management Services for the Tot Lot Improvement Project Ph. II Alta Murrieta Sports Park City Project No. 23-472, CIP No. 22029 Dear Mr. Crawford,
This letter is to inform you that the approved Construction Management Services budget for construction of the Tot Lot Improvement Project Ph. II - Alta Murrieta Sports Park , has been exceeded. Despite our Construction Management Team’s best efforts to absorb additional time and costs, our budget has been exhausted. The following combined set of circumstances were determined to be contributing factors:
1. Our original project budget estimate of $5,643 was based on the City’s project construction cost estimate of $30,000. No estimation of project duration was provided. The subsequent actual construction bid price received was $50,050. And increase of more than 65%.
2. Anser’s new Project Management Services Agreement, which took effect in June of 2023, increased the Fee Rates being utilized for billing purposed by approximately 25% from the previous 2020 Agreement.
3. As you are aware, the contractor’s generally disagreeable nature, repeatedly prioritizing other clients’ projects, and inability to properly manage and execute the work as scheduled resulted in repeated failures in the timely prosecution, progress, and completion of the work. Such issues, which involved the Public Works Yard, Public Works Engineering Inspection, Building & Safety, CSD Management, Park & Recreation Management, and the CM Team, included not showing up for scheduled work and inspections, as well as work being incomplete at the time of planned inspections, including punch list reviews, final job walks and project turnovers.
The contractor’s failure to control the work also caused delays in their ability to respond to noted material quantity discrepancies, rescheduling of multiple site meetings, and the postponement of scheduled park completion. All of these problems were successfully addressed by the Construction Management Team, however each required significant additional time and effort to mitigate.
Based on the fore-mentioned circumstances I am requesting that an additional $8,500 be added to our project Construction Management Services budget to complete our scope of work and close out the project.
Attached for your consideration please find our original Alta Murrieta Park Proposed Fee Schedule Estimate, and the Actual ABR No. 01 Cost Schedule Estimate of costs to date, which identifies staff, tasks, hours, costs, and the calendar timeline associated with the additional Construction Management Services through August 28, 2024.
ANSERADVISORY .COM
Thank you for the opportunity to continue to provide Construction Management Services to the City of Murrieta Community Services Department. Please contact me by phone at (949) 300-3888 and/or email at [email protected] should you have questions or need additional information.
Respectfully,
Bryan Tuschhoff, QSP
Senior Project Manager
Anser Advisory
Allocation Anser Advisory Staff Role Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total Hours Hourly Rate Cost 1 2 3 4 5 6 7 8 9 10 11
Part Time Tyson Atwood, PE Project Principal 0 0 0 0 0 0 0 0.5 0 0.5 0 1 $165 $165 Part Time Bryan Tuschhoff, QSP Construction Manager 1 1 1 1 1 2 2 3 4 5 4 25 $156 $3,900 Part Time Rachael Highley Project Coordinator 0 0 0 0 0 0 0 1 4 4 2 11 $88 $968 As Needed Jackie Melton Senior Labor Compliance Specialist 0 0 0 0 0 0 0 1 1 1 2 5 $100 $500 Overhead Direct Costs
Incidentials (Reproduction, Postage, Shipping) $110.00
Construction Management, Construction Inspection, Labor Compliance & Special Inspection Services Costs $5,643 19%
Allocation Anser Advisory Staff Role Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total Hours Hourly Rate Cost 1 2 3 4 5 6 7 8 9 10 11
Part Time Tyson Atwood Project Principal 0 0 0 0 0 0 0 0 0 2 0 2 $230 $460 Part Time Bryan Tuschhoff, QSP Construction Manager 13 0 0 0 2 0 3.5 21 18 2.5 0 60 $185 $11,100 Part Time Rachael Highley Project Coordinator 0 0 0 0 0 0 0 1.5 5 0 0 7 $100 $650 As Needed Jackie Melton Senior Labor Compliance Specialist 0 0 0 0 0 0 1 0 0 0 0 1 $120 $120 Overhead Direct Costs
Incidentials (Reproduction, Postage, Shipping) $110.00
Construction Management, Construction Inspection, Labor Compliance & Special Inspection Services Costs $12,440 25%
Notes:
Construction Project Period by Months
ALTA MURRIETA PARK - TOT LOT IMPROVEMENT PROJECT PH. II 2024
Pre Construction
Tot Lot Phase II - Alta Murrieta Park
Construction
FEE SCHEDULE ESTIMATE
CONSTRUCTION MANAGEMENT AND LABOR COMPLIANCE SERVICES
CITY PROJECT No. 23-472 CIP No. 22029
ADDITIONAL BUDGET REQUEST No. 01
2. Construction Management overtime and Saturdays will be charged at 150% rate. Construct Inspection double time for Sundays and holidays will be charged at 200%
