Murrieta City Council
October 21, 2025

CITY OF MURRIETA

GENERAL OPERATING ACCOUNT
1 TOWN SQ
MURRIETA CA 92562-7922
Account Number - DDA

FUND SUMMARY
Dividends Earned YTD 3,403,469.85
Federal Withholding YTD .00
7-Day Simple Yield 4.22707 %
Federal Withholding .00
Beginning Balance 119,544,405.52
Shares Purchased 7,455,626.11 +
Shares Redeemed 6,915,769.22 -
Ending Balance 120,084,262.41
Prior Month Dividends Paid to Checking 449,183.91
Dividends Earned in Current Month 422,908.78
Funds Pending Investment 413,208.24
242

STAGECOACH SWEEP
Date Investment Balance Annualized Fund Yield Daily Dividend Factor Daily Accrual 08-04 119,542,905.46 4.213 % .000115449 13,801.11
08-05 119,569,365.26 4.222 % .000115693 13,833.34
08-06 118,816,082.45 4.222 % .000115684 13,745.12
08-07 117,180,176.28 4.226 % .000115798 13,569.23
08-08 117,143,544.68 4.233 % .000115994 13,587.95
08-09* 117,143,544.68 4.233 % .000115994 13,587.95
08-10* 117,143,544.68 4.233 % .000115994 13,587.95
08-11 117,313,913.81 4.230 % .000115914 13,598.33
08-12 116,693,583.88 4.236 % .000116055 13,542.87
08-13 116,616,055.53 4.229 % .000115890 13,514.63
08-14 116,432,525.91 4.224 % .000115731 13,474.85
08-15 116,466,035.82 4.234 % .000116011 13,511.34
08-16* 116,466,035.82 4.234 % .000116011 13,511.34
08-17* 116,466,035.82 4.234 % .000116011 13,511.34
08-18 116,820,789.59 4.232 % .000115952 13,545.60
08-19 119,048,897.07 4.227 % .000115830 13,789.43
08-20 116,909,148.88 4.221 % .000115653 13,520.89
08-21 116,314,430.93 4.220 % .000115637 13,450.25
08-22 116,183,367.60 4.236 % .000116056 13,483.78
08-23* 115,770,818.54 4.236 % .000116056 13,435.90
08-24* 115,770,818.54 4.236 % .000116056 13,435.90
08-25 115,770,818.54 4.235 % .000116050 13,435.20
08-26 115,624,488.98 4.243 % .000116265 13,443.08
08-27 119,970,578.17 4.239 % .000116153 13,934.94
08-28 119,971,308.52 4.228 % .000115861 13,900.00
08-29 120,084,262.41 4.225 % .000115765 13,901.55
08-30* 120,084,262.41 4.225 % .000115765 13,901.55
08-31* 120,084,262.41 4.225 % .000115765 13,901.55
TOTAL MTD 422,908.75

* Indicates non-business day

THANK YOU FOR BANKING WITH WELLS FARGO.

MONEY MARKET MUTUAL FUNDS (EACH, A "MMMF") ARE NOT FDIC INSURED, HAVE NO BANK GUARANTY AND MAY LOSE VALUE.

An Investment in a MMMF is not insured by the Federal Deposit Insurance Corporation or any other government agency. Although the MMMF's seek to preserve the value of customer's investment at $1.00 per share, it is possible to lose money by investing in a MMMF.

Allspring Funds Management, LLC, a wholly owned subsidiary of Allspring Global Investments Holdings, LLC ("Allspring Global"), provides investment advisory and administrative services for the Allspring Funds?. Other subsidiaries of Allspring Global provide sub-advisory and other services for the funds. The funds are distributed by Allspring Funds Distributor, LLC, Member FINRA/SIPC, a subsidiary of Allspring Global.

This material must be accompanied or preceded by a current prospectus for name of the Fund(s) selected. Please read the prospectus carefully before investing.
08/01/2025 - 08/31/2025

Account Number - DDA
1643979121

243

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 4.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Gretchen Sedlacek, Assistant Management Analyst SUBJECT:

Library Zip Books Grant Funding

RECOMMENDATION
Authorize the City Manager to accept grant funding from the California State Library for the Zip Books program for Fiscal Year 2025/26 in the amount of $14,760; and
Amend the Fiscal Year 2025/26 Operating Budget to allocate the grant funds.

PRIOR ACTION/VOTE
On December 7, 2021, the City Council adopted a resolution authorizing an application for and receipt of the California State Library Zip Books program grant and amending the Fiscal Year 2021/22 Operating Budget (Vote: 5-0).

On August 2, 2022, the City Council adopted Resolution 22-4599, authorizing and ratifying the application for California State Library’s Zip Books grant (Vote: 5-0).

On May 2, 2023, the City Council authorized the Library’sgrant application for the California State Library’sZip Books program and authorized the City Manager to amend the Fiscal Year 2023/24 Operating Budget (Vote: 5 -0).

On November 19, 2024, the City Council authorized the City Manager to accept grant funding from the California State Library for the Zip Books program and to amend the Fiscal Year 2024/25 Operating Budget (Vote: 5-0).

CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.

DISCUSSION
The Murrieta Public Library was recently notified by the California State Library that its application for the Zip Books program was awarded a total of $14,760. The Zip Books program is a statewide project funded by the California Library Services Act. The program serves as an alternative model for interlibrary loan service that CITY OF MURRIETA Printed on 10/16/2025Page 1 of 2
powered by Legistar™
244
10/21/2025
Agenda Item No. 4.

California Library Services Act. The program serves as an alternative model for interlibrary loan service that bridges the gap between a library’sregular collection development practice and an outreach/home delivery service. This service is especially beneficial to the City of Murrieta’svulnerable, elderly, and underserved population that has difficulties visiting the Library. This is the fourth year that the Murrieta Public Library has received grant funding for this program.

Under the Zip Books program, patrons request books that the Library does not currently own within their collection. The Library then orders the book from Amazon, and the book is shipped directly to the patron’s home. When the patron is finished with the book, the book is returned to the Library by the patron and added to the collection. The purpose of the Zip Books program is to provide Library patrons with speedy access to materials they might not otherwise be able to get through the Library, without the long wait times often associated with Interlibrary Loan requests. It also adds a patron-driven collection development approach to a library’s usual process, resulting in a collection more closely matching the needs of the local community.

FISCAL IMPACT
Staff recommends amending the FY 2025/26 Operating Budget to establish a revenue budget of $14,760 in the Library Grant (357) Intergovernmental Revenue State Reimbursement account 3570050-42221 and to establish expenditure appropriations in various expenditure accounts. There is no match or cost share required for participation in the Zip Books Grant program. The City has received an advance payment of $14,760, which represents 100% of the total grant award.

ATTACHMENTS

1. Award Packet
CITY OF MURRIETA Printed on 10/16/2025Page 2 of 2
powered by Legistar™
245
8/15/2025
Mr. Justin Clifton, City Manager

MURRIETA PUBLIC LIBRARY
1 Town Square
Murrieta, CA, 92562
Subject: Zip Books Project ZIP 25-53
Dear Mr. Justin Clifton:

The California State Library is pleased to approve the grant application for the Zip Book Project for a total of $14,760 in California Library Services Act funds.

Read the enclosed award packet thoroughly and contact your grant support team if you have any questions. Hard copies of this correspondence will not follow. Keep the entirety of the correspondence for your files and consider these award materials your original documents.

This grant is governed by
the attached Grant Agreement and Certification of
Compliance, which includes the project period, reporting requirements, and payment schedule as well as the proposal outlining the project plan and budget. Please sign the claim and certification forms at the back of your award packet using the DocuSign system. Please understand that it can take from six to eight weeks from receipt of a fully executed claim form with no errors before grant funds are delivered.

If you have not received your payment after eight weeks, please contact your grant monitor.

Requirements Specific to Your Project
The following are requirements that are specific to your project. Please contact your
project support team if you have any questions about or require support in fulling these requirements.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 246
• It is an expectation for this project that the project manager or other project staff will attend four (4) community of practice sessions (schedule to be determined) over the course of the grant period.
• It is an expectation of this project that at least 85 percent of the materials purchased as part of this project will be added to the libraries collection. (The 85 percent number may include items shipped to other libraries to add to their collection).

Project Support Team
Awardees are provided support throughout the project period by a project support team comprised of a grant monitor and Library Programs Consultant from the State Library. The project support team is available throughout the project period to assist you.

• The Grant Monitor is available to assist you with compliance and reporting matters. The Grant Monitor assigned to your project is Monica Rivas and can be reached via email at [email protected].
• The LPC is available to assist you with programming questions. The Library Programs Consultant assigned to your project is Chris Durr and can be reached via email at [email protected].

Best wishes for a successful project.

Respectfully yours,

Greg Lucas
California State Librarian

CC: Monica Rivas, [email protected]
Annly Roman, [email protected]
Yesenia Urdarbe, [email protected]
Agnes Rita, [email protected]
Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 247

STATE FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 248

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

TABLE OF CONTENTS
2 PROJECT SUMMARY

PROCEDURES AND REQUIREMENTS
A. Term of the Agreement
B. Scope of Work
C. Budget Detail
D. Narrative and Financial Reports
E. Claim Form and Payment
EXHIBIT A: TERMS AND CONDITIONS
3 3
4 4
5 7
EXHIBIT B: CERTIFICATION AND COMPLIANCE FORM
Certification
25 29
EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES
31 Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 249

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

PROJECT SUMMARY

AWARD AGREEMENT BETWEEN THE STATE LIBRARY and MURRIETA PUBLIC LIBRARY for the
Zip Books project. AWARD AGREEMENT NUMBER ZIP 25-53

This Award Agreement (“Agreement”) is entered into on 07/01/2025 by and between the California State Library (“State Library”) and MURRIETA PUBLIC LIBRARY, (“Grantee”).

This Award Agreement pertains to Grantee’s State-funded Zip Books project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $14,760 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 250

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

PROCEDURES and REQUIREMENTS

A. Term of the Agreement
The Grant term begins on the date of execution of the Agreement by both parties, until 08/31/2026. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on 08/31/2026 and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the 2025-26 Zip Books Project.

2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP).
• Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project.
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors. • Oversee the implementation of project activities.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 251

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee’s application. The Grantee shall request the distribution of grant funding consistent with its proposal and the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Narrative and Financial Reports

1. The Grantee shall be responsible for the submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor.

The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
July 01, 2025 -
December
31,2025
1st Financial and Mid Project Program
Narrative Report Due
January 31,
2026
January 01, 2026-
April 30, 2026
2nd Financial Program Report Due May 31, 2026
May 01, 2026 –
Project End
August 31, 2026
Final Financial Report, Expenditure
Detail Report and Final Program
Narrative Report Due
September 30,
2026
Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 252

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

E. Claim Form and Payment

1. The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application.

2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.

3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 253

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

5. The Award payments will only be made to the Grantee. It is the Grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of 10% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.

8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 254

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

EXHIBIT A: TERMS and CONDITIONS

1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the 2025-2026 Zip Books.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator. b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
“This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 255

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

“Funding provided by the State of California.”
c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form or contact your grant monitor for the State Library’s form.

3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees, or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified, or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 256

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.

7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 257

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

MURRIETA PUBLIC LIBRARY
Mr. Justin Clifton
1 Town Square
Murrieta,CA ,92562
(951) 461-6078
[email protected]
California State Library
Monica Rivas
900 N Street
Sacramento, CA 95814
916-603-7159
[email protected]

1. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and the State Library agrees to maintain this status in conformity with the Public Records Act.

2. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 258

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

purchased with grant funds on a California State Library website for public access and viewing.

4. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

5. Dispute Resolution: In the event of a dispute, the Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

6. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace. 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 259

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

1) Receive a copy of the Grantee’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

7. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

8. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

9. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.

10. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response.

Termination shall be at the sole discretion of the State.

11. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 260

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

12. Failure to Perform: The grant being utilized by the Grantee is to benefit the Zip Books Program. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold.

13. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’s payments or make FICA payments on the
Grantee’s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’s behalf; or
c. Withhold Federal or State income taxes from Grantee’s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

14. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

15. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 261

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

17. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

18. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and, in a manner, consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.

19. Grantee: the government or legal entity to which a grant is awarded, and which is accountable to the California State Library for the use of the funds provided.
a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper use of funds consistent with the grantee’s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.

20. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.

21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

22. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee’s employees or contract personnel shall perform all services required by this Agreement, Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 262

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement.

23. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

24. License to Use: The California State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:

a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.

25. Limitation of Expenditure: Expenditure for all projects must conform to the grantee’s approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $14760 and shall be expended/encumbered in the designated award period.

During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 263

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

27. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code §12900 et seq.), the regulations promulgated thereunder (Cal.

Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135- 11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 264

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

28. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a
notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid and addressed to recipient’s address as stated in this Agreement.

29. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Grantee’s California State Library- approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s Application (including Budget and Activities Timeline) Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 265

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. The California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information).
f. Payment will be made only to the Grantee.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 266

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.

31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.

33. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.

34. Privacy Protection: Both parties agree to protect the confidentiality of any non-public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

36. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties.

Grantee agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 267

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

37. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.

38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee’s operation to ensure compliance with this Agreement, with reasonable advance notice.

39. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

40. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 268

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

41. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library. a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $ 14760 upon execution of the agreement and submission of claim by the grantee organization.

42. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-length transactions and not the result of, or motivated by, self- dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 269

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

43. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

44. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

45. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 270

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by the California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement.

No prior waiver by the California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

50. Worker’s Compensation: The State of California will not provide Workers’ Compensation insurance for Grantee or Grantee’s employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers’ Compensation insurance for them. The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 271

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 272

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

EXHIBIT B: CERTIFICATION of COMPLIANCE FORM

1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.

2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.

3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.

5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $ 14760. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.

6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a- f) and CCR, Title 2, Section 11102).

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 273

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 274

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date, he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision- making process relevant to the contract while employed in any capacity by any state agency.
b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code § 10430 (e).

