CITY OF MURRIETA, POLICE DEPARTMENT
CONTRACT 9/12/2024
NOTICE INVITING BIDS
For
EXTERIOR PAINTING OF THE CITY OF MURRIETA POLICE STATION CITY PROJECT NO. 21016
Bid Release Date
September 16, 2024
Bid Submittal Due Date
October 17, 2024, Thursday 2:00 p.m.
Police Department
Attn: Jeremy Durrant, Lieutenant
CITY OF MURRIETA, POLICE DEPARTMENT
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NOTICE INVITING BIDS
Exterior Painting of the City of Murrieta Police Station CITY PROJECT NO. 21016
1. NOTICE IS HEREBY GIVEN that the City of Murrieta, Riverside County, California, will receive electronic sealed bids up to 2:00 p.m. on Thursday, the 17th day of October, 2024, as listed on the front cover of this Notice Inviting Bids, on the City of Murrieta Vendor Portal through PlanetBids upon which time the bids will be opened electronically. The link to register as a bidder and electronically bid on this project can be found at the following address:
www.MurrietaCA.gov/planetbids.
2. All of said work is to be performed in accordance with the Scope of Work entitled “Exterior Painting of Police Station, City Project No. 21016” which is enclosed herein. which are available for purchase online at www.murrieta.org/planetbids. The cost is twenty-five dollars ($25.00) (non-refundable) per set of Plans, Specifications, and Contract Documents which must be purchased online. They cannot be purchased or mailed from City Hall. For questions, please contact Lieutenant Jeremy Durrant at [email protected] or respond via the PlanetBids online portal.
3. The Contractor's license required in the performance of this Contract is Class C-33. Copy of Contractor’s license is to be provided with bid submittal.
4. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute the contract from the Director of the Department of Industrial Relations.
These rates are on file with the City Clerk or online with the California Department of Industrial Relations (www.dir.ca.gov).
5. Prospective bidders are to attend a mandatory pre-bid conference at 10:00 a.m. on Thursday, the 26th day of September, 2024, at the City of Murrieta Police Department, 2 Town Square, Murrieta, California, 92562.
CITY OF MURRIETA, POLICE DEPARTMENT
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INSTRUCTIONS TO BIDDERS
1. Each bidder must submit the following documents with their bid:
1. Proposal
2. Subcontractors List
3. Non-Collusion Affidavit
4. Executed Contract
2. The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents for the above-stated project. The general items of work to be done hereunder consist of:
a. Exterior Painting of the City of Murrieta Police Department located at 2 Town Square, Murrieta, California, 92562; as further described in the Scope of Work enclosed herein.
3. Prospective bidders are to attend a mandatory pre-bid conference at 10:00 a.m. on Thursday, the 26th day of September, 2024, at the City of Murrieta Police Department, 2 Town Square, Murrieta, California, 92562.
4. PROPOSAL - To receive consideration, bids shall be made in accordance with the following instructions:
5. Cover letter to include contact information for the company, including the complete name of the firm and person(s) submitting the proposal, the main office address, primary contact person’s name, title, telephone number, email, as well as a signature of representative legally authorized to bind the proposal. Also include a brief summary / overview of the company’s experience with painting similar buildings and similar scope of works.
6. Proposed Timeline provide a detailed outline as to the estimated number of days needed to mobilize/prepare and perform each component of the Scope of Work. Also include a total number of days for the entire Project. Timelines should be submitted following a Critical Path Method (CPM) format.
7. Bids shall be made upon the proposal form contained herein. All items shall be properly filled in; numbers shall be stated both in writing and in figures.
8. The signatures shall be in longhand. The completed form shall be without alterations, interlineations, or erasures. Bids shall be compared on the total of the Base Bid.
9. Before submitting a bid, bidders shall carefully examine the Plans, Specifications, and the form of Contract, shall visit the Police Department site, shall fully inform themselves as to all existing conditions and limitations, and shall include in the bid a sum to cover the cost of all items included in the Contract.
CITY OF MURRIETA, POLICE DEPARTMENT
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10. Bids may be withdrawn by written request received from bidders prior to the time set for opening of bids.