3. Construction Staking and Surveying Services are not included in this proposal.
4. Construction Contract Award is anticipated in June of 2024, with Start of Construction in July of 2024.
5. Preliminary construction cost estimate is approximately $30K
1. Fee Schedule Estimate assumes 75 working days of construction duration. Should the schedule change due to circumstances beyond Anser's control, additional costs may be requested.
Close
OutCONSTRUCTION PHASES
PROJECT PHASE
2023
PROPOSED
ACTUAL - ABR No. 01 Costs to Date August 28, 2024
Construction Management Services Costs as a Percentage of Construction Cost Estimates Construction Management Services Costs as a Percentage of Construction Cost Estimates
August 28, 2024
Mr. Brian Crawford
Senior Program Manager
Community Services Department
City of Murrieta
1 Town Square, Murrieta, CA
Subject: Anser Advisory Additional Budget Request No. 01 Construction Management Services for the Tot Lot Improvement Project Ph. II Firefighters Park, City Project No. 23-472, CIP No. 22040 Dear Mr. Crawford,
This letter is to inform you that the approved Construction Management Services budget for construction of the Tot Lot Improvement Project Ph. II - Firefighters Park, has been exceeded.
Despite our Construction Management Team’s best efforts to absorb additional time and costs, our budget has been exhausted. The following combined set of circumstances were determined to be contributing factors:
1. Our original project budget estimate of $5,643 was based on the City’s project construction cost estimate of $30,000. No estimation of project duration was provided. The subsequent actual construction bid price received was $61,850 plus an $8,000 change order for a total cost of $69,850. An increase of more than 130%.
2. Anser’s new Project Management Services Agreement, which took effect in June of 2023, increased the Fee Rates being utilized for billing purposed by approximately 25% from the previous 2020 Agreement.
3. As you are aware, the contractor’s generally disagreeable nature, repeatedly prioritizing other clients’ projects, and inability to properly manage and execute the work as scheduled resulted in repeated failures in the timely prosecution, progress, and completion of the work. Such issues, which involved the Public Works Yard, Public Works Engineering Inspection, Building & Safety, CSD Management, Park & Recreation Management, and the CM Team, included not showing up for scheduled work and inspections, as well as work being incomplete at the time of planned inspections, including punch list reviews, final job walks and project turnovers.
All of these problems were successfully addressed by the Construction Management Team, however each required significant additional time and effort to mitigate.
Based on the fore-mentioned circumstances I am requesting that an additional $6,500 be added to our project Construction Management Services budget to complete our scope of work and close out the project.
Attached for your consideration please find our original Firefighters Park Proposed Fee Schedule Estimate, and the Actual ABR No. 01 Cost Schedule Estimate of costs to date, which identifies staff, tasks, hours, costs, and the calendar timeline associated with the additional Construction Management Services through August 28, 2024.
ANSERADVISORY .COM
Thank you for the opportunity to continue to provide Construction Management Services to the City of Murrieta Community Services Department. Please contact me by phone at (949) 300-3888 and/or email at [email protected] should you have questions or need additional information.