9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 275

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

by law has authority to enter into an agreement, authorizing execution of the agreement.

12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.

13. DRUG FREE WORKPLACE:

a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide
implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.

15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff agree to comply with all California non-discrimination laws.

16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff agree to comply with California State Library acknowledgement requirements.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 276

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

Certification

ORGANIZATION
Name: Address (official and complete):

PROJECT COORDINATOR
Name:

Email: Phone:

GRANTTEE AUTHORIZED REPRESENTATIVE
Name: Title:

Email: Phone:

Signature: Date:

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 9513042489
[email protected]
Agnes Rita
City Manager
1 Town Square
Murrieta CA
92562
[email protected]
9/2/2025
City of Murrieta
Justin Clifton
9513042489
277

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

Authorized Representative Signature

ORGANIZATION
Name: Address (official and complete):

AUTHROIZED REPRESENTATIVE
Signature: Date:

Printed Name of Person Signing: Title:

STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:

Printed Name of Person Signing: Title: California State Librarian Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 Greg Lucas
8/28/2025
1 Town Square
Murrieta CA 92562
City Manager
Justin Clifton
9/2/2025
City of Murrieta
278

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES
Rates are subject to change per State of California, Department of Human Resources
Please Check State of California, Department of Human Resources Website for updated expenses:
http://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx

Mileage:

Rate subject to change
$0.585 per mile – approved business/travel expense
Meals:

Receipts are required
$7.00 – Breakfast
$11.00 – Lunch
$23.00 – Dinner
$5.00 - Incidentals
Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24-hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.

Hotel:

Receipts are required
and MUST have a zero
balance.
$ 90.00 plus tax for all counties/cities not listed below $ 95.00 plus tax for Napa, Riverside, and Sacramento
Counties
$ 110.00 plus tax for Marin County
$ 120.00 plus tax for Los Angeles, Orange, Ventura
Counties, and Edwards AFB. Excluding the city of Santa
Monica
$ 125.00 plus tax for Monterey and San Diego Counties
$ 140.00 plus tax for Alameda, San Mateo and Santa
Clara Counties
$ 150.00 plus tax for the City of Santa Monica
$ 250.00 plus tax for San Francisco County
Out of State: Prior authorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional quotes.

Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 279

MURRIETA PUBLIC LIBRARY
2025-2026 Zip Books
ZIP 25-53

32 Library – Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov

AIRLINE TICKETS:

Itinerary and receipts are
required
Actual reasonable fees pertaining to airline travel will be reimbursed. Business, First Class, or Early Bird Check-in fee is not an approved reimbursable expense.

April 25, 2022

RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine

Dear Grantee,

You are receiving this notification because you currently have an active grant through the California State Library.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive- Order.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country- information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.

Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 280

CALIFORNIA LIBRARY SERVICES ACT

FINANCIAL CLAIM

PAYMENT IN FULL

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

By

(Signature of the Authorized Representative)

(Print Name) (Title)

*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].

State of California, State Library Fiscal Office

ENY: 2025 ITEM NO: 6120-211-0001, Chapter 4, Statutes of 2025 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: LS or N/A
By Date
(State Library Representative)
Grant Award #: ZIP 25-53 Date:

Invoice #:

ZIP 25-53-01 PO #:

Payee Name: Murrieta Public Library
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $14,760 Type of Payment:
(Payable Upon Execution of Agreement) ☐ PROGRESS
Grantee Name: Murrieta Public Library ☐ FINAL (Name on Award Letter and Agreement) ☒ IN FULL
Project Title: Zip Books Project ☐ AUGMENT
For Period From: upon execution to end of grant period
Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 Justin Clifton City Manager
9/2/2025
1 Town Center Murrieta CA 92562
9/3/2025
8179
281
STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRE SS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) CORPORATION (see instructions on page 2)☐ SOLE PROPRIETOR / INDIVIDUAL ☐ MEDICAL (e.g., dentistry, chiropractic, etc.)☐ SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the s ole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ __
_ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ __
_ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No serv
ices performed in California
☐Copy of Fr
anchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITL E E-M AIL ADDRESS SI

GNATURE DATE TEL
EPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE U NIT/SECTION
M

AILING ADDRESS F
AX T
ELEPHONE (include area code)

CITY S TATE Z IP CODE E -MAIL ADDRESS
Print Form
Reset Form
Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207

900 N Street

[email protected]

CA

916-603-7157
Admin/Accoutning
Sacramento 95814

Ca. State Library

282

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subjec t to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Si
ngle Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for t
he State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g. , services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the st ate provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax com pliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. •
A
n estate is a resident if the decedent was a California resident at time of death. •
A
trust is a resident if at least one trustee is a California resident. o
F
or individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

F
or information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

W
ithholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] F
or hearing impaired with TDD, call: 1-800-822-6268 Website:
www.ftb.ca.gov
Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signe e can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

Docusign Envelope ID: AD86946D-0632-477C-A472-E8DBD324F207 283

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 5.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David Chantarangsu, AICP, Development Services Director PREPARED BY: Jarrett Ramaiya, Deputy Development Director SUBJECT:

Second Amended Agreement with Architerra, Inc., for On-Call As-Needed Landscape Services

RECOMMENDATION
Approve a Second Amendment to an Agreement with Architerra, Inc., increasing the annual maximum contract amount for on-call landscape services to $200,000 per fiscal year through June 30, 2027; Amend the Fiscal Year 2025/26 and 2026/27 Operating Budget as described in the Fiscal Impact section of this report; and
Authorize the City Manager to execute the Second Amendment.

PRIOR ACTION/VOTE
On June 18, 2024, the City of Murrieta entered into an agreement for on-call, as-needed landscape plan review and inspection services with Architerra, Inc., with a maximum contract amount of $100,000 per fiscal year covering Fiscal Years 2024/25, 2025/26, and 2026/27 (Agreement) (Vote: 4-0-1).

On March 4, 2025, the City of Murrieta entered into an amended agreement for on-call, as-needed landscape plan review and inspection services with Architerra Inc., with a maximum contract amount of $150,000 per fiscal year, covering Fiscal Years 2025/26 and 2026/27 (First Amendment) (Vote: 5-0).

CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.

BACKGROUND
The Development Services Department currently has an agreement with Architerra, Inc. to provide on-call, as- needed landscape plan review and inspection services covering three (3) Fiscal Years (FY) (June 18, 2024 - June 30, 2027). Originally set at an annual limit of $100,000, the First Amendment to the Agreement was necessary to increase the amount of the Agreement by $50,000, bringing the total to $150,000 per FY. In FY 2024/25, charges for landscape services were approximately $163,000. Given the amount of new residential CITY OF MURRIETA Printed on 10/16/2025Page 1 of 2
powered by Legistar™
284
10/21/2025
Agenda Item No. 5.
2024/25, charges for landscape services were approximately $163,000. Given the amount of new residential construction occurring within the City and in the zoning applications queue, staff anticipates that the need for on-call landscape services will be higher in the current FY. The proposed amendment increases the maximum amount of the Agreement (as amended) by $50,000 per FY, resulting in a maximum contract amount of $200,000 per FY to continue providing on-call, as-needed landscape plan review and inspections for development projects.

FISCAL IMPACT
A sufficient budget of $150,000 is available in General Ledger Account 1104400-60480 to cover the current annual contract amount. An increase in the annual contract amount by $50,000 to a total of $200,000 per year requires an amendment to the FY 2025/26 and 2026/27 as follows:
· Establish a revenue budget of $50,000 in the Charges for Services - Plan Check account (1104400- 43301) and an expenditure budget of $50,000 in the Contract Services - Other account (1104400- 60480).

This adjustment has no budgetary impact on the General Fund, as landscape plan review and inspection services are funded through developer/applicant deposit fees on a pass-through basis.

ATTACHMENTS

1. Second Amendment with Architerra, Inc.

CITY OF MURRIETA Printed on 10/16/2025Page 2 of 2
powered by Legistar™
285
01375.0001/937862.4 -1-

AMENDMENT TO THE AGREEMENT WITH

THE CITY OF MURRIETA AND CONSULTANT

Amendment No.: 2
Original Agreement Title (“Agreement”): Agreement with Architerra Inc., for On-Call As- needed Landscape Services
Agreement Effective Date: June 18, 2024
Agreement Termination Date: June 30, 2027
Consultant Name: Architerra, Inc.

Brief Description of Scope of Services (“Services”): On-Call As-Needed Landscape Services

This Amendment to the Agreement, made effective on the date executed by the City b y and between the City of Murrieta, a Municipal Corporation, duly organized and existing under and by virtue of the laws of the State of California ("City"), and the above referenced Consultant with reference to the following facts which are acknowledged by each party as true and correct:

RECITALS

Whereas, City is a general law city, formed and existing pursuant to the provisions of the California Government Code.

Whereas, City and Consultant entered into an Agreement on the Effective Date set forth above for the Services.

Whereas, City and Consultant wish to amend the Agreement as further set forth herein.

Whereas, the Agreement was previously modified by the following prior amendments: 01

AMENDMENT

NOW, THEREFORE, it is agreed by and between the parties as follows:

1. The above recitals are true and correct.

2. The following terms of the Agreement are hereby amended to read as follows:

“4.1 Consideration. In consideration of the services to be performed by CONSULTANT for the CITY as set forth in Section 1, the CITY agrees to pay CONSULTANT for hours worked at the hourly rates specified in the CONSULTANT’S rate and fee schedule in Exhibit “B”. The specified hourly rates include direct salary costs, employee benefits, overhead, and fee. The CITY also agrees to pay CONSULTANT for incurred direct costs other than salary costs, and other costs that are identified in Exhibit “A”. CONSULTANT acknowledges that additional consultant(s) may provide the services called for by the Agreement, that no one consultant is guaranteed any particular amount of work, and that the total compensation for all services 286
01375.0001/937862.4 -2-

provided by the consultant shall not exceed $200,000 per fiscal year. The total amount payable by the CITY shall not exceed the amount designated on individual purchase order issued pursuant to this Agreement and the sum not to exceed FOUR HUNDRED THOUSAND DOLLARS ($400,000.00) over the entire term of the Agreement. Each performance, and project schedule. CONSULTANT shall accept such sums as full compensation for the services listed on each individual purchase order.”

3. All other conditions of the Agreement shall continue in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be executed on the dates set forth below.

Signature Page to Follow.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF MURRIETA, a California municipal
corporation
By:

Justin Clifton, City Manager
ATTEST: Date:

Cristal McDonald, City Clerk
Date:

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Tiffany Israel, City Attorney
Date:

CONSULTANT:

Two corporate officer signatures required when
Contractor is a corporation, with one signature required from each of the following groups: 1) Chairperson of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. (Cal. Corp. Code § 313.) Appropriate attestations shall be included as may be required by the bylaws, articles of incorporation or other rules or
regulations applicable to Contractor’s business City.
287
01375.0001/937862.4 -3-

By:

Name:

Title:

Date:

By:

Name:

Title:

Date:
288

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 6.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Doug Strosnider, Fire Marshal
PREPARED BY: Elizabeth Ellis, Administrative Assistant
SUBJECT:

Community Wildfire Protection Plan Agreement

RECOMMENDATION
Award the Community Wildfire Protection Plan contract to DUDEK, in the amount of $125,000; Approve a 20% contingency (up to $25,000) to address unforeseen conditions or project requirements; Authorize the Fire Chief to approve change orders not to exceed the contingency; and Authorize the City Manager to execute the agreement.

PRIOR ACTION/VOTE
On December 3, 2024, the City Council adopted Resolution No. 24-4798 accepting grant award # 5TR23208 from the California Department of Forestry and Fire Protection in the amount of $2,653,644 (Vote: 5-0).

STRATEGIC ALIGNMENT
Provide a high level of innovative public safety.

DISCUSSION
The City of Murrieta (City), Murrieta Fire and Rescue (MFR) submitted a grant application for the Fiscal Year (FY) 2024 Cal Fire Wildfire Prevention Grant Program. This grant provides funding for fire prevention projects and activities in and near fire-threatened communities that are on City-owned property. On August 19, 2024, MFR received notification from the granting agency informing the City of Murrieta that it had been awarded a Wildfire Prevention Grant in the amount of $2,653,344. One of the items the grant is funding is the development of a Community Wildfire Protection Plan (CWPP) for the City .

The City issued a Request for Proposals (RFP) seeking qualified firms to develop a CWPP. Several proposals were received and reviewed by the City’s evaluation team through a competitive process that included interviews, scoring, and evaluation. Based on the results of this process, a consultant, DUDEK, was selected CITY OF MURRIETA Printed on 10/16/2025Page 1 of 2
powered by Legistar™
289
10/21/2025
Agenda Item No. 6.
interviews, scoring, and evaluation. Based on the results of this process, a consultant, DUDEK, was selected for the contract award in the amount of $125,000, plus the not to exceed $25,000 contingency.

FISCAL IMPACT
The City Council previously established a budget appropriation for the FY24 CAL Fire Wildfire Prevention Grant. $125,000, of this grant has been allocated for the completion of the CWPP.

As a reimbursable grant, the City will incur eligible expenses upfront and request reimbursement from CAL FIRE in accordance with the terms of the grant. This grant does not require any local fund match or cost share.

This agreement includes a 20% contingency, up to $25,000, to address unforeseen conditions or project adjustments, if any. Funds are available in Account 1513590-60480 Contract Services to cover these costs.

ATTACHMENTS

1. Agreement with DUDEK
CITY OF MURRIETA Printed on 10/16/2025Page 2 of 2
powered by Legistar™
290

AGREEMENT FOR PROFESSIONAL SERVICES

Project Name/Description Project of Community Wildfire Protection Plan Contract Number:

Consultant Name ConsultantDudek
Consultant Business Type: Corporation
Consultant Address: 605 Third Street, Encinitas CA, 92024 Consultant Representative -Herrera,
Wildfire Resilience Planner
Consultant Representative Work Phone and Email: (805) 308-8533, [email protected] Termination Date: July 30, 2026
Total Not-To-Exceed Contract Amount Contract Sum $150,000 (Base Contract Amount: $125,000, 20% Contingency: $25,000) Department Contact Work Phone and Email: (951) 461-6153, [email protected] Is Federal Funding Being Used to Fund Any Part of The Project (Yes/No): No 291

RECITALS
The City desires to contract with a Consultant to provide professional services as more further set forth herein.

