CITY OF MURRIETA
City Council Meeting Agenda
Report
9/16/2025
Agenda Item No. 11.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Crawford, Municipal Services Director
PREPARED BY: Bryce Wilson, Management Analyst - Municipal Services SUBJECT:
Notice of Completion - City Hall Roof Replacement Project
RECOMMENDATION
Accept the public improvements for the City Hall Roof Repair Project, Capital Improvement Project No. 10027; and
Authorize the City Clerk to record a Notice of Completion and release bonds in accordance with State law and City ordinances.
PRIOR ACTION/VOTE
On April 1, 2025, the City Council awarded the construction contract for the City Hall Roof Repair Project, Capital Improvement Project No. 10027, to Hi-top Roof, Inc., for $155,000, plus a 15% contingency (Vote: 5- 0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
DISCUSSION
The City Hall roof was over 17 years old and showed signs of long-term wear and tear. Industry standards suggest replacing the roof every 12-20 years. A Fluid-Applied Roofing System was selected for the project to provide a seal against water intrusion and improve energy efficiency.The process involved making repairs to the roof surface and applying several layers of a liquid silicone membrane directly onto the existing roof surface. This method creates a seamless, waterproof layer that protects the roof without requiring a complete removal and replacement of the existing roof.
The project started on July 14, 2025, and construction was substantially completed on July 28, 2025. One (1) contract change order was issued on the project, totaling $13,497, or 8.7% of the original contract amount.
The approved changes were to address unanticipated roofing damage and repairs.
Staff has inspected the improvements and found them to be satisfactory, and recommends formal acceptance CITY OF MURRIETA Printed on 9/11/2025Page 1 of 2
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Agenda Item No. 11.
by the City Council.
FISCAL IMPACT
None. Capital Improvement Project No. 10027 will be fully reconciled, and staff will update the Capital Improvement Plan accordingly.
ATTACHMENTS
1. Notice of Completion, CIP 10027
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RECORDING REQUESTED BY: City of Murrieta
When recorded return to:
City of Murrieta
Attn: City Clerk
1 Town Square
Murrieta, CA 92562
Space above for Recorder’s Use
NOTICE OF COMPLETION
Construction of
City Hall Roof Repair, CIP 10027
Notice is hereby given that: No Fee Per Government Code 27383
1) The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2) The full name of the undersigned is City of Murrieta, a municipal corporation. 3) The full address of the undersigned is 1 Town Square, Murrieta, CA 92562. 4) The nature of the title of the undersigned is: In Fee. 5) A work of improvement on the described property was substantially completed on July 28, 2025.
6) The name of the contractor for such work of improvement is Hi-Top Roof, Inc. 7) The property on which said work of improvement was completed is in the City of Murrieta, County of Riverside, State of Californi a, and is described as follows: Applied Silicone Roofing material for the Murrieta City Hall Roof, Murrieta.
CITY OF MURRIETA
______________________________
Brian Crawford
Municipal Services Director
Municipal Services
VERIFICATION OF CITY CLERK
I, the undersigned, say:
I am the City Clerk of the City of Murrieta; the City Council of sa id City on September 16, 2025, accepted the above described work as completed and ordered that a Notice of Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on ________________, 2025, at Murrieta, California.
CITY OF MURRIETA
______________________________
Cristal McDonald
City Clerk
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CITY OF MURRIETA
City Council Meeting Agenda
Report
9/16/2025
Agenda Item No. 12.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Crystal Arora, Management Analyst - Parks & Recreation SUBJECT:
Budget Adjustment Request to Increase Homeless Services Budget for Contract Services
RECOMMENDATION
Amend the Fiscal Year 2025/26 Operating Budget to establish an appropriation of $562,873.92 using General Fund Unassigned Fund Balance for the Homeless Services contracts.
PRIOR ACTION/VOTE
On November 19, 2024, the City Council waived bidding requirements and approved an agreement between the City and Project T.O.U.C.H. for Emergency Shelter Services and allocated American Rescue Plan Act (ARPA) funds through Fiscal Year 2024/25 (Vote: 5-0).
On February 18, 2025, the City Council approved an agreement between the City and City Net for Homeless Street Outreach and Case Management Services (Vote: 5-0).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
DISCUSSION
Since 2017, the City has expanded the services it provides to address homelessness, including outreach and sheltering initiatives. Historically, services to address homelessness are County mandated and not a service that municipalities were expected to provide.
