Agenda packet — Murrieta City Council, March 4, 2025 (part 2 of 6)

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CITY OF MURRIETA
City Council Meeting Agenda
Report
3/4/2025
Agenda Item No. 5.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Gretchen Sedlacek, Assistant Management Analyst - Library SUBJECT:

Application for eBooks For All Collection Development Grant 2025-2026

RECOMMENDATION
Authorize the Library’sgrant application for the eBooks for All Collection Development Grant 2025-2026, in the amount of $20,000, with a required matched funding of 25% or $5,000; and If awarded, amend the Fiscal Year 2025/26 Operating Budget as described in the fiscal impact statement; and Authorize the City Manager to execute all grant-related documents.

PRIOR ACTION/VOTE
On August 1, 2023, the City Council authorized the Library’sgrant application for the eBooks for All Collection Development grant 2023-24 and authorized the City Manager to establish a revenue and expenditure budget, amending the Fiscal Year 2023/24 Operating Budget based on the actual award amount (Vote: 5-0).

CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.

BACKGROUND
The California State Library invited public libraries to apply for funding to build a shared statewide collection of eBooks and eAudiobooks, accessible to every library in the state. The eBooks for All California Collection Development Grant’sgoal is to help build the statewide eBook collection and develop a collection of materials that meets the diverse set of reading needs of all of California. The collection, currently consisting of over 150,000 copies of over 50,000 titles, is designed to meet the recreational and informational reading needs of California’s diverse communities.

Libraries can access the collection through the Palace App, an eReader aggregator that can browse and display materials from Overdrive, CloudLibrary, and other similar services. The eBooks for All: Palace Project not only includes materials inside the app but also a geo-located collection of materials that are all licensed for simultaneous use to anyone inside California, with or without a library card.

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3/4/2025
Agenda Item No. 5.

The Murrieta Public Library has been a part of the eBooks for All: Palace Project since 2023 and has made the platform available to the community. The Library is seeking to apply for $20,000 in grant funding to purchase additional eBooks for the Palace Project App, and the grant requires a matched funding of 25% or $5,000 that is currently budgeted from the Library’s regular collection development budget.

FISCAL IMPACT
If the grant is awarded, staff recommends that the City Council authorize an amendment to the Fiscal Year 2025/26 Operating Budget to establish a revenue appropriation in Library Grant Fund Account 3570050-42221 and an expenditure appropriation in various expenditure accounts under general ledger 3570050. There is a local match requirement of 25% or $5,000 for participation in the eBooks for All Collection Development Grant Program.

ATTACHMENTS

1. eBooks for All Grant Application
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Murrieta Public Library's eBooks for All
Prepared by Murrieta Public Library
for California State Library 2025-26 LSTA eBooks for All California Primary Contact: Agnes Rita
119
Opportunity Details
Opportunity Information
Title
2025-26 LSTA eBooks for All California
Description
Help build the statewide eBook collection!
The California State Library invites public libraries to apply for funding to build our shared statewide collection of eBooks and eAudiobooks, accessible to every library in the state.

The collection, currently consisting of over 150,000 copies of over 50,000 titles, is designed to meet the recreational and informational reading needs of California’s diverse communities. Many titles are licensed for simultaneous use. The collection is available to all public libraries to provide for free to readers of all ages. Libraries wishing to have access to this collection must be on the Palace App, an eReader aggregator that can browse and display materials from Overdrive, CloudLibrary, Boundless, and other similar services.

The eBooks for All California project not only includes materials inside the app, it also includes a geolocated collection of materials that are all licensed for simultaneous use to anyone inside of California, with or without a library card.

If your library or organization is interested in purchasing materials for inclusion in this growing statewide collection, the California State Library would welcome your participation.

The eBooks for All Collection Development Grants 2025-2026 LSTA-funded projects meet Goal 4 of the California Library Services and Technology Act Investment Plan 2023–2027: Strengthen equitable resource-sharing and access to information, services, and opportunity with an emphasis on local community strengths and challenges.

Awarding Agency Name
California State Library
Agency Contact Name
Alanna Wilson
Agency Contact Phone
(916) 603-7180
Agency Contact Email
[email protected]
Opportunity Posted Date
1/8/2025
Public Link
https://www.gotomygrants.com/Public/Opportunities/Details/f7bfec78-d3aa-41f6-b2e0-baeafa176f7e Is Published
Yes
Funding Information
Funding Sources
Federal Or Federal Pass Through
Funding Restrictions
https://www.library.ca.gov/grants/lsta-application-guide/

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Award Information
Award Period
07/01/2025 - 06/30/2026
Award Type
Competitive
Capital Grant
No
Indirect Costs Allowed
Yes
Indirect Cost Description
An indirect cost is the applicant’s incurred cost that cannot be readily isolated or identified with just one project or activity. These types of costs are often referred to as “overhead costs.” Typical examples of indirect costs are general telephone service, postage, office supplies, office space expenses, and administrative or financial operations for an entire organization.

Applicants may choose to:
• Not request any indirect costs;
• Use a current approved indirect cost rate with a federal agency or one pending review to be approved by the project start date (applicants choosing this option must attach supporting documentation to application); or Use an indirect cost rate not to exceed 15% of modified total direct costs (MDTC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subcontracts up to the first $50,000 of each subcontract.

Submission Information
Submission Window
01/08/2025 12:00 PM - 03/12/2025 12:00 PM
Submission Timeline Type
One Time
Allow Multiple Applications
No
Question Submission Information
Question Submission Email Address
[email protected]
Question Submission Additional Information
The State Library team is here to help. Request a meeting to discuss your proposal with members of our team. For those with questions about designing equitable grant programs, we may ask a trained Equity Advisor to join the meeting.
https://outlook.office365.com/book/[email protected]/ Attachments
Technical Assistance Session
Technical Assistance Session
Yes

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Session Date and Time
01/14/2025 10:00 PM
Conference Info / Registration Link
https://us06web.zoom.us/meeting/register/tZ0qf--qpj0iEtVPiNQnr5M1jjXJFp4_cc_T#/registration Eligibility Information
Eligibility Type
Public
Additional Eligibility Information
https://www.library.ca.gov/grants/lsta-application-guide/#eligibility Additional Information
Additional Information URL
https://www.library.ca.gov/grants/ebooks-for-all/

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Project Information
Application Information
Application Name
Murrieta Public Library's eBooks for All
Award Requested
$20,000.00
Cash Match Requirement
$0.00
Cash Match Contributions
$5,000.00
In-Kind Match Requirement
$0.00
In-Kind Match Contributions
$0.00
Other Funding Requirement
$0.00
Other Funding Contributions
$0.00
Total Award Budget
$25,000.00
Primary Contact Information
Name
Agnes Rita
Email Address
[email protected]
Address
8 Town Sq
Murrieta, CA 92562
Phone Number
(951) 461-6130

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Project Description
Applicant Information
This form does not auto-save your work. Click the green Save button often.

To increase the size of the text, press the "Ctrl" and the "+" buttons on your keyboard at the same time. _____________________________________________________________________

1. Is your organization a California public library?
If your organization is not a California Public Library you will be prompted to enter your organizations name in the next field.

Yes

No
1b. Select Library Name
Murrieta Public Library

2. Authorized Representative First and Last Name
Justin Clifton

3. Authorized Representative Title
City Manager

4. Authorized Representative Phone (Use the format 123-456-7890) 951-461-6078

5. Authorized Representative Email
[email protected]

6. Authorized Representative Street
1 Town Sq

7. Authorized Representative City
Murrieta

8. Authorized Representative Postal Code (Use the format 12345 or 12345-6789) 92562

9. Recipient Grant Manager First and Last Name
Agnes Rita

10. Recipient Grant Manager Title
Supervising Librarian

11. Recipient Grant Manager Email
[email protected]

12. Recipient Grant Manager Phone (Use the format 123-456-7890) 9514616130
Open this link to check that your organization meets all LSTA eligibility requirements. https://www.library.ca.gov/grants/lsta-application-guide/#eligibility

13. Based on the requirements in the document linked above, is your organization eligible to apply for LSTA funding?

Yes

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14. Organization's Unique Entity Identifier
CP6AE8VFMVR6

15. Organizations Federal Employer Identification Number 33-0468975

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Project Details
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To increase the size of the text, press the "Ctrl" and the "+" buttons on your keyboard at the same time.

_____________________________________________________________________

1. Primary Project Audience:

Identify the audience(s) for this project.

Select all that apply

Adults

Families

Immigrants/Refugees

Intergenerational Groups (Excluding Families)

Library Staff, Volunteers, and/or Trustees

Low Income

Non/Limited English Speaking

People with Disabilities

People with Limited Functional Literacy

Pre-School Children

Rural Populations

School Age Children

Senior Citizens

Statewide Public

Suburban Populations

Unemployed

Urban Populations

Young Adults and Teens

2. Abstract:

Provide a brief summary of your project including what you will do, for whom, and for what expected benefit. This statement may be used for publicity purposes. (Word limit: 60)

See Project Description & Brief Abstract Writing Examples for an example.

Question 2 Response:

The Murrieta Public Library seeks $20,000 in grant funding to purchase eBooks and eAudiobooks through the Palace Project App. This initiative aims to expand and diversify our collection, bridging the gap for families, older adults, and underserved groups with accessible and diverse digital materials, promoting literacy, lifelong learning, and community connection.

3. Project Description:

Provide a description that will enable the reviewers to understand the overall project if they were to read only this response and no other part of the application. (Word limit: 300)

See
Project Description & Brief Abstract Writing Examples
for an example.

The text should be a summary of:
the needs and aspirations your project responds to
how your project contributes to the State Library Goal for this funding opportunity (see Application Instructions & Guidelines)
your planned activities
how the activities you propose will achieve your desired outcomes and goal

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Organize your text in a readable format. Use subheadings as needed.

Question 3 Response:

Our goal is to address our community's need for an increase in digital access to library materials. Despite our limited collection development budget, we continue to advocate for more local funding and apply for grants that will allow us to provide a robust eBook and eAudiobook collection to our community. By participating in the eBooks for All: California Statewide Collection and sharing resources we are addressing our community's needs for more digital materials. With more funding, we will be able to customize our collection based on our community's needs and offer more locally relevant materials while at the same time supporting other libraries in the project by expanding the overall Statewide Collection. The Murrieta Public Library plans to focus on purchasing more eAudiobooks with the grant, including titles that celebrate different cultures, languages, and life experiences that will help create a more robust Statewide Collection. To promote the Palace Project App, the Library will host two instructional workshops designed to guide patrons in effectively navigating and utilizing the app. These workshops will not only empower users to access a wealth of digital resources but also strengthen community engagement and literacy. We will also promote the service via social media and local outreach through school resource fairs and Murrieta's Community Services Department activities.

4. Agency Alignment:

Describe how the proposed project aligns with your agency’s mission, values, strategic plan, goals, and/or other activities. (Word limit: 150)

Question 4 Response:

The Murrieta Public Library is dedicated to providing free and equitable access to information, services, and technology. Guided by these principles, we've prioritized the acquisition of digital materials and databases that break down barriers to access, particularly for families, older adults, and underserved groups. Expanding our eBook collection and offering more ways to access books will help us remove expense and knowledge barriers for all residents. Through the grant, we aim to provide a robust resource for residents to explore diverse perspectives and experiences, bridging the knowledge gap and promoting community resilience. We hope that by being part of the Statewide Collection, we will meet our goal of providing equity-based services and addressing our community's need for more eBooks and eAudiobook access.

5. Is this a brand new project?

A new project is one that has not been implemented before at your organization. This is a project that you are starting from scratch.

Question 5 Response:

Yes

No
5b.

Impact to Date:

Describe the project’s current status, any results, lessons learned, and impact to date and why you are seeking additional funds. (Word limit: 150)

Strong reasons might include, but are not limited to:
applying lessons learned
extending impactful projects to new audiences
building on successful projects with new innovations, etc.

Question 5b Response:

The Murrieta Public Library received grant funding for the fiscal year 2023-2024, to enhance its eBook and eAudiobook collection through the Palace Project App. Our initiative, "eBooks for All: Palace Project," aimed to

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diversify digital access and better serve our community. With this funding, we acquired 1,109 new digital materials, comprising 537 eAudiobooks and 482 eBooks. To date, we had a total of 950 checkouts for eBooks and eAudiobooks. We promoted the Palace Project App through outreach at local events, such as school resource fairs and Senior Center activities, along with targeted social media campaigns. Patrons valued their ability to access collections from other libraries statewide and appreciated the faster access to eAudiobooks compared to CloudLibrary. Through this collaborative approach, we strengthened resource-sharing and ensured equitable access to diverse digital materials. We are seeking more funding to address the need of our community for more eAudiobooks access as well as assist with increasing the Statewide Collection.

6. Is this project expected to take more than one year to implement fully?

Yes

7. Focus Population:

Who is the focus population for this project? (Word limit: 50)

Describe the focus population for your proposed project.

Question 7 Response:

For this grant period, we are focusing on three populations: families, older adults, and underserved groups (low- income, people with disabilities, and teens).

8. How does this proposed project address barriers and needs experienced by the focus population and align with the population’s needs and aspirations? (Word limit: 150)

Describe how what you plan to do will help address the barriers and unmet needs and align with the aspirations of the focus population.

Question 8 Response:

By purchasing a more diverse collection, including titles that celebrate different cultures, languages, and life experiences, we will create an inclusive digital library that facilitates reading and learning among families, older adults, and underserved groups. We have a huge group of homeschool families that use both our Zip Books program and our eBooks resources, and they have expressed how hard it is to get books through CloudLibrary; offering the Palace Project app as an alternative has been helpful to them, expand the Statewide Collection will help address their need.

Also, our older adult patrons, who have recently transitioned to digital audiobooks via tablets, have expressed a strong desire for an expanded collection of these materials. Removing financial barriers associated with accessing eBooks and eAudiobooks has significantly benefited residents facing economic hardships. By increasing access to these resources, we not only enhance our relevance to the community but also fulfill our commitment to meeting the diverse needs of all our patrons.

9. How will you connect with the focus population, inform them about the project, remove barriers, and encourage their participation? (Word limit: 300)

Describe your outreach efforts to connect the focus population with the project, increase their participation, and address obstacles to their participation.

Question 9 Response:

We will have workshops to enhance digital literacy and outreach to the community and local schools to ensure that all community members can navigate Palace Project app confidently.

10. How is your project being created, planned, and implemented in collaboration with the focus population? (Word limit: 300)

Describe how members of the focus population are working and will work with you on the project as you create, plan,

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and implement it.

Question 10 Response:

To ensure the grant project meets the needs of our community, we conducted a library survey of our services as part of our strategic plan last year. We gathered information on what services and programs they want our Library to offer.

We had several responses, including adding more audiobooks to our digital collection via CloudLibrary and the Palace Project App. With the grant funds, we plan to purchase more eAudiobooks as well as provide informational programs to the public.

11. Project Outputs:

List your anticipated project outputs. Include services to be provided and/or products to be created in this project as well as the approximate number of each.

Outputs are quantifiable measures of services and/or products to be created or provided. Be sure to include the number of people you anticipate will participate in and/or benefit from each activity, if applicable.

Example list of outputs:

Three training workshops will be held; 25 people will attend each workshop 15 story hours will be held
100 promotional bookmarks will be created and distributed 150 individuals will be trained
50 children and caregivers will have participated
1,000 photographs will be digitized
Five kits will be created and given to each branch
Question 11 Response:

Two Palace Project App workshop will be held; 25 people per workshop 100 promotional bookmarks will be created and distributed Five outreach to the community, school resource fairs, senior center, and other community events. 100 promotional flyers will be created and distributed
10 social media posts
Purchase between 400 to 500 digital materials (eBooks and eAudiobooks)

12. Additional Evaluation:

Beyond the framework required by the State Library and IMLS, describe additional local plans, if any, for evaluating the impact of your project in response to your stated need. (Word limit: 300) Question 12 Response:

13. Future Plans:

If this project is successful, how will it be supported and sustained in the future, and if it’s not, how will you use any lessons learned? How will you share successes and lessons learned? (Word limit: 150)

Question 13 Response:

The Library will advocate garnering more local funding to sustain its eBook and eAudiobook collection. If another grant opportunity arises, the Murrieta Public Library will continue to apply for the grant to help fund the expansion of its digital collection.

