RESOLUTION NO. 24-4798
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MURRIETA,
CALIFORNIA, AUTHORIZING ACCEPTANCE OF GRANT FUNDS IN
THE AMOUNT OF $2,653,344.00 FROM THE STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION AND
AUTHORIZING THE CITY MANAGER AND THEIR DESIGNEE TO
EXECUTE THE AGREEMENT ON BEHALF OF THE CITY
WHEREAS, by email dated August 19, 2024, the State of California Department of Forestry and Fire Protection notified the City of Murrieta that the City has been awarded a grant in the amount of $2,653,344.00 for wildfire prevention and safety; and
WHEREAS, the City would benefit by securing services to increase defensible space and roadside protection that would provide the City with an additional level of protection to mitigate emergencies and prevent the loss of life and property for its citizens; and
WHEREAS, the Agreement, attached hereto as Exhibit “A” , would minimize the risk to the City during significant emergencies; and
WHEREAS, the Wildfire Protection Grant would include personnel and contractual services required for fire prevention and protection of life and property from fire.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MURRIETA,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS
Section 1. That the City Council hereby authorizes acceptance of grant funds from the State of California Department of Forestry and Fire Protection.
Section 2. That the Agreement between the City of Murrieta and the State of California Department of Forestry and Fire Protection is approved.
Section 3. That the City Manager or their designee is hereby authorized to execute the Agreement on behalf of the City of Murrieta.
Section 4. That the City Manager or their designee is authorized to amend the current year’s Fiscal Year Revenue and Expense Budget in accordance with the grant funds authorized by this Resolution; to carry forward unexpended budget grant funds from fiscal year to fiscal year throughout the term of the grant.
PASSED AND ADOPTED this 3rd day of December, 2024.
____________________________
Lori Stone, Mayor
RR 5/08/09
2 ATTEST:
_____________________________
Cristal McDonald, City Clerk
APPROVED AS TO FORM:
_____________________________
Tiffany Israel, City Attorney
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §
CITY OF MURRIETA )
I, Cristal McDonald, City Clerk of the City of Murrieta, California, do hereby certify that the foregoing Resolution No. 25-4798 was duly passed and adopted by the City Council of the City of Murrieta at the regular meeting thereof, held on the 3rd day of December, 2024, and was signed by the Mayor of the said City, and that the same was passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Cristal McDonald, City Clerk
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P.O. Box 944246
SACRAMENTO, CA 94244 -2460
(916) 653-7772
Websit e: www.fire.ca.gov
November 5, 2024
Diana
Lozano
City of Murrieta
City of Murrieta Fuel Reduction Project
1 Town Square
Murrieta, CA 92562
5TR2
3208; City of Murrieta, “City of Murrieta Fuel Reduction Project” This A
greement cannot be considered binding on either party until approved by appropriate authorized CAL FIRE designee. No services should be provided prior to approval, as the State is not obligated to make any payments on any Agreement prior to final approval. FAILURE TO RETURN ALL DOCUMENTS BY DATE BELOW MAY RESULT IN LOSS OF FUNDING.
Plea
se contact Lynette Short at (951) 623-3424 if you have questions concerning services to be performed.
1. Full grant agreement including terms and conditions, project grant application form, s cope of work, budget, map, and other exhibits enclosed. Please sign, scan, and return the agreement to Aaron Sabin at [email protected] no later than
December 3, 2024.
Alternatively, you may opt to print (single sided), sign in blue ink, and return the agreement with original signature to:
CAL FIRE
Attn: Grants Management Unit/ WP G rants
P.O. Box 944246
Sacramento, CA 94244-2460
In order to expedite your agreement, a scanned/electronic signature copy of the agreement is preferred.
In addition, the following completed documents are required before we can execute your agreement:
• Signed B
oard Resolution
2. Enclosed for your record is one fully executed copy of the agreement referenced above. When billing for services performed under this agreement, your invoices must reference the agreement number above and be submitted to the contract manager.
Thank you,
Aaron S
abin
Grants Analyst
Grants Management Unit
CC: Lynet
te Short
Southern Region Grants
Nadine Scarbrough
Encl
osures
Exhibit A
State of California
Department of Forestry and Fire Protection (CAL FIRE)
Office of the State Fire Marshal
GRANT AGREEMENT
APPLICANT: City of Murrieta
PROJECT TITLE: City Of Murrieta Fuel Reduction Project
GRANT AGREEMENT: 5TR23208
PROJECT PERFORMANCE PERIOD is from date of latter signature by CAL FIRE Deputy Director or Grantee through March 15, 2030.
Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up the total state grant amount indicated.
PROJECT DESCRIPTION: The project will increase defensible space and roadside protection between habitable structures and open spaces within Murrieta, improving fire safety for more than 115,000 residents and in excess of 32,000 structures within the city. The project will cover the 949 parcels owned by the City that encompass 675 acres.
Total State Grant not to exceed $ 2,653,344.00 (or project costs, whichever is less). *The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement.
City of Murrieta
STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY
AND FIRE PROTECTION
Applicant
By By
Signature of Authorized Representative
Pr
int Name/
Title: Title: Frank Bigelow, Deputy Director
Date Date
CERTIFICATION OF FUNDING
GRANT AGREEMENT NUMBER PO ID SUPPLIER ID
5TR23208 0000013345
FUND FUND NAME
Timber Regulation and Forest Restoration Fund 3212
PROJECT ID
N/A
ACTIVITY ID
GRANTS
AMOUNT OF ESTIMATE FUNDING
$ 2,653,344.00
GL UNIT
N/A
BUD REF
101
ADJ. INCREASING ENCUMBRANCE
$ 0.00
PROGRAM NUMBER ENY ADJ. DECREASING ENCUMBRANCE
2470010 2024 $ 0.00
ACCOUNT
5340580
ALT ACCOUNT
5340580000
UNENCUMBERED BALANCE
$ 2,653,344.00
REPORTING STRUCTURE
35405909
SERVICE LOCATION
96295
Acknowledged - I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
Certification of CAL FIRE Accounting Officer Date
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
1 TERMS AND CONDITIONS OF GRANT AGREEMENT
I. RECITALS
1. This Agreement, is entered into between the State of California, by and through the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as “STATE” and, City of Murrieta, hereinafter referred to as “GRANTEE”.
2. The STATE hereby grants to GRANTEE a sum (hereinafter referred to as “GRANT FUNDS”) not to exceed Two Million Six Hundred Fifty Three Thousand Three Hundred Forty Four Dollars ($2,653,344.00).
3. In addition to the terms and conditions of this Agreement, the STATE and GRANTEE agree that the terms and conditions contained in the documents set forth below are hereby incorporated and made part of this agreement. a. California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2023-2024 b. The submitted Application, Scope of Work, Project Workbook, GHG Emissions Workbook and Exhibits
II. SPECIAL PROVISIONS
1. Recipients of GRANT FUNDS pursuant to California Public Resources Code Section §4124.5 shall abide by the provisions in this Agreement. This includes the requirement that work shall not commence prior to the execution of this Agreement by both parties. Any work started prior to the execution of this Agreement will not be eligible for funding under the terms of this Agreement.
2. As precedent to the STATE’s obligation to provide funding, GRANTEE shall provide to the STATE for review and approval a detailed budget, specifications, and project description. Approval by the STATE of such plans and specifications, or any other approvals provided for in this Agreement, shall be for scope and quality of work, and shall not relieve GRANTEE of the obligation to carry out any other obligations required by this Agreement, in accordance with applicable law or any other standards ordinarily applied to such work or activity.
3. All informational products (e.g., data, studies, findings, management plans, manuals, photos, etc.) relating to California’s natural environment produced with the use of GRANT FUNDS shall be available for public use.
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
2 III. GENERAL PROVISIONS
1. Definitions
a. The term “Agreement” means grant agreement number 5TR23208. b. The term “GRANT FUNDS” means the money provided by the STATE to the GRANTEE in this Agreement.
c. The term “GRANTEE” means an applicant who has a signed Agreement for the award for GRANT FUNDS.
d. The term “Other Sources of Funds” means all matching fund sources that are required or used to complete the Project beyond the GRANT FUNDS provided by this Agreement.
e. The term “STATE” means the State of California, Department of Forestry and Fire Protection (CAL FIRE).
f. The term “Project” means the development or other activity described in the “Project Scope of Work”.
g. The term “Project Budget Detail” as used herein defines the approved budget plan.
h. The term “Project Scope of Work” as used herein means the individual scope of work describing in detail the approved tasks.