The City circulated a Request for Quotes or Proposals for the above-described professional services.

Consultant submitted a proposal to City to provide the above-described professional services.

City Staff has reviewed all the proposals and after considering the demonstrated competence of Consultant, the professional qualifications of Consultant, and the fairness and ent to provide
the required services should be awarded to Consultant.

Click or tap here to enter text.
292

AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT FOR SERVICES Agreement is made and entered into as of the effective on the date executed by the City by and between CITY OF MURRIETA, a California City Consultant
Party Parties
covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Scope of Services
attached hereto as Exhibit A and incorporated herein by this reference, which may services work
inducement to City entering into this Agreement, Consultant represents and warrants: a) it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement b) all services set forth in the Scope of Services will be performed in a competent and satisfactory manner; c) all materials used for services will be both of good quality as well as fit for the purpose intended; and, d) perform the services under this Agreement in a manner that is consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the same or similar locality at the time of performance .

1.2 The Scope of Services shall include the scope of services herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal or bid, and this Agreement, the terms of this Agreement shall govern. No other terms and conditions from

and assumptions, shall apply to this Agreement, unless specifically agreed to by City in writing.

1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules and regulations of City and any federal, State or local governmental agency having jurisdiction in effect at the time services are rendered. City, and its officers, employees and agents, shall not be liable at law or in equity for failure of Consultant to comply with this Section.

1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the Consultant to run its business and perform professional services. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary indemnify, defend and hold harmless City against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 293

1.5 Familiarity with Work. By executing this Agreement, Consultant represents and warrants Consultant: a) has thoroughly investigated and considered services to be performed, b) has carefully considered how services should be performed, and c) fully understands the facilities, difficulties and restrictions attending performance of services under this Agreement.

1.6 Software and Computer Services. If the Scope of Services includes the provision and/or installation of any software, computer system, or other computer technology, Consultant represents and warrants that it is familiar with and/or has inspected he
software, computer system, or other computer technology provided and/or installed by Consultant under this Agreement is compatible, and shall be fully functional, with such infrastructure, equipment, computer system and software of City.

Consultant acknowledges that City is relying on this representation by Consultant as a material consideration in entering into this Agreement.

1.7 Prevailing Wages.
as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, hereto as Exhibit B and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B and any other provisions of this Agreement, the provisions of Exhibit B shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT

2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees hereto as Exhibit C and incorporated herein by this reference. The total compensation for all work, including reimbursement for actual expenses, shall not exceed the Contract Sum set forth above. Compensation may include reimbursement, for actual and necessary expenditures, if both are specified in the Schedule of Compensation, as well as approved by City in advance. The total not- to-exceed amount of this Agreement is $150,000, which includes a 20% contingency ($25,000) to cover unforeseen conditions or additional work as approved in writing by the City. The City may authorize the additional work or changes to the scope using the included 20% contingency without requiring a formal contract amendment, provided the total compensation does not exceed the maximum authorized amount.

2.2 Invoices. Unless some other method of payment is specified in Exhibit C, Schedule of Compensation, in any month in which Consultant wishes to receive payment, no later than the first business day of such month, Consultant shall submit to City, in a form approved by Finance Director, an invoice for services rendered prior to the date of the invoice. By submitting an invoice for payment under this 294 Agreement, Consultant is certifying compliance with all provisions of this 295
Agreement. Except as provided in Sections 7.3, 7.4 and 7.5, City shall pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement generally within thirty (30) days, and City will make payment no later than forty-five (45) days, from the submission of an invoice in an approved form. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. Each invoice is to include (unless otherwise specified by City): 1) line items for all personnel describing the work performed, the number of hours worked, and the hourly rate; 2) line items for all materials and equipment properly charged to the Services; 3) line items for all other approved reimbursable expenses claimed, with supporting documentation; and 4) line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

ARTICLE 3. PERFORMANCE SCHEDULE

3.0 Time of Essence. Time is of the essence in the performance of this Agreement.

3.1 Term. The Agreement shall commence and become effective upon the date executed by the City and will continue until the Termination Date. This Agreement may be extended for up to two, additional one-year periods upon the mutual agreement in writing of both parties.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of any ongoing services, which shall be no later than the Termination Date set forth above.

Notwithstanding the foregoing, the Indemnification and Insurance provisions set forth in Article 5 shall survive the termination of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed from City and shall Exhibit D and incorporated herein by this
reference.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Consultant shall within ten (10) days of the commencement of such delay notify City in writing of the causes of the delay. City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of City such delay is justified. determination shall be final 296
and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against City for any delay in the performance of this Agreement pursuant to this Section.

ARTICLE 4. COORDINATION OF WORK

4.1 Representative of Consultant. The Consultant Representative is authorized to act on behalf with respect to the work or services specified herein and to make all decisions in connection therewith. It is expressly understood that the experience, knowledge, capability and reputation of the representative was a substantial inducement for City to enter into this Agreement. Therefore, the representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the representative may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City.

4.2 Department Contact for City. The Department Contact (or other person designated by the City Manager) shall be the primary person on behalf of City responsibility to assure that the Department Contact is kept informed of both the progress of the performance of the services as well as any decisions which must be made by City.

4.3 Approvals from City. City approvals or actions, pursuant to the authority of this Agreement, are to be made (unless otherwise specified) either by the Contract Manager, City Manager or by their delegate as provided for in writing.

4.4 Independent Contractor. Neither City, nor any of its officers, employees or agents, shall have any control over the manner or means by which Consultant, or its officers, employees, agents or subcontractors, perform the services required herein, except as otherwise set forth herein. Consultant shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it, or any of its officers, employees, agents or subcontractors, are officers, employees or agents of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant represents and warrants that the personnel used to provide services to City pursuant to this Agreement shall at all times be under exclusive control and direction.

No City employee benefits shall be available to Consultant, its officers, employees, agents or subcontractors, in connection with the performance of this Agreement.

City shall not be liable for compensation or indemnification to Consultant, its officers, employees, agents or subcontractors, for injury or sickness arising out of performing services hereunder. In the event that Consultant or any officer, 297
employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Retirement System, to be classified as other than an independent contractor for City, then Consultant shall indemnify, defend, and hold harmless City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to City as a consequence of, or in any way attributable to, the assertion that Consultant, or any officer, employee, agent, or subcontractor Consultant used to provide services under this Agreement, is/are employees of City.

4.5 Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Therefore, without express written approval of City, Consultant shall not contract with any other City to perform in whole or in part services required hereunder without express written approval of City, and neither this Agreement nor any interest herein may be transferred or assigned. No approved transfer shall release Consultant, or any surety or insured of Consultant, of any liability hereunder without express written consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages. Prior to commencement of any services under this Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, for the duration of the Agreement, primary policies of attached hereto as Exhibit E and incorporated herein by this reference.

5.2 Indemnification.
(a) General Obligations. Consultant agrees, to the full extent permitted by law, to indemnify, defend and hold harmless City and its elected and appointed officers, Indemnitee Indemnitees
against, and will hold and save them and each of them harmless from, whether actual or threatened, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligati Claims or Liabilities
may be asserted or claimed by any person, firm or City arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or City for which Consultant is legally liable (each an Indemnitor Indemnitors
reckless or willful misconduct, or arising from negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: 1) Consultant will defend any action or actions filed or threatened in connection with any such Claims or Liabilities, or at option of Indemnitee(s) will reimburse and pay for all costs and expenses, including 298
legal costs and reasonable fees, incurred by Indemnitee(s) in connection therewith; and, 2) Consultant will promptly pay any judgment rendered against Indemnitee(s) for any such Claims or Liabilities, and will save and hold Indemnitee(s) harmless therefrom.
(b) Further Provisions. The indemnity obligation herein shall be binding on successors, assigns and heirs of Consultant and shall survive termination of this Agreement. Consultant shall incorporate similar indemnity agreements as provided herein with its subcontractors, and if Consultant fails to do so Consultant shall be fully responsible to indemnify City hereunder therefor. Failure of City and/or City with any of the indemnification provisions herein shall not be a waiver hereof. The indemnification provisions herein do not apply to claims or liabilities occurring as negligence, except that design hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnification provided herein includes Claims or Liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Indemnitors in the performance of professional services hereunder. Payment of invoices by City is not a condition precedent to enforcement of the indemnity obligation herein. In the event of any dispute between Consultant and City, as to whether liability arises from the sole negligence or willful misconduct of City, Consultant will be obligated to pay for City as solely negligent or responsible for willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to fees, expert fees and costs of litigation. (c) Pursuant to the full language of California Civil Code §2782, Design Professionals agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Design Professional and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the Design Professional. The City agrees that in no event shall the cost to defend charged to the Design Professional exceed not be waived or modified by contractual agreement or acts of the parties. (d) Notwithstanding the foregoing, with respect to any professional liability claim or lawsuit, this indemnity does not include providing the primary defense of the extent suc
recklessness or willful misconduct.

5.3 Professional Liability. When the law establishes a professional standard of care indemnify, defend and hold harmless Indemnitees against, and will hold and save them and each of them harmless from, whether actual or threatened, any and all 299 Claims and Liabilities, consistent with all obligations provided for in this Section

5.3, to the extent same are caused in whole or in part by any negligent or wrongful 300
act, error or omission, or reckless or willful misconduct of Indemnitors in the performance of professional services under this Agreement.

ARTICLE 6. RECORDS, REPORTS AND RELEASE OF INFORMATION

6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed books and records
required by this Agreement and enable City to evaluate the performance of such services. Any and all such books and records shall be maintained in accordance with generally accepted accounting principles, shall be complete and detailed, and shall be readily accessible. City shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts. Such books and records shall be maintained for a period of three (3) years following completion of the services hereunder. City shall have access to such books and records in the event any audit is required. Consultant shall fully cooperate with City in providing access to any and all Consultant records and documents if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and materials
Consultant, its officers, employees, agents and subcontractors in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of City and/or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership, use, reuse, or assignment of the documents and materials hereunder. Consultant may retain copies of such documents and materials for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents and materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any Consultant documents and materials that may qualify as made for as defined in 17 U.S.C. § 101,

Notwithstanding the foregoing, any reuse of the documents and materials beyond the original purpose for which it was created and any modifications of the documents and materials, by City or a third person or entity authorized by City, shall be at sole risk and without liability or legal exposure to consultant.

6.3 Confidentiality and Release of Information. All information gained or work product produced by Consultant in its performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from City. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from City or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other 301 information concerning the work performed under this Agreement. Response to a immediately gives City notice of such court order or subpoena. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City may have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including reasonable s fees, caused by or incurred as a result of Agreement and the work performed thereunder: a) Consultant shall immediately notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party; b) City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding; and, c) Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant, however, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Riverside, State of California.

7.2 Suspension, or Termination, Prior to Expiration of Term. This Section shall govern any termination of this Agreement except as specifically provided in Section

7.4 for termination for cause. City reserves the right to terminate or suspend this Agreement, or any portion hereof, at any time, for any reason, with or without suspension is due to the fault of Consultant, the period of notice may be such shorter time as determined by City. Upon receipt of any notice of termination or suspension, Consultant shall immediately cease all services hereunder, unless the notice provides otherwise, or except such as specifically approved by City. Upon submittal of an invoice consistent with Section 2.2, Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination or suspension and for any services authorized by City thereafter in accordance with the Schedule of Compensation, or such as may be approved by City, except as provided in Section 7.5. In event of termination, or suspension, 302
without cause pursuant to this Section, there is no need to provide opportunity to cure pursuant to Section 7.3.

7.3 Default of Consultant and Opportunity to Cure. In the event that Consultant is in default under the terms of this Agreement, City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively ten (10) days, but may be extended, or reduced, if circumstances warrant, as determined by City. During the period of time that Consultant is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices, without liability for interest. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default by conclusion of noticed timeframe, City may immediately both terminate this Agreement with notice to Consultant as well as pursue the remedy in Section 7.4, without prejudice to any other remedy to which City may be entitled at law, in equity or under this Agreement. Any failure on the part of City to give legal rights or any rights arising out of any provision of this Agreement.

7.4 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.3, take over the work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set-off or partial payment of the amounts owed City therefor.

7.5 Termination for Default of City. Consultant may stop work and/or terminate this any provision of this Agreement, and City fails to cure such breach during such 10- day period.

7.6 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as elsewhere provided herein.
303

7.7 Waiver. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement of this Agreement imposes no additional obligations on City nor does it waive any rights hereunder. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

7.8 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.9 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.10 If either Party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonabl
appeal, and a Party entitled to fees shall be entitled to all other reasonable costs for invest
discovery and all other necessary costs the court allows which are incurred in such 304
litigation. Such fees and costs shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. INDIVIDUAL LIABILITY, CONFLICTS AND NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of City. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. City, in its reasonable discretion, shall determine the existence of a conflict of interest and may terminate this Agreement in the event such a conflict of interest exists upon sending Consultant written notice describing the conflict. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which affects their financial interest or the financial interest of any corporation, partnership or association in which they are, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices. Any notice or other communication either Party desires or is required to give to the other Party or any other person in regards to this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, in the case of 305
City addressed to City Clerk at City of Murrieta, 1 Town Square, Murrieta California 92562, and in the case of Consultant, to the person(s) at the address designated on the cover page of this Agreement. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement, headings used, or any other rule of construction which might otherwise apply.

9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the Parties as to the Agreement. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement, and this Agreement supersedes and cancels any and all prior and contemporaneous negotiations, arrangements, agreements and understandings, if any, between the Parties, concerning this Agreement, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City.

9.5 Severability. Should a portion of this Agreement be declared invalid or unenforceable by a judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 No Undue Influence. Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to remedies in Section 7.4 and any and all remedies at law or equity.