11. Should a bidder find discrepancies in, or omissions from, the Plans or Specifications, Scope of Work, or should he be in doubt as to their meaning, he shall at once notify Lieutenant Jeremy Durrant at [email protected]. Should it be found that the point in question is not clearly and fully set forth, a written Addendum will be sent to all persons receiving a set of documents. All questions must be submitted by October 14, 2024, at 2 PM. The City will not be responsible for any oral instructions.
12. Any addenda or information issued during the time of bidding, or forming a part of the documents loaned to the bidder for the preparation of his bid, shall be covered in the bid and shall be made a part of the Contract.
13. Contractor shall obtain and pay for all licenses required by City.
14. The work to be performed shall be completed within thirty (30) working days after a Notice to Proceed has been issued.
15. Contractor's activities shall be confined to the hours between 6:00 a.m. and 5:00 p.m., Monday through Friday, excluding City designated holidays. Deviation from these hours will not be permitted without the prior consent of Engineer or designee, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against Contractor. The service fees will be calculated at overtime rates, including benefits, overhead, and travel time. The service fees will be deducted from any amounts due Contractor.
16. GUARANTY
All work shall be guaranteed for a period of one (1) year from the date of acceptance by City. Contractor shall promptly make all needed repairs arising out of defective materials, workmanship, and equipment.
City is hereby authorized to make such repairs if within ten (10) days after giving written notice to Contractor, or his agent, Contractor should fail to make or undertake with due diligence the aforesaid repairs; provided, however, that in case of an emergency, where, in the opinion of City, delay would cause serious loss or damage, repairs may be made without notice being sent to Contractor, and Contractor shall pay the costs thereof.
Contractor shall, upon completion of the Contract and prior to filing of the Notice of Completion, post a Maintenance Bond in the amount of ten percent (10%) of the Contract value. The Maintenance Bond shall remain in full force and effect through the guaranty period of one (1) year.
Prior to start of work, the selected Contractor shall attend a pre-construction meeting with representative(s) of the City of Murrieta Police Department. City staff will notify the selected contractor of the date and time of the pre-construction meeting.
Attendance at this meeting is mandatory.
CITY OF MURRIETA, POLICE DEPARTMENT
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17. CONTRACT BONDS
17.1 General. Before execution of the Contract by City, Contractor shall file with the City Engineer surety bonds satisfactory to City in the amounts and for the purposes noted below. Bonds shall be duly executed and notarized by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. Contractor shall pay all bond premiums, costs, and incidentals.
17.2 Payment Bond. The Payment Bond (material and labor) shall be for not less than one hundred percent (100%) of the Contract price to satisfy claims of material suppliers and of mechanics and laborers employed by him on the work. The bond shall be maintained by Contractor in full force and effect until the completed work is accepted by City and until all claims for materials and labor are paid.
17.3 Faithful Performance Bond. The Faithful Performance Bond shall be for one hundred percent (100%) of the Contract price to guaranty faithful performance of all work, within the time prescribed in a manner satisfactory to City, and that all materials and workmanship will be free from original or developed defects.
18. Engineer’s Estimate for this project is: $180,000
19. RIGHT TO REJECT BIDS
The City reserves the right to postpone making the award for a reasonable length of time, accept a proposal of the bidder submitting the lowest responsible bid, to reject any or all bids, republish the call for bids, revise or cancel the work to be performed and to waive any irregularities or informalities. The City reserves the right to accept that proposal which is to the best interest of the City.
BID EVALUATION:
A. Non-Responsive Bids: Bids which are incomplete, conditioned or qualified in any way, contain erasures or alterations, include alternate bids or other items not called for in the Bid Form and in the Bid Documents, are not in conformity with the law or with these instructions, or include any other irregularity shall be rejected as nonresponsive.
B. Waiving irregularities: Owner reserves the right to reject any or all bids, and to waive as an informality any immaterial irregularities in the bids received.
CITY OF MURRIETA, POLICE DEPARTMENT
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C. Award of Additives, Alternates, Deductives: The low bid shall be determined by the sum of the base bid plus any combination of Additives, Alternates and/or Deductives that the Owner decides, in its sole discretion, to include in the contract award. The summation of extensions including any applicable Additives, Alternatives, Deductives, and sales taxes will be used to fix the awarded contract price and the amount of the payment and performance bonds.