14. Project Partner:

Do you have a project partner to report?

A partner is an organization that will contribute resources to your project (materials, funds, staff, etc.) and with which you have a signed agreement. If you are requesting $75,000 or more, you are required to have at least one partner.

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Contractors paid for their involvement with the project are NOT partners.

Question 14 Response

Yes

15. Community Connections:

A community connection is a cooperating institution or agency with which the applicant works to achieve project goals but with which the applicant might not have a formal, signed agreement.

Organizations or individuals who are contractors under the project are not considered community connections.

Do you have a community connection to report?

Yes

16. Project Partner and Community Connection Letters of Support:

Attach any letters of support to your
application.

Acceptable file formats include PDF, Word (.doc, .docx), Excel (.xlsx), JPEG/JPG, and PNG.

Your letters of support should be named OpportunityName_LetterofSupport1_OrganizationName

If you have more than one letter of support, click Choose File again to upload multiple files.

Upload Letters of Support Here:

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LSTA Goal 4 Question
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_____________________________________________________________________ Goal 4: Strengthen equitable resource-sharing and access to information, services, and opportunity with an emphasis on local community strengths and challenges.

Describe how your project will foster and support resource-sharing and access to information, services, and opportunities that prioritizes community engagement and centers on the lived experiences, strengths, and challenges of local communities. Provide information about how you will:

Intentionally bring together library workers and community members from a range of backgrounds and experiences to share resources and co-design projects and activities that deliver equitable access to information, services, and opportunity.

Ensure your project is centered on and informed by California’s culturally specific and unique resources, particularly the lived experiences of marginalized communities.

Ensure your project is centered on and makes more visible lived experiences and histories from members of California communities whose stories are not usually seen.

Goal 4 Question Response:

The Murrieta Public Library is dedicated to providing free and equitable access to information, services, and technology. Guided by these principles, we've prioritized the acquisition of digital materials and databases that break down barriers to access, particularly for families, older adults, and underserved groups. Expanding our eBook collection and offering more ways to access books will help us remove expense and knowledge barriers for all residents. Through the grant, we aim to provide a robust resource for residents to explore diverse perspectives and relatable experiences, bridging the knowledge gap and promoting community resilience. We hope that by being part of the Statewide Collection, we will meet our goal of providing equity-based services and addressing our community's need for more eBooks and eAudiobook access.

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Project Activities
This form does not auto-save your work. Click the green Save button often.

To increase the size of the text, click the "Ctrl" and "+" buttons on your keyboard at the same time. _____________________________________________________________________ What activities will be used to accomplish your project and achieve your outcomes? An Activity is an action or actions that help you accomplish the goal of your project.

Your project will likely have between one and four activities.

You should only report on major activities.

Include all activities that account for at least 10% of your project budget.

Routine actions such as purchasing supplies to support programs are not activities.

For guidance on Outcome Surveys, visit
Outcome Survey Information.

Activity Name
Purchasing of digital materials
Activity Description: Provide a brief summary of your activity including what you will do and how you will do it, for whom, and for what expected benefit.
(Word Limit: 90-160)
Murrieta Public Library plans to spend $25,000 (including matched funds) to purchase 300 to 400 digital eBooks and eAudiobooks in the Palace Project Marketplace. The collection selected included adult, teen/YA, and children's materials. In addition, the library has expanded its offerings to include Spanish-language resources, further enhancing our digital collection.

Choose your activity

Instruction: Involves an interaction for knowledge or skill transfer.

Content: Involves the acquisition, development, or transfer of information.

Planning/Evaluation: Involves design, development, or assessment of a project, program, service, operation, resource and/or user group.

Procurement: Involves purchasing facilities, equipment/supplies, hardware/software, or other materials (not content) that support general library infrastructure. NOTE: contact [email protected] before choosing this activity.

Choose the Type that best describes the content activity and aligns with the intent (**Outcomes survey(s) must be issued during the project period if beneficiary is library workforce.)

Acquisition: Selecting, ordering, and receiving materials. May also include obtaining software or hardware for the purpose of storing and/or retrieving information.**

Creation: Design or production of an information tool or resource such as digital objects, curricula, manuals.

Includes digitization or the process of converting data to digital format.**

Description: Apply standardization descriptive to items in a collection for the purposes of intellectual control, organization, and retrieval.

Lending: Circulation of materials, both general circulation and reserves. May also refer to the physical or electronic delivery of documents from a library collection to a library user, upon request.

Preservation: Effort that extends the life or useful life of a living or non-living collection, the individual items or entities included in a collection, or a structure, building, or site by reducing the likelihood or speed of deterioration.

Choose the format that best describes the Content

Digital (computer-mediated). The term includes commercial or not-commercial hardware, software, and/or data transfer connections and protocols, systems at any scale, and metadata.

Physical (medium in or on which information [data, sound, images, etc.] is stored [for example, paper, film, magnetic tape or disk, etc.]. The medium may be encased in a protective housing made of another material [plastic, metal, etc.])

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Combined digital and physical.

Is the activity directed at the library workforce (includes volunteers and trustees) or the general population?

Library workforce

General population
Do you have a second activity to report?

Yes

No
If No, scroll to the bottom of page

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Project Timeline
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To increase the size of the text, click the "Ctrl" and "+" buttons on your keyboard at the same time. _____________________________________________________________________ Timeline:

The timeline should capture when project actions will occur.

It must include
all
Project Activities listed in the application and connect to the Project Description.

List actions in chronological order.

Actions must be within the project implementation dates.

For this grant the start date is July 1, 2025 and the end date is June 30, 2026 .

Below, enter each of your major actions and when they will occur.

Action 1 Description
Upon grant acceptance, funding approval will need to be approved by the City Council, City Manager, and Finance Department
Action 1 Start Date
7/1/2025
Action 1 End Date
9/1/2025
Do you have a 2nd action to report?

Yes

No
Action 2 Description
Once approved, the Library will start purchasing eBooks and eAudiobooks monthly until grant funds have been expended.

Offer two Palace Project App workshop to the public, promote the service via outreach and social media.

Action 2 Start Date
9/1/2025
Action 2 End Date
5/29/2026
Do you have a 3rd action to report?

Yes

No
Action 3 Description
Create mid-year report
Action 3 Start Date
1/1/2026
Action 3 End Date
2/6/2026

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Do you have a 4th action to report?

Yes

No
Action 4 Description
Create the final report
Action 4 Start Date
6/1/2026
Action 4 End Date
6/30/2025
Do you have a 5th action to report?

Yes

No
If No, scroll to the bottom.

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Additional Information/Uploads (LSTA)
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1. Recipient Grant Manager Name
Agnes Rita

2. Is the recipient grant manager new to your organization (joined within the past year)?

Yes

No
2b
How long has the recipient grant manager
worked in your organization? (Enter in years. Example: 3.5)

11.5 3. Has the recipient grant manager previously managed any LSTA or other federal grant projects within the last three years?

Yes

No
3b. How many grant projects has the recipient grant manager previously managed? 26 4. How long has the organization’s director been in his/her current position? (Enter in years. Example: 3.5)

3.1 5. Has the applicant organization received any grants from the California State Library in the past three (3) years?

Yes

No
5b. How many grants has the applicant organization received from California State Library in the past three (3) years? 10 6. Has the applicant organization been awarded a grant not issued by the California State Library in the past three (3) years?

Yes

7. For any grants received within the past three (3) years, has the applicant organization been late submitting any of the following (select all that apply)?

Amendments

Budget modifications, augmentations and/or revisions

Fiscal and/or narrative reporting

The applicant organization has not been late in any of the above

N/A - The applicant organization has not received any grants within the past three (3) years.

8. For any grants received within the past three (3) years, has your organization failed to meet any grant requirements?

Yes

9. In the past two years, has your organization undergone a reorganization or major shift in management that would affect

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this program?

Yes

10. Has the applicant organization ever been convicted of violating federal criminal law involving fraud, bribery, or gratuity violations?

Yes

11. Does the applicant organization have a current lawsuit filed against them or previously had a lawsuit filed against them in the last five (5) years?

Yes

12. How many times in the past five (5) years has the applicant organization received an audit and/or monitoring finding(s)?

The applicant organization has not received an audit finding in the past five years

1-3 findings

4-6 findings

7+ findings

13. Select the type of audit(s) or monitoring that resulted in findings (select all that apply):

The applicant organization has not received an audit finding in the past five years

Federal audit

Financial audit

LSTA monitoring

State audit

Any other type of audit not identified above:
13b. If 'Any other type' was chosen, explain audit type.

14. Does your accounting system identify and track expenditures and receipt of program funds separately for each grant award?

Yes

15. Is your organization facing bankruptcy or major budget deficits?

Yes

No
Applicant Organization Travel Policy
Applicants with a travel policy in place may use their organization’s local travel reimbursement rates for most allowable travel-related expenses.

If you plan to use your organization’s approved travel policy for travel reimbursement, you must attach it to this application.

Policy rates must be reasonable. Reimbursement is subject to rate approval by the California State Library.

The mileage rate used cannot exceed the current state mileage rate. See Travel in the Budget Information
section of Application Guide
for more information.

Acceptable file formats include PDF, Word (.doc, .docx), Excel (.xlsx), JPEG/JPG, and PNG.

Your travel policy should be named OpportunityName_TravelPolicy_OrganizationName Attach Travel Policy.

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Additional Documents
Attach additional supporting documents to this application.

Supporting attachments should provide data for information provided in the narrative.

Examples of attachments include:
• Letter of support from individuals or groups (not partner or community connections); • Citations from reports supporting the needs statement; • Staff position descriptions;
• Sample evaluation tools;
• Description and expertise of any consultants to be used Acceptable file formats include PDF, Word (.doc, .docx), Excel (.xlsx), JPEG/JPG, and PNG.

Your additional documents should be named
OpportunityName_UpToThreeWordDescription_OrganizationName Attach additional supporting documents to this application. If you have more than one file, click Choose File again to upload multiple files.

Children’s Internet Protection Act (CIPA) Certification The Institute of Museum and Library Services establishes guidelines to ensure that the California State Library’s implementation of the Children's Internet Protection Act (CIPA) complies with the 2003 decision of the US Supreme Court. The California State Library is required by 20 U.S.C. Section 9134(b)(7) to provide assurance that we will comply with 20 U.S.C. Section 9134(f), which sets out standards relating to Internet Safety for public libraries and public elementary school and secondary school libraries.

Under CIPA, California State Library must assure the Federal Government that no funds will be made available for public libraries and public elementary and secondary school libraries to purchase computers to access the Internet or pay for the direct costs of accessing the Internet unless the libraries have certified that they have Internet safety policies and technology protection measures, e.g., software filtering technology, in place.

California State Library must collect certifications from libraries subject to CIPA that apply to the States for Library Services and Technology Act (LSTA) funding. Public libraries and public elementary and secondary school libraries must be in compliance with CIPA to obtain IMLS State Program funding which will be used to purchase computers used to access the Internet or to pay for direct costs associated with accessing the Internet.

The authorized representative applying for LSTA funding must certify that the location at which the project will be implemented, is one of the following:

A single applicant that is CIPA compliant.

A single applicant that is not CIPA compliant.

Representing a group of applicants. The library submitting this application has collected Internet Safety Certifications from all other applicants and attached them to this application.

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Application Certification

This form does not auto-save your work. Click the green Save button often To increase the size of the text, click the "Ctrl" and "+" buttons on your keyboard at the same time. _____________________________________________________________________ Application Certification Upload Instructions
1 .

Download the Application Certification Template below.
2 .

The Authorized Representative signs for your project.
3 .

Upload your completed form by using "Choose File" button below.

Application Certification Template
OpportunityName_Certification_OrgnizationName.docx
Upload your completed Certification and Signature page. Your file name should follow the format OpportunityName_Certification_OrganizationName. Example: InspirationGrant_Certification_CaliforniaStateLibrary.

Acceptable file formats include PDF, Word (.doc, .docx), Excel (.xlsx), JPEG/JPG, and PNG. _____________________________________________________________________ Authorized Representative Reminder
The
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a
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a
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is
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ut
hori
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to
receive
a
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expend
funds
in order to

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individu
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_____________________________________________________________________

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Budget
Proposed Budget Summary
Expense Budget
Grant
Funded
Non-Grant
Funded
Total
Budgeted
A. Salaries, Wages and Benefits
Project Coordinator- Supervising Librarian
$0.00
$13,554.00
$13,554.00
Subtotal
$0.00
$13,554.00
$13,554.00
F. Services
eBooks and eAudiobooks licenses and fees
$20,000.00
$0.00
$20,000.00
eBooks and eAudiobooks licenses and fees matched
funds
$0.00
$5,000.00
$5,000.00
Subtotal
$20,000.00
$5,000.00
$25,000.00
Total Proposed Cost
$20,000.00
$18,554.00
$38,554.00
Revenue Budget
Grant Funded
Non-Grant Funded
Total Budgeted
Grant Funding
Award Requested
$20,000.00
$20,000.00
Subtotal
$20,000.00
$20,000.00
Non-Grant Funding
Cash Match
$5,000.00
$5,000.00
In-Kind Match
$0.00
$0.00
Other Funding and Contributions
$0.00
$0.00
Subtotal
$5,000.00
$5,000.00
Total Proposed Revenue
$20,000.00
$5,000.00
$25,000.00
Proposed Budget Detail
See attached spreadsheet.

Proposed Budget Narrative
A. Salaries, Wages and Benefits
Includes all salaries, wages, and fringe benefits paid to staff directly employed by the awardee organization and

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contribute to the project regardless of funding type (LSTA/Cash Match/In-kind).

The narrative section for Salaries,
Wages and Benefits line items must include the position title, FTE for direct project work, hourly rate inclusive of salaries, wages and benefits, and how the position supports the project.

FTE is the proportion of a full-time
employee’s time spent on the proposed project. Refer to the Table for Estimating Time Allocations (FTE) https://www.library.ca.gov/grants/lsta-application-guide/fte-estimates/ Project Coordinator- Supervising Librarian
Project Coordinator – Supervising Librarian 100 hours x $135.54 (Fully burdened rate) Oversees the eBooks for All grant and staff. Creates reports. Manages collection development and budget.

F. Services
Include any costs for individuals contracted to manage and/or implement the project activities. Services that should be described include items such as printing, subscriptions or licenses, project-specific media and marketing services, equipment and vehicle maintenance, and building equipment lease and rental. LSTA funds cannot be used to fund portions of contracts that fall outside of and/or extend beyond the award period. If an awardee would like to enter into a contract that extends beyond the award period, the awardee must use other, non-LSTA funds to cover the portion of the contract that runs beyond the project period end date. The awardee must obtain and keep detailed invoicing which clearly shows the proration of the portion of the contract to be paid for by LSTA funds. *A note on
eBooks: eBook costs involve licensing and belong in Services. Time-bound metered eBook titles must be limited to the project period dates and cannot exceed the project end date. Any use of metered eBook titles needs to take place within the grant period.

The narrative section for Services line items must be organized by individual vendor, or anticipated service, and include the type of services proposed. eBooks and eAudiobooks licenses and fees
The Murrieta Public Library will purchase $20,000 worth of eBooks and eAudiobooks from the Digital Public Library of America collection.
eBooks and eAudiobooks licenses and fees matched funds
The Murrieta Public Library will purchase $5,000 worth of matched funds for eBooks and eAudiobooks from the Digital Public Library of America collection.