9.7 Corporate Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, 306
(iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

9.8 Federal Funding. If federal funding is being utilized to fund any part of the Project, as indicated on the Cover Page of this Agreement, the terms of Exhibit F are hereby incorporated herein by this reference. If no federal funding is being utilized, Exhibit F may be omitted.
[SIGNATURES ON FOLLOWING PAGE]
307
-15- 01375.0001/962082.2
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF MURRIETA, a California municipal
corporation
By:

Justin Clifton, City Manager
ATTEST: Effective Date:

Cristal McDonald, City Clerk
Date:

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Tiffany Israel, City Attorney
Date:

CONSULTANT: Dudek
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairperson of the Board,
President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any
Assistant Treasurer. (Cal. Corp. Code § 313.) Appropriate attestations shall be included as may be required by the bylaws, articles of incorporation or other rules or regulations applicable to business City.

By:

Name: Joseph Monaco
Title: President and CEO
Date:

By:

Name: Helder Guimaraes
Title: CFO
Date:
308
01375.0001/962082.2
EXHIBIT "A"

SCOPE OF SERVICES
I. Consultant will perform the following Services:

As described in the Scope of Work attached as Exhibit A, in line with the terms and conditions in this Agreement.

II. In addition to any other requirements of this Agreement, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

As described in the Scope of Work attached as Exhibit A, in line with the terms and conditions in this Agreement.

III. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City if not in accordance with the Standard of Care.

IV. Consultant will utilize the following personnel to accomplish the Services:

Consultant shall ensure all personnel assigned to perform the services are appropriately qualified and have the expertise required to complete the work in a competent and timely manner.
309
Proposal for Preparation of a Community Wildfire Protection Plan 23 Dudek understands that the City of Murrieta (City) is
initiating a project to develop a CWPP alongside efforts to conduct hazardous fuels reduction treatments for City-
safety through proactive wildfire risk reduction. As such, the CWPP will be tailored to the unique needs and
serve as a long-term foundation for implementing wildfire risk mitigation strategies. The City has been threatened by numerous wildfires, including the 2017 Liberty Fire, the 2019 Tenaja Fire, and recently the 2025 Baxter Fire.

These fires have threatened residential neighborhoods,
prompted evacuations and evacuation warnings, and
emphasized the need for the City to take proactive steps towards community protection. In addition to residential areas, there are numerous other assets at risk in the City, including schools, parks, a community center, an equestrian center, and numerous water storage facilities and powerlines. Development of the CWPP will also seek input from neighboring stakeholders to strengthen the effectiveness and alignment with the neighboring Temecula CWPP and the existing CWPP for the Southwest Riverside County Fire Safe Council. The goal of this project will be to prepare a functional and usable CWPP that continues to further the efforts toward wildfire resilience.

Through our experience developing CWPPs, we understand the importance of community engagement and local considerations to the success of the plan. We are committed to developing CWPPs that are tailored to the plan area, address the plan unique wildfire risks, address the needs and priorities of the communities therein, and consider all stakeholders, regulations, and existing and planned wildfire risk mitigation efforts in the plan area. The project will need to take into consideration City planning efforts, community interests, environmental guidelines, and projects planned by partner or neighboring agencies. Coordination with neighboring cities, landowners, or land management agencies and adjacent jurisdictions and affiliated organizations will help garner support for fire risk reduction projects as well as boost the efficacy of these projects.

The CWPP will identify the wildfire environment, community resources at risk from wildfire, and existing challenges faced by the City related to wildfire and will include an action plan that outlines wildfire risk reduction strategies for the community. Such strategies must consider the plan area as well as the larger surrounding region. Proposed wildfire mitigation strategies will be in balance with sustainable ecological management and fiscal resources and will include strategies such as (but not limited to) hazardous fuels reduction, community outreach and education, structural retrofits, defensible space creation and enforcement, fire preparedness, and evacuation planning.

We have reviewed the Request for Proposals to develop our proposed approach, which is consistent with our approach on other successful CWPPs we have completed. We can also work with the City to modify this

EXHIBIT A
310
Proposal for Preparation of a Community Wildfire Protection Plan 24 approach to meet City goals and objectives, as necessary, at the start of the project as well as throughout the CWPP development process. A schedule corresponding to each task described below is included in Figure X.

Approach and Methodology
Task 1: Collaboration and Stakeholder Engagement
Task 1.1: Kickoff Meeting
We will start the project by scheduling and hosting a kickoff meeting (proposed to be held virtually via Zoom) to coincide with our initial data gathering and review effort. The kickoff meeting will enable the City and the Dudek team to establish lines of communication, discuss milestones/critical paths, and begin the CWPP process. The kickoff meeting will also provide a forum to discuss the schedule for field assessments and outreach meetings. In our experience, gaining input from stakeholders in the early stages of the CWPP process is critical to develop a document that will be approved and implemented. We anticipate that, at a minimum, the project manager will be in attendance at the kickoff meeting. It may also make sense to include other stakeholders, including, but not limited to, the City manager, the City planning manager, and a representative from the Murrieta Fire Fire Department).

Task 1.2: Conduct Community Outreach
Long-term community involvement and education is an important component of any successful CWPP. We recognize that each community is unique and requires a tailor-made community engagement plan to meet community member needs. The Dudek team will first consult with City staff to identify stakeholders, key residents, and/or organizations to accomplish goals and priorities for fostering the participation of diverse stakeholders and public education avenues. The following community outreach activities are based on the core values and public participation goals of the International Association for Public Participation and aim to ensure that those affected by the CWPP and wildfire management have a voice in the process:

Inform: To provide the public with balanced and objective information to assist them in understanding the problem, alternatives, and/or solutions
Consult: To obtain public feedback on analysis, alternatives, and/or decisions Involve: To work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered
Collaborate: To partner with the public in each aspect of the decision, including the development of alternatives and the identification of the preferred solution Empower: To place final decision making in the hands of the public Task 1.2.1: Development Team Establishment and Coordination Meetings We will work with the project manager to identify and formalize a CWPP Development Team. We understand that some potential members may have already been identified, and we will work with the City to finalize this team. Members of this team are anticipated to include representatives from land management agencies, Murrieta Fire Department, neighborhood associations, community groups, and community members, amongst others. The Development Team will be engaged throughout each stage of the project.

We anticipate holding monthly meetings with the Development Team to provide updates on project progress, each estimated at 1 hour in duration. We will schedule and organize the meetings and propose to host them via Zoom 311
Proposal for Preparation of a Community Wildfire Protection Plan 25 to facilitate attendance by as many team members as possible. The Development Team meetings will be used to gain valuable insight into community priorities and concerns, strategize additional community outreach and engagement efforts with the team, and solicit feedback from the team on our analysis approach, recommendations, and drafted sections of the CWPP.

We also anticipate one focused agency meeting to be held with members of land management and regulatory agencies that may have input on CWPP recommendations. We also anticipate hosting this meeting via Zoom and estimate that it will be 2 hours in length. We will work with the City to determine the appropriate timing for this meeting.

Should the City desire modifications to the quantity or timing of the Development Team and/or agency meetings previously discussed, we can modify our approach and cost.

Task 1.2.2: Community Workshops
manager to conduct one in-person
community workshop and two virtual
workshops. We will facilitate these
community workshops to better
understand
and priorities related to reducing wildfire
risk. We anticipate that the City will be able
to assist with scheduling and reserving
appropriate meeting space for the in-
person workshop. This scope of work does
not include costs for meeting
space reservations.

We anticipate that the first two community

Community workshop attendees (community and agency
representatives) participating in engagement activities facilitated by Dudek
workshops (one in-person and one virtual) would occur after the first draft of the CWPP is complete and preliminary data analysis can be shared. Providing one in-person and one virtual meeting would allow for a wider variety of participants. These workshops would consist of an engaging agenda of activities, including a brief presentation and introduction to the project, followed by group activities and discussions facilitated by Dudek. The group activities would be used to gain public feedback on the top priorities and concerns related to wildfire and identify strategies for achieving community-scale wildfire resilience. We anticipate that a third community workshop will be held after the public draft CWPP has been prepared so the public draft CWPP can be presented and discussed. We anticipate this third meeting would be held virtually via Zoom. This meeting will focus on soliciting public comment and feedback on the public draft CWPP. We will work with the City to identify optimal timing of the community workshops, or if additional community workshops would be beneficial to the project.
312
Proposal for Preparation of a Community Wildfire Protection Plan 26 We will collect and analyze input
received during the community
workshops. This information will be
used to inform the CWPP Action
Plan, to ensure the community is
in support of CWPP
recommendations. Community
input will be compiled into an
appendix, with key results
showcased in the CWPP StoryMap.

Additionally, Dudek will work with
the City to determine the need for
live interpretation and translation
services. Costs for these services
are not included in this scope of

Sample analysis of community input
work and will be provided if this service is determined to be necessary. We have identified a subcontractor, Excel Interpreting and Translating, should these services be needed. We have worked with Excel on several projects.

Task 1.2.3: Project StoryMap Webpage
We will work with the City to develop a project
webpage, to be hosted on the Esri ArcGIS
StoryMaps platform. The CWPP StoryMap will
function as a community outreach platform for
disseminating project information to the public,
including meeting schedules, CWPP drafts, maps,
and other public information related to the CWPP
project. Additional details regarding the project
webpage and StoryMap are discussed in Task 4.

Task 1.2.4: Supporting Materials
The Dudek marketing and graphics team will
prepare outreach materials that will communicate
the purpose, goals, and objectives of the CWPP
and promote the engagement opportunities
through infographics. We will begin by preparing a
requirements (if any). The style guide will create
consistent branding in all CWPP materials and
communications and is to be followed for all
outreach materials and the StoryMap. With input
from key community members and the City, we will
identify strategic media outlets for these outreach
materials, such as social media, radio, local

Sample bilingual outreach materials created by the
Dudek graphics team
television, newspapers, and other venues, to engage the public in the CWPP process. 313
Proposal for Preparation of a Community Wildfire Protection Plan 27 Deliverables
Kick off meeting agenda, notes, and facilitation
Development Team meeting agendas, notes, and facilitation Preparation of materials (agenda, presentation slides, activity posters/maps, handouts, etc.) for community workshops and facilitation of community workshops Analysis of community feedback
Project StoryMap website
Outreach and educational materials
Assumptions
All relevant GIS files and other existing materials for review (e.g., vegetation, roads, assets, infrastructure locations, plans, policies, etc.) will be provided by the City or will otherwise be publicly available.

The City project manager will assist with identifying and obtaining contact information for Development Team members.

The City project manager and/or City staff will assist with disseminating information to the public.

The City project manager and/or City staff will assist with reserving meeting space for community workshops.

Task 2: Risk and Hazard Assessment
Task 2.1: Review Existing Information
We will compile and review existing local policy, planning, and management documents, including any existing or proposed vegetation management or wildfire risk reduction projects, for the City and other applicable jurisdictions.

We will also review existing information related to transportation and mobility during evacuations, including the roadway network and transportation goals and policies identified in City planning documents.

This task will also include collecting, processing, and managing all relevant datasets. Review of these materials and data will be critical to understanding the existing fire environment, regulatory framework, and collaborative opportunities, which will inform our analysis, recommendations, and action plan for the CWPP. The CWPP would aim to build upon and complement existing planning efforts where possible. Data review will also include identification of data gaps, which will be discussed with the City. We expect to review and/or process the following background information:

Existing CWPP for the plan area and surrounding areas
Relevant wildfire and ignition history datasets
Local plans, policies, and regulations (e.g., City Climate Action Plan, Emergency Operations Plan, General Plan, City Code of Ordinances, Local Hazard Mitigation Plan) Local fire planning documents (e.g., the Vegetation Management and Mitigation Plan (including associated modeling and mapping data) and the CWPPs developed for neighboring Temecula and the Southwest Riverside County Fire Safe Council)
City digital map databases
Roadway network data
314
Proposal for Preparation of a Community Wildfire Protection Plan 28 Available fire hazard mapping data and other pertinent GIS files (e.g., vegetation/land cover, terrain, roads, assets, parcels)
Fuel treatment datasets
Local weather data
Current literature regarding fuel reduction treatments and community protection Any additional relevant documents identified by the City during the kickoff meeting Task 2.2: Field Assessment
Our initial effort in conducting a wildfire risk assessment will involve field surveys to better understand the fire environment present in the plan area. The field assessment will include an evaluation of terrain, vegetation/fuel types, treatment areas, road/access conditions, landscape characteristics, structure conditions, and other environmental variables that may increase wildfire risk or prohibit fuels treatment activities. For this initial field assessment, we anticipate that the City project manager and representatives from Murrieta Fire Department would be in attendance. The presence of City and local fire experts during this assessment will result in greater efficiency as well as important information exchange. The field visits would be general and would focus on identifying and visiting areas of concern. These assessments would also focus on field verification of base datasets to be used for hazard and risk modeling. Field evaluations are intended to be general, without detailed property and site mapping.

Task 2.3: Hazard Modeling
We propose utilizing the fire hazard
modeling tools embedded in the
GIS-based IFTDSS application to
model wildfire hazard for the plan
area. IFTDSS utilizes two
embedded models, FlamMap and
Minimum Travel Time (MTT).

IFTDSS models fire behavior in a
spatial GIS environment to
determine wildfire hazard. The
IFTDSS modeling approach
incorporates LANDFIRE
vegetation/fuel and terrain data, as
well as user-input wind and weather
data. For hazard modeling
purposes, we propose to model
Integrated Hazard (a combination of
modeled wildfire intensity and burn
Landscape Burn Probability tool. We

Sample Integrated Hazard modeling results using the IFTDSS modeling approach. This map depicts high fire hazard areas (red being highest hazard).
will also model flame length, rate of spread, and fire line intensity in IFTDSS under the Landscape Fire Behavior tool. Where feasible, we will utilize and incorporate modeling and mapping data generated during development of

To evaluate wildfire ember generation, we propose to use FlamMap software to model fire behavior, specifically spotting potential. FlamMap operates in a GIS/spatial environment, which allows for exporting data layers to 315
Proposal for Preparation of a Community Wildfire Protection Plan 29 evaluate along with other hazard modeling results. The spotting potential analysis in FlamMap models ember generation from torching trees and calculates spotting distance. This output data will be used to generate spotting potential GIS data layers for further analysis and mapmaking.