D. Bid Evaluation Documentation and Meeting: In order to verify that the Bidder has adequately incorporated all elements of the Work and the requirements of the Contract Documents in its bid prices, the Bidder shall, upon request of the Owner, promptly make available for the Owner’s review a complete itemization and breakdown on its Total Bid amount, a description of the Bidder’s understanding of the work, and a proposed schedule.
Prior to award, upon request of the Owner, the Bidder and proposed subcontractors shall attend a bid evaluation meeting with the Owner and shall bring to the meeting any documents requested by the Owner to assist the Owner in evaluating the bid and the Bidder’s understanding of the Project. In the event the Bidder refuses to provide the requested information or attend the bid evaluation meeting, the Owner may reject the bid as nonresponsive.
CITY OF MURRIETA, POLICE DEPARTMENT
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SCOPE OF WORK
EXTERIOR PAINTING OF POLICE STATION
CITY PROJECT NO. 21016
Project: Police Department – Exterior Painting of Police Station The scope of work includes the repainting of the exterior of the City of Murrieta Police Department building, both main and support (approximately 28,391 square feet for main building and 6,943 square feet for support building; Contractor is responsible for their own measurement) located at 2 Town Square, Murrieta, CA, 92562 and various decorative items identified below.
All exterior surfaces in this described area are included in this scope.
Services to be Provided:
SURFACE PREPARATION:
• Surfaces not to be painted shall be protected during cleaning and painting operations. • When repairing areas of failed paint, bevel the edges of the intact existing paint so as to minimize the visual impact of the previous failure.
• Clean and repair any crack, holes, and other surface imperfections • Surface must be clean and sound, free of chalk, peeling paint, efflorescence, oil, wax, grease, salts, dirt, and mildew.
• Caulk all seams, cracks, and joints around doors, windows, siding, beams, flashing, etc. with Flexible Seal Urethane Caulking to produce watertight seal. • Ensure that expectations of humidity, precipitation and temperature during application and curing of paints are within the range permitted by the manufacturers. Record ambient conditions during application and curing and keep those records available for the owner and the paint manufacturer.
PAINT PRODUCT
• MANUFACTURERS
A. Available Manufacturers: Subject to compliance with requirements, manufacturers offering products that may be incorporated in the work include but are not limited to the following:
1. Dunn-Edwards.
2. Sherwin Williams.
3. approved substitution:
B. PRIMERS
1. Exterior Primer Coating: Exterior alkyd wood primer for priming wood under alkyd gloss enamels, flat lusterless finish, and wood trim under medium shade or deep color high-gloss alkyds:
CITY OF MURRIETA, POLICE DEPARTMENT
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2. Synthetic, Rust-inhibiting Primer: Quick-drying, rust-inhibiting primer for priming ferrous metal on the exterior under full-gloss and flat alkyd enamel and on the interior under flat latex paint or odorless alkyd semi-gloss or alkyd gloss enamels:
C. EXTERIOR FINISH PAINT MATERIAL (Primer plus at least two (2) coats.)
1. Exterior Acrylic Emulsion; Quick-drying, flat, acrylic paint for use on the exterior over concrete, stucco, (including concrete masonry units).
2. Exterior Acrylic Emulsion: Quick-drying, flat, acrylic paint for use on the exterior over prime-coated wood and sealed and prime-coated painted plywood.