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CITY OF MURRIETA
City Council Meeting Agenda
Report
3/4/2025
Agenda Item No. 6.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Gretchen Sedlacek, Assistant Management Analyst SUBJECT:

Lunch at the Library Summer 2025 Grant

RECOMMENDATION
Approve acceptance of the California State Library’sLunch at the Library Summer 2025 grant, in the amount of $8,557, for the Murrieta Public Library; and
Amend the Fiscal Year 2025/26 Operating Budget as described in the fiscal impact statement.

PRIOR ACTION/VOTE
On November 21, 2023, the City Council approved the application for the Lunch at the Library Summer 2024 grant (Vote: 5-0).

On February 20, 2024, the City Council authorized the City Manager to accept grant funds from the California State Library for the Lunch at the Library 2024 Summer program (Vote: 5-0).

CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.

BACKGROUND
The Murrieta Valley Unified School District (MVUSD) offers a summer meal program that provides free healthy lunches and activities for children under 18 during summer break, ensuring continued access to nutritious food and learning opportunities. Last year, the Murrieta Public Library (Library) applied for and received grant funding through the California State Library (CSL) Lunch at the Library program. This created a strong collaboration where the Library provided pop-up library services at the MVUSD summer meal site at Murrieta Elementary School. Services included enrichment activities, book giveaways to support home libraries, and connections to library resources.

To build on this success, Library staff applied for the 2025 Lunch at the Library grant to continue pop-up services at the summer meal site. The grant funds will be used to purchase books and programming supplies, as well as to pay for presenters to enhance the program. Recently, the City was notified that grant funding CITY OF MURRIETA Printed on 2/27/2025Page 1 of 2
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Agenda Item No. 6.
as well as to pay for presenters to enhance the program. Recently, the City was notified that grant funding totaling $8,557 will be provided.

FISCAL IMPACT
Staff recommends that the City Council authorize an amendment to the Fiscal Year 2025/26 Operating Budget to establish a revenue appropriation in Library Grant Fund Account 3570050-42221 and an expenditure appropriation in Accounts 3570050-64000 and 3570050-60480. There is an in-kind local match of $24,047, for participation in the Lunch at the Library Summer 2025 Grant Program.

ATTACHMENTS

1. Grant Award Packet

2. Grant Award Budget Form
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California State Library
Library Development Services
Grant Award Budget Form
Grant Opportunity Name:

Applicant Organization Name:

Project Title:

IMPORTANT: Each budget category on this form includes help text which highlights selected important guidance relating to each category. The help text does not include all budget instructions. For complete budget guidelines and information, please refer to the Application Instructions.

A) SALARIES, WAGES, AND BENEFITS
Include FTEs for every position included in this budget category . For more information on FTEs, including how to calculate, see application instructions.

Expense FTE Grant Funds Requested2 Cash Match & In-Kind Total Project Supervisor - Library Services Supervisor 0.06 $0 $16,265 $16,265 Library Specialist 0.05 $0 $4,845 $4,845
Library Assistant II 0.03 $0 $1,937 $1,937
$0
$0
Salaries, Wages, and Benefits Subtotal: $0 $23,047 $23,047 Salaries, Wages, and Benefits Description:

Project Supervisor – Supervising Librarian 120 hours x
$135.54 Responsible for creating reports. Manages grant budget. Schedules staff rotation for pop-up library
programs. Implement and facilitate pop-up library
programs at the Murrieta Elementary School.

Library Specialist - 60 hours x $80.75 Create, facilitate, and implement pop-up library programs at the Murrieta
Elementary School meal site. Implement and facilitate
pop-up library programs at the Murrieta Elementary
School.

Library Assistant II - 60 hours x $32.28Assists in the pop-up library programs at Murrieta Elementary meal site.

Responsible for creating reports. Manages grant budget. Schedules staff rotation for pop-uplibrary programs. Implement and facilitate pop-up library programs at the MurrietaElementary School.

Project Coordinator - Librarian I/II - 100 hours x $135.75 Responsible for creating social media content, promotions, outreach, and library fl yers.Create, facilitate, and implement pop-up library programs at the Murrieta Elementary Schoolmeal site.

Library Specialist - 60 hours x $80.75
Implement and facilitate pop-up library programs at the Murrieta Elementary School.

Library Assistant II - 60 hours x $32.28
Assists in the pop-up library programs at Murrieta Elementary meal site.

Expense Column1 Grant Funds Requested Cash Match & In-Kind Total $0
$0
$0
Consultant Fees Subtotal: $0 $0 $0 $0
Consultant Fees Description:

C) TRAVEL
Please see application instructions for budget guidance and information pertaining to the Travel budget category.

Expense Column1 Grant Funds Requested2 Cash Match & In-Kind Total $0
$0
$0
Travel Subtotal: $0 $0 $0 $0
Travel Description:

D) SUPPLIES AND MATERIALS
Giveaway items including books, treats, and prizes are not allowable. Subscriptions and licenses are not considered supplies and must be included in the Services budget category.

Expense Column1 Grant Funds Requested Cash Match & In-Kind Total Books to build home libraries $4,500 $1,000 $5,500
Craft Supplies $700 $700
Hand sanitizer $50 $50
Fliers/Postcards/posters $250 $250
Directional signage $629 $629
Labels $50 $50
$0
$0
$0
$0
Supplies & Materials Subtotal: $0 $6,179 $1,000 $7,179
Supplies and Materials Description:
700 books for pop up visits to be given out weekly at
meal site; estimated 100 books per visit at approx. $8. (Will purchase extra books, if funds allow). Free book
coupons provided from the Friends of the Library to be
given to participants and caregivers at the Murrieta
Friends of the Library books stores where families can
select a free book to add to their home collection. Craft supplies for meal site to be used during meals. Hand
sanitizer to be used at meal site. One custom made
promotional flag and a few small directional signs to
provide clear and visible location of meal site.

E) EQUIPMENT
Include in this category any single item valued at $5,000 or more per unit.

Note: Federal grants require equipment approval by the Institute of Museum and Library Services (IMLS).

Expense Column1 Grant Funds Requested Cash Match & In-Kind Total Summer 2025 Lunch at the Library
Murrieta Public Library
Lunch at the Library
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$0
$0
Equipment Subtotal: $0 $0 $0 $0
Equipment Description:

F) SERVICES
Include all costs for individuals contracted to manage and/or implement project activities. If the proposed project includes subscription or license costs, these must be included in this category.

Note: Federal award funds cannot be used to fund portions of contracts that fall outside of and/or extend beyond the project period.

Expense Column1 Grant Funds Requested Cash Match & In-Kind Total Enrichment presentations $1,600 $1,600
$0
$0
Services Subtotal: $0 $1,600 $0 $1,600
Services Description:

Enrichment presentations at meal site and pop-up visit for three of the six weeks or the program, approximately $375- $550/per program.

PROJECT SUBTOTAL
Grant Funds Requested Cash Match & In-Kind Total
Project Subtotal: $7,779 $24,047 $31,826

G) INDIRECT COSTS
An indirect cost is the applicant’s incurred cost that cannot be readily isolated or identified with just one project or activity. These types of costs are often referred to as “overhead costs.” Typical examples of indirect costs are general telephone service, postage, office supplies, office space expenses, and administrative or financial
Applicants may choose to:
• Not request any indirect costs;
• Use a current approved indirect cost rate with a federal agency or one pending review to be approved by the project start date (applicants choosing this option must attach supporting documentation to application); or • Use an indirect cost rate not to exceed 10% of modified total direct costs (MDTC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subcontracts up to the first $25,000 of each subcontract.

Indirect cost rate applied (%): 10%
Grant Funds Requested Cash Match & In-Kind Total
Indirect Costs Total: $778 $778
Indirect Costs Description (please include a detailed breakdown of your indirect cost calculation) :

GRAND TOTAL
Grant Funds Requested Cash Match & In-Kind Total
Grand Total: $8,557 $24,047 $32,604
179

CITY OF MURRIETA
City Council Meeting Agenda
Report
3/4/2025
Agenda Item No. 7.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David Chantarangsu, AICIP, Development Services Director PREPARED BY: Jarrett Ramaiya, Deputy Development Director SUBJECT:

Amended Agreement with Architerra Inc., for On-Call As-Needed Landscape Services

RECOMMENDATION
Approve the First Amendment with Architerra Design Group for the Development Services Department for Landscape Plan Check and Inspection Services for an amount not to exceed $150,000 per fiscal year; and Authorize the City Manager to execute the Amendment to the agreement.

PRIOR ACTION/VOTE
On June 18, 2024, the City of Murrieta entered into an agreement for on-call, as-needed landscape plan review and inspection services with Architerra, Inc., with a maximum contract amount of $100,000 per fiscal year covering Fiscal Years 2024-2025, 2025-2026, and 2026-2027.

CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.

BACKGROUND
The Development Services Department currently has an agreement with Architerra, Inc. to provide on-call, as- needed landscape plan review and inspection services. The Agreement’sterms cover three fiscal years (June 18, 2024 - June 30, 2027), not to exceed $100,000, per fiscal year per vendor. The Amendment is necessary to increase the amount of the Agreement to continue providing reviews of landscape plans and inspections for development projects. The proposed amendment increases the maximum amount of the Agreement by $50,000, per year resulting in a maximum contract amount of $150,000 per fiscal year.

CEQA Determination
The proposed action is not a “project”as defined in the CEQA Guidelines Section 15378 because it does not involve any commitment to a specific project that could potentially significantly impact the environment and constitutes an organizational or administrative activity that will not result in direct or indirect physical changes CITY OF MURRIETA Printed on 2/27/2025Page 1 of 2
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Agenda Item No. 7.
constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT
Funding is available in the General Ledger account 1104400-60480 Contract Services. Other services will be paid for by applicant deposit fees as a pass-through and there will be no impact on the General Fund.

ATTACHMENTS

1. First Amendment with Architerra, Inc.

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01375.0001/937862.4 -1-

AMENDMENT TO THE AGREEMENT WITH

THE CITY OF MURRIETA AND CONSULTANT

Amendment No.: 1
Original Agreement Title (“Agreement”): Agreement with Architerra Inc., for On-Call As- Needed Landscape Services
Agreement Effective Date: March 04, 2025
Agreement Termination Date: June 30, 2027
Consultant Name: Architerra, Inc.

Brief Description of Scope of Services (“Services”): On-Call As-Needed Landscape Services

This Amendment to the Agreement, made effective on the date executed by the City b y and between the City of Murrieta, a Municipal Corporation, duly organized and existing under and by virtue of the laws of the State of California ("City"), and the above referenced Consultant with reference to the following facts which are acknowledged by each party as true and correct:

RECITALS

Whereas, City is a general law city, formed and existing pursuant to the provisions of the California Government Code.

Whereas, City and Consultant entered into an Agreement on the Effective Date set forth above for the Services.

Whereas, City and Consultant wish to amend the Agreement as further set forth herein.

Whereas, the Agreement was previously modified by the following prior amendments: None

AMENDMENT

NOW, THEREFORE, it is agreed by and between the parties as follows:

1. The above recitals are true and correct.

2. The following terms of the Agreement are hereby amended to read as follows:

“4.1 Consideration. In consideration of the services to be performed by CONSULTANT for the CITY as set forth in Section 1, the CITY agrees to pay CONSULTANT for hours worked at the hourly rates specified in the CONSULTANT’S rate and fee schedule in Exhibit “B”. The specified hourly rates include direct salary costs, employee benefits, overhead, and fee. The CITY also agrees to pay CONSULTANT for incurred direct costs other than salary costs, and other costs that are identified in Exhibit “A”. CONSULTANT acknowledges that additional consultant(s) may provide the services called for by the Agreement, that no one consultant is guaranteed any particular amount of work, and that the total compensation for all services provided by the consultant(s) combined shall not exceed $150,000.00 per fiscal year. The total 182
01375.0001/937862.4 -2-

amount payable by the CITY shall not exceed the amount designated on individual purchase orders issued pursuant to this Agreement and the sum not to exceed ONE HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000.00) over the entire term of the Agreement. Each purchase order will require a scope of services, expected results, project deliverables, period of performance, and project schedule. CONSULTANT shall accept such sums as full compensation for the services listed on each individual purchase order.”

3. All other conditions of the Agreement shall continue in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be executed on the dates set forth below.

Signature Page to Follow.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF MURRIETA, a California municipal
corporation
By:

Justin Clifton, City Manager
ATTEST: Date:

Cristal McDonald, City Clerk
Date:

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Tiffany Israel, City Attorney
Date:

CONSULTANT:

Two corporate officer signatures required when
Contractor is a corporation, with one signature required from each of the following groups: 1) Chairperson of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. (Cal. Corp. Code § 313.) Appropriate attestations shall be included as may be required by the bylaws, articles of incorporation or other rules or
regulations applicable to Contractor’s business City.
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01375.0001/937862.4 -3-

By:

Name: Gregg Denson
Title: President
Date:

By:

Name: Andrew Krumwiede
Title:Vice President
Date:
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CITY OF MURRIETA
City Council Meeting Agenda
Report
3/4/2025
Agenda Item No. 8.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David Chantarangsu, AICP, Development Services Director PREPARED BY: Carl Stiehl, City Planner
SUBJECT:

Approve an Amendment to an Agreement with RICK to Fund Environmental Tasks Pertaining to the City’s Existing Agreement to Update the City’s General Plan

RECOMMENDATION
Approve a First Amendment with RICK increasing the amount of the Agreement by $390,443, for a total contract amount not to exceed $803,404, and update Exhibit A to include Work Tasks 4-6 from the General Plan Clean Up Proposal, Exhibit A-1; and
Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15378 for the reasons specified in this report.

PRIOR ACTION/VOTE
On July 2, 2024, the City Council approved an Agreement with RICK to Undertake Revisions to the City’s General Plan for $412,961.

CITY COUNCIL GOAL
Plan, program and create infrastructure development.

BACKGROUND
The City began updating its General Plan with the help of a consultant team led by RICK. The City Council approved an agreement with RICK on July 2, 2024 (Agreement) to undertake the project, which includes miscellaneous cleanup items, updates to multiple General Plan Elements to align with new State laws and generally incorporate the Murrieta Hills Specific Plan throughout the document. The project was budgeted in two phases due to the City’sbudget situation in early 2024. The current first phase includes Tasks 1-3 of the Agreement’sScope of Services, and the second phase includes Tasks 4-6. There was a need to spread the overall cost of the project across multiple budgets rather than in a single request to the overall City budget at the time. The first phase of the project’sbudget of $412,961 was approved and funded by the City with the initial Agreement with RICK. Staff began work on the project with the consultant team in August 2024.

Although the project is still in its first phase, funding is needed for the second phase, as staff and the CITY OF MURRIETA Printed on 2/27/2025Page 1 of 2
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Agenda Item No. 8.

Although the project is still in its first phase, funding is needed for the second phase, as staff and the consultant team begin working on Tasks (4-6) related to the Climate Action Plan (CAP) and CEQA. Therefore, staff recommends fully funding the remaining $390,443 of the project, which covers the remainder of the tasks from the Scope of Work.

Staff continues to apply for grant funding for the CAP Update portion of the project, which is about $159,000 of the project cost. The City has been unsuccessful in being awarded funding through recent rounds of CAP grants available in the past two years. Staff has submitted an additional grant application seeking CAP funding and is currently waiting to be notified of the outcome. If grant funding is awarded, it is anticipated that grant funding would reimburse the City for the portions of the project related to updating the CAP, as the grant scope was designed to align with the CAP update work proposed in the project.

Regarding the next steps of the project, as noted above, a public workshop is anticipated in the next month.