For IFTDSS and FlamMap modeling, we also anticipate using historical weather data from the Weather Information Management System and/or Remote Automated Weather Stations to determine appropriate weather inputs (e.g., fuel moisture, wind speeds) for the modeling runs. We anticipate using 97th percentile weather outputs (associated with a Santa Ana wind event) from the FireFamily Plus software package in fire behavior modeling efforts. Weather inputs will consider localized wind and weather patterns (e.g., Lake Elsinore effect).

We anticipate the following wildfire hazard model outputs would be generated:

Landscape Level Wildfire Behavior: Landscape Level Wildfire Behavior outputs will include spatial model results for expected flame lengths, rate of spread, and fire line intensity. Fire behavior outputs will be provided for 97th and 50th percentile weather conditions. These maps will characterize the potential for extreme fire behavior in the plan area and will be utilized to inform the risk analysis (Task 2.4).

Landscape Burn Probability: Landscape Burn Probability quantifies the relative likelihood and intensity of a fire occurring under a fixed set of weather and fuel moisture conditions. Outputs include burn probability, conditional flame length, and Integrated Hazard. Integrated Hazard combines burn probability and conditional flame length outputs to identify areas where high-intensity wildfire is most likely to occur and can inform CWPP recommendations. This analysis will assist in determining where vegetation management or other mitigations can be conducted to best protect values at risk.

Fire Progression Maps and Major Fire Flow Paths: Fire progression modeling from likely or historic ignition locations during specific weather conditions will be performed to identify how fire may spread toward and within the plan area. The analysis will utilize the MTT tool in FlamMap to identify major paths of fire spread that have the potential to threaten assets within the city. 316
Proposal for Preparation of a Community Wildfire Protection Plan 30 Task 2.4: Risk Modeling
Dudek proposes also utilizing the GIS-based IFTDSS
application to model wildfire risk for the plan area by performing a Quantitative Wildfire Risk Assessment (QWRA).

The QWRA utilizes the IFTDSS Integrated Hazard modeling output (described in Task 2.3) in a spatial GIS environment and compares the Integrated Hazard modeling results with assets at risk from wildfire (e.g., communities, infrastructure, natural resource values) to determine and quantify wildfire risk. We will work with the City to determine the assets to evaluate in the QWRA.

The wildfire risk assessment output will include a GIS data layer representing the QWRA outputs for the plan area as well as an IFTDSS-generated report quantifying the risk associated with analyzed assets. The results of the
Integrated Hazard analysis and QWRA will also be analyzed with other GIS data sets to further evaluate risk in the plan area (see below). The results of this analysis will inform preparation of the CWPP.

We will also prepare a document that summarizes the
wildfire risk analysis and identifies model inputs,
assumptions, and constraints to be included as an Appendix to the CWPP. The Integrated Hazard, QWRA data, and
relevant fire behavior, burn probability, and vegetation mapping data from the IFTDSS program will be made
available for use in further analysis and/or map making. All data will be managed in Esri ArcGIS, and all data products delivered to the City will be in Esri format (i.e., shapefile, grid, or geodatabase).

Additional Analysis

Sample wildfire risk modeling results using the
QWRA approach. This map depicts risk to
structures in the assessment area (red being
highest risk) for project prioritization efforts.

As a part of the analysis, we will also review and analyze the hazard and risk modeling results in relation to other relevant datasets, such as structure locations, ember load, fuel loading, fuel age, ignition likelihood, emergency access, and others. This effort may further refine and identify areas of high relative wildfire risk based on a composite approach that accounts for multiple factors that are believed to influence wildfire risk. The results of this analysis will inform risk reduction recommendations. Further, the composite nature of the risk assessment will allow mitigation efforts to be tailored based on specific risk factors (e.g., prioritize evacuation preparedness and education in areas with single egress and ingress, or prioritize defensible space and home-hardening efforts in areas in close proximity to vegetation predicted to burn at high intensity).

The risk and hazard modeling data and relevant fire behavior and vegetation mapping data will be made available for use in further analysis and/or mapmaking.
317
Proposal for Preparation of a Community Wildfire Protection Plan 31 Deliverables
GIS mapping files for Integrated Hazard and QWRA modeling Document summarizing the wildfire risk analysis process Assumptions
The field assessment will take 2 days (should additional field assessment time be necessary, a budget amendment request will be provided).

Asset data will be publicly available or made available by the City.

Task 3: Mitigation Planning
The draft CWPP will develop a mitigation strategy for clearing city-owned properties. Identification of these properties will be based on the risk assessment findings (Task 2), input from City staff, community members, and stakeholders (Task 1), and review of previous planning efforts (Task 1 and 5). The mitigation strategy will include best management practices (BMPs) for all treatment types and activities, including mechanical, manual, biological, chemical, and prescribed fire treatment methods. These BMPs will align with industry and local standards and will be based on the latest fire ecology and fire behavior research.

Dudek will draft mitigation strategies describing the recommended fuel treatments that can be implemented on City-owned property to reduce wildfire hazards. The mitigation strategies will describe fuel treatment recommendations based on fuel model and vegetation cover types. Fuel treatment recommendations will incorporate treatment descriptions for initial treatments and maintenance treatments. Recommended treatment methods will also be described and will be based on accessibility and wildfire environment type (urban, WUI, or rural/wildland). Finally, the mitigation strategy will include a field assessment methodology for evaluating fuel conditions on City-owned properties.

In addition to the fuel treatment recommendations, Dudek will prepare an assessment of the fuel treatment priorities within City-owned properties. The assessment will include the methodology used by Dudek to prioritize treatment sites and a prioritized list of fuel treatment sites based on wildfire risk and the vulnerability of community resources.

Dudek anticipates the mitigation strategies and priority project areas will be included in the broader Action Plan developed for the CWPP (Task 6). The final version of the mitigation strategies would incorporate City, development team, and public comments after the review of the draft CWPP.

Deliverables
Draft mitigation strategies
Mapped potential project areas on City-owned property
Assumptions
Asset data will be publicly available or made available by the City.

Task 4: GIS Story Mapping
We propose presenting the CWPP and supporting materials in a StoryMap format. To begin the StoryMap development, we will compile necessary GIS data, photos, and text to be included in the CWPP. We anticipate that the StoryMap will be a graphical and map-based document, with a reduced volume of text. Where necessary, we can link to documents where longer written explanations are necessary to explain datasets (e.g., wildfire risk assessment methodology) or wildfire mitigation concepts. We will work with the City to determine the preferred 318
Proposal for Preparation of a Community Wildfire Protection Plan 32 StoryMap template to be used for the
CWPP, and the CWPP design will follow
the project style guide developed
during Task 1.2.4. We will develop an
outline of the proposed ArcGIS
StoryMap for City review and comment.

Following approval of the proposed
StoryMap outline, we will create the
StoryMap, complete with project details
and interactive mapping. The layers will
be organized in the table of contents
and symbolized appropriately, and the
StoryMap and associated interactive
ArcGIS server.

We will create the StoryMap tour using

Sample graphic prepared by Dudek to communicate unique wind conditions that contribute to fire risk
will build the StoryMap tour to be interactive and functional such that it is easily explored by the end user. Various configuration settings will be selected, such as the layout, colors, and headers. We will then add the titles and captions for the main application and each photo. This is a critical step, and care will need to be taken to ensure concise and well-written descriptions will be used to ensure Americans with Disabilities Act (ADA) compliance. The photos and text will then be organized to ensure the application functions elegantly for the end user. During the StoryMap development process, Dudek GIS staff will work with our graphics team to ensure the StoryMap application is visually appealing and includes infographics to communicate wildfire concepts and analyses. This will involve the placement of the application components, such as the photos, text, and interactive map. In addition, the Dudek graphics team will use the project style guide to determine text font, symbols, and color choice of the application features.

Dudek will prepare a series of base maps to be included in the CWPP StoryMap. Several of these maps will also be used during community outreach efforts. Some maps will be generated following completion of the wildfire risk assessment, utilizing IFTDSS and FlamMap to model out data layers. We anticipate the following datasets will be used in CWPP mapping:

WUI boundary and adjacent WUI area
Fire hazard severity areas
Vegetation/fuel type
Terrain (slope)
Fire and ignition history
Land use
Assets (e.g., community areas, infrastructure, existing fuel treatment areas) Sensitive resource areas
Fire hazard and risk modeling results
319
Proposal for Preparation of a Community Wildfire Protection Plan 33 Potential fuel treatment areas
Community-specific project recommendations
As discussed, we propose utilizing a digital, online format for CWPP presentation (ArcGIS StoryMaps). Therefore, some of the map layers previously identified may be utilized in online map presentation. Hard copy and static digital maps (PDF) can also be generated, should the City prefer that approach.

Deliverables
Outline of the proposed ArcGIS StoryMap for City review and comment StoryMap template set up
Digital map files (PDF)
Digital GIS files in Esri ArcGIS-compatible format (shapefile, grid, geodatabase, map package) Assumptions
All available and relevant GIS data will be made available by the City.

Publicly available GIS datasets will be utilized where necessary.

The GIS department will provide access to the (ArcGIS Online) AGOL account and an ArcGIS creator license for developing the CWPP StoryMap. If the City does not have an AGOL account and creator license, Dudek can set this up for an additional cost, to be based on fees.
320
Proposal for Preparation of a Community Wildfire Protection Plan 34 Task 5: Plan Integration
Task 5.1: Plan Alignment
The CWPP will be consistent with and
Emergency Operations Plan, as well as
other applicable documents and materials
reviewed during Task 1.2. To facilitate
coordination and maintaining consistency
between these plans and the CWPP, we
will develop a matrix that outlines the
applicable goals, policies, ordinances, and
regulations related to wildfire established
by these plans that are existing (or in
progress) for the City/region. The CWPP
goals will then complement and/or build
upon those identified in previous efforts.

Explanations will be provided where
modifications are necessary to align CWPP
goals with existing planning documents.

Task 5.2: Clearing Standards
The CWPP will include vegetation
management standards that are
consistent with the Murrieta Municipal
Code, the California State Fire Code, and
the 2024 International WUI Code. We
assume these standards will be used by
the City to provide guidance for defensible
space for existing development (as
Guidelines for new development). We
anticipate that the standards will address
species, spacing, and maintenance

Sample graphic prepared by Dudek to relay important defensible space information to property owners
requirements for defensible space in fire hazard areas and will be accompanied by a detailed graphic. The Dudek graphics team is skilled at preparing infographics for public distribution that are easy to understand and clearly communicate code requirements and best practices (see figure 5.2). These standards will provide guidance for property owners to increase wildfire resilience on their property, including vegetation clearance and home hardening recommendations.

Task 6: Action Plan Development
The Action Plan will incorporate the mitigation strategies developed in Task 3, as well as additional actions for achieving the goals of the CWPP. The Action Plan will be organized into categories, including structural ignitability, defensible space, vegetation management/fuel reduction, evacuation, emergency communication, community outreach and education, funding, and post-fire recovery. 321
Proposal for Preparation of a Community Wildfire Protection Plan 35

Sample Action Plan categories
The Action Plan will include Citywide actions, as well as actions tailored to the community and neighborhood scale. The Action Plan will be presented in table format and will include details regarding responsible party, timing, funding, issue(s) addressed, and priority level. In addition to written action items, the Action Plan will include detailed mapping of priority projects identified for vegetation management to reduce wildfire risk. These priority projects will be identified based on City, Development Team, community and stakeholder input (Task 1); the results of the hazard and risk analysis (Task 2); and mitigation planning efforts (Task 3). Additionally, the Action Plan will incorporate and build upon actions and priority projects identified by the Vegetation Management and Mitigation Plan (VMMP), neighboring CWPPs, and other wildfire planning efforts to create a network of risk reduction actions.

The CWPP will also include an implementation plan for maintaining the CWPP and monitoring implementation of the action items and mitigation strategies. The implementation plan will include specifics related to timing of implementation, review and revision cycles for the CWPP, and continued community engagement strategies.

Task 7: Final Deliverables
Task 7.1: Draft CWPP
Following data acquisition, map development, wildfire risk assessment, and community outreach, we will prepare the draft CWPP in a Word document, to be later incorporated into the StoryMap. The draft CWPP will be prepared in coordination with the City and the Development Team and will be developed according to the CWPP Guide (California CWPP Toolkit). The draft CWPP will reflect current conditions and priorities and will use the results of the wildfire risk assessment as a basis for project identification and prioritization. The draft CWPP will include a summary of the CWPP process, including details of the steps taken, outreach strategies employed and results, and identification of those involved in plan development.

We will seek feedback from the City and development team on the first draft of the CWPP before making it available for public and stakeholder input. Public review of the CWPP will occur in Task 7.2. We anticipate the first deliverable of the CWPP will include the community overview, wildfire environment, results of the wildfire risk assessment, and results of the community workshop. The action plan and mitigation strategies will be developed and prioritized based on City and development team input and analysis results. Appropriate revisions to the draft CWPP will be made based on City and development team review.

Task 7.2: Final CWPP
This task involves putting the CWPP into StoryMap format following review and comment by the City and the Development Team and publishing the CWPP StoryMap for public review. Public review of the CWPP StoryMap will occur over a 30-day period, and a final community workshop (see Task 1.2.2) will occur during this time. The final workshop will include a presentation on the final document and recommendations and will allow the public to provide verbal and written comments during the meeting. We will also accept written comments throughout the 30-day review period via a comment box on the StoryMap. Following the review period, we will incorporate 322
Proposal for Preparation of a Community Wildfire Protection Plan 36 appropriate edits to the CWPP StoryMap to finalize the CWPP. We anticipate comments and edits to the draft CWPP will focus on the Action Plan, mitigation strategies, and Implementation Plan.