3. Alkyd Gloss Enamel: Weather-resistant high-gloss enamel for use over primed ferrous metal surfaces:
PAINT
• Includes at least two coats of paint to cover all previously painted surfaces on the building which may include stucco, cement, wood, metal, doors, trim, gutters, flashing, surface mounted conduit, drain pipes, fascia, molding and sight screen. • City will provide color code on award of contract
• Color correctness to be agreed upon in advance by both City and Contractor • Contractor shall follow all manufacturers’ instructions for application techniques and cure times
• It is to be understood by the painting contractor that all coatings must conform to all state and local regulations at the time of application
• The paint may not be adulterated by the addition of any substance without the manufacturer’s written consent and supervision
• The contractor shall retain sufficient quantities of paint of the same batch until completion of the entire project to permit uniform touch-up WOOD:
Prepare,stain and seal all exterior wood:
• Scrape where needed
• Sanding where needed
• Filling gaps where needed
• Apply primer as needed
• Repair or replace wood as needed, then prepare and stain and seal
DECORATIVE/ADDITIONAL ITEMS:
Prepare and paint all decorative items:
• Black metal accents
• Hand rails
• Rain gutters
• Window trim
• Refuse container enclosure
CITY OF MURRIETA, POLICE DEPARTMENT
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EXTERIOR WALLS:
Prepare and paint exterior walls:
• Power washing walls
• Trenching at base
• Caulking as needed
PROTECTION:
• Surfaces not being painted shall be protected from drips, spatter, overspray and other paint contamination by means of masking, drop sheets and protective covers. It shall be the painting contractor’s responsibility to verify with the City Project Manager which surfaces are not to be painted.
CLEANUP AND REMOVAL:
• Upon completion of an area, it shall be left in a clean and orderly condition, and all paint spatters, contaminated reas, debris etc. will be removed. • Upon completion of the job, the painting contractor is to remove all surplus materials, scaffolds, etc., that relate to their work from the premises. • Contractor shall clean all window glass free of excess paint and spatters, and remove paint that has been misplaced on the other surfaces.
HEALTH and SAFETY:
• Contractor must provide a minimum of one-year (1-year) warranty on workmanship and sealing materials. Sto product warranty must meet or exceed manufacturer Contractor is responsible for mobilization, surface preparation, dust control/clean-up, paint removal, site protection and pedestrian traffic control.
• Contractor is responsible for ensuring all storm water protocols are followed. No run-off is permitted into the storm drain inlets, controlling any on-site runoff according to the established best management practices and in accordance with any and all City, County and State storm water regulations and permit requirements. • The contactor that performs this work shall be fully responsible for having his equipment comply with current OSHA regulations, and to have available all Material Safety Data Sheets that pertain to the products used.
• The painting contractor is responsible for complying with all fire and safety regulations at all times.
• The submission of a bid by this contractor confirms an understanding of all conditions pertaining to this work and proper application of materials supplied.
11/01/2024
Brown & Brown Insurance Brokers of Sacramento, Inc.
6030 West Oaks Blvd.
Suite 190
Rocklin CA 95765
(800) 228-3380 (800) 783-0083
Mariscal Painting Inc
9220 Klingerman Street
South El Monte CA 91733
James River Insurance Company 12203
Travelers Casualty Insurance Company of America 19046
State Compensation Insurance Fund of California 35076
Capitol Specialty Insurance Corp 10328
CL247295359
A Y Y 00066359-9 04/16/2024 04/16/2025
1,000,000
50,000
1,000
1,000,000
2,000,000
2,000,000
B Y Y BA-0P247018-24-42-G 01/09/2024 01/09/2025
1,000,000
A Y 00142601-1 04/16/2024 04/16/2025
5,000,000
5,000,000
C Y 9062034-24 07/01/2024 07/01/2025
1,000,000
1,000,000
1,000,000
D
Excess Liability - Occurrence
Y XS23025253-01 04/16/2024 04/16/2025
Each Occurrence $5,000,000
Aggregate $5,000,000
Certificate holder(s) is/are included as Additional Insured under Commercial General Liability policy per endorsements CG 20 10 07 04 and CG 20 37 07 04 and under Commercial Auto policy per endorsement CA T4 20 02 15 as required by written contract. Primary and Non-Contributory wording applies per endorsement(s) AP5031US 04-10. Waiver of Subrogation applies per endorsement(s) CG 24 04 05 09, CA T4 20 02 15 and 2572. Excess Policies follow form per the terms and conditions of the Excess Policies. All other terms, conditions & exclusions of the policy(ies) apply.
Murrieta Police Department
2 Town Square
Murrieta CA 92562
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS
NON-OWNED
OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
LTR TYPE OF INSURANCE POLICY NUMBER
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrence) $
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PROJECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
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HIRED
AUTOS ONLY