Staff anticipates holding workshops with both the Planning Commission and City Council this summer. The project is planned to be completed this fall, with hearings for a recommendation with the Planning Commission and adoption with the City Council late in the year. The majority of the work on the project should be complete by the end of the calendar year, well before the current planned termination date of the Agreement, which is July 2026.

FISCAL IMPACT
The total fiscal impact for Phase 2 of the General Plan Update is $390,443, for a total cumulative cost of $803,404, for the General Plan Update services. The budget requests for the remaining $390,443 will be included in the Fiscal Year 2024/25 Mid-Year Operating Budget update scheduled for March 4, 2025.

Any unspent funds at the end of the contract cycle will be returned to the General Fund Unassigned Fund Balance to be used to fund future General Plan Updates. Should the City receive a grant for CAP-related work, staff may return with an updated appropriation for the project for the CAP tasks in Phase 2. Once a grant has been awarded and accepted by the City, the grant funds are anticipated to cover the CAP tasks.

ENVIRONMENTAL IMPACT
The proposed action is not a "project" as defined in CEQA Guidelines Section 15378 because it only involves the execution of an agreement that, in its own accord, will not cause a significant environmental impact. As such, this activity is not subject to CEQA pursuant to Section 15060(c)(3). This determination is predicated on Section 15004 of the guidelines, which provides direction to lead agencies on the appropriate timing for environmental review.

ATTACHMENTS

1. First Amendment to the Agreement with RICK

2. Agreement with RICK to prepare revisions to the General Plan CITY OF MURRIETA Printed on 2/27/2025Page 2 of 2
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AMENDMENT TO THE AGREEMENT WITH

THE CITY OF MURRIETA AND CONSULTANT

Amendment No.: One
Original Agreement Title (“Agreement”): Agreement For Professional Services With The City Of Murrieta
Agreement Effective Date: July 2, 2024
Agreement Termination Date: July 2, 2026
Consultant Name: RICK
Brief Description of Scope of Services (“Services”): General Plan Cleanup

This Amendment to the Agreement, made effective on the date executed by the City by and between the City of Murrieta, a Municipal Corporation, duly organized and existing under and by virtue of the laws of the State of California ("City"), and the above referenced Consultant with reference to the following facts which are acknowledged by each party as true and correct:

RECITALS

Whereas, City is a general law city, formed and existing pursuant to the provisions of the California Government Code.

Whereas, City and Consultant entered into an Agreement on the Effective Date set forth above for the Services.

Whereas, City and Consultant wish to amend the Agreement as further set forth herein.

Whereas, the Agreement was previously modified by the following prior amendments: none

AMENDMENT

NOW, THEREFORE, it is agreed by and between the parties as follows:

1. The above recitals are true and correct.

2. The following terms of the Agreement are hereby amended to read as follows:

The Total Not-To-Exceed Contract Amount (“Contract Sum”) is increased by $390,443.00 from the prior amount of $412,961.00 to a new Total Not-To Exceed Contract Amount of $803,404.00.

The Scope of Services in Exhibit A is shall include the General Plan Cleanup Agreement Tasks 4-6 as follows:

Task 4.0 CEQA Documentation

4.1 Prepare Environmental Checklist
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4.2 Prepare Draft Addendum

4.3 Prepare Public Review Draft Addendum

4.4 Prepare Final Addendum
Task 5.0 Climate Action Plan Update

5.1 New GHG Emissions Inventory

5.2 GHG Emissions Forecasts and Reduction Targets

5.3 GHG Reduction Strategies

5.4 CAP Outline

5.5 Administrative Draft CAP

5.6 Screencheck Draft and Public Draft CAP

5.7 Review and Incorporate Comments: Administrative Final CAP

5.8 Final CAP Document

5.9 Annual CAP Reporting Template
Task 6.0 Preparation of Reports and Presentation Materials and Optional Task 2.5.1 Update Existing and Future Noise Levels (Optional Task)

3. All other conditions of the Agreement shall continue in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be executed on the dates set forth below.

Signature Page to Follow.

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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF MURRIETA, a California municipal
corporation
By:

Justin Clifton, City Manager
ATTEST: Date:

Cristal McDonald, City Clerk
Date:

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Tiffany Israel, City Attorney
Date:

CONSULTANT:

By:

Name:

Title:

Date:

By:

Name:

Title:

Date:
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CITY OF MURRIETA
City Council Meeting Agenda
Report
3/4/2025
Agenda Item No. 9.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Matthew Henry, Chief of Police
PREPARED BY: Dawnn Jackson, Management Analyst - Administration SUBJECT:

Purchase of Police Department Vehicles

RECOMMENDATION
Approve the purchase of up to eight (8) Police Interceptor vehicles from Fritts Ford, the associated vehicle upfitting purchases, and installation of emergency equipment using the Fiscal Year 2024/25 Operating Budget; and
Waive the competitive bidding requirements.

PRIOR ACTION/VOTE
On December 15, 2020, the City Council adopted Resolution No. 20-4345, approving an agreement with American Emergency Products for emergency vehicle upfitting and vehicle electrical repair services (Vote: 4- 0).

On June 6, 2023, the City Council approved Resolution No. 23-4671, adopting the City’sOperating Budget for Fiscal Years 2023/24 and 2024/25 (Vote: 4-0-1).

CITY COUNCIL GOAL
Provide a high level of innovative public safety.

BACKGROUND
The approved Fiscal Year (FY) 2024/25 budget allocates $1,000,000 for the purchase and replacement of police vehicles, including ten (10) Police Interceptors and one (1) Police Motorcycle for the Murrieta Police Department (PD). Each Police Interceptor was originally estimated to cost $95,000 once fully upfitted. Due to the increase in costs of commodities and services, the more accurate figure is $105,000 per vehicle. Since the FY 2024/25 budget was established, additional needs were identified, which required the use of approximately $173,000 of that budget.

The PD would like to use the available budget balance of $461,658.44, plus $72,000 in savings identified in the current FY 2024/25 PD Operating Budget as well as $204,504.73 (reference the agenda item “FiscalYear CITY OF MURRIETA Printed on 2/27/2025Page 1 of 4
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the current FY 2024/25 PD Operating Budget as well as $204,504.73 (reference the agenda item “FiscalYear 2024/25 Second Quarter Financial Status Report”) for the purchase of police vehicles. This would allow the PD to purchase seven (7) 2025 Ford Interceptors. If additional savings are identified in the PD FY 2024/25 Operating budget towards the end of the fiscal year, the PD would like to purchase one (1) additional Police Interceptor with those savings. The savings will be moved to the Operating Budget account 1103120-71060 via budget adjustment.

Section 3.08.280.G of the Murrieta Municipal Code authorizes that the competitive bidding procedures and requirements may be dispensed when the City Council finds that adherence to the procedures would be inefficient, impractical, and unnecessary. Due to the impact of the COVID-19 pandemic, there has continued to be a significant disruption in the supply chain across many industries, including delays in the production and delivery of police vehicles. This has resulted in an approximate delay of one year in receiving the vehicles the PD had previously ordered.

Currently, the PD faces a critical shortage of reliable patrol vehicles, which is creating a strain on staffing and operational capacity. Last year, the PD was forced to source vehicles from out of state due to the lack of availability from local vendors. This year, however, Fritts Ford, located in Riverside, California, has provided the lowest quote of the only two vendors able to supply the required units and they have ten Ford Interceptors on their lot, ready for immediate purchase. Unfortunately, Fritts Ford does not participate in cooperative purchasing agreements, which disqualifies them from the competitive bidding process, per the City’sestablished requirements. In an effort to try and abide by the purchasing policy, the PD reached out to seven (7) other local agencies. Of the agencies that responded, all are facing the same challenges in securing police vehicles.

If the PD is unable to proceed with this purchase, it would result in significant operational challenges. The PD would be left without enough working and reliable vehicles to ensure the safety and effectiveness of patrol officers. This shortage could lead to issues with officer safety and disrupt the Department's ability to respond to emergencies in a timely and efficient manner.

Given these exceptional circumstances and the importance of ensuring officers have access to the vehicles they need for their safety and the public's protection, staff requests that the City Council approve an exemption to the bidding requirements for this purchase. The vehicles in question are critical to maintaining the Department’scapacity to serve the community effectively, and Fritts Ford’soffer represents the most cost- effective and timely solution. The PD plans to complete an RFP process for the purchase of police vehicles for subsequent years.

Consistent with prior procurement of police vehicles, after purchase, the vehicles will be upfitted with essential policing equipment (Attachment 8) from American Emergency Products (AEP) per the terms of the current agreement (Attachment 9). Staff further seeks to procure police radios, laptops, Cradlepoint routers, Stopsticks, and Automated External Defibrillators (AEDs). The radios will be purchased from Motorola (Attachment 4) through a cooperative purchasing agreement, Sourcewell Contract RFP# 042021-MOT (Attachment 5). The Police Department has already secured a purchase order for this acquisition, as Motorola offered an additional 8% discount above the Sourcewell contract price if the radios were ordered before December 28, 2024. The laptops will be purchased from Code-3 Technology (Attachment 2) through a cooperative purchasing agreement Sourcewell Contract RFP# 090122-GET (Attachment 3). The Cradlepoint routers will be purchased from Code 3 Technology (Attachment 6). The AEDs will be purchased from Bound Tree Medical (Attachment 7).

Section 3.08.295 of the Municipal Code authorizes the City to join with other public and quasi-public agencies in a cooperative purchasing program for the purchase of supplies, services, and/or equipment from a vendor at a price established by another public agency when the other agency has made its purchase in a competitive manner. Staff has confirmed that the procurement of the laptops and associated agreements (Sourcewell CITY OF MURRIETA Printed on 2/27/2025Page 2 of 4
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manner. Staff has confirmed that the procurement of the laptops and associated agreements (Sourcewell Contract RFP# 090122-GET, Attachment 3), as well as the purchase of the radios (Sourcewell Contract RFP# 042021-MOT, Attachment 5), comply with the Municipal Code provisions.

Section 3.08.250 of the Municipal Code states that open market purchases shall, wherever possible, be based on at least three informal bids, and shall be awarded to the bid offering the most advantageous bid to the City after consideration of price, quality, durability, servicing, delivery time, standardization, and other factors.

Police staff have confirmed that the procurements of the Cradlepoint routers, Stopsticks (sole source) and AEDs comply with the Municipal Code provisions.

Fiscal Year 2024/25 Purchase & Upfitting Costs
Vendor Description Total Cost (7) Total Cost (8)
Fritts Ford Purchase of Vehicles $398,601.07 $455,544.08 AEP Upfitting vehicles with Cradlepoint $204,417.31 $233,619.78 Code 3 Technology Laptops $27,352.94 $31,260.50
Code 3 Technology Cradlepoint Routers $18,155.81 $20,749.50 CPR 1 AEDs $14,220.15 $16,251.60
Stop Stick Stopsticks $3,902.76 $4,460.30
Total Cost $666,650.04 $761,885.76
Vendor Description P04564 P04564
Motorola, Inc. Radios 62,147.26 $71,025.44
Total Cost 728,797.30 $832,911.20

FISCAL IMPACT
The total fiscal impact associated with the approval of up to eight (8) police vehicles is $832,911.20, as summarized in the table above. Staff requests the City Council authorize an exception to the bidding requirements and approve the purchase of up to eight (8) police vehicles from Fritts Ford and upfitting from AEP using FY 2024/25 Operating Budget account 1103120-71060 (vehicles).

A sufficient budget of $738,163.17 will be available for the purchase of seven (7) interceptor vehicles and ancillary upfitted equipment in the FY 2024/25 Operating Budget account 1103120-71060 pending a budget adjustment of $72,000 savings and contingent upon the approval of the request in agenda item “Fiscal Year 2024/25 Second Quarter Budget Update Report,”of a carryover budget from FY 2023/24 of $204,504.73. The FY 2024/25 available Operating Budget and estimated cost for the seven (7) Police Interceptor vehicles are summarized in the table below.

FY 2024/25 Operating Budget 461,658.44
Budget Transfer (savings) 72,000.00
FY 2023/24 Carryover Budget 204,504.73
Total Available Budget 738,163.17
Seven (7) Vehicles 666,650.04
Seven (7) Radios 62,147.26
Total Cost 728,797.30
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FY 2024/25 Operating Budget 461,658.44
Budget Transfer (savings) 72,000.00
FY 2023/24 Carryover Budget 204,504.73
Total Available Budget 738,163.17
Seven (7) Vehicles 666,650.04
Seven (7) Radios 62,147.26
Total Cost 728,797.30
Related to the acquisition of vehicles, the PD’soperational goal is to have a sufficient number of vehicles in order for patrol officers to take their assigned unit home with them, which is beneficial to overall PD operations within the City. Currently, the PD does not have sufficient vehicles to do this. Since the PD is currently short on vehicles, they are continuing to repair older units as needed to keep them in service, including vehicles as old as 2008. This is not optimal; typically, a vehicle is no longer recommended for patrol when repairs to the unit become a short-term, temporary fix. The acquisition of the new vehicles will help toward the 1:1 ratio goal.

Until that point, no vehicles will be available for surplus until a sufficient number of units are available to allow for this.

ATTACHMENTS

1. Quote for the Purchase of Vehicles from Fritts Ford

2. Quote from Code 3 Technology for Laptops

3. Sourcewell Contract RFP# 090122-GET for Laptops

4. Quote from Motorola for Police Radios

5. Sourcewell Contract RFP# 042021-MOT for Police Radios

6. Quote from Code 3 Technology for 8 Cradlepoint Routers

7. Quote from CPR1 for AEDs

8. Quote from AEP to Upfit Patrol Vehicles

9. Agreement with AEP for Upfitting Services

10. Quote from Stopsticks
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PROPOSAL
Date: 12/18/2024
QUOTE: 24-671

Thanks for your business!
Quote Expires 2/16/2025*
John Borger
City of Murrieta
1 Town Square
Murrieta, CA 92562
951-461-6317

Customer ID: MPDCA003
Salesperson Project Payment Terms Contract#
Jim Boubelik Getac V110G7 Net 30 Sourcewell 090122_GET Part# Description Qty Unit Price Ext Price
VSCP6PJAB4BA
Getac Fully Rugged V110G7 - Intel Core i5-1235U Processor, Windows Hello Webcam, Win11 Pro x64, 16GB RAM, 256GB PCIe SSD (user swappable), Sunlight Readable (Full HD LCD + Touchscreen + Hard Tip stylus), Keyboard, Power cord, Red Backlit Keyboard, WIFI, Bluetooth, 4G LTE, Dedicated GPS, Passthrough, Hard Handle, USB Type-A x 2 + USB Type-C x 1 + Smart card reader, Dual batteries, Touchpad W/ click button, 3- Year Bumper-2- Bumper Warranty
8 $3115 $24,920
GE-SVTBNFX5Y Getac Extended Bumper-2-Bumper Warranty (years 4-5) 8 $516 $4128 Subtotal $29,048.00
Sales Tax $2180.50
Recycle $32.00
Shipping $0.00
Total $31,260.50

*We offer financing & Leasing, device buyback, and rugged device insurance coverage, just ask! *CCs add 2.89%. Purchasing contracts add 1-2% (GSA, OMNIA, Sourcewell, PEPPM, SLP, DIR) Code 3 Technology/ 9855 E Southern Ave #50882 Mesa AZ 85209/ 480-888-6401/ [email protected] 273
090122-GET

Rev. 3/2022 1

Solicitation Number: 090122

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Getac, Inc., 15495 Sand Canyon Ave., Suite 350, Irvine, CA 92618 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Law Enforcement Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 7, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in materials and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Supplier is not liable in any event for consequential damages. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

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2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs, with the exception of consequential damages, incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other

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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all

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references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any

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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s

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Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Getac, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Hsin Jung-Lu
Title: Chief Procurement Officer Title: VP Finance & Business Services

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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$FFHVVRULHV3HULSKHUDOVௐௐ3RZHUௐ$GDSWHUVௐ6W\OXVௐ3HQVௐ'LJLWL]HUௐ3HQௐ&DUU\ௐ%DJௐ 'XDOௐ%DWWHU\ௐ&KDUJHUௐ+LJKௐ&DSDFLW\ௐ%DWWHU\ௐ.H\ERDUGௐ'RFNௐ0XOWL%D\ௐ&KDUJHUௐ 2IILFHௐ'RFNௐ+DQGௐVWUDSௐ6KRXOGHUௐVWUDSௐ6FUHHQௐ3URWHFWRUௐ6WDQGDUGௐEDWWHU\ௐ9HKLFOHௐ GRFN

Bid Number: RFP 090122 Vendor Name: Getac, Inc.