A written CWPP executive summary document (inclusive of a signature page) will also be provided in PDF format, with a link provided to the main CWPP StoryMap. This executive summary document will be useful for City Council adoption efforts. This task also includes attendance and presentation at a City Council meeting to present the final CWPP for approval. We anticipate this meeting will be held in person. We will prepare a PowerPoint presentation to be provided in advance of the meeting for Council docketing purposes.

The following sections will be developed during the the draft (Phase 1) and final (Phase 2) CWPP. Each of these deliverables will be compiled into the final CWPP StoryMap and include GIS map deliverables.

Phase 1 Phase 2
Executive Summary
Introduction
Plan Area Description
- Community overview (values at risk, land
use/zoning, land ownership, fire protection
capabilities)
- Wildfire environment (fire hazard severity zones,
vegetation/fuels, weather/climate, fire history,
topography, potential fire behavior, evacuation
routes)
- Communities and resources at risk (WUI, assets,
infrastructure, sensitive resource areas)
Community Engagement results/analysis
Wildfire risk assessment (summary of wildfire
hazard and risk modeling, identification of hazard
and risk areas)
Action Plan
Implementation Plan
- CWPP Maintenance and Monitoring
CWPP Authorization
References
Phase 1 Deliverables due November 3, 2025
Draft written CWPP (Word document)
GIS maps prepared during Task 4 and incorporated into the CWPP Phase 2 Deliverables due April 3, 2026
Public Review CWPP StoryMap
Final CWPP StoryMap
PDF of CWPP executive summary document
GIS maps/data
PowerPoint or StoryMap presentation for City Council meeting Assumptions
The City will provide timely review of the CWPP outline, draft CWPP, public draft CWPP, and final CWPP StoryMaps.

Comments/edits will primarily relate to the Action Plan, mitigation strategies, and Implementation Plan.
323
Proposal for Preparation of a Community Wildfire Protection Plan 37 Task 8: Project Management
This task includes necessary activities to manage the project, including correspondence, invoicing, oversight, and quality assurance/quality control tasks to be conducted by the Dudek project manager and/or designee over the project period. If requested, Dudek will provide necessary documentation to the City to support grant reporting.

Project invoices will be submitted monthly and will include supporting documentation required by the City.

Dudek Project Manager Dana Link-Herrera will oversee successful completion of all tasks and deliverables for this contract. Dana will direct efforts in accordance with the project schedule and budget.

We believe that frequent and responsive communication is the best management practice to keep the project moving forward, and we will apply this management approach to this project. As the project manager, Dana will do the following:

Establish a regular reporting and communication process for project status, budget and schedule updates, and problem/resolution identification
Hold regular project management meetings with key project staff to coordinate work efforts, check on task completion, and review budget conformance
Update the project scope, schedule, progress reports, and inventories of available data, as necessary, so that all team members are aware of information that may affect their work products and schedules Supplemental Tasks
Supplemental Task 1: Community Survey
Our experience with community engagement indicates that online surveys result in significantly higher public input than surveys conducted during community meetings. As such, we propose to develop an online survey using the Survey123 platform. Questions will consist of topics related to wildfire risk, wildfire preparedness, and ways the City can support the community with wildfire preparedness efforts. Demographic questions will be included, as well, to determine whether the survey is equitably distributed and representative of the community members. If desired, we can provide a revised scope of work to distribute paper surveys to a random sample of households to solicit input from residents that may not have access to the internet or a Wi-Fi-enabled device.

Results of the surveys will be compiled in an electronic file, summarized, and included in the CWPP.

A link to this survey would be provided on the project StoryMap webpage (see Task 4) and promoted through outreach materials (see Task 1.2.4).
324
325
326
01375.0001/962082.2 145610

EXHIBIT "B"

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)

The City has approved lower limits for both General Liability and Professional Liability insurance for this project. Additionally, the requirement for Cyber Liability insurance is waived. 327
01375.0001/962082.2 145610

EXHIBIT

SCHEDULE OF COMPENSATION

I. City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

II. The total compensation for all Services shall not exceed the Contract Sum as provided in the Cover Page of this Agreement.

III. -1. In
connection with the services provided pursuant to the terms of this Agreement, City will pay Consultant upon receipt of a written invoice provided by Consultant no more than monthly. City will pay Consultant for work completed, billed in increments of fifteen minutes (0.25 hours), not to exceed the Contract Sum. The City will reimburse the Consultant for reasonable out-of-pocket expenses related to performing services on behalf of the Client that are approved in advance in writing by the City such as mileage, copies, binding costs, postage, parking, travel, and lodging expenses as part of the not to exceed Contract Sum. To receive reimbursements, the Consultant must provide the City with a receipt and a description of the expense incurred along with the invoice. No mark up on expenses may be added.
328

COST PROPOSAL FOR THE

PREPARATION OF A COMMUNITY

WILDFIRE PROTECTION PLAN

FOR THE CITY OF MURRIETA

CITY OF MURRIETA
JUNE 5, 2025
3600 Lime Street, Building 2 / Riverside, CA 92501 / 951.300.2100 EXHIBIT C-1
329
Cost Proposal For The Preparation Of A Community Wildfire Protection Plan For The City Of Murrieta 1 This fee estimate is valid for 90 days from the date of this proposal; after 90 days, Dudek reserves the right to reassess the fee estimate, if necessary.

Fixed Fee
Phase Cost
Phase 1 $72,194.50
Phase 2 $50,170.00
Subtotal $122,364.50
Supplemental Task $2,570
Total $124,934.50
330
331
Hourly Rates
Cost Proposal For The Preparation Of A Community Wildfire Protection Plan For The City Of Murrieta 3

Engineering Services
DUDEK 2025 Standard Schedule of Charges
Hydrogeology/HazWaste Services

Project Director ............................................................................ $345.00/hr Principal Engineer lll .................................................................... $320.00/hr Principal Engineer II ..................................................................... $300.00/hr Principal Engineer I ...................................................................... $290.00/hr Program Manager ....................................................................... $275.00/hr Senior Project Manager .............................................................. $275.00/hr Project Manager .......................................................................... $265.00/hr Senior Engineer III ....................................................................... $260.00/hr Senior Engineer II ........................................................................ $250.00/hr Senior Engineer I ......................................................................... $240.00/hr Project Engineer IV/Technician IV .............................................. $230.00/hr Project Engineer llI/Technician III .............................................. $220.00/hr Project Engineer lI/Technician II ................................................ $210.00/hr Project Engineer I/Technician I .................................................. $190.00/hr 3D Production Manager ............................................................. $220.00/hr Senior Designer II ........................................................................ $210.00/hr Senior Designer I ......................................................................... $200.00/hr Designer ....................................................................................... $190.00/hr Assistant Designer ...................................................................... $185.00/hr CADD Operator III ......................................................................... $180.00/hr CADD Operator II.......................................................................... $195.00/hr CADD Operator I ........................................................................... $155.00/hr CADD Drafter ............................................................................... $175.00/hr CADD Technician ......................................................................... $125.00/hr Project Coordinator ..................................................................... $160.00/hr Engineering Assistant ................................................................. $125.00/hr Environmental Services
Senior Project Director ................................................................ $350.00/hr Project Director ............................................................................ $300.00/hr Senior Specialist V ....................................................................... $275.00/hr Senior Specialist IV ...................................................................... $265.00/hr Senior Specialist III ...................................................................... $250.00/hr Senior Specialist II ....................................................................... $235.00/hr Senior Specialist I ........................................................................ $220.00/hr Specialist V ................................................................................... $210.00/hr Specialist IV .................................................................................. $195.00/hr Specialist III .................................................................................. $185.00/hr Specialist II ................................................................................... $175.00/hr Specialist I .................................................................................... $165.00/hr Analyst V ....................................................................................... $155.00/hr Analyst IV ...................................................................................... $145.00/hr Analyst III ...................................................................................... $135.00/hr Analyst II ....................................................................................... $125.00/hr Analyst I ........................................................................................ $105.00/hr Technician IV ............................................................................... $100.00/hr Technician III ................................................................................... $90.00/hr Technician II .................................................................................... $80.00/hr Technician I ..................................................................................... $70.00/hr Project Coordinator II ................................................................... $170.00/hr Project Coordinator I ................................................................... $135.00/hr Mapping and Surveying Services
UAS Pilot ....................................................................................... $165.00/hr Survey Lead .................................................................................. $300.00/hr Survey Manager........................................................................... $260.00/hr Survey Crew Chief ....................................................................... $195.00/hr Survey Rod Person ...................................................................... $145.00/hr Survey Mapping Technician ....................................................... $135.00/hr Construction Management Services
Principal Manager........................................................................ $215.00/hr Senior Construction Manager .................................................... $195.00/hr Senior Project Manager .............................................................. $190.00/hr Construction Manager ................................................................ $185.00/hr Project Manager/Construction Management ........................... $175.00/hr Resident Engineer ....................................................................... $175.00/hr Construction Engineer................................................................. $175.00/hr On-site Representative ................................................ $160.00/hr Prevailing Wage Inspector ........................................................... $160.00/hr Construction Inspector ................................................................ $150.00/hr Administrator/Labor Compliance .............................................. $125.00/hr Project Director ............................................................................ $345.00/hr Principal Hydrogeologist/Engineer III ........................................ $320.00/hr Principal Hydrogeologist/Engineer II ......................................... $310.00/hr Principal Hydrogeologist/Engineer I .......................................... $300.00/hr Senior Hydrogeologist V/Engineer V ......................................... $275.00/hr Senior Hydrogeologist IV/Engineer IV ....................................... $265.00/hr Senior Hydrogeologist III/Engineer III ........................................ $255.00/hr Senior Hydrogeologist II/Engineer II .......................................... $245.00/hr Senior Hydrogeologist I/Engineer I ............................................ $235.00/hr Project Hydrogeologist V/Engineer V ......................................... $225.00/hr Project Hydrogeologist IV/Engineer IV ....................................... $215.00/hr Project Hydrogeologist III/Engineer III ....................................... $205.00/hr Project Hydrogeologist II/Engineer II ......................................... $195.00/hr Project Hydrogeologist I/Engineer I ........................................... $185.00/hr Hydrogeologist/Engineering Assistant ...................................... $150.00/hr HazMat Field Technician ............................................................ $135.00/hr District Management & Operations
District General Manager ........................................................... $225.00/hr District Engineer .......................................................................... $215.00/hr Operations Manager ................................................................... $165.00/hr District Secretary/Accountant ................................................... $150.00/hr Collections System Manager ..................................................... $150.00/hr Grade V Operator ........................................................................ $140.00/hr Grade IV Operator ....................................................................... $125.00/hr Grade III Operator ....................................................................... $115.00/hr Grade II Operator ........................................................................... $95.00/hr Grade I Operator ............................................................................ $90.00/hr Operator in Training ....................................................................... $80.00/hr Collection Maintenance Worker ................................................... $85.00/hr Project Delivery Services
Technology Specialist II .............................................................. $245.00/hr Technology Specialist I ............................................................... $190.00/hr GIS Analyst V ................................................................................ $220.00/hr GIS Analyst IV ............................................................................... $200.00/hr GIS Analyst III ............................................................................... $185.00/hr GIS Analyst II ................................................................................ $145.00/hr GIS Analyst I ................................................................................. $130.00/hr Creative Services IV ..................................................................... $185.00/hr Creative Services III ..................................................................... $160.00/hr Creative Services II ...................................................................... $145.00/hr Creative Services I ....................................................................... $130.00/hr Technical Editor lV....................................................................... $185.00/hr Technical Editor lll ....................................................................... $160.00/hr Technical Editor ll ........................................................................ $145.00/hr Technical Editor l ......................................................................... $130.00/hr Publications Specialist lV............................................................ $135.00/hr Publications Specialist lll ............................................................ $125.00/hr Publications Specialist ll ............................................................. $115.00/hr Publications Specialist l .............................................................. $105.00/hr Clerical Administration ............................................................... $100.00/hr

Expert Witness Court appearances, depositions, and interrogatories as expert witness will be billed at 2.00 times normal rates.

Emergency and Holidays Minimum charge of two hours will be billed at 1.75 times the normal rate.

Material and Outside Services Subcontractors, rental of special equipment, special reproductions and blueprinting, outside data processing and computer services, etc., are charged at 1.15 times the direct cost.

Travel Expenses Mileage at current IRS allowable rates. Per diem where overnight stay is involved is charged at cost
Invoices, Late Charges All fees will be billed to Client monthly and shall be due and payable upon receipt. Invoices are delinquent if not paid within 30 days from the date of the invoice. Client agrees to pay interest at a 10% annual rate for amounts unpaid greater than 30 days after the date of the invoice.

Annual Increases Unless identified otherwise, these standard rates will increase in line with the CPI-U for the nearest urban area per the Department of Labor Statistics to where the work is being completed) or by 3% annually, whichever is higher.

Prevailing Wage The rates listed above assume prevailing wage rates do not apply. If this assumption is incorrect Dudek reserves the right to adjust its rates accordingly.

332
Hourly Rates
Cost Proposal For The Preparation Of A Community Wildfire Protection Plan For The City Of Murrieta 3

333
800.450.1818 | [email protected]
DUDEK.COM
334
01375.0001/962082.2

EXHIBIT "D"

SCHEDULE OF PERFORMANCE

I. Consultant shall perform Services as set forth in Exhibit A.

II. Consultant shall deliver the following tangible work products to the City by the following dates.

As described in the Scope of Work attached as Exhibit A, in line with the terms and conditions in this Agreement.

III. The Department Contact may approve extensions for performance of the Services in accordance with Section 3.2.
335
01375.0001/962082.2

EXHIBIT E

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. insurance as required by the State of California, with Statutory Limits, and Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease, and $1,000,000 policy limit for disease. (Not required if consultant provides written verification it has no employees)

4. Professional Liability (Errors and Omissions) Insurance appropriates to the profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 annual aggregate.