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
3 2. Project Representatives
The project representatives during the term of the agreement will be:
STATE: CAL FIRE GRANTEE: City of Murrieta
Section/Unit: RRU
Riverside Unit
Section/Unit: N/A
Attention: Lynnette Short Attention: Diana Lozano
Mailing Address:
25380 Franklin Dr.
P.O. Box 2097
Idyllwild, CA 92549
Mailing Address:
1 Town Square
Murrieta, CA 92562
Phone Number: (951) 623-3424 Phone Number: (951) 461-6164 Email Address:
[email protected]
Email Address:
[email protected]
Changes to the project representatives during the term of the agreement shall be made in writing. Notice shall be sent to the above representative for all notice provisions of this Agreement.
3. Project Execution
a. Subject to the availability of grant monies, the STATE hereby grants to the GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount stated on Section I. RECITALS, Paragraph 2 in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of the Project in this Agreement and its attachments and under the terms and conditions set forth in this Agreement.
b. GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the Project. Any amendment to the Project as set forth in the Application on file with the STATE must be submitted to the STATE for approval in writing. No amendment is allowed until written approval is given by the STATE.
c. GRANTEE shall complete the Project in accordance with the time of Project performance set forth in this Agreement, unless an amendment has been approved and signed by the STATE under the terms and conditions of this Agreement. Amendments must be requested in advance and will be considered in the event of circumstances beyond the control of the GRANTEE, but no less than 60 days from the Agreement expiration date. The STATE may waive the minimum timeframe for GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
4 amendments at their discretion. Approval of amendment is at the STATE’s discretion.
d. GRANTEE certifies that the Project Scope of Work complies with all local, State, and federal laws and regulations.
e. GRANTEE shall comply with the California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000, et. seq. Title 14, California Code of Regulations, Section 15000 et. seq.) and all other local, State, and federal environmental laws. A copy of the certified CEQA document must be provided to STATE before any GRANT FUNDS are made available for any Project activity that could directly impact the environment (e.g. cutting, piling or burning bush, masticating, dozer work, etc.). CEQA compliance shall be completed within one (1) year from start date of the Agreement. The start date is considered the latter date of signature by the Grantee Authorized Representative or CAL FIRE Deputy Director. GRANT FUNDS will be made available in advance of CEQA compliance for project activities that do not have the potential to cause a direct environmental impact (e.g. project planning, locating and marking property or project boundaries, contacting and signing up landowners, etc.).
f. GRANTEE shall permit periodic site visits by representative(s) of the STATE to ensure program compliance and that work is in accordance with the approved Project Scope of Work, including a final inspection upon Project completion.
g. GRANTEE, and the agents and employees of GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents, of the STATE. No person who, as an officer, employee, or agent of the STATE participated in the preparation or creation of or determination to award this Grant Agreement shall serve as an agent or employee of GRANTEE including but not limited to those acts prohibited by Government Code Sections 1090, and 87100.
4. Project Costs and Payment Documentation
a. Payment by the STATE shall be made after receipt of an acceptable invoice and approval by a duly authorized representative of the STATE.
GRANTEE shall submit an invoice for payment to the CAL FIRE Project Representative of the STATE. A final invoice shall be submitted no later than 30 days after completion, expiration, or termination of this Agreement.
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
5 b. For services satisfactorily rendered, and upon receipt and approval of invoices for payment, the STATE agrees to compensate GRANTEE for actual expenditures incurred in accordance with the rates and activities specified in the Final Project Budget Detail, Application, Scope of Work and Exhibits, and made a part of this Agreement.
c. Equipment purchased using GRANT FUNDS, wholly or in part, must be used by the GRANTEE for the project for which it was acquired. STATE retains a vested interest in the equipment for the useful life of the equipment, even after completion of the grant. GRANTEE shall provide written disposition of the equipment upon completion of the grant and upon any changes to the disposition of the equipment. Such disposition must be approved in advance by STATE. Equipment purchased using GRANT FUNDS cannot be used as collateral, financed, or sold without prior written approval from the STATE. Grantee must provide reporting on equipment disposition no less frequently than biannually to CAL FIRE or upon CAL FIRE’s request after completion of the grant project until notified in writing by the CAL FIRE Wildfire Prevention Grant Program that additional reporting is no longer required.