311
Bid Number: RFP 090122 Vendor Name: Getac, Inc.

Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.

Line Item Category or Type Offered Comments
71 Law Enforcement duty gear Yes
No
N/A *
72 Traffic safety enforcement equipment, devices, and
instruments
Yes
No
Getac solutions are built to
improve upon the computer-aided
dispatch software (CAD) and
police records management
system (RMS) you already use.

Writing citations, collision reports,
and DUI arrest reports has never
been easier thanks to Getac
solutions. With our rugged
devices, you can write, sync, and
submit all the documents required
from the field electronically, saving
time, and reducing errors. Getac
rugged devices are built with law
enforcement in mind, providing
you access to information to stay
situationally aware as you protect
and serve. Whether on patrol or
during an emergency, Getac
devices allow you to remain in
contact with command, dispatch,
and your fellow officers to make
sure everyone is safe and
informed.
*
73 Crime scene management and evidence collection
equipment and supplies
Yes
No
N/A *
74 Tactical and EOD equipment (with the exception of those items excluded in subsections 2. or 3. of RFP)
Yes
No
ANSI rated rugged devices
available for EOD environments *
75 Services related to the offering of the solutions in subsections above, such as training, installation, testing, maintenance, warranty programs, and technical support
Yes
No
N/A
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

312
Bid Number: RFP 090122 Vendor Name: Getac, Inc.

Documents

Ensure your submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respo nding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."

Pricing - Sourcewell Pricing Page_Final.pdf - Wednesday August 31, 2022 13:23:12 Financial Strength and Stability - Financial Review Form.pdf - Tuesday August 09, 2022 14:38:46 Marketing Plan/Samples - Marketing Plan.pdf - Wednesday August 31, 2022 12:37:18 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Warranty Details.pdf - Tuesday August 09, 2022 17:33:13 Standard Transaction Document Samples - Sample Quote.pdf - Wednesday August 31, 2022 11:28:20 Upload Additional Document - Getac-All in One-US-July2022.pdf - Wednesday August 10, 2022 17:29:18

313
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3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHG Bid Number: RFP 090122 Vendor Name: Getac, Inc.

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30
Bid Number: RFP 090122 Vendor Name: Getac, Inc.

315

Getac #090122-GET

Pricing for contract #090122-GET is provided to Sourcewell participating agencies at the following discounts.

Rugged Laptop 15% off MSRP
Rugged Tablet 10% off MSRP
Rugged Handheld PC (Android) 10% off MSRP
Accessories/Peripherals 10% off MSRP
Warranty 10% off MSRP
Services 5% off MSRP
Video Body Worn Camera 10% off MSRP
In-Car/Interview Room Camera 10% off MSRP
Video Accessories 10% off MSRP
Video Warranty 10% off MSRP
Video Services 5% off MSRP

316

Billing Address:

MURRIETA POLICE DEPT
1 TOWN SQ

MURRIETA, CITY OF
MURRIETA, CA 92562
US

Shipping Address:

MURRIETA POLICE DEPT
2 TOWN SQ
MURRIETA, CA 92562
US

Quote Date:12/05/2024
Expiration Date:12/28/2024
Quote Created By:

Saeed Salimian
Saeed.Salimian@
motorolasolutions.com
End Customer:

MURRIETA POLICE DEPT

Contract: SOURCEWELL 042021-MOT

Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

APX™ 8500

1 M37TSS9PW1AN

APX8500 ALL BAND MP
MOBILE

8 $5,893.68

$3,830.89

$30,647.12

GA09007AA

ADD: OUT OF THE BOX WIFI

PROVISIONING

8 $0.00

$0.00

GA00250AA

ADD: GNSS/BT-WIFI THRU
MNT ANT, 17FT LOW LOSS
PFP-100A/240, QMA

8 $110.00

$71.50

$572.00

G996AS

ENH: OVER THE AIR

PROVISIONING

8 $110.00

$71.50

$572.00

GA00580AA

ADD: TDMA OPERATION

8 $495.00

$321.75

$2,574.00

GA01513AB

ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)

8 $105.00

$68.25

$546.00

G51AT

ENH:SMARTZONE

8 $1,650.00

$1,072.50

$8,580.00

G78AT

ENH: 3 YEAR ESSENTIAL SVC

8 $288.00

$288.00

$2,304.00

GA09001AA

ADD: WI-FI CAPABILITY

8 $330.00

$214.50

$1,716.00

G298AS

ENH: ASTRO 25 OTAR W/

MULTIKEY

8 $814.00

$529.10

$4,232.80

B18CR

ADD: AUXILIARY SPKR 7.5

WATT APX

8 $66.00

$42.90

$343.20

G843AH

ADD: AES ENCRYPTION AND
ADP

8 $523.00

$339.95

$2,719.60

G444AH

ADD: APX CONTROL HEAD

SOFTWARE

8 $0.00

$0.00

G67EH

ADD: REMOTE MOUNT E5 MP

8 $327.00

$212.55

$1,700.40

QUOTE-2925425
Murrieta PD - (10) APX 8500
Radios

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 1 ends

317

Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

GA01517AA

DEL: NO J600 ADAPTER CABLE
NEEDED

8 $0.00

$0.00

G806BL

ENH: ASTRO DIGITAL CAI OP
APX

8 $567.00

$368.55

$2,948.40

GA01670AA

ADD: APX E5 CONTROL HEAD

8 $717.00

$466.05

$3,728.40

W22BA

ADD: STD PALM

MICROPHONE APX

8 $79.00

$51.35

$410.80

G361AH

ENH: P25 TRUNKING

SOFTWARE APX

8 $330.00

$214.50

$1,716.00

QA03400AA

DEL: FCC NARROWBANDING

MANDATE

8 $0.00

$0.00

QA09113AB

ADD: BASELINE RELEASE SW

8 $0.00

$0.00

GA01630AA

ADD: SMARTCONNECT

8 $0.00

$0.00

Subtotal
$99,237.44

Total Discount Amount
$33,926.72

Estimated Tax

$5,714.69

Grand Total
$71,025.41(USD)

Notes:

QUOTE-2925425
Murrieta PD - (10) APX 8500
Radios

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 2 ends

318
042021-MOT

Rev. 10/2020 1

Solicitation Number: RFP #042021

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Motorola Solutions, Inc., 500 W. Monroe, Chicago, IL 60661 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Public Safety Communications Technology and Hardware Solutions from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires June 23, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

319
042021-MOT

Rev. 10/2020 2

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warranties for Equipment, Products, and Services furnished are set forth in Vendor’s then-current Communication, Systems & Services Agreement, which will be made available to Participating Entities at the time of purchase. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

320
042021-MOT

Rev. 10/2020 3

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Freight, title and risk of loss terms will be as set forth in Vendor’s then-current Communication, Systems & Services Agreement, which will be made available to Participating Entities at the time of purchase.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and

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x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract in the United States. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance,

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Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Vendor will require the use of Vendor’s then-current Communication, Systems & Services Agreement (“CCSA”) and Exhibits, Subscription Services Addendum (“SSA”), Maintenance and Support Addendum (“MSA”), and Telecommunication Carrier Addendums (“TCA”). Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal or state laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity, after receipt of notice from Sourcewell or the Participating Entity, and fails to correct such breach within thirty days.

In the event of termination under this subsection 6. D., the Participating Entity will remain liable for contract amounts due and attributable to Equipment, Products, and Services delivered or performed on or before the date of the termination.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

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7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not

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added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

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D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees. Sourcewell will provide prompt written notice to Vendor of any claim or suit, and will cooperate with Vendor in its defense or settlement of the claim or suit. Vendor’s maximum liability for damages caused by failure to perform its obligations under this Contract is limited to proven direct damages for all claims arising out of this Contract not to exceed the total net payments of Administrative Fees paid under any twenty-four (24) month period during the Term. Vendor’s indemnification obligations under the Contract are excluded from this provision. VENDOR WILL NOT BE LIABLE

FOR ANY CONSEQUENTIAL, INCIDENTAL, OR INDIRECT DAMAGES FOR ANY CAUSE OF ACTION, WHETHER IN CONTRACT OR TORT. CONSEQUENTIAL, INCIDENTAL, AND INDIRECT DAMAGES

INCLUDE, BUT ARE NOT LIMITED TO, LOST PROFITS, LOST REVENUES, AND LOSS OF BUSINESS

OPPORTUNITY, WHETHER OR NOT THE OTHER PARTY WAS AWARE OR SHOULD HAVE BEEN AWARE OF THE POSSIBILITY OF THESE DAMAGES.

Vendor’s obligations to indemnify or hold harmless Participating Entities will be as set forth in Vendor’s Communication, Systems & Services Agreement.

12. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

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13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable United States patent or copyright laws. Vendor’s obligations to indemnify or hold harmless Participating Entities for intellectual property infringement will be as set forth in Vendor’s then-current Communication, Systems & Services Agreement.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all

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marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

16. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary,

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Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default (unless a force majeure causes the default):

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a 30 day opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance in accordance with the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts listed below:

Limits:
$1,000,000 each accident for bodily injury by accident
$1,000,000 policy limit for bodily injury by disease
$1,000,000 each employee for bodily injury by disease

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2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Limits:
$3,000,000 each occurrence Bodily Injury and Property Damage $3,000,000 Personal and Advertising Injury
$5,000,000 aggregate for Products-Completed operations
$5,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below.

Limits:
$2,000,000 each accident, combined single limit

4. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) its workers compensation, commercial general liability, and automobile liability insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the workers compensation, commercial general liability, and automobile liability insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

19. COMPLIANCE

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian

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government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

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each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. Intentionally Omitted.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for

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debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

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satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

22. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Motorola Solutions, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Carrie Hemmen
Title: Chief Procurement Officer Title: MSSSI Territory Vice President & Director of Sales

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide ad ditional comments in the text box provided, as necessary.

Line
Item Category or Type Offered * Comments
67 Fire or EMS station alerting
or paging systems
Yes
No
Yes. We partner with Mach Alert to provide Fire Station Alerting solutions. * 68 Connectivity and
interoperability devices,
hardware and equipment
Yes
No
Yes. We are offering Critical Connect as our system to system interoperability solution, as well as control station radios to tie in legacy frequencies to current radio systems.

*
69 Airborne, marine, and
underwater communication
systems
Yes
No
No.
*
70 Services related to lines 67,
68 and 69 above
Yes
No
Yes. We have included the necessary services to implement and maintain the solutions mentioned in lines 67 & 68. *
Table 15: Industry Specific Questions
Line
Item Question Response *
71 Describe the interoperability of
your products and services with
other equipment, software, and
systems, as applicable
Because we follow industry standards across our portfolio, our products are fully interoperable with other systems/devices that follow the definition in the specific standard in question. The standards the our products and solutions follow are listed in Line Item 73. Additionally, our services providers maintain certifications required within each solution (certifications are detailed in Line Item 14).

*
72 Describe how your products
and services integrate with
other communications and
technology components (e.g.,
CAD, RMS, LMR, etc.)
Aside from meeting what the applicable standard defines for its interoperability requirements, Motorola Solutions has created an end-to-end platform that integrates our solutions from the time someone picks up the phone to dial 911 until case closure. These solutions include, but are not limited to Radio, 911 call handling, CAD, Records Management, Body Worn and In-Vehicle Cameras, Digital Evidence Management, Video Security, License Plate Recognition, Situational Awareness, and Broadband Communications. Because these are all solutions that we develop, we are creating integrations and are not limited to interfacing different solution together. Interfacing typically limits the communication between two solutions because it uses the least common denominator of the information that can pass between to solutions from different vendors. The integrations that we have, and continue, to develop are allowing for greater efficiencies as our customers do their jobs.

We have also created a solution called CommandCentral Aware that allows for our radio system to integrate with other vendors CAD and Video solutions to create situational awareness for our customers as the approach a scene.

73 Describe how your products
and services conform to
applicable industry standards
and required specifications.

The systems and equipment included in this response fully comply with one of the following standards; Project 25 (P25) - http://www.project25.org/, Digital Mobile Radio (DMR) - https://www.dmrassociation.org/dmr-standards.html, and Citizens Broadband Radio Service (CBRS) standards - https://www.ecfr.gov/cgi-bin/text-idx?
SID=960a62ced28f9e89c169ed12daafa030&mc=true&node=pt47.5.96&rgn=div5.

74 Describe your use of
installation or service partners,
if applicable.

Motorola Solutions utilizes both certified internal employees as well as our certified service partner shops to do installs and maintenance. Deciding which we utilize on each opportunity is dependent on the customer, if they have a preference, and the type of project.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

350
Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.

Documents

Ensure your submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. I f the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respo nding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."

Financial Strength and Stability (optional)
Marketing Plan/Samples (optional)
WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Pricing - Sourcewell RFP 042021 Pricing.pdf - Monday April 19, 2021 18:16:04 Upload Additional Document - Sourcewell RFP 042021 Proposal Document.pdf - Monday April 19, 2021 18:19:49

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Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.

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Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.

353

PROPOSAL
Date: 1/2/2025
QUOTE: 25-001

Thanks for your business!
Quote Expires 3/30/2025*
Lt. Henry Romero
Murrieta Police Department
2 Town Square
Murrieta, CA 92562
951-461-6366

Customer ID: MPDCA003
Salesperson Project Payment Terms Contract#
Jim Boubelik Cradlepoint R1900 Mobile Router Net 30
Part# Description Qty Unit Price Ext Price
MB05-19005GB-GA
Cradlepoint R1900-5GB - Wireless router - WWAN - 4-port switch - GigE - LTE, 802.11a/b/g/n/ac/ax, Bluetooth 5.1 - Dual Band - 5G - with 5-year NetCloud Mobile Performance Essentials Plan
8 $2385 $19,080
Subtotal $19,080.00
Sales Tax $1669.50
Recycle $0.00
Shipping $0.00
Total $20,749.50

27 *We offer financing & Leasing, device buyback, and rugged device insurance coverage, just ask! *CCs add 2.89%. Purchasing contracts add 1-2% (GSA, OMNIA, NCPA, Sourcewell, PEPPM, SLP, DIR) Code 3 Technology/ 9855 E Southern Ave #50882 Mesa AZ 85209/ 480-888-6401/ [email protected] 354
Estimate
Date: 12/20/2024
Estimate: 9093
Bill To
Murrieta Police Department
2 Town Square
Murrieta, CA 92562
Ship To
Murrieta Police Department
Attn: Cpl David Irving
2 Town Square
Murrieta, CA 92562
Terms: Net 30
Client Signature:
(855) 888-CPR1
(855) 801-8884
www.CPR1.com
Total:

Subtotal:

Sales Tax: (8.75%)
3652 Ocean Ranch Blvd.

Oceanside, CA 92056
*Send all Purchase Orders to [email protected].