For the City of Murrieta, what began as a small team consisting of a single Community Services Department (CSD) staff member, their counterpart from a neighboring city, and a few Murrieta Police Department (PD) officers has grown into a dedicated Homeless Services team under CSD, a specialized Community Policing Team for street outreach, a Community Behavioral Health Assessment Team (CBAT), and a partnership with contracted teams (City Net and Project T.O.U.C.H.) providing services across four (4) Southwestern Riverside County cities. In the past, grants have provided a significant portion of the funding for these specialized CITY OF MURRIETA Printed on 9/11/2025Page 1 of 3
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Agenda Item No. 12.
services.
Back in 2019, CSD received its first donation from Kaiser Foundation Hospitals for $35,000. In 2021, the City was awarded over $992,000 through the Emergency Solutions grant (ESG) under the Coronavirus Aid, Relief, and Economic Security (CARES) Act for street outreach and emergency shelter services. Most of this original funding was dedicated to street outreach, with about 25% going towards emergency shelter. Additional ESG funding in 2022 totaling $153,035, new funding through the Homeless Incentive Program (HHIP) in 2023 totaling $225,716, and a budget reallocation of ARPA funds in 2024 totaling $313,045 have all gone to supporting emergency shelter services.
This funding has been essential in forming the professional relationships the team has built with partners at City Net and Project T.O.U.C.H. The growth in services achieved through this funding has allowed for partnerships between Riverside County Flood Control and Water Conservation District (District) and the cities of Wildomar and Menifee. The City performed clean-up efforts in the Murrieta Creek on a reimbursement basis from the District in Fiscal Year (FY) 2023/24 and FY 2024/25 and currently provides 1.5 days per week of street outreach services to the City of Wildomar through a Memorandum of Understanding (MOU).
Currently, CSD manages three (3) agreements with City Net, and one (1) agreement with Project T.O.U.C.H.
The first City Net agreement is for Rapid Rehousing specific activities and is funded through the State of California Homeless Housing, Assistance and Prevention (HHAP) grants program. The second agreement is managed by City staff and supports multiple cities in Southwestern Riverside County for outreach throughout the Murrieta Creek. These activities are funded through the State of California Encampment Resolution Funding (ERF) grant. This grant supports the City’sfull-time Administrative Assistant with Homeless Services and 50% of the Homeless Services Manager’s salary and benefits. The County has already provided an advance payment for ERF totaling $3,237,856. The final City Net agreement is for City of Murrieta specific street outreach and case management services. This agreement also services Wildomar for 1.5 days per week. These services to Wildomar cover approximately 30% of the total time allocated from City Net for services, which over a six-month period total approximately $90,921. Wildomar services are strictly for street outreach and case management and do not include sheltering. Staff have not discovered viable grant options for these services in the current FY.
The grant funding assists outreach efforts greatly, but it depletes quickly. In the past, CSD has received support from the General Fund to prevent a gap in services. In February 2025, staff relayed to the City Council that a potential funding source sought for these services would be through grants, but the need may arise for General Fund support. While ERF funding has alleviated approximately 20% of direct sheltering efforts from the City, additional funding is still required. In late May 2025, staff submitted three (3) additional applications for another extension of the ESG and HHAP funding from the County. The funding applied for totaled $885,830 for additional street outreach staff, four (4) additional shelter beds, and additional assistance for Rapid Rehousing. After review, the County contacted staff seeking concurrence to increase the service area in the City’ssubmittal while reducing funding. Due to a lack of agreement, the County will issue a new RFP for District 3 in the future. Although this award would support the existing services City Net provides for Rapid Rehousing, this is separate from the street outreach services, which still needs a funding source.
The City has ongoing agreements with City Net and Project T.O.U.C.H. which require staff to encumber the funds. Staff requests additional funding for July 1, 2025, through December 31, 2025, to maintain services while continuing to actively apply for grant opportunities. This funding is to guarantee support of services through the end of the calendar year but will require further discussion for future support of the five-year contracts the City holds with City Net and Project T.O.U.C.H. Fortunately, at year-end close, there was a remaining balance in ARPA funding designated to Project T.O.U.C.H. for FY 2024/25. This funding totaling $50,130 has been carried over into FY 2025/26 to assist with emergency sheltering expenditures.
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Agenda Item No. 12.