d. GRANTEE shall submit, in arrears, not more frequently than once a month, and required quarterly, an invoice to the STATE for costs paid by GRANTEE pursuant to this Agreement. In the event no expenses are incurred, GRANTEE shall identify that no costs have been incurred within the respective quarterly progress report in lieu of submitting a zero- balance invoice. Each invoice shall contain the following information: the Agreement number, the dates or time period during which the invoiced costs were incurred, signature of an authorized representative of GRANTEE, expenditures for the current invoice and cumulative expenditures to date by major budget category (e.g., salaries, benefits, supplies, etc.), match funds when applicable, and appropriate supporting documentation consistent with the Project Costs section, as detailed in the California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2023- 2024.
e. GRANT FUNDS in this Agreement have a limited period in which they must be expended. All GRANTEE expenditures must occur prior to the end of the Project performance period of this Agreement. f. Except as otherwise provided herein, GRANTEE shall expend GRANT FUNDS in the manner described in the Budget approved by the STATE.
The dollar amount of an item in a budget category may be increased or decreased by up to ten percent (10%) of the budget item through reallocation of funds from other budget categories, without approval by the STATE; however, GRANTEE shall notify the STATE in writing when any GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
6 such reallocation is made, and shall identify both the item(s) being increased and those being decreased. Any increase or decrease of an item of more than ten percent (10%) of the budget category must be approved in writing by the STATE before any such increase or decrease is made. A formal approved amendment is required to increase the total amount of GRANT FUNDS.
g. GRANTEE shall promptly submit any and all records at the time and in the form as the STATE may request.
h. GRANTEE shall submit each invoice for payment electronically using the grants management system identified by CAL FIRE. Hard copy submissions will not be accepted.
i. Notwithstanding any of the provisions stated within this Agreement, the STATE may at its discretion make advance payment from the grant awarded to the GRANTEE if GRANTEE is a nonprofit organization, a local agency, a special district, a private forest landowner or a Native American tribe. Advance payment made by the STATE shall be subject to the following provisions.
• GRANTEE shall submit a written request identifying how funds will be used over a six-month period. The written request must be accompanied by an invoice that contains the same level of detail as a regular invoice.
• GRANTEE shall file an accountability report with STATE four months from the date of receiving the funds and every four months thereafter.
• Multiple advance payments may be made to a GRANTEE over the life of a project.
• No single advance payment shall exceed 25% of the total grant amount. For grants funding equipment, the maximum advance request may be increased up to 50% of the total grant amount or cost of equipment purchase, whichever is less. Advance funds and must be spent on eligible costs within six months of the advance payment receipt.
• GRANTEE may request additional time to spend advance funds but must be approved in writing by the STATE. CAL FIRE will bill for the return of unliquidiated advance funds after the approved timeframe.
• All work under a previous advance payment must be fully liquidated via an invoice and supporting documentation and completed to the STATE’s satisfaction before another advance payment will be made.
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
7 • Any advance payment received by a GRANTEE and not used for project eligible costs within the time period approved by STATE shall be returned to the STATE. The amount will be returned to the grant balance.
• Advance payments must be deposited into an interest-bearing account. Any interest earned on advance payment funds must be accounted for and used toward offsetting the project cost or returned to the STATE.
j. The GRANTEE shall immediately reimburse or credit, as determined by the STATE, the STATE for any over payment of any invoice, including final invoice, when either party determines an overpayment was made.
5. Budget Contingency Clause
a. If STATE funding for any fiscal year is reduced or deleted for purposes of the Wildfire Prevention Program California Climate Investments Grant Program, the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or if possible and desirable, offer an Agreement amendment to GRANTEE to reflect the reduced amount available for the Project.
6. Project Administration
a. GRANTEE must report to the STATE all sources of other funds for the Project. If this provision is deemed to be violated, the STATE will request an audit of GRANTEE and can delay the disbursement of funds until the matter is resolved.
b. GRANTEE shall promptly submit written Project reports as the STATE may request throughout the term of this Agreement.
c. GRANTEE shall submit a final accomplishment report, final invoice with associated supporting documentation, and copies of materials developed using GRANT FUNDS, including but not limited to plans, educational materials, etc. within 30 days of Project completion.