P:
*Pricing on estimate is valid for 30 days.*
Description Qty Price TotalItem
Cardiac Science Powerheart G5 Fully-Automatic AED
(English & Spanish) includes Battery; iCPR Adult Pads with CPR Feedback, Carry Sleeve, and an 8-Year Warranty.
8 1,680.00 13,440.00TG5A-80C-S
Cardiac Science Powerheart G5 AED Semi-Rigid Carry Case with adjustable shoulder strap with zippered back pocket to provide space for storage of extra items.
8 113.00 904.00TXCAAED007A
Cardiac Science Powerheart G5 AED Intellisense Adult Pads, 2-Year.
8 69.00 552.00TXELAED001B
First Responder Kit - Grey. Includes items typically needed in a cardiac arrest event. The nylon, zippered pouch contains (1) pair of nitrile gloves, a pocket CPR mask, scissors, razor, and (2) towelettes.
8 6.00 48.00TFRK-C1-GR
FREE Shipping 0.00 0.00Shipping Charge
Rep: Enrique Christopherson / 949-294-5977 /
[email protected]
_____________________________________
$16,251.60
$14,944.00
$1,307.60
355
1Dec 26, 2024
Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Make ModelYear Color
2025 Ford Utility
State Contract #
NA
Tax
Agency Contact: Aaron Creed, 915-852-1472
***Siren/ Lightbar Package***

8.00 LBAR04496 SoundOff mPower 55" Lightbar, R/B/W Front, R/B/A Rear, 20+ P
2,673.1700 21,385.36EMPLB003NS-481/ Y
- SO Quote # QSF035343

8.00 SIRE00632 500 Series bluePRINT Siren, Remote Push Button, 200-Watts
1,068.8700 8,550.96ENGSA5200RSP/ Y

8.00 VACC03152 bluePRINT Link Micro Kit, Super Duty 23-24 404.2500 3,234.00ENGLMK013/ Y

8.00 SPEA00253 100 Watt Composite Siren Speaker with Universal Bail Bracket
254.2500 2,034.00ETSS100J5/ Y

8.00 BKRT00082 Soundoff ETSS100N behind grille mounting brkt for 2020+ PI-S

32.4500 259.60ETSSVBK01/ Y

8.00 BKRT00092 Electronics Mounting Plate SOS, DRV 1/4 Panel, 20+ Utility
115.0000 920.00PIU20-EQUIP-001/ Y

8.00 PATC00335 Radio T/R Mounting Bracket, OEM Cubby Pocket, 20+ Utility

42.8300 342.64PIU20-RADIO-KIT/ Y

8.00 SIRE00566 bluePRINT SYNC Module with Antenna 287.8500 2,302.80ENGSYMD01/ Y Quotation continued on next page ...

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Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Make ModelYear Color
2025 Ford Utility
State Contract #
NA
Tax
***Driver/Passenger Bumper/Grill Mounted Lighting***

8.00 LEDS04374 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Red/White
120.4000 963.20EMPSCG1QMS3D/ Y

8.00 LEDS04375 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Blue/White
120.4000 963.20EMPSCG1QMS3E/ Y

16.00 BKRT00348 Stud Mount Conversion Bracket Kit, for use with 3" Quick Mou

6.0000 96.00PMP1BK005/ Y

8.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
138.1200 1,104.96EMPSCG2STS4D/ Y

8.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
138.1200 1,104.96EMPSCG2STS4E/ Y

8.00 PATC00288 Bumper Harness, bluePRINT 500 w/3-Wire Dual, Universal
177.6000 1,420.80FT-UNV-SOB5-BUM-02/ Y

8.00 PATC00290 bluePRINT 500 w/3-Wire LED Extension Dual, Universal 64.0000 512.00FT-UNV-SOB5-3WR-01/ Y

8.00 PATC00289 Speaker Harness, SoundOff, Universal 36.0000 288.00FT-UNV-SOB5-SPK-01/ Y ***Headlight Housing LED's***

8.00 LEDS03676 Universal Under Cover LED Insert, 5-Wire, Red/White 93.5800 748.64ELUC3H010D/ Y Quotation continued on next page ...

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Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 LEDS03657 Universal Under Cover LED Insert, 5-Wire, Blue/White 93.5800 748.64ELUC3H010E/ Y (Passenger side headlight assemble)

16.00 LEDS02981 Twist-In UC LED Collar Kit 3.3000 52.80PLUCTCL1/ Y (Twist Locks for UC LED's)
Note: Wig/Wag Flash Via bluePRINT and FasTech
Harness
***Under Mirror LED's***

8.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
138.1200 1,104.96EMPSCG2STS4D/ Y

8.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
138.1200 1,104.96EMPSCG2STS4E/ Y

8.00 BKRT00359 Under Mirror Bracket, mPower/Intersector, 25+ Utility, DRV

23.5000 188.00PMP2BKUMB8-D/ Y

8.00 BKRT00360 Under Mirror Bracket, mPower/Intersector, 25+ Utility, Pass

23.5000 188.00PMP2BKUMB8-P/ Y

16.00 VACC02904 bluePRINT 500 w/3-Wire LED Extension Single (Mirror), Univer

55.2000 883.20FT-UNV-SOB5-3WR-02/ Y
Quotation continued on next page ...

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Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
138.1200 1,104.96EMPSCG2STS4D/ Y

8.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
138.1200 1,104.96EMPSCG2STS4E/ Y

16.00 LEDS03567 4" mPower 25-90 degree Glass Mount/Shroud, Black 22.5000 360.00PMP2WSSSB/ Y Qtr Glass Mount

16.00 PATC00311 bluePRINT 500 w/3-Wire LED Extension, 24", Universal 51.2000 819.20FT-UNV-SOB5-3WR-03/ Y ***Rear License Plate and Gate Open LED's***

16.00 LEDS04369 3-Wire mPower 4" Fascia LED, QM, 18-LED, Red/Blue/White
153.3400 2,453.44EMPSCG2QMS5RBW/ Y

16.00 LEDS04370 3-Wire mPower 3" Fascia LED, SM, 8-LED, Red/Blue 123.4600 1,975.36EMPSCG1SLS3J/ Y

8.00 PATC00292 Liftgate Harness, bluePRINT 500 w/3-Wire, 20+ Utility 215.0000 1,720.00FT-F01-SOB5-LFT-01/ Y ***Tail Light LED's***

16.00 LEDS03674 Universal Under Cover LED Insert, 5-Wire, Blue 93.5800 1,497.28ELUC3H010B/ Y Quotation continued on next page ...

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Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

16.00 LEDS02981 Twist-In UC LED Collar Kit 3.3000 52.80PLUCTCL1/ Y Note: Tail Light Flash Via bluePRINT and FasTech
Harness
***Rear Under Spoiler LED's***

16.00 LEDS03996 3-Wire mPower Fascia LED, Stud Mount, 18-LED, Red/Blue/White
149.6000 2,393.60EMPSCG2STS5RBW/ Y

8.00 BKRT00074 Under Spoiler mPower Bracket, 1-Module, 2020 Utility 82.8700 662.96PMP2RS101/ Y

8.00 PATC00294 2-Mod Spoiler Harness, bluePRINT 500 w/3-Wire, 20+ Utility
134.4000 1,075.20FT-F01-SOB5-SPO-02/ Y
***FasTech Harness/ Electrical System***

8.00 PATC00347 Primary Harness, bluePRINT 500 w/3-Wire, 2025 Utility 2,150.0000 17,200.00FT-F06-SOB5-PRI-01/ Y

8.00 PATC00291 Underhood Harness, bluePRINT 500 w/3-Wire, 20+ Utility
285.0000 2,280.00FT-F01-SOB5-UND-02/ Y

8.00 VACC02241 RJ45 Splitter, 1-Male to 3-Female, Use for BP

SYNC/LINK/CP

24.7000 197.60B07PPLK8L4/ Y

8.00 VACC02325 Compact Foot Switch w/ Mounting Plate 78.0000 624.00491-SC36MP/ Y Quotation continued on next page ...

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Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 VACC00342 Toggle Switch, Off-On, SPST.. 12.0000 96.0013-100/ Y

8.00 VACC01453 Switch Label Plaque, "Cargo Dome, Door-Off" 9.0000 72.00AEP-LABEL-CARGO-DOME/ Y

8.00 LIGH00331 6" LED Dome Light, Red/White, 110 Lumens (Rear Lift Gate)

57.4000 459.20M84434RW-A/ Y
***Center Equipment Console***

8.00 CONS01598 "Short" Console Package w/ Cup, 10"/4.5", 20+ Utility 503.3000 4,026.407170-0735-00/ Y

8.00 FACE00845 Console Faceplate for SoundOff 500-Series Remote Siren, 3.5"

0.0000 0.0020032/ N

8.00 FACE00177 FP- Motorola APX8500, 3" 0.0000 0.007160-0322/ N PL 2013-05-15

8.00 FACE00735 Console Faceplate w/ (6) Switch Knock-Outs, 2" 0.0000 0.0015083/ N

8.00 FACE00794 Console Filler Plate, 1.5" 0.0000 0.0018492/ N

8.00 CONS00354 Arm Rest, Adjustable 180.0000 1,440.00C-ARM-104/ Y PB 2012-09-01

8.00 VACC01539 Dual USB 2.4A Charger for Contura SW Cut-Out 18.0000 144.0011019/ Y Quotation continued on next page ...

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Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 VACC01101 DC Power Port 3.0500 24.4011010/ Y

8.00 VACC01102 DC Power Port Cap 0.6800 5.4411011/ Y

16.00 CONS01276 Magnetic Microphone Mount 37.9500 607.20MMBP-25/ Y

8.00 LIGH00331 6" LED Dome Light, Red/White, 110 Lumens 57.4000 459.20M84434RW-A/ Y ***Computer Mount***

8.00 COMP01579 Docking Station for Getac V110, No RF 925.0000 7,400.007160-0515-00/ Y

8.00 COMP02020 7300-0463 Lind 90W Automobile Power Adapter for Getac
130.0000 1,040.007300-0463/ Y

8.00 CONS01932 GJ On-Dash Mount w/ 3" Ext Arm, 2025 Ford Utility 345.0000 2,760.007160-1973-01/ Y

8.00 COMP01598 KeyboardTray, Low Profile, Quick Release 138.6000 1,108.807160-0857/ Y

8.00 CONS01634 Mongoose XLE 9" Motion Attachment 392.0000 3,136.007160-1216-09/ Y

8.00 COMP01749 TG3 Mobile Keyboard w/ Touch Pad, USB Coiled Cord 267.6900 2,141.52KBA-BLTX-UCNNR-US/ Y

8.00 INST05717 Cat7 Double Shielded Ethernet Cable, Black, 25' (CP-DK)

22.0000 176.0031361/ Y
Quotation continued on next page ...

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Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 ANTE01156 MULTIMAX 4G 5in1 antenna with 2 Cell/LTE, 2 Wi-Fi, 1 GNSS
162.3100 1,298.48AP-MF4G-C2W2G-Q-B1/ Y

8.00 ANTE01157 Matching 5in1 cable harness. 14 feet with SMA/RP SMA connect
152.7000 1,221.60CH-C2W2G-1-2-1-14/ Y
***Radio Antenna APX8500***

8.00 ANTE01088 Sharkee Antenna for Motorola APX-8500 Tri-Band w/ QMA
400.0000 3,200.00GPSBAX-TRI-MOT-5/ Y

8.00 VACC00721 Motorola XTL/APX Radio Control Head Cable, (Blue Ring), 5M

99.0000 792.00HKN6169B/ Y
***Prisoner Transport***

8.00 PRIS01937 10XL C2 Partition, Recessed, Poly Sliding, TM, 2020 Utility
940.7200 7,525.76PK1186ITU20-TM/ Y

8.00 PRIS02563 Transport Seat w/Poly Partition, Center Belts, 2025 Utility
1,407.1200 11,256.96QK0566ITU25/ Y

8.00 PRIS01939 Window Barriers, Steel Horizontal Bars, 2020 Utility 289.5200 2,316.16WK0514ITU20H/ Y

16.00 DOME00054 Silho-X 4 Round Neutral White/Red Light SS Trim Ring 35.8700 573.92E06-LS0R-1/ Y Quotation continued on next page ...

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Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 VACC01661 Rear Dome Light Color Select Switch, On-On, V-Series 15.3000 122.40AEP-SW-DOME3/ Y

8.00 VACC01450 Switch, Rear Dome Light, On-Door-Off 15.3000 122.40AEP-SW-DOME1/ Y ***Front Weapon Mount***

8.00 GUNM00862 Gun Rack Partition Mount SC6 with Insert SC1 #2 Key 38"
648.0000 5,184.00GRPXXX6B1X238/ Y

8.00 GUNM00513 AR-15 Takedown Pin Guard 193.6000 1,548.80GUNMARTDPGRDBOM/ Y

16.00 VACC01684 Miniature Push Button Switch, Off-(on), 12V/5A 5.0000 80.0015-102/ Y

8.00 GUNM00616 Flash Light Charger Mounting Bracket (Gun Rack Mounted)

48.0000 384.00GRA-FLB1/ Y

8.00 FLGH00040 Streamlight SL20 Charge Sleeve 12.0000 96.0022052/ Y

8.00 FLGH00042 Streamlight Charge Cord, 12VDC 13.2000 105.6022051/ Y ***Rear Cargo Storage***

8.00 PRIS02523 Setina 2 Drawer, Sliding, #2 Keyed Lock, Elevated, 2020 PIU
1,750.3200 14,002.56TK0250ITU20/ Y
Quotation continued on next page ...

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Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

8.00 PRIS02000 Window Barrier, VS, Rear Hatch and Side Windows, 2020 Utilit
430.3200 3,442.56WK0040ITU20/ Y

8.00 UTIL01516 Fire Extinguisher, 5lb ABC Dry Chem, Vehicle Mounting Bracke

58.0000 464.0025614/ Y

8.00 VACC01552 Heavy Duty Fire Extinguisher Mounting Bracket, Rubber Straps

55.0000 440.00862/ Y
***Brake and Reverse Kill System (Black-Out)***

8.00 PATC00348 Covert Patrol Kit for use with FasTech Harness, 2025 Ford Ut
471.2000 3,769.60COVP-F06-KIT/ Y
***Graphics Package***

8.00 GRAP90001 Murrieta Police Graphics 450.0000 3,600.00Graphics/ Y ***Installation/ Freight***
384.00 LABO90001 Installation Labor Services 105.0000 40,320.00AEP INSTALL/ Y EVT-Certified Technician Labor

8.00 SHOP90006 Installation Materials / Shop Supplies 175.0000 1,400.00Shop Supplies/ Y ***Vehicle Transport and Freight/Shipping***
Quotation continued on next page ...

PB#INFO EmailPB#Assign EmailTo, [email protected] 365 11Dec 26, 2024
Dec 26, 2024
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2025 Patrol Utility x8 MUR11102 PT NET30
QTE0040007
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
(619) 596-1925Phone:
(619) 596-1909Fax:

Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Make ModelYear Color
2025 Ford Utility
State Contract #
NA
Tax
Vehicle Shipping to Murrieta PD ($225.00per vehicle) 225.00N Parts Shipping Cost 250.00N
***Customer Supplied Equipment***

8.00 INST05685 Motorola APX-8500 Remote Radio 0.0000 0.00CSM/ N 233,619.78
214,861.00
18,758.78
Subtotal
Total sales tax
Total order
Order Discount 0.00
Parts
Labor / Services
Thank you for the opportunity to earn your business
Terms & Conditions:
· ESTIMATES VALID FOR 30 DAYS
· Orders will be invoiced upon notification of completion · Returns subject to 25% restocking fee. No returns on special order items.
· Credit Card payments accepted for payments of orders/invoicing totaling $10,000 or less only.