Respectfully,
Bryan Tuschhoff, QSP
Senior Project Manager
Anser Advisory
Allocation Anser Advisory Staff Role Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total Hours Hourly Rate Cost 1 2 3 4 5 6 7 8 9 10 11
Part Time Tyson Atwood, PE Project Principal 0 0 0 0 0 0 0 0.5 0.5 1 $165 $165 Part Time Bryan Tuschhoff, QSP Construction Manager 1 1 1 1 1 2 2 3 4 5 4 25 $156 $3,900 Part Time Rachael Highley Project Coordinator 0 0 0 0 0 0 0 1 4 4 2 11 $88 $968 As Needed Jackie Melton Senior Labor Compliance Specialist 0 0 0 0 0 0 0 1 1 1 2 5 $100 $500 Overhead Direct Costs
Incidentials (Reproduction, Postage, Shipping) $110.00
Construction Management, Construction Inspection, Labor Compliance & Special Inspection Services Costs $5,643 19%
Allocation Anser Advisory Staff Role Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total Hours Hourly Rate Cost 1 2 3 4 5 6 7 8 9 10 11
Part Time Tyson Atwood Project Principal 0 0 0 0 0 0 0 0 2 0 2 $230 $460 Part Time Bryan Tuschhoff, QSP Construction Manager 0 0 0 0 1.5 0 4.5 15 25.5 1.5 0 48 $185 $8,880 Part Time Rachael Highley Project Coordinator 0 0 0 0 0 0 0 0 2 0 2 $100 $200 As Needed Jackie Melton Senior Labor Compliance Specialist 0 0 0 0 0 0 1 0 5 4 0 10 $120 $1,200 Overhead Direct Costs
Incidentials (Reproduction, Postage, Shipping) $110.00
Construction Management, Construction Inspection, Labor Compliance & Special Inspection Services Costs $10,850 22%
Notes:
Construction Project Period by Months
FIREFIGHTERS PARK - TOT LOT IMPROVEMENT PROJECT PH. II
2024
Pre Construction
Tot Lot Improvement Project Phase II - Firefighters Park Construction
FEE SCHEDULE ESTIMATE
CONSTRUCTION MANAGEMENT AND LABOR COMPLIANCE SERVICES
CITY PROJECT No. 23-472 CIP No. 22040
ADDITIONAL BUDGET REQUEST No. 01
2. Construction Management overtime and Saturdays will be charged at 150% rate. Construct Inspection double time for Sundays and holidays will be charged at 200%
3. Construction Staking and Surveying Services are not included in this proposal.
4. Construction Contract Award is anticipated in June of 2024, with Start of Construction in July of 2024.
5. Preliminary construction cost estimate is approximately $30K
1. Fee Schedule Estimate assumes 75 working days of construction duration. Should the schedule change due to circumstances beyond Anser's control, additional costs may be requested.
Close
OutCONSTRUCTION PHASES
PROJECT PHASE
2023
PROPOSED
ACTUAL - ABR No. 01 Costs to Date August 28, 2024
Construction Management Services Costs as a Percentage of Construction Cost Estimates Construction Management Services Costs as a Percentage of Construction Cost Estimates
August 28, 2024
Mr. Brian Crawford
Senior Program Manager
Community Services Department
City of Murrieta
1 Town Square, Murrieta, CA
Subject: Anser Advisory Additional Budget Request No. 01 Construction Management Services for the Tot Lot Improvement Project Ph. II Eastgate Park, City Project No. 23-472, CIP No. 22030
Dear Mr. Crawford,
This letter is to inform you that the approved Construction Management Services budget for construction of the Tot Lot Improvement Project Ph. II – Eastgate Park, has been exceeded.
Despite our Construction Management Team’s best efforts to absorb additional time and costs, our budget has been exhausted. The following combined set of circumstances were determined to be contributing factors:
1. Our original project budget estimate of $6,801 was based on the City’s project construction cost estimate of $35 ,000. No estimation of project duration was provided. The subsequent actual construction bid price received was $101,675. An increase of more than 190%.
2. Anser’s new Project Management Services Agreement , which took effect in June of 2023 , increased the Fee Rates being utilized for billing purposed by approximately 25% from the previous 2020 Agreement.
3. As you are aware, the contractor’s generally disagreeable nature, repeatedly prioritizing other clients’ projects, and inability to properly manage and execute the work as scheduled resulted in repeated failures in the timely prosecution, progress, and completion of the work. Such issues, which involved the Public Works Yard, Public Works Engineering Inspection, Building & Safety, CSD Management, Park & Recreation Management, and the CM Team, included not showing up for scheduled work and inspections, as well as work being incomplete at the time of planned inspections, including punch list reviews, final job walks and project turnovers.