7. Financial Records
a. GRANTEE shall retain all records described in Section 7(c) below for three (3) years after final payment by the STATE. In the case an audit occurs, all such records shall be retained for one (1) year from the date the audit is completed or the three (3) years, whichever date is later. b. GRANTEE shall maintain satisfactory financial accounts, documents, and records for the Project and make them available to the STATE for review GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
8 during reasonable times. This includes the right to inspect and make copies of any books, records, or reports of GRANTEE pertaining to this Agreement or matters related thereto.
c. GRANTEE shall keep such records as the STATE shall prescribe, including, but not limited to, records which fully disclose (a) the disposition of the proceeds of state funding assistance, (b) the total cost of the Project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the Project cost supplied by other sources, and (d) any other such records as will facilitate an effective audit. All records shall be made available to the STATE, other State of California agency, or other entity as determined by the State of California for auditing purposes at reasonable times.
d. GRANTEE shall use any generally accepted accounting system.
8. Research
a. GRANTEE that receives funding, in whole or in part, in the form of a research grant shall provide for free public access to any publication of a peer-reviewed manuscript describing STATE funded knowledge, STATE funded invention, or STATE funded technology shall be subject to the following conditions:
i. GRANTEE is responsible for ensuring that any publishing or copyright agreements concerning peer-reviewed manuscripts fully comply with this section
ii. GRANTEE shall report to STATE the final disposition of the peer- reviewed manuscript, including, but not limited to, if it was published, date of publication, where it was published, and, when the 12-month time period from official date of publication expires, where the peer-reviewed manuscript will be available for open access.
b. For a peer-reviewed manuscript that is accepted for publication pursuant to the terms and conditions of this Agreement, the GRANTEE shall ensure that an electronic version of the peer-reviewed manuscript is available to STATE and on an appropriate publicly accessible repository approved by the state agency, including, but not limited to, the University of California’s eScholarship Repository at the California Digital Library, the California State University’s ScholarWorks at the Systemwide Digital Library, or PubMed Central, to be made publicly available not later than 12 months after the official date of publication. GRANTEE shall make reasonable efforts to comply with this requirement by ensuring that the peer-reviewed manuscript is accessible on an approved publicly accessible repository, including notifying the state agency that the manuscript is available on a GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
9 state-agency-approved repository. If the grantee is unable to ensure that his or her manuscript is accessible on an approved, publicly accessible repository, the grantee may comply by providing the manuscript to the state agency not later than 12 months after the official date of publication.
c. For publications other than those described in (b), including scientific meeting abstracts, GRANTEE shall comply by providing the manuscript to the STATE not later than 12 months after the official date of publication.
d. The grant shall not be construed to authorize use of a peer-reviewed manuscript that would constitute an infringement of copyright under the federal copyright law described in Section 101 of Title 17 of the United States Code and following.
e. Use of GRANT FUNDS for publication costs, including fees charged by a publisher for color and page charges, or fees for digital distribution are allowable costs but must be within the GRANT FUNDS and item 4 of the agreement.
f. GRANTEE may request a waiver to the publication requirement if GRANTEE has an existing publication requirement that meets or exceeds the requirements of the research provision. Waiver shall include information on GRANTEE’s existing requirements. Approval of the waiver is at STATE’s discretion.
9. Project Termination
a. This Agreement may be terminated by the STATE or GRANTEE upon 30- days written notice to the other party.
b. If either party terminates the Agreement prior to the completion of the Project, GRANTEE shall take all reasonable measures to prevent further costs to the STATE under the Agreement and the STATE shall be responsible for any reasonable and non-cancelable obligations incurred by GRANTEE in the performance of this Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.
c. Failure by GRANTEE to comply with the terms of this Agreement may be cause for suspension of all obligations of the STATE hereunder at the discretion of the STATE.
d. Failure of GRANTEE to comply with the terms of this Agreement shall not be cause for the suspension of all obligations of the STATE hereunder if in the judgment of the STATE such failure was due to no fault of GRANTEE.
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
10 At the discretion of the STATE, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement.
e. Final payment to GRANTEE may not be made until the STATE determines the Project conforms substantially to this Agreement.
10. Hold Harmless
a. GRANTEE shall defend, indemnify and hold the STATE, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GRANTEE, its officers, agents, or employees. The duty of GRANTEE to indemnify and hold harmless includes the duty to defend as set forth in Civil Code Section 2778. This Agreement supersedes GRANTEE’s right as a public entity to indemnity (see Government Code Section 895.2) and contribution (see Government Code Section 895.6) as set forth in Government Code Section 895.4. b. GRANTEE waives any and all rights to any type of express or implied indemnity or right of contribution from the STATE, its officers, agents, or employees for any liability resulting from, growing out of, or in any way connected with or incident to this Agreement.
c. Nothing in this Agreement is intended to create in the public or in any member of it rights as a third-party beneficiary under this Agreement.