5. Cyber: Vendor/Consultant shall procure and maintain for the duration of the contract insurance against claims for security breaches, system failures, injuries to persons, damages to software, or damages to property (including computer equipment) which may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, or employees. Vendor shall procure and maintain for the duration of the contract insurance claims arising out of their services and including, but not limited to loss, damage, theft or other misuse of data, invasion of privacy and breach of data.

Cyber Liability Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be 336
01375.0001/962082.2

limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

6. Technology Professional Liability Errors & Omissions (Only if vendor is providing a technology service (data storage, website designers, etc.,) or product (software providers)
Technology Professional Liability Errors and Omissions Insurance appropriate to the occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. a. The Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability caused in whole, or in part by, work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

Primary Coverage
For any claims related to this contract, the ConsultantCommercial General and Automobile insurance shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the insurance
337
01375.0001/962082.2

and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.

Umbrella or Excess Policy
The Consultant may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No Commercial General or Automobile liability policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 [fill in the amount for your comfort level for the specific Consultant and job it could be much higher, or in the case of a very small Consultant, you might want it lower] unless approved in writing by City. Any and all deductibles and SIRs shall be the sole responsibility of Consultant or subcontractor who procured such insurance and shall not apply to the Additional Insured Parties.

The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. rating of no less than A:VII, unless otherwise acceptable to the City. 338
01375.0001/962082.2

Claims Made Policies (note should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant five (5) years after
completion of work.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the them. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances with the consent of the Consultant.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Duration of Coverage
CGL & Excess liability policies for any construction related work, including, but not limited to, maintenance, service, or repair work, shall continue coverage for a minimum of 5 years for Completed Operations liability coverage. Such Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances with consent of the Consultant.
339
01375.0001/962082.2

EXHIBIT F

FEDERAL REQUIREMENTS
(Only applicable if required on cover page of agreement) 340

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 7.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Matt Henry, Chief of Police
PREPARED BY: Dawnn Jackson, Management Analyst - Administration SUBJECT:

Acceptance of a Grant from the Public Entity Risk Management Authority

RECOMMENDATION
Accept a Public Entity Risk Management Authority Grant Award of $2,500; and Amend the Fiscal Year 2025/26 Operating Budget to allocate and appropriate the grant funding.

PRIOR ACTION/VOTE
None.

CITY COUNCIL GOAL
Plan, program and create infrastructure development.

DISCUSSION
The City of Murrieta has been awarded the Public Entity Risk Management Authority (PERMA) 2024 Risk Management Award for “LawEnforcement Risk Management,”which includes a $2,500 reimbursement grant.

This award recognizes the City’sPolice Department, under the leadership of former and retired Police Chief Tony Conrad, for fostering collaboration, knowledge-sharing, and best practices among PERMA member agencies through initiatives such as the Chiefs’ Roundtables. These efforts have strengthened law enforcement risk management and contributed to a safer, more resilient community.

The grant will be used to replace and upgrade outdated employee workstations at the Murrieta Hot Springs Resort Police Department substation with ergonomically designed furniture and equipment. New workstations will include adjustable-height desks, ergonomic chairs with lumbar support, and monitor arms to allow proper screen positioning. These improvements will create a safer, healthier work environment by:
· Promoting healthy posture and reducing physical strain during computer use; · Mitigating the risk of repetitive stress injuries and musculoskeletal discomfort; and · Enhancing employee safety, comfort, and productivity.

Staff recommends that the City Council approve the acceptance of the PERMA Risk Management Award CITY OF MURRIETA Printed on 10/16/2025Page 1 of 2
powered by Legistar™
341
10/21/2025
Agenda Item No. 7.

Staff recommends that the City Council approve the acceptance of the PERMA Risk Management Award grant.

FISCAL IMPACT
Staff recommends that the City Council amend the Fiscal Year 2025/26 Operating Budget revenue and expenditure accounts to allocate and appropriate the grant funds. The $2,500 grant will cover the cost of workstation upgrades. There is no matching requirement, and the funds will be fully applied toward the enhancements.

ATTACHMENTS

1. PERMA 2024 Risk Award Letter
CITY OF MURRIETA Printed on 10/16/2025Page 2 of 2
powered by Legistar™
342

www.permarisk.gov
(760) 360-4966 or [email protected]

72-811 Highway 111, #1014, Palm Desert, CA 92260
This is a virtual mailbox. Do not send packages or time sensitive materials.

March 16, 2025

Mr. Justin Clifton, City Manager
1 Town Square
Murrieta, CA 92562
Email only: [email protected]

Dear Mr. Clifton:

I am delighted to inform you that the City of Murrieta has been awarded a PERMA 2024 Risk Management Award for “Law Enforcement Risk Management”, which includes a $2,500 reimbursement grant to be used towards a risk management related expense. The City’s police department, under the leadership of Chief Conrad (retired), went above and beyond to foster collaboration, knowledge-sharing, and the pursuit of excellence in law enforcement. Chief Conrad’s leadership was instrumental in the creation of the Chiefs’ Roundtables, a forum that brought law enforcement leaders from PERMA member agencies together to share best practices, discuss challenges, and strengthen PERMA’s collective approach to public safety.

Because of the Department’s dedication, member agencies are more informed, better connected, and play an active role in shaping law enforcement risk management.

The award was granted by the Executive Committee in recognition of the City’s outstanding efforts in fostering a safer and more resilient community. The City’s commitment to proactive risk management strategies and innovative safety initiatives has set an exemplary standard, and PERMA is pleased to support your continued success. Risk management is not just about responding to challenges, it is about anticipating them, mitigating them, and ensuring that all PERMA members are protected from unnecessary financial exposure.

The award funds are intended to further enhance law enforcement risk management programs, whether through employee safety training, equipment upgrades, policy development, or other initiatives that align with your ongoing efforts. We appreciate the dedication and hard work demonstrated in making the City a safer place for residents, employees, and visitors.

To request the funds, email me at [email protected] describing the risk management expense. Include a receipt for the expenditure and we will coordinate reimbursement. The award funds must be used by March 16, 2026. Please reach out if you would like to discuss how best to utilize these funds or if you would like to PERMA to present the award at a future Council meeting. Thank you for your continued leadership in risk management excellence.

Once again, congratulations on this well-deserved recognition.

Beth Lyons
Executive Director

Copy: Jim Elledge, Deputy Executive Director, [email protected] Diego Chavez, Director of Administrative Services/PERMA Board Director, [email protected] Christina Arias Loera, Risk Management Technician/PERMA Board alternate, [email protected] 343

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 8.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: James Ozouf, Senior Civil Engineer, CIP
SUBJECT:

Collectible Work Authorization Agreement with Southern California Gas Company for the Murrieta Hot Springs Road Improvement Project, CIP No. 8079

RECOMMENDATION
Approve a Collectible Work Authorization Agreement with Southern California Gas Company in the amount of $157,372.10 for improvements relating to the Murrieta Hot Springs Road Improvement Project, CIP No. 8079; Authorize a fifteen percent (15%) construction contingency of $23,605.82; and Authorize the City Manager to sign the Collectible Work Authorization Agreement.

PRIOR ACTION/VOTE
On September 6, 2022, the City Council approved a Collectible Work Authorization Agreement with Southern California Gas Company in the amount of $98,194.56, plus a fifteen (15%) contingency, for improvements relating to the Murrieta Hot Springs Road Improvement Project, CIP No. 8079 (Vote: 5-0).

On June 3, 2025, the City Council adopted Resolution No. 25-4836, approving the Fiscal Year 2025/26 to Fiscal Year 2029/30 Capital Improvement Plan budget which included the Murrieta Hot Springs Road Improvement Project, CIP No. 8079 (Vote: 5-0).

CITY COUNCIL GOAL
Plan, program and create infrastructure development.

DISCUSSION
The Murrieta Hot Springs Road Improvement project, CIP No. 8079, consists of numerous improvements to Murrieta Hot Springs Road between Margarita Road and Winchester Road. The roadway will be widened from a four-lane to a six-lane roadway between Via Princesa and Winchester Road. Other improvements include installation of raised medians, sidewalks, street lighting, retaining walls, and a traffic signal at Calle Del Lago.

The widening will also impact private improvements such as the realignment of Via Frontera Road within the CITY OF MURRIETA Printed on 10/16/2025Page 1 of 2
powered by Legistar™
344
10/21/2025
Agenda Item No. 8.

The widening will also impact private improvements such as the realignment of Via Frontera Road within the Ridgegate Community. The improvements will require relocation of various existing utilities, including Southern California Gas Company (Gas Company).

The Gas Company has facilities that need to be relocated to accommodate the construction of the Murrieta Hot Springs Road Widening Project, CIP No. 8079. During the course of developing the street improvement plans, staff worked closely with the Gas Company to identify possible conflicts. A total of three (3) gas line conflicts that feed the Ridgegate Community were identified and have been relocated in advance of construction through the approval of two prior Collectible Work Authorization Agreements with the Gas Company. One of the two agreements was approved by the City Manager on March 10, 2025, for an amount of $56,260.79, plus a fifteen (15%) contingency.

It has recently come to the City’sattention that two additional gas line conflicts feed the Ridgegate Community that were not previously identified. Unlike the previous conflicts, which were main distribution lines, these conflicts are gas laterals that directly serve ten (10) condominiums located at the westerly end of Via Frontera within the Ridgegate Community. These gas laterals connect directly to the main distribution line located on Murrieta Hot Springs Road, as no main distribution line currently exists along Via Frontera.

The Gas Company’s policies do not allow the City’s construction contractor to relocate its facilities. Staff recommends allowing the Gas Company to construct a new singular gas distribution line and five laterals in conjunction with the City’scurrent construction activities for the Murrieta Hot Springs Road Widening Project.

The City will require the contractor to coordinate with the Gas Company and provide them with a construction window. The Gas Company’soverall relocation cost is estimated to be $157,372.10. The final amount will be based on actual construction costs. The Collectible Work Authorization agreement form includes reimbursement to the Gas Company for work that is required as part of this project and that is outside the City of Murrieta right-of-way. A fifteen percent (15%) contingency has also been provided to allow for unforeseeable expenditures. Staff recommends approving the Collectible Work Authorization agreement in the amount of $157,372,10 plus a fifteen percent (15%) contingency.

FISCAL IMPACT
Funding is available in CIP No. 8079 in the amount of $157,372.10, plus an additional $23,605.82 for a fifteen percent (15%) contingency, for a total of $180,977.92.

ATTACHMENTS

1. Collectible Work Authorization Agreement with the Gas Company

2. Vicinity Map
CITY OF MURRIETA Printed on 10/16/2025Page 2 of 2
powered by Legistar™
345
SoCalGas
Southern California Gas Company
1981 W. Lugonia Ave.

Redlands, CA 92374
a L* Sempra Energy utility
Mailing Address:

PO Box 3003
Redlands, CA 92373-0306
August 21,2025
City of Murrieta
Attn: Accounts Payable
1 Town Square
Murrieta, CA 92562
Re: Agreement for Collectible Work - Work Authorization Notification # 2042546042 MCU #000005590976
Enclosed is your copy of our Contract for estimated cost. Please sign and return the copy of the agreement to:

Southern California Gas Company
Attn: Carlos Portillo
1981 West Lugonia Avenue, ML 8031
Redlands, CA 92374-9796
[email protected]
We will return a completed copy, signed and accepted by our Company representative, for your file.

Make your check for the deposit payable to: The Gas Company, in the amount of $157, 372.10 and note the MCU number on the check. Please keep in mind this is the planned estimate cost for the project. Mail the check payment and remittance form to:

Sundry Billing
Southern California Gas Company
P.O. Box 2007
Monterey Park, CA 91754-0957.

Final billing will be for the actual costs of the work performed. If you have any questions regarding this project, please call Carlos Portillo at (213) 231-8130.

SincerSincen
Will Liao
Technical Services Supervisor
346
347

MARGARITA RD

DATE ST

MARGARITA RD

VIA PRINCESA

BONAIRE WY

MURRIETA HOT SPRINGS RD

BAHAMA WY

WINCHESTER RD

VIA TAFFIA

MEMBERS CLUB DR

CLEARBROOK DR

FALKIRK DR

TORREY PINES RD

CALLE DEL LAGO

BRANWIN ST

SAINT MICHEL LN

BRANWIN CT

GANDOLF CT

WINCHESTER CREEK AVELIDO DR

WILLOW CREST DR

SAINT HONORE DR

EVERGREEN AVE

CHAMBRAY DR

SILVER OAK DR

ROYAL BURGH DR

CLEMENTS WY

ROYAL TROON DR

VIA PLAYA DEL REY

AGUA VISTA

MONARCH DR

VIA AZUL

VIA ROJA

SERENETY LN

WOODBRIDGE DR

WESTON HILLS DR

WOODFALL DR

COZUMEL CT

RISING HILL DR

BRIGHTON ST
CAL
LE CIS

PASEO DE ORO

CALLE POTRO

WENTWORTH ST

OAK CIR

SAINT KITTS CT

VIA LA ESPALDA

REDWOOD CIR

DELHAVEN ST

ABACO CT

HOLLY GROVE CT

DATE ST

VICINITY MAP
±
±
±
®
Murrieta Hot Springs Rd Improvements
Location Map
0 1,000 2,000500
Feet 348

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 9.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: Bob Moehling, Public Works Director
SUBJECT:

Amendment to Agreement with Jacobs Engineering for Engineering Design Services for the Keller Road at I-215 Interchange Project, CIP No. 8449

RECOMMENDATION
Approve Amendment No. 10 to the Engineering Design Services Agreement for the Keller Road at I-215 Interchange, CIP No. 8449, with Jacobs Engineering Group, Inc., revising the scope of work and reducing the total not to exceed contract amount by $279,448; and
Authorize the Mayor to execute the Amendment on behalf of the City.

PRIOR ACTION/VOTE
On April 6, 2010, the City Council adopted Resolution No. 10-2478 approving an agreement (Original Agreement) with Jacobs Engineering Group, Inc. in the amount of $377,795.64 to provide engineering and environmental services (Vote: 5-0).