SIGNATURE (not required if PO/contract is issued)
PB#INFO EmailPB#Assign EmailTo, [email protected]
Trans / Trip / Fee
170,466.00
43,920.00
Shipping 475.00

0.00 366
Consultant Agreement
Murrieta Form 04/10

AGREEMENT BETWEEN THE CITY OF MURRIETA
AND

AEP-CALIFORNIA, LLC
This Agreement (“Agreement”), made this 15TH day of December, 2020, by and between the CITY OF MURRIETA, a Municipal Corporation, duly organized and existing under and by virtue of the laws of the State of California ("CITY"), and AEP-CALIFORNIA, a California limited liability company ("CONSULTANT") with reference to the following facts which are acknowledged by each party as true and correct:

RECITALS
A. CITY is a general law city, formed and existing pursuant to the provisions of the California Government Code.

B. CITY is authorized to enter into consultant agreements under the provisions of California Government Code section 53060.

C. CITY desires or is in need of emergency vehicle upfitting and vehicle electrical repair services.

D. CONSULTANT has special knowledge, experience and facilities for accomplishing the above services.

E. CITY now desires to retain CONSULTANT to accomplish the above services, and CONSULTANT is willing to be so retained pursuant to the terms and conditions of this Agreement.

AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:

OPERATIVE PROVISIONS

1. RESPONSIBILITIES OF CONSULTANT

1.1 CONSULTANT shall undertake to carry on the scope of services as listed in the attached Scope of Services (refer to Exhibit “A”), which is attached to and made a part of this Agreement. To the extent the provisions of Exhibit “A” are ambiguous in relation to the provisions of this Agreement, inconsistent with the provisions of this Agreement, or expand upon the provisions of this Agreement, the provisions of this Agreement shall take precedence and the provisions of Exhibit “A” shall not apply. These duties may be adjusted from time to time as agreed upon in writing by CONSULTANT and CITY. Any additional services authorized by CITY shall be subject to all terms and conditions of this Agreement, except as modified in writing in accordance with Section 24.

1.2 Representations. CONSULTANT will perform the services set out in this Agreement, as contemplated herein, in an efficient, timely, and professional manner, and in accordance with generally accepted standards for performing similar services. It is understood that CITY, in entering into this Agreement, is relying on CONSULTANT’s representations for quality and professional work performed in a timely manner, and CONSULTANT shall perform in accordance with those representations and standards.

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2 1.3 Monthly Written Reports. The sales manager of CONSULTANT shall prepare and submit to the designated CITY representative a monthly written report specifying the activities of CONSULTANT pursuant to this Agreement. CONSULTANT shall prepare the monthly written report in a format acceptable to the CITY. CONSULTANT shall submit the monthly written report to the CITY by the second Friday of each month.

2. ADMINISTRATION OF AGREEMENT

2.1 CITY appoints its City Manager, or his designee, to administer CITY’s rights under this Agreement, and to review the work performed by CONSULTANT pursuant to the scope of services.

2.2 CONSULTANT shall keep the City Manager, CITY’s representative, or his designee or designees, fully informed as to the progress of the work and shall submit to CITY such oral and written reports as CITY may specify.

2.3 This Agreement shall be administered on behalf of the parties hereto, and any notice desired or required to be sent to a party hereunder shall be addressed, as follows:

For CITY: Kim Summers
Address: City of Murrieta
One Town Square
24601 Jefferson Avenue
Murrieta, CA 92562
Phone: (951) 461-6010
Facsimile: (951) 461-6430
For CONSULTANT: Adam Serr
CONSULTANT: AEP-California, LLC
Address: 10729 Wheatlands Avenue, Ste C
Santee, CA 92071
Phone: (619) 596-1925
Facsimile: (619) 596-1909

3. TERM

3.1 The term of this Agreement shall be from December 21, 2020 until December 20, 2022. The Agreement may be renewed for up to three (3) additional periods of one (1) year each based on satisfactory performance of the services called for in this Agreement, at the discretion of the City Manager, with at least (30) days’ written notice prior to the expiration of the initial term or any subsequent annual renewal.

3.2 Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.

4. PAYMENT TO CONSULTANT

4.1 Consideration. In consideration of the services to be performed by CONSULTANT for the CITY as set forth in Section 1, the CITY agrees to pay CONSULTANT on a task order

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3 basis at the rates identified in CONSULTANT’s proposal as set forth in Exhibit “B” attached hereto and incorporated herein. To the extent the provisions of Exhibit “B” are ambiguous in relation to the provisions of this Agreement, inconsistent with the provisions of this Agreement, or expand upon the provisions of this Agreement, the provisions of this Agreement shall take precedence and the provisions of Exhibit “B” shall not apply. Said payment shall be made to CONSULTANT pursuant to section 4.3 herein based upon an invoice provided by CONSULTANT to CITY no later than the fifth (5
th) day of each month. CITY shall pay all invoices in arrears and shall in no event be required to pay for any services provided by CONSULTANT in advance. CONSULTANT acknowledges, however, that it is one of two (2) consultants providing the services called for by this Agreement and that no one consultant is guaranteed any particular amount of work.

4.2 Additional Services. If CITY desires any additional services (“Additional Services”), CONSULTANT may, upon written request by the CITY, furnish a proposal including an itemized statement of the estimated cost of the Additional Services thereof, and the CITY may modify or alter the proposal, or may reject the proposal in its entirety, at its sole discretion, or may direct the submission of a new proposal which may be accepted, altered or rejected. Upon the written approval of any Additional Services including costs by CONSULTANT and CITY, CONSULTANT shall perform the Additional Services and CITY will pay to CONSULTANT the cost of the Additional Services as agreed in writing. All money due for Additional Services shall be supported by a detailed statement of CONSULTANT showing the basis of said claims, and certified by proper officers of CONSULTANT.

4.3 Payments. Payment of CONSULTANT’s fee shall be made in accordance with CITY’s normal schedule for issuance of checks. CONSULTANT agrees and acknowledges that it is CONSULTANT’s sole responsibility to report as income all compensation received from CITY, and to make the requisite tax filings and payments to the appropriate federal, state and local tax authorities.

5. STATUS OF CONSULTANT

5.1 Independent Contractor. It is understood and agreed that CITY is interested only in the results obtained from service hereunder and that CONSULTANT shall perform as an independent contractor with sole control of the manner and means of performing the services required under this Agreement. CONSULTANT shall complete this Agreement according to its own methods of work which shall be in the exclusive charge and control of CONSULTANT and which shall not be subject to control or supervision by the CITY, except as to the results of the work. CONSULTANT is, for all purposes arising out of this Agreement, an independent contractor, and neither CONSULTANT, nor its employees, agents and representatives shall be deemed an employee of the CITY for any purpose.

5.2 Employee Benefits. CONSULTANT shall be responsible for all salaries, payments, insurance and benefits for all of its officers, agents, representatives and employees in performing services pursuant to this Agreement. It is expressly understood and agreed that CONSULTANT and its employees, agents, and representatives shall in no event be entitled to any CITY benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, insurance, vacation, worker's compensation, sick or injury leave or other benefits.

5.3 Workers' Compensation Insurance. CONSULTANT agrees to procure and maintain in full force and effect Workers' Compensation Insurance covering its employees and agents while these persons are participating in the activities hereunder, as provided in Section

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4 6.1.2 of this Agreement.

5.4 Prevailing Wages. Pursuant to the provisions of section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement, from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk's office. CONSULTANT shall post a copy of such rates at their office and shall pay the adopted prevailing wage rates as a minimum. If applicable, CONSULTANT shall comply with the provisions of sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code and any other applicable laws.

Pursuant to the provisions of section 1775 of the Labor Code, CONSULTANT shall forfeit to CITY, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any sub-consultant under him, in violation of the provisions of this Agreement.

6. INSURANCE
CONSULTANT shall not begin the services under this Agreement until it has: (a) obtained, and upon the CITY's request, provided to the CITY, insurance certificates reflecting evidence of all insurance, including a copy of the Declarations and Endorsement Page as required in this Section 6; however, CITY reserves the right to request, and CONSULTANT shall submit, complete copies of any policy upon reasonable request by CITY; (b) obtained CITY approval of each company or companies as required by Section 6; and (c) confirmed that all policies contain the specific provisions required in Section 6.

6.1 Types of Insurance. At all times during the term of this Agreement, CONSULTANT shall maintain insurance coverage as follows:

6.1.1 Commercial General Liability. Commercial General Liability (CGL) Insurance written on an occurrence basis to protect CONSULTANT and CITY against liability or claims of liability which may arise out of this Agreement in the amount of Two Million Dollars ($2,000,000) per occurrence and subject to an annual aggregate of Four Million Dollars ($4,000,000). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37).

6.1.2 Workers' Compensation. For all of CONSULTANT’s employees who are subject to this Agreement and to the extent required by applicable state or federal law, CONSULTANT shall keep in full force and effect a Workers' Compensation policy. That policy shall provide employers' liability coverage as required by applicable state and/or federal Workers’ Compensation laws, and CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives. In the event a claim under the provisions of the California Workers' Compensation Act is filed against CITY by a bona fide employee of CONSULTANT participating under this Agreement, CONSULTANT agrees to defend and indemnify the CITY from such claim.

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5 6.1.3 Professional Liability. For all of CONSULTANT’s employees who are subject to this Agreement, CONSULTANT shall keep in full force and effect Professional Liability coverage for professional liability with a limit of Two Million Dollars ($2,000,000) per claim and Four Million Dollars ($4,000,000) annual aggregate. CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of services under this Agreement; and (2) the policy will be maintained in force for a period of four years after termination of this Agreement or substantial completion of services under this Agreement, whichever occurs last. CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss.

6.1.4 Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

6.2 Insurer Requirements. All insurance required by express provision of this Agreement shall be carried only by responsible insurance companies that are rated “A-” and “V” or better by the A.M. Best Key Rating Guide, and are licensed to do business in the State of California. CITY will accept insurance provided by non-admitted “surplus lines” carriers only if the carrier is authorized to do business in the State of California.

6.3 Deductibles. All deductibles on any policy shall be the responsibility of CONSULTANT and shall be disclosed to CITY at the time the evidence of insurance is provided.

6.4 Specific Provisions Required. Each policy required under this Section 6 shall expressly provide, and an endorsement shall be submitted to CITY, that: (a) the policies are primary and non-contributory to any insurance that may be carried by CITY; and (b) CITY is entitled to thirty (30) days’ prior written notice (10 days for cancellation due to non-payment of premium) of cancellation, material reduction, or non-renewal of the policy or policies. Additionally, the CGL policy shall expressly provide, and an endorsement shall be submitted to CITY, that the City of Murrieta and its respective officers and employees are additional insureds under the policy.

6.5 Indemnity Not Limited by Insurance. CONSULTANT’s liabilities, including, but not limited to, CONSULTANT’s indemnity and defense obligations under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. Maintenance of specified insurance coverage is a material element of this Agreement, and CONSULTANT’s failure to maintain or renew coverage or to provide evidence of renewal during the term of this Agreement may be treated as a material breach of contract by CITY.

6.6 Special Risks or Circumstances: CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. AUDIT AND INSPECTION OF RECORDS
At any time during CONSULTANT’s normal business hours and as often as CITY may deem necessary, and upon reasonable notice, CONSULTANT shall make available to CITY, or

371
6 any of its duly authorized representatives, for examination, audit, excerpt, copying or transcribing, all data, records, investigation reports and all other materials respecting matters covered by this Agreement. CONSULTANT will permit CITY to audit and to make audits of all invoices, materials, payrolls, records of personnel and other data related to all matters covered by this Agreement.

All material referenced in this Section, including all pertinent cost accounting, financial records, and proprietary data, must be kept and maintained by CONSULTANT for a period of at least four (4) years, or for the period required by law, whichever is greater, after completion of CONSULTANT’s performance hereunder, unless CITY’s written permission is given to dispose of same prior to that time.

8. CONFIDENTIALITY AND USE OF INFORMATION

8.1 Except as otherwise provided by law, all reports, communications, documents and information obtained or prepared by CONSULTANT respecting matters covered by this Agreement shall not be published without prior written consent of City Manager or his designees, nor shall CONSULTANT issue any news releases or publish information relating to its services hereunder without the prior written consent of the City Manager. CONSULTANT shall hold in trust for the CITY, and shall not disclose to any person, any confidential information. Confidential information is information which is related to the CITY's research, development, trade secrets and business affairs, but does not include information which is generally known or easily ascertainable by nonparties through available public documentation.

8.2 CONSULTANT shall advise CITY of any and all materials used, or recommended for use, by CONSULTANT to achieve the project goals that are subject to any copyright restrictions or requirements. In the event CONSULTANT shall fail to so advise CITY and, as a result of the use of any programs or materials developed by CONSULTANT under this Agreement, CITY should be found in violation of any copyright restrictions or requirements, CONSULTANT agrees to indemnify and hold harmless CITY against any action or claim brought by the copyright holder.

8.3 Ownership of Records. All records created by the CONSULTANT shall become the property of the CITY and shall be subject to state law and CITY policies governing privacy and access to files. The CITY shall have access to and the right to examine all books, documents, papers and records of the CONSULTANT involving transactions and work related to this Agreement. The CONSULTANT shall retain all copies of records for a period of five (5) years from the date of final payment.

9. NOTICE
All notices or demands to be given under this Agreement by either party to the other shall be in writing and given either by: (a) personal service, (b) by U.S. Mail, mailed either by certified mail, return receipt requested, with postage prepaid and addressed to the party to whom the notice is directed, or (c) via facsimile transmission (with proof of confirmation by sender). Service shall be considered given when received if personally served or, if mailed, two days after deposit in the United States Mail by certified mail, return receipt requested. The address to which notices or demands may be given by either party may be changed by written notice given in accordance with the notice provisions of this section. At the date of this Agreement, the addresses of the parties are as set forth in Section 2 above.

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7 10. TERMINATION FOR CAUSE

10.1 CITY may terminate this Agreement upon giving of written notice of intention to terminate for cause. Cause shall include: (a) a material violation of any of the covenants, agreements, or stipulations of this Agreement by CONSULTANT, (b) CONSULTANT, through any cause, failing to fulfill in a timely and proper manner its obligations under this Agreement, (c) any act by CONSULTANT exposing CITY to liability to others for personal injury or property damage, or (d) if CONSULTANT is adjudged bankrupt, CONSULTANT makes a general assignment for the benefit of creditors, or a receiver is appointed on account of CONSULTANT’s insolvency.

Written notice by CITY of termination for cause shall contain the reasons for such intention to terminate and shall specify the effective date thereof. Unless prior to the effective date of the termination for cause the condition or violation shall cease, or satisfactory arrangements for the correction thereof be made, this Agreement shall cease and terminate on the effective date specified in the written notice by CITY.

10.2 In the event of such termination, CONSULTANT shall be paid the reasonable value of satisfactory services rendered up to the date of receipt of the notice of termination in accordance with this Agreement, less any payments theretofore made, as determined by CITY, not to exceed the amount payable herein, and CONSULTANT expressly waives any and all claims for damages or compensation arising under this Agreement in the event of such termination, except as set forth herein.

11. TERMINATION FOR CONVENIENCE OF CITY

11.1 CITY may terminate this Agreement at any time and for any reason by giving written notice to CONSULTANT of such termination, and specifying the effective date thereof, at least fifteen (15) days prior to the effective date.

11.2 If the Agreement is terminated as provided in this Section, CONSULTANT shall be entitled to receive compensation for any satisfactory work completed up to the receipt by CONSULTANT of notice of termination, less any payments theretofore made and not to exceed the amount payable herein, and for satisfactory work completed between the receipt of notice of termination and the effective date of termination pursuant to a specific request by CITY for the performance of such work.

12. PERFORMANCE AFTER TERMINATION
Upon termination of this Agreement as provided herein, CONSULTANT shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by CONSULTANT to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by CONSULTANT shall be delivered to the City Manager, upon his request, as property of CITY.