11. Tort Claims
FEDERAL:
The United States shall be liable, to the extent allowed by the Federal Tort Claims Act 28 United States Code 2671-2680, for claims of personal injuries or property damage resulting from the negligent or wrongful act or omission of any employee of the United States while acting within the scope of his or her employment, arising out of this Agreement.
STATE:
The State of California shall be liable, to the extent allowed by law and subject to California Government Code, Title 1, Division 3.6, providing for the filing of tort claims against the State of California, for personal injuries or property damage resulting from the negligent or wrongful act or omission of State of California GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
11 employees while acting within the scope of his or her employment, arising out of this Agreement.
12. Nondiscrimination
The State of California prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, sex, marital status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. GRANTEE shall not discriminate against any person on any of these bases.
13. Conflict of Interest
GRANTEE or anyone acting on behalf of GRANTEE shall not have any conflicting personal and/or financial interests in carrying out the duties of the Agreement.
14. Incorporation
The grant guidelines and the Project Scope of Work, Project Budget Detail and any subsequent amendments or modifications to the Project Scope of Work and Project Budget Detail approved in writing by the STATE are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement.
15. Severability
If any provision of this Agreement or the Project Scope of Work thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.
16. Waiver
No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of, or excuse of any other, different, or subsequent breach by either party.
17. Assignment
This Agreement is not assignable by GRANTEE either in whole or in part.
GRANT NUMBER 5TR23208
City of Murrieta
City Of Murrieta Fuel Reduction Project
12 18. Survival Clause
The obligations of the Parties under Section III General Provisions, Items 4 (c) and (j) of the Project Costs and Payment Documentation and Item 10 Hold Harmless of this Agreement shall survive the termination or expiration of the Agreement.
23-WP-RRU- 59501029
Application Form :
Profile : [email protected]
Project Information
Project Name/Title : City of Murrieta Fuel Reduction Project In which county is the majority of your project located? : Riverside County The full Project Tracking Number will be auto-generated within Grants Portal. Please use the format 23-WP- UUU and replace your 3-character unit identifier from your selected county above. : 23-WP-RRU- Are there additional counties? : No
Did you have communication with CAL FIRE about this project? : Yes In which California State Assembly district(s) is your project located? :
71st - Orange, Riverside
In which California State Senate district(s) is your project located? :
32nd - Orange, Riverside, San Bernardino, San Diego
Project End Date : 2030-03-15
Project Description Summary
Please provide a paragraph summarizing proposed project including the location, habitable structures, acres treated, etc. : This project intends to increase defensible space and roadside protection between habitable structures and open spaces within Murrieta, improving fire safety for more than 115,000 residents and in excess of 32,000 structures within the city. The target areas for treatment are city-owned open space properties that pose a threat to privately owned structures or infrastructure. The project would be phased to cover the 949 parcels owned by the city that cover 2,014 acres, starting with the parcels in the city's Very High Fire Severity Zone (VHFSZ) areas, which will have a direct positive impact on the 8,954 structures in these VHFSZ areas of the city. Most city- owned open space properties are immediately adjacent to residential homes, schools, parks, power lines, roadways, and other municipal facilities. The basis for this work would comply with the city’s Vegetation Management and Mitigation Plan, which focuses on restoring forest health and enhancing native fire-resistive plant communities during the treatment process. In addition to treating city-owned properties, this project intends to develop a Community Wildland Protection Plan (CWPP). The Murrieta CWPP will be developed to directly align with our neighboring city of Temecula’s new CWPP and the existing CWPP for the Southwest Riverside County Fire Safe Council that borders Murrieta’s Western and Northern borders. This will provide a long-term strategic plan to continue with the fuel reduction protocols after the termination of the grant performance period, if awarded.