FISCAL IMPACT
Staff requests immediate support from the General Fund totaling $303,072 for City Net and $259,801.92 for Project T.O.U.C.H. services from July 2025 through December 2025. This would increase the budget in account 1105100-60480 to $562,873.92.
Staff recommends an amendment to the FY 2025/26 Operating Budget using the General Fund's Unassigned Fund Balance for the $562,873.92. Although $562,873.92 is the amount required for the budget amendment to meet these obligations, there are three anticipated funding sources that will offset some of these expenses, reducing the combined anticipated General Fund commitment to $369,862.92 through December 2025.
Staff also recommends establishing a revenue budget for the anticipated reimbursement from the City of Wildomar in the amount of $90,921.
Funding Source City Net Project T.O.U.C.H
Contract Value (six-months) $303,072 $259,801.92
Anticipated Off-Sets
City of Wildomar Reimbursement ($90,921) N/A
Roll-Over of Remaining ARPA Funds N/A ($50,130)
Portion Potentially Chargeable to ERF
(Approximately 20%)
N/A ($51,960)
Total of Estimated Off-Sets ($90,921) ($102,090)
Adjusted General Fund Obligation $212,151 $157,711.92
ATTACHMENTS
None.
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CITY OF MURRIETA
City Council Meeting Agenda
Report
9/16/2025
Agenda Item No. 13.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Cristal McDonald, City Clerk
PREPARED BY: Cristal McDonald, City Clerk
SUBJECT:
City Council Meeting Schedules
RECOMMENDATION
Review and adopt the proposed 2026 City Council meeting schedule; and Discuss City Council meeting times for future consideration, OR Take action the City Council deems appropriate.
PRIOR ACTION/VOTE
On July 20, 2021, the City Council authorized a summer legislative recess, resulting in the cancellation of the August 17, 2021, and September 7, 2021, City Council regular meetings (Vote: 4-1).
On April 5, 2022, the City Council authorized a summer legislative recess, resulting in the cancellation of the July 5, 2022, and July 19, 2022, City Council regular meetings (Vote: 5-0).
On April 4, 2023, the City Council authorized a summer legislative recess, resulting in the cancellation of the July 4, 2023, and July 18, 2023, City Council regular meetings (Vote: 5-0).
On January 16, 2024, the City Council adopted the 2024 City Council Meeting Schedule, resulting in the cancellation of the May 21, 2024, July 16, 2024, and August 6, 2024, City Council regular meetings (Vote: 5- 0).
On December 17, 2024, the City Council adopted the 2025 City Council Meeting Schedule, resulting in the cancellation of the January 7, 2025, May 20, 2025, and August 5, 2025, City Council regular meetings (Vote: 5 -0).
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
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Agenda Item No. 13.
DISCUSSION
California Government Code Section 36805 requires that the city council hold regular meetings at least once a month at times fixed by ordinance or resolution. Under the Murrieta Municipal Code (MMC), and Resolution No. 19-4178, including amendments, thereafter, sets the day and time for regular City Council meetings on the first and third Tuesdays of each month beginning at 6:00 p.m. Closed Sessions shall begin no earlier than 4:00 p.m., under normal circumstances. Additionally, when a workshop is held prior to a City Council regular meeting, the intent is to begin no earlier than 4:00 p.m.
Under the direction of the City Manager, City Council agenda packets are prepared by the City Clerk (MMC §2.12.020). The City Manager, as the administrative head, may cancel City Council meetings as needed for the efficient management of the City of Murrieta's affairs. Additionally, the City Council, as a body, has the authority to cancel meetings.
In recent years, the City Council has proactively canceled meetings, known as “going dark,” during summer months, to accommodate conflicting City business, and during winter break. This enables the City Council and City staff to plan appropriately, allowing for time off during the summer and holidays. Although, due to volume of City business, while in session, several workshops in 2025 were required to be held earlier than 4:00 p.m.
Considerations
Proposed 2026 City Council Calendar
· January 6, 2026 (Winter Break) Although the City Council meets in December, the proposed City Council meeting calendar lists January 6, 2026, as “DARK”due to a proposed City Hall closure to the public during the winter holidays. Staff often use the closure to take holiday time off, which makes it difficult for staff to submit and review agenda reports in accordance with deadlines for the January 6, 2026, City Council regular meeting. Agenda Reports are due approximately one month before the designated City Council meeting, as they require review from various departments. City Hall staffing levels are minimal during this time, and the recommendation to cancel the January 6, 2026, City Council regular meeting would allow for the full functionality of staff for the January 20, 2026, City Council regular meeting.