All of these problems were successfully addressed by the Construction Management Team, however each required significant additional time and effort to mitigate.
Based on the fore-mentioned circumstances I am requesting that an additional $5,000 be added to our project Construction Management Services budget to complete our scope of work and close out the project.
Attached for your consideration please find our original Eastgate Park Proposed Fee Schedule Estimate, and the Actual ABR No. 01 Cost Schedule Estimate of costs to date, which identifies staff, tasks, hours, costs, and the calendar timeline associated with the additional Construction Management Services through August 28, 2024.
ANSERADVISORY .COM
Thank you for the opportunity to continue to provide Construction Management Services to the City of Murrieta Community Services Department. Please contact me by phone at (949) 300-3888 and/or email at [email protected] should you have questions or need additional information.
Respectfully,
Bryan Tuschhoff, QSP
Senior Project Manager
Anser Advisory
Allocation Anser Advisory Staff Role Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total Hours Hourly Rate Cost 1 2 3 4 5 6 7 8 9 10 11
Part Time Tyson Atwood, PE Project Principal 0 0 0 0 0 0 0 1 0 1 2 $165 $330 Part Time Bryan Tuschhoff, QSP Construction Manager 1 1 1 1 1 2 2 3 7 7 4 30 $156 $4,680 Part Time Rachael Highley Project Coordinator 0 0 0 0 0 0 0 1 4 5 2 12 $88 $1,056 As Needed Jackie Melton Senior Labor Compliance Specialist 0 0 0 0 0 0 0 1 1 1 3 6 $100 $600 Overhead Direct Costs
Incidentials (Reproduction, Postage, Shipping) $135.00
Construction Management, Construction Inspection, Labor Compliance & Special Inspection Services Costs $6,801 19%
Allocation Anser Advisory Staff Role Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total Hours Hourly Rate Cost 1 2 3 4 5 6 7 8 9 10 11
Part Time Tyson Atwood Project Principal 0 0 0 0 0 0 0 0 0 2 0 2 $230 $460 Part Time Bryan Tuschhoff, QSP Construction Manager 0 6 0 0 2.5 0 5 3.5 29.5 5.5 0 52 $185 $9,620 Part Time Rachael Highley Project Coordinator 0 0 0 0 0 0 0 0 0.5 2.5 0 3 $100 $300 As Needed Jackie Melton Senior Labor Compliance Specialist 0 0 0 0 0 0 1 0 0 0 0 1 $120 $120 Overhead Direct Costs
Incidentials (Reproduction, Postage, Shipping) $110.00
Construction Management, Construction Inspection, Labor Compliance & Special Inspection Services Costs $10,610 21%
Notes:
Close
OutCONSTRUCTION PHASES
PROJECT PHASE
2023
2. Construction Management overtime and Saturdays will be charged at 150% rate. Construct Inspection double time for Sundays and holidays will be charged at 200%
3. Construction Staking and Surveying Services are not included in this proposal.
4. Construction Contract Award is anticipated in June of 2024, with Start of Construction in July of 2024.
5. Preliminary construction cost estimate is approximately $30K
1. Fee Schedule Estimate assumes 75 working days of construction duration. Should the schedule change due to circumstances beyond Anser's control, additional costs may be requested.
FEE SCHEDULE ESTIMATE
CONSTRUCTION MANAGEMENT AND LABOR COMPLIANCE SERVICES
CITY PROJECT No. 23-472 CIP No. 22030
ADDITIONAL BUDGET REQUEST No. 01
PROPOSED
ACTUAL - ABR No. 01 Costs to Date August 28, 2024
Construction Management Services Costs as a Percentage of Construction Cost Estimates Construction Management Services Costs as a Percentage of Construction Cost Estimates Construction Project Period by Months
EASTGATE PARK - TOT LOT IMPROVEMENT PROJECT PH. II
2024
Pre Construction
Tot Lot Improvement Project Phase II - Eastgate Park
Construction