Award Request Amount
Total Amount of Award Request : $2,653,344.00
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Indirect Cost Rate
Are you requesting an Indirect Cost Rate in excess of 12%? : No Organization Information
Organization Type : Incorporated Cities and Counties
Board Resolution or Attesting Document : Resolution - DRAFT.docx Applicant Name/Sponsoring Organization : City of Murrieta Project Manager Name : Diana Lozano
Project Manager Mailing Address : 1 Town Square
Project Manager Mailing Address Line 2 :
City : Murrieta
State : US-CA
Zip Code : 92562
Project Manager Phone Number : (951) 461-6164
Project Manager Email : [email protected]
Project Activities
For which primary activity is funding being requested? : Hazardous Fuels Reduction Primary Vegetation Management Practice Type : Non-shaded fuelbreak Does the project include Grazing as a component of the hazardous fuels reduction project? : Yes Does the project include transportation and/or disposal of woody biomass : No Project Treatment Area
Primary Land Cover Type : Shrubland
Primary Land Ownership Class : Local Government
Does your project include work on Tribal Lands? : No
Limiting Factors: Check the box if there are any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R’s); matters related to zoning; use restrictions, or other factors that can or will limit the fire prevention proposed activity? :
Timber Harvest Plans (THP): For Hazardous Fuels Reduction projects, If there is a timber harvesting document on any portion of the proposed project area for which a “Notice of Completion” has not been filed with CAL FIRE check the box. :
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California Environmental Quality Act (CEQA) Compliance: Describe how compliance with CEQA will be achieved in the Scope of Work.
Is there an existing CEQA document that addresses this project or can be used to meet CEQA requirements?
Please indicate the CEQA document type (For planning, education and other projects that are exempt from CEQA, select “Not Applicable”) : Notice of Exemption
Existing Document Identification Number :
Federal Responsibility Area: Does your project include work on Federal Lands that might require a National Environmental Policy Act (NEPA) document, or use a framework similar to Good Neighbor Authority? : No Community Metrics
Fire Risk Reduction Community List (FRRC)
Is the Sponsoring Organization a local agency? ( city, county, or other publicly funded entity serving a city and/or county) : Yes
If yes, please select from the Fire Risk Reduction Community List options : Sponsoring Organization is using the application towards meeting the FRRC List eligibility requirements If yes, is the Sponsoring Organization reporting defensible space data to CAL FIRE? : Yes Community at Risk: Is the project associated with a community that is listed as a Community at Risk? : Yes Number of Risk Communities in the project area : 2
Disadvantaged/Low Income Community: Is the project associated with a disadvantaged/low-income community? : No
Project Area Statistics: For all Hazardous Fuels Reduction projects, provide an estimate of the Treatment Influence Zone (TIZ) acres.
Include Local Responsibility Area (LRA), Federal Responsibility Area (FRA) and State Responsibility Area (SRA) as applicable for TIZ.
The Treatment Influence Zones (TIZ) are the treatment areas within a project, where on-the-ground activities are accomplished. There can be multiple treatment areas associated with a project. Wildfire Prevention Planning and Wildfire Prevention Public Education projects will NOT have treatment areas.
Local Responsibility Area (LRA) Treatment acres : 675.00 Federal Responsibility Area (FRA) Treatment acres : 0.00 State Responsibility Area (SRA) Treatment acres : 0.00
Total Treatment Acres : 675
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Fire Hazard Severity Zones (FHSZ)
What Fire Hazard Severity Zones (FHSZ) are in the project area? Fire Hazard Severity Zone ratings are available at: https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones (https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones).
Copy and paste the link or right-click to open in a new tab. Please provide an approximate number of acres or percentage of the project area in each zone.
Number of Acres in the Very High SRA FHSZ :
Number of Acres in the Very High LRA FHSZ : 675
Number of Acres in the High SRA FHSZ :
Number of Acres in the High LRA FHSZ :
Number of Acres in the Moderate SRA FHSZ :
FHSZ Total Acres : 675
Document Uploads
Letters of Support :
Letters of Commitment :
In addition to the online project mapping program treatment Geopoint and polygons, include a pdf map(s) of the project with the project application. The maps shall meet the requirements of Appendix G in the Procedural Guide.
PDF Project Map : MAP - FN.pdf
The below required standard forms can be found in the forms section of the solicitation. To get to the Solicitation Link click back to the solicitation, then click on the three lines next to the application and click the solicitation link. The below documents are required at the time of submission.