· May 19, 2026 (ICSC) The 2026 International Council of Shopping Centers (ICSC) conference is scheduled to take place from May 18 to 20, 2026. ICSC is dedicated to advancing the industry by promoting and elevating marketplaces and commercial spaces as vital components of communities and economies. Various Executive Management Staff (City Managers, Department Directors, and Economic Development staff) and City Council Members are expected to attend this conference. It is recommended to cancel the May 19, 2026, City Council regular meeting to allow sufficient time for staff and the City Council to attend the event.
· July 21, 2026 & August 4, 2026 (Summer Recess/2026 General Municipal Election/National Night Out) It is a standard practice for jurisdictions to conduct a legislative recess over the summer months.
While the City Council meeting will not take place during this time, City Council Members will remain engaged with their constituents and have more opportunities to participate in local community summer events and activities taking place. There are no anticipated impacts to City business due to the summer recess.
In addition, the regularly scheduled City Council meeting of July 21, 2026, coincides with the official nomination period for the November 2026 General Municipal Election (July 13, 2026 - August 7, 2025).
During this statutory period, the City Clerk Department, which prepares City Council agendas, is also responsible for issuing and processing nomination papers, responding to candidate inquiries, and administering the numerous legal and procedural requirements associated with candidate filings.
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Agenda Item No. 13.
Canceling for summer recess will ensure that adequate staff resources are available to support the nomination process and that prospective candidates are afforded full and timely access to election services. This action also minimizes scheduling conflicts for incumbents and members of the public who may be actively participating in the nomination process. Accordingly, cancellation is proposed to promote the orderly administration of the election and to safeguard compliance with statutory election deadlines.
Lastly, during the month of August, the first Tuesday is designated as National Night Out, a community event that supports the partnership between the community and the Police Department. The City Council and City staff often attend this event.
To anticipate the needs of both the City Council and City administrative staff, City staff recommend adopting the proposed City Council meeting calendar for 2026. By approving the schedule, the City Manager can confirm that agenda items are planned within the proposed timeline. Additionally, special meetings can be scheduled for specific topics during the dark periods if necessary.
City Council Meeting Times
Over time, various factors, such as community participation, alignment with other City operations, and City Council Member availability, may prompt a review of whether the current meeting start time continues to best serve the City Council and the public. Based on the trend of our meeting starting times and other jurisdictions that have adjusted to earlier meeting times in recognition of community needs, and technological trends, this is an opportunity for the City Council to discuss and provide direction, if any, on if City staff should return to a future meeting with timing options.
FISCAL IMPACT
None.
ATTACHMENTS
1. 2026 Proposed City Council Meeting Calendar
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City Clerk Department Proposed 2026 City Council Calendar City of Murrieta September 16, 2025 428
CITY OF MURRIETA
City Council Meeting Agenda
Report
9/16/2025
Agenda Item No.
Subject:
Notice of Pending Approval of final Parcel Map - PM 38568
CITY OF MURRIETA
NOTICE OF PENDING APPROVAL OF FINAL PARCEL MAP - PM 38568 FOR JEFFERSON LA-A, LLC., A DELAWARE LIMITED LIABILITY COMPANY NOTICE IS HEREBY GIVEN that on September 16, 2025, at 6:00 PM at City Hall, 1 Town Square, Murrieta, CA 92562, the City Council shall be notified of review and approval of final map application for Parcel Map 38568 (TPM 38568).
An application was filed by Jefferson LA-A, LLC., A Delaware Limited Liability Company for Tentative Parcel Map No. 38568 to subdivide 31.694 acres for residential use, including 852 multifamily units.
Engineering staff have completed a review of the final map for conformance with the Subdivision Map Act and the Murrieta Municipal Code. Final Parcel Map PM 38568 conforms to the conditions of approval and the tentative parcel map. All dedications and mitigation required in the conditions of approval have been offered and secured.
The mylars of the original final parcel map are available for review at the Engineer Department counter, Monday - Friday 8 a.m. - 5 p.m.
Any questions concerning this matter should be directed to Jennifer Chamberlain, Development Services Technician at [email protected] <mailto:[email protected]> or 951-461-6072.
/s/ Cristal McDonald, City Clerk
Dated: September 11, 2025
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