13. DEFENSE AND INDEMNIFICATION

13.1 CONSULTANT shall, to the fullest extent permitted by law, hold harmless, protect, defend (with attorneys approved by CITY) and indemnify the CITY, its council, and each member thereof, its officers, agents, employees, representatives, and their successors and assigns, from and against any and all losses, liabilities, claims, suit damage, expenses and costs including

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8 reasonable attorney's fees and costs, and expert costs and investigation expenses (“Claims”), which arise out of or are in any way connected to the performance under this Agreement or any negligent or wrongful act or omission by CONSULTANT, its officers, employees, representatives, subcontractors, or agents regardless of whether or not such claim, loss or liability is caused in part by a party indemnified hereunder. CONSULTANT shall have no obligation, however, to defend or indemnify CITY if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of CITY.

13.2 General Indemnity Provisions. This indemnity is in addition to any other rights or remedies which CITY may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, CITY may, at its sole discretion, reserve, retain or apply any monies due to CONSULTANT under this Agreement for the purpose of resolving such claims; provided however, that CITY may release such funds if CONSULTANT provides CITY with reasonable assurances of protection of the CITY's interest.

The CITY shall, in its sole discretion determine whether such assurances are reasonable.

CONSULTANT agrees that its duty to defend the indemnities arises upon an allegation of liability based upon the performance of services under this Agreement by CONSULTANT, its officers, agents, representatives, employees, sub-consultants, or anyone for whom CONSULTANT is liable and that an adjudication of CONSULTANT's liability is not a condition precedent to CONSULTANT's duty to defend.

14. CONFLICT OF INTEREST

14.1 CONSULTANT shall be bound by the requirements of the FPPC (Fair Political Practice Commission) and state law with regard to disclosure of financial interests and prohibited conflicts of interest.

14.2 Prior to execution of this Agreement, CONSULTANT shall disclose in writing to CITY any and all compensation, actual or potential, which CONSULTANT may receive in any form from a party other than CITY as a result of performance of this Agreement by CONSULTANT.

If CONSULTANT becomes aware of the potential for such compensation subsequent to the execution of this Agreement, CONSULTANT shall disclose such compensation within three (3) working days of becoming aware of the potential for such compensation.

14.3 Prior to or concurrent with making any recommendation of any products or service for purchase by the CITY, CONSULTANT shall disclose any financial interest that CONSULTANT may have in any manufacturer or provider of the recommended products or services. The term “financial interest” includes, but is not limited to, employment (current or prospective) or ownership interest of any kind and degree.

14.4 CONSULTANT shall not conduct business for third parties which may be in conflict with CONSULTANT’s responsibilities under this Agreement. CONSULTANT may not solicit any business during the term of this Agreement which conflicts with its responsibilities under this Agreement. CONSULTANT shall provide no services for any private client within the corporate boundaries or sphere of influence of CITY during the period of this Agreement which may constitute a conflict of interest.

15. ASSIGNMENT
No portion of this Agreement or any of the work to be performed hereunder may be

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9 assigned or delegated (including hiring and retaining use of any other person or entity for any purpose, except for those certain subconsultants specifically included in the attached “Scope of Services”) by CONSULTANT without the express written consent of CITY, nor may any interest in this Agreement be transferred (whether by assignment or novation) by CONSULTANT without the express written consent of CITY, and without such consent all services hereunder are to be performed by CONSULTANT, its officers, agents and employees. However, claims for money due or to become due to CONSULTANT from CITY under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of such assignment or transfer shall be furnished promptly to CITY. Any assignment requiring approval may not be further assigned without CITY approval.

16. SURVIVAL
CONSULTANT’s representations, insurance and indemnity obligations, and performance obligations post-termination shall survive termination of this Agreement.

17. COMPLIANCE WITH APPLICABLE LAWS
CONSULTANT agrees to comply with all federal, state and local laws, rules, regulations and ordinances that are now or may in the future become applicable to CONSULTANT, CONSULTANT’s business, equipment and personnel engaged in activities covered by this Agreement or arising out of the performance of such activities.

18. PERMITS/LICENSES
CONSULTANT and all of CONSULTANT’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.

19. NONDISCRIMINATION IN EMPLOYMENT
CONSULTANT agrees that it will not engage in unlawful discrimination in employment and shall comply with all applicable laws and regulations of CITY and/or all other relevant government agencies, including, but not limited to, the California Department of Fair Employment and Housing and the Federal Equal Employment Opportunity Commission. Also, CONSULTANT certifies and agrees that all persons employed by CONSULTANT, its affiliates, subsidiaries and related entities, if any, will be treated equally by CONSULTANT, without unlawful discrimination based upon creed, sex, race, national origin, or any other classification prohibited by state or federal law.

If CITY finds that any of the provisions of this Section have been violated, such violation shall constitute a material breach of this Agreement, upon which CITY may determine to cancel, terminate, or suspend this Agreement. While CITY reserves the right to determine independently that the anti-discrimination provisions of the Agreement have been violated, in addition, a determination by the California Fair Employment Practices Commission or California Department of Fair Employment and Housing, or successor agency, or the Federal Equal Employment Opportunity Commission, or successor agency, that CONSULTANT has violated state or federal anti-discrimination laws relative to this Agreement shall constitute a finding by CITY that CONSULTANT has violated the anti-discrimination provisions of this Agreement.

20. NON-WAIVER
The failure of CITY or CONSULTANT to seek redress for violation of, or to insist upon, the

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10 strict performance of any term or condition of this Agreement shall not be deemed a waiver by that party of such term or condition, or prevent a subsequent similar act from again constituting a violation of such term or condition. Payment to CONSULTANT of compensation under this Agreement shall not be deemed to waive CITY’s rights or CONSULTANT’s rights contained in this Agreement.

21. SEVERABILITY
If any term, condition or provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, invalid, or void, the remaining provisions will nevertheless continue in full force and effect and shall not be affected, impaired or invalidated in any way.

22. DISPUTES
In the event that any action is brought by either party to construe this Agreement or enforce any of its terms, the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs incurred, whether or not the matter proceeds to judgment.

23. REMEDIES
The rights and remedies of the CITY provided in this Agreement are not intended to be exclusive, and are in addition to any other rights and remedies permitted by law.

24. ENTIRE AGREEMENT/AMENDMENT
This Agreement and any exhibits attached hereto constitute the entire agreement between the parties and supersede any prior or contemporaneous understanding or agreement with respect to the services contemplated, and may be amended only by a written amendment executed by both parties to the Agreement.

25. GOVERNING LAW/VENUE
The terms and conditions of this Agreement shall be governed by the laws of the State of California. Any action or proceeding brought by any party against any other party arising out of or related to this Agreement shall be brought exclusively in Riverside County.

26. BINDING AGREEMENT
This Agreement is intended to be binding on the parties and their respective successors and assigns.

27. NUMBER
The plural shall include the singular, and the singular shall include the plural and neuter wherever the context so indicates or requires.

28. WARRANTY OF AUTHORITY
Each of the parties signing this Agreement warrants to the other that it has the full authority of the entity on behalf of which its signature is made.

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11 29. COUNTERPARTS
This Agreement may be executed in counterparts, all of which taken together will be considered one original document.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF MURRIETA AEP – CALIFORNIA, LLC
_____________________________
Gene Wunderlich, Mayor _____________________________
Adam Serr, Director of Sales
Attest:
_____________________________
Name/title of signatory [if necessary]
_____________________________
Stephanie D. Smith, MMC, City Clerk
_____________________________
Signature
Approved as to Form:
_____________________________
Leslie E. Devaney, City Attorney

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12 EXHIBIT A
Scope of Services

PROJECT GOALS
This Agreement will encompass the installation and/or removal of emergency equipment (lighting, radio, etc.), and vehicle electrical maintenance and service on its police fleet of vehicles in accordance with all manufacturers' requirements. This agreement will also include maintenance, repair and service not covered by manufacturer warranty.

Currently, there are approximately 147 vehicles owned and operated by the City of Murrieta Police Department that are offered as the base for this contract. This fleet will fluctuate in size throughout the term of this Agreement. CONSULTANT must be capable of completing service and repairs on all types of vehicles. CONSULTANT may utilize subcontractors, but will assume responsibility for subcontractors' work.

SCOPE OF
WORK
Coordination of Activities
CONSULTANT must coordinate all activities under this Agreement with CITY Police Department staff.

Prior to repair or replacement of any equipment or parts, the CONSULTANT shall provide a written estimate stating what work is to be done, parts that will be required, time required and the cost for doing the work. A representative from the CITY must approve the work and related costs prior to the commencement of work.

Location of Work
When work is performed at the CONSULTANT'S site, the vehicles shall be stored in a secure area at the CONSULTANT'S site with precautions taken to protect the vehicles from vandalism, theft, or damage.

Delivery Process
For work that must be done at the CONSULTANT'S site, CITY will schedule and deliver vehicles for services when possible; however, if a staff member cannot take the vehicle to the CONSULTANT'S site, or a vehicle cannot be driven because of needed repair, the CONSULTANT may be required to pick up the vehicle. If the vehicle is inoperable, a tow truck or other conveyance vehicle will be utilized at the CITY's expense.

Acceptance of Completed Work
The CITY will determine if the service work that is done is acceptable. If the work does not meet their requirements, CONSULTANT must take whatever remedial action is necessary to meet the requirements. All remedial work shall be done at CONSULTANTS expense.

Promised Delivery Date
CONSULTANT must provide CITY with a promised delivery date for each vehicle or group of vehicles delivered to the CONSULTANT for work. Failure to deliver the vehicle or vehicles by the promised delivery date will result in Liquidated Damages of $50 per day per vehicle for each day the vehicle or vehicles are delivered beyond the promised date. Liquidated damages are payable by CONSULTANT to the CITY.

Warranties
Products and services furnished to CITY under this Agreement shall be covered by the most favorable commercial warranties the supplier or manufacturer gives to any customer for the same or

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13 substantially similar products, and the rights and remedies so provided are in addition to, and do not limit, any rights afforded to CITY by any other article in the Agreement and any subsequent agreement. Such warranties shall be effective upon acceptance of the products and services by the CITY Fleet Representative(s).

Specifically,
All parts, equipment, and other materials and workmanship furnished by the CONSULTANT shall include the manufacturer's warranty for replacement. CONSULTANT agrees to guarantee all work performed.
CONSULTANT further agrees to replace all components which fail or do not perform according to the manufacturer's specifications during the warranty period. CONSULTANT agrees to redo all work which fails or causes a failure or does not perform according to the CITY's specifications during the warranty period, at no cost to the CITY.

Costs
CONSULTANT will provide on-call vehicle repair/maintenance and equipment upfitting service. Pricing is in accordance with pricing provided in the CONSULTANT’S response to the CITY’s “Request for Proposal”, and attached to this Agreement as Exhibit “B”. In-shop labor rate is $70.00 (US) and on- site labor rate is $105.00 (US) per hour.

Service Technicians
It is the expectation of the CITY that the technicians servicing our fleet of vehicles are all ASE certified and anyone who works on police vehicles carries all proper certification. CONSULTANT is to maintain a highly qualified staff of Emergency Vehicle Technicians (EVT), certified with the EVT Certification Commission, with a minimum of L-1 certification; and Qualified Vehicle Modifiers (QVM) for Ford Motor Company and Dodge Vehicle Company certified mechanics. CONSULTANT will conduct via independent firm, certified drug testing of staff and reasonable background checks on employees to exclude obvious security breaches and conflicts of interest.

Environmental Sustainability
CONSULTANT is responsible for proper disposal of all used fluids, filters, batteries and tires and any components removed from CITY vehicles. The CITY requires all parts removed to affect a repair must be returned to the CITY upon delivery or pickup of the vehicle. At that time, an authorized CITY employee will elect to retain the old part or return the part for proper disposal.

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14 EXHIBIT B

380
Quotation
2025-34377Quote Number
Net 30 DaysTerms
01/14/2025Date
Spencer GingrasSales Person
Bill ToShip To Valid Until 03/31/2025
David Irving
Murrieta Police Department [CA]
# 2 Town Square
Murrieta, CA 92562
United States
951-304-2677 x6876
[email protected]
David Irving
Murrieta Police Department [CA]
# 2 Town Square
Murrieta, CA 92562
United States
951-304-2677 x6876
[email protected]
Shipping Fedex
Contract Number
Cooperative
# Qty. Product Item Code Unit Price Ext. Price
1 8 9' Stop Stick Kit - Red S3013K $ 499.00 $ 3,992.00
2 1 CA State Sales Tax (8.75%) $ 349.30 $ 349.30
Quotation Totals
US DollarCurrency:
$ 4,341.30Subtotal:

FedexShipping Provider:
$ 119.00Shipping:
$ 4,460.30Total:

Quotation Accepted By
Quote Number 2025-34377
P.O. Number
Tax Exempt #
Print Name ___________________________
Title ___________________________
Signature ___________________________
Date ___________________________
Powered by TCPDF (www.tcpdf.org)
1 1/Stop Stick LTD • 365 Industrial Drive • Harrison, Ohio 45030 • United States Phone: 513-202-5500 • Fax: 513-202-0240
http://stopstick.com
Unless otherwise stated, sales are U.S. Dollars, EXW Harrison, OH. Payment Net 30 Days from ship date. 381

CITY OF MURRIETA
City Council Meeting Agenda
Report
3/4/2025
Agenda Item No. 10.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: James Ozouf, Senior Civil Engineer, CIP
SUBJECT:

Administrative Services Agreement for County Service Area 152 Program Between the County of Riverside and the City of Murrieta for the National Pollution Discharge Elimination System Program

RECOMMENDATION
Authorize the Mayor to execute the Administrative Services Agreement for the County Service Area 152 program between the County of Riverside and the City of Murrieta.

PRIOR ACTION/VOTE
On February 15, 1994, the City Council approved the Administrative Services Agreement (Vote: 5-0).

On April 5, 2011, the City Council approved the Administrative Services Agreement (Vote: 4-0).

On June 7, 2016, the City Council adopted Resolution No. 16-3560, approving the Administrative Services Agreement (Vote: 5-0).

CITY COUNCIL GOAL
Plan, program and create infrastructure development.

BACKGROUND
County Service Area (CSA) 152 was established by the County of Riverside Board of Supervisors to fund the County’sexpenditures for the Regional Water Quality Control Board permit requirements. In 1993, the City of Murrieta was originally annexed into CSA 152 to fund the City’s compliance with the National Pollution Discharge Elimination System (NPDES) program requirements. These funds are utilized for the maintenance of storm drains, catch basins, and street sweeping in the City. They are also used to fund the implementation agreement with Riverside County Flood Control and Water Conservation District, which satisfies some of the State Water Quality Control Board permit requirements.

On December 6, 1994, the City and County executed the first Administrative Services Agreement. The CITY OF MURRIETA Printed on 2/27/2025Page 1 of 2
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3/4/2025
Agenda Item No. 10.

On December 6, 1994, the City and County executed the first Administrative Services Agreement. The Agreement was renewed on April 5, 2011, and again on June 7, 2016. The Agreement signed in 2016, was for a period of five years, with two, two-year renewals allowed. It has now been nine years, and the agreement needs to be renewed again. This agreement will authorize the County to continue administering the CSA 152 program, collecting an assessment via the property taxes, while setting aside the funds collected for the City to use. The County is compensated by deducting six percent of each year’s annual revenue.

FISCAL IMPACT
There is no fiscal impact associated with this action. The Benefit Assessment Unit's annual levy is budgeted by the City net of the County of Riverside administrative fee. The County of Riverside charges and deducts a six percent (6%) administration fee from the revenue collected and given to the City.

ATTACHMENTS

1. Administrative Services Agreement
CITY OF MURRIETA Printed on 2/27/2025Page 2 of 2
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Murrieta City CouncilMarch 4, 2025

Murrieta City Council
March 4, 2025