On March 20, 2012, the City Council adopted Resolution No. 12-2885 approving an agreement (New Agreement) with Jacobs Engineering Group, Inc. in the amount of $361,243.45 to provide engineering and environmental services (Vote: 4-0).

On July 18, 2018, the City Council adopted Resolution No. 18-3952, approving Amendment No. 8 to the Design Engineering Services Agreement with Jacobs Engineering, Inc. (Vote: 5-0).

On April 7, 2020, the City Council adopted Resolution No. 20-4226, approving Amendment No. 9 to the Design Engineering Services Agreement with Jacobs Engineering Group, Inc. (Vote:5-0).

On June 3, 2025, the City Council adopted Resolution No. 25-4836, approving the Capital Improvement Plan budget for Fiscal Year 2024/25, and the Fiscal Year 2024/2025 to 2028/29 Capital Improvement Plan, which included the Keller Road at I-215 Interchange project, CIP No. 8449 (Vote: 5-0).

CITY COUNCIL GOAL
Plan, program and create infrastructure development.

CITY OF MURRIETA Printed on 10/16/2025Page 1 of 2
powered by Legistar™
349
10/21/2025
Agenda Item No. 9.

DISCUSSION
The Keller Road at I-215 Interchange project, CIP 8449, is a top City infrastructure priority project. The project proposes to construct a new interchange one mile south of the existing Scott Road interchange on Interstate 215. The project was initiated in 2010.

Jacobs Engineering Group (JEG) has completed the project's design work to date, including completion of the Project Initiation Document and Preliminary Environmental Analysis Report. JEG is continuing to work on the Project Approval/Environmental Documentation documents, which include an Environmental Impact Report as required by Caltrans due to the State’s reliance on a Vehicle Miles Traveled (VMT) analysis and other cumulative impact studies. JEG also submitted the 65% complete version of the design and Plans, Specifications and Estimates (PS&E) documents to Caltrans in June to begin the review and approval process.

The project gained Caltrans approval of the Draft Project Report and Draft Environmental Document (DED) in June 2025. The DED was made available for public review via a Notice of Availability of an Environmental Assessment (EA). An open forum hearing was held at City Hall on July 8, 2025, with five residents attending and providing verbal comments. The closure of the public review period occurred on July 29, 2025. JEG is completing responses to all comments submitted during the public review period. Completion of the response to comments will allow Caltrans to submit the DED to the Federal Highway Administration for review and approval. JEG will continue to facilitate the approval of the DED, at which point the environmental document will be deemed complete and will obtain the status of a Final Environmental Document. After the FED approval, the City’s agreement for engineering services with JEG will be deemed complete and terminated.

The original agreement with JEG was approved by City Council in 2010, with a second new agreement approved in 2012. Since then, nine (9) amendments have been approved. This Amendment No. 10 is necessary to compensate JEG for the work involved in completing the DED per National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) requirements, which were not part of the original scope of work. Also, since the City selected a different firm through a recent procurement process for the remaining design services for the Keller Interchange project, the City will not be using JEG for the remaining design work prior to the construction bid process. Therefore, several items of work contained in the original agreement with JEG have been removed. This includes removing the majority of the 95% PS&E scope, removing the 100% PS&E scope entirely, and removing the remaining 65% PS&E budget that has not yet been spent, resulting in a reduction in the overall agreement amount.

FISCAL IMPACT
The approval of Amendment No. 10 will result in the reduction of $279,448, from the approved Design Engineering Services Agreement value of $5,830,201.39.

ATTACHMENTS

1. Amendment No. 10 to Agreement with Jacobs Engineering Group CITY OF MURRIETA Printed on 10/16/2025Page 2 of 2
powered by Legistar™
350

01375.0006 2056559.1

TENTH AMENDMENT TO AGREEMENT BETWEEN THE CITY OF MURRIETA AND JACOBS ENGINEERING GROUP, INC. FOR PROFESSIONAL SERVICES RELATED TO THE KELLER ROAD/INTERSTATE 215 INTERCHANGE PROJECT, CIP 8449

This Amendment to Agreement (“Amendment”), made this 7th day of October, 2025, by and between the CITY OF MURRIETA, a Municipal Corporation, duly organized and existing under and by virtue of the laws of the State of California ("CITY"), and JACOBS ENGINEERING GROUP, INC., a California corporation ("CONSULTANT") with reference to the following facts which are acknowledged by each party as true and correct:

RECITALS

A. CITY is a general law city, formed and existing pursuant to the provisions of the California Government Code.

B. CITY is authorized to enter into consultant agreements under the provisions of California Government Code section 53060.

C. CITY is desirous of professional services for the Keller Road / Interstate 215 Interchange Project (“Project”).

D. On March 20, 2012, CITY and CONSULTANT entered into an agreement for professional services (“Agreement”) whereby CONSULTANT agreed to provide services related to the preparation of the Plans, Specifications and Estimate for the Project for a total not to exceed contract amount of $361,243.45.

E. On January 21, 2014, CITY and CONSULTANT entered into a First Amendment to the Agreement to extend the term of the Agreement to December 31, 2015, expand the scope of services and increase the total not to exceed contract amount by an additional $129,788.94 for a total of $491,032.39.

F. On September 16, 2014, CITY and CONSULTANT entered into a Second Amendment to the Agreement to extend the term of the Agreement to December 31, 2016, expand the scope of services and increase the total not to exceed contract amount by $1,255,060.00 for a total of $1,746,092.39.

G. On April 7, 2015, CITY and CONSULTANT entered into a Third Amendment to the Agreement to extend the term of the Agreement to December 31, 2017, expand the scope of services, and increase the total not to exceed contract amount by $321,840.00 for a total of $2,067,932.39.

H. On May 17, 2016, CITY and CONSULTANT entered into a Fourth Amendment to the Agreement to extend the term of the Agreement to December 31, 2018, expand the scope of services, and increase the total not to exceed contract amount by $115,569.30 for a total of $2,183,501.69.
351

01375.0006 2056559.1
I. On June 6, 2017, CITY and CONSULTANT entered into a Fifth Amendment to the Agreement to extend the term of the Agreement to December 31, 2019, expand the scope of services, and increase the total not to exceed contract amount by $164,210.00 for a total of $2,347,711.69.

J. On October 3, 2017, CITY and CONSULTANT entered into a Sixth Amendment to the Agreement to expand the scope of services and increase the total not to exceed contract amount by $35,890.00 for a total of $2,383,601.69.

K. On December 5, 2017, CITY and CONSULTANT entered into a Seventh Amendment to the Agreement to include expand the scope of services and increase the total not to exceed contract amount by $9,899.70 for a total of $2,393,501.39.

L. On July 17, 2018, CITY and CONSULTANT entered into an Eight Amendment to the Agreement to expand the scope of services and increase the total not to exceed contract amount by $3,398,128.00 for a total of $5,791,629.39.

M. On April 7, 2020, CITY and CONSULTANT entered into a Ninth Amendment to the Agreement to expand the scope of services and increase the total not to exceed contract amount by $38,580.00 for a total of $5,830,209.39.

N. CITY and CONSULTANT are desirous of extending the term of the Agreement, revising the Scope of Work of the Agreement and reduce services and reducing the total not to exceed contract amount by $279,448.00.

O. CONSULTANT has special knowledge, experience, and facilities for accomplishing the proposed services.

AMENDMENT

NOW, THEREFORE, it is agreed by and between the parties as follows:

1. CITY and CONSULTANT agree to amend the Agreement by revising the Scope of Work as set forth in Exhibit “A” to this Amendment, attached hereto.

2. In consideration of the revised Scope of Work, the CITY and CONSULTANT agree to reduce the total not to exceed contract amount by $279,488.00 for the services described on attached Exhibit “A”. The new total not to exceed contract amount shall be $5,550,721.39

3. The contract term shall be extended to December 31, 2026.

4. All other terms of the Agreement remain unchanged.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year first above written.

352

01375.0006 2056559.1

CITY OF MURRIETA ATTEST:

By:_____________________________ By:_____________________________ Cindy Warren, Mayor Cristal McDonald, City Clerk
Date: ___________________________ Date: ___________________________

APPROVED AS TO FORM

ALESHIRE & WYNDER, LLP
By: ____________________________
Tiffany Israel, City Attorney

CONTRACTOR:

By:_____________________________ By:_____________________________ Name: Name:

Title: Title:

Date: ___________________________ Date: ___________________________

Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairperson of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. (Cal. Corp. Code § 313.) Appropriate attestations shall be included as may be required by the bylaws, articles of incorporation or other rules or regulations applicable to Contractor’s business City.

353
354
355
356
357
358
359
360
361
362
363

CITY OF MURRIETA
City Council Meeting Agenda
Report
10/21/2025
Agenda Item No. 10.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Cristal McDonald, City Clerk
PREPARED BY: Cristal McDonald, City Clerk
SUBJECT:

Discussion Regarding the Start Time and Schedule for City Council Meeting Days

RECOMMENDATION
Review and discuss the start time and schedule for City Council meeting days beginning with the first regular meeting in 2026; and
Direct the City Clerk to amend Resolution No. 19-417 entitled: A Resolution of the City Council of the City of Murrieta, California, Adopting the Following Rules of Procedure for Council Meetings and Related Functions, and return for adoption by the end of the year.

OR
Take other actions the City Council considers appropriate.

PRIOR ACTION/VOTE
On September 16, 2025, the City Council adopted the 2026 City Council Meeting Schedule and discussed potential adjustments to the regular meeting start time and schedule. The City Council directed staff to return with options for adjusting meeting start times and workshop scheduling (Vote: 5-0).

CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.

DISCUSSION
At the September 16, 2025, City Council meeting, the City Council reviewed, discussed, and approved the 2026 City Council Meeting Schedule. Additionally, the City Council discussed whether it would like to review and possibly change the start time and schedule of City Council meetings.

CITY OF MURRIETA Printed on 10/16/2025Page 1 of 3
powered by Legistar™
364
10/21/2025
Agenda Item No. 10.

During the City Council discussion, the following suggestions were made:
· Professional commitments create difficulty attending City Council meetings before 4:00 p.m. · Workshops can be held on the 2nd or 4th Tuesday of the month at 6:00 p.m. · Workshops can be held on the 2nd or 4th Tuesday of each month at 4:00 p.m. or 5:00 p.m. · Regular meetings can be held one hour earlier at 5:00 p.m. · Regular meetings can be held at 3:00 p.m., followed by Closed Session. · Regular meetings can be held at 4:00 p.m.

Direction was provided to the City Clerk to return with options that align with the City Council's discussion.

History
The Murrieta Municipal Code provides that City Council meetings are held as determined by the City Council.

Currently, Resolution No. 19-4178, et al., governs that the City Council hold regular meetings on the first and third Tuesdays of each month beginning at 6:00 p.m., with the Consent Calendar business at 7:00 p.m. Under normal circumstances, Closed Sessions are to begin no earlier than 4:00 p.m. on regular meeting days.

Furthermore, it is the intention for workshops not to begin earlier than 4 p.m.

As a best practice, the City Council's Rules of Procedure (ROP) are reviewed to ensure alignment with the City Council's goals and priorities. In recent months, amendments have been made to other sections of the ROP to better align with the organization's needs. This discussion item will present final amendments to the ROP. The final ROP will be returned to the City Council for adoption.

Considerations
The growing volume of City business has led to earlier starting times for City Council meetings, affecting coordination with other City operations, the availability of City Council Members, and community participation.

Based on the September 16th City Council meeting, the City Council will consider: 1) the start time of Closed Sessions; 2) the start time of the Regular Meeting; 3) public comments; and 4) the schedule for Workshops. To support City Council dialogue, it is worth noting that consideration of the options below would enable a static start time for the City Council Day and Workshop schedules. Currently, the schedule start time is determined by working backward from the 6:00 p.m. regular meeting start time, considering the scheduled workshops and closed session items, which vary in duration.

Closed Session
Currently, closed sessions take place prior to the City Council meeting. · Moving the closed session to the end of the meeting, rather than the beginning. · Eliminates variations in start times, resulting in consistency for all stakeholders · City staff involved only in open session items could attend as needed and be excused after their portions of the agenda, while only those involved in Closed Session would remain.

City Council Meeting Start Time
Currently, regular meetings start at 6:00 p.m.
· Changing the start time to 4:00 p.m.
· Provides a reasonable start time for City Council members with professional commitments. · Staff attendance may be optimized, since meetings would occur closer to regular working hours, reducing overtime and late evening schedules.
· Possible earlier end time for the meeting, which is beneficial for the public, students who attend for school credit, City Council, and City staff.
· Allows opportunity to conduct business more efficiently, particularly when agendas are lengthy.

CITY OF MURRIETA Printed on 10/16/2025Page 2 of 3
powered by Legistar™
365
10/21/2025
Agenda Item No. 10.

Public Comment
Currently, public comments are held at the beginning of the agenda, approximately 6:15 p.m., and during the respective discussion items or public hearings.
· Adding a closing public comment section at the end.
· Allow for the public who arrive later to speak before adjournment. · Provide accessibility to the public regardless of their arrival time.

Workshops
Currently, workshops are held on the same day but prior to the City Council meeting. · Holding the workshops on Thursday following a Council meeting (1st & 3rd week of the month). · Scheduling would be easier for the public, City Council, and City Staff since the day, and time would consistently be the same.
· Focused time for all stakeholders for the study session. · Workshops can go on longer, if necessary, as there will be no need to end at a designated time to begin the City Council meeting; also decreasing the need for additional workshops on the same topic.
· Keeping the workshops the same week as the City Council meeting allows for the agenda schedule to remain the same, which aligns with organizational efficiencies.

Alternatives
The City Council has several options for consideration regarding the proposed changes. The recommendations outlined in this report reflect the City staff’sanalysis and suggestions aimed at improving meeting efficiency while maintaining accessibility. However, the City Council may provide feedback that could modify or refine these recommendations.

FISCAL IMPACT
None.

ATTACHMENTS
None.

CITY OF MURRIETA Printed on 10/16/2025Page 3 of 3
powered by Legistar™
366