STD 19 Nondiscrimination Compliance Statement form : STD19_NONDISCRIMINATION COMPLAINCE_SIGNED.pdf
STD 21 A Drug-Free Workplace Certification form : STD21_DRUGFREE WORKPLACE_SIGNED.pdf STD 204 Payee Data Record form : STD204_PAYEE DATA RECORD_SIGNED.pdf Miscellaneous Form Upload Field #1 :
Miscellaneous Form Upload Field #2 :
Miscellaneous Form Upload Field #3 :
Miscellaneous Form Upload Field #4 :
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Project Mapping Program
Project Mapping Program: Create a Geopoint and Polygon(s) via the weblink. copy and paste the link or right-click to open in a new tab:https://grant-access-calfire-forestry.hub.arcgis.com (https://grant-access-calfire- forestry.hub.arcgis.com) The Online Project Mapping Component is a requirement for a complete application submission.
View Budget Worksheet : https://portal.ecivis.com/#/peerBudget/FA51B56B-1F1F-4A46-ABB1-1872535154F2 Average Score : 0.00
Application Goals :
View Application Goals : https://portal.ecivis.com/#/peerGoals/35609A92-84BB-429C-ABFB-98217E3ED2AA # of Reviews : 1
# of Denials : 0
Created by : [email protected]
Record ID # : 59501029
Last change : 2024-05-10T16:42:28+0000
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City of Murrieta Fuel Reduction Project
Linked Form Profile :
Linked Form Submissions : 23-WP-RRU- 59501029
Scope of Work :
Project Name : City of Murrieta Fuel Reduction Project
Project Tracking Number : 23-WP-RRU-59501029
Please use the Tracking Number that was automatically assigned by Grants Portal. The format will be 23-WP-UUU-
XXXXXXXX
Project Description
Please provide a comprehensive project description including the location, habitable structures, acres treated, etc. (please note there are no space limitations) : This project intends to increase defensible space and roadside protection between habitable structures and open spaces within Murrieta, improving fire safety for more than 115,000 residents and in excess of 32,000 structures within the city. West Riverside County, including Murrieta and its neighboring city and county areas, has a significant wildland-urban interface, where residential areas meet or intermingle with natural vegetation and open spaces. The target areas for treatment are city-owned open space properties that pose a threat to privately owned structures or infrastructure. The project would be phased to cover the 949 parcels owned by the City that cover 675 acres, starting with the parcels in the city's Very High Fire Severity Zone (VHFSZ) areas, which will have a direct positive impact on the 8,954 structures in these VHFSZ areas of the city. Most city-owned open space properties are immediately adjacent to residential homes, schools, parks, power lines, roadways, and other municipal facilities. The basis for this work would comply with the City's Vegetation Management and Mitigation Plan, which focuses on restoring forest health and enhancing native fire-resistive plant communities during the treatment process. In addition to treating city-owned properties, this project intends to develop a Community Wildland Protection Plan (CWPP). The Murrieta CWPP will be designed to directly align with Murrieta's neighboring city of Temecula's new CWPP and the existing CWPP for the Southwest Riverside County Fire Safe Council that borders Murrieta's Western and Northern borders. A CWPP will allow the City to strategize better and develop best practices for fire protection and wildfire prevention. Additionally, the CWPP grant award will offer the City long-term strategic development to maintain the fuel abatement measures the City would like to implement. Further, the impact of the grant funding will have lasting benefits to the City and the W. Riverside County region long after the grant performance period ends.
Section I :
Primary Activity Type : Hazardous Fuels Reduction
Hazardous Fuels Reduction
1. Describe the geographic scope of the project, including an estimate of the number of habitable structures and the names of the general communities that will benefit. : This project is designed to provide an overarching benefit to the City of Murrieta, and overall, the total fuels reduction and CWPP activities will directly benefit approximately 32,000 habitable structures and 115,000 residents, across 949 parcels. Murrieta is a medium- sized city of 35.4 square miles with a population of just under 120,000 in Southwest Riverside County. Our city is one of the fastest-growing cities in California, with a projected population of over 150,000 by 2035. Though this 8/12/24, 9:06 AM about:blank
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growth is modeled, it will primarily occur in the areas of the city that are classified as Very High Fire Severity by the state of California on the East and West sides of the city. Murrieta is aware of how the ravages of wildfire can impact the City's community, with the Liberty Fire of 2017 burning through the eastern side of the city and the 2019 Tenaja Fire that burned through the city's Western side. In both of these fires, numerous properties were spared from mass damage, but it was clear that more work had to be done on clearing and defensible space compliance as a prevention measure. The City is also experiencing an increasing number of families with young children and a rapidly growing youth population. Murrieta Fire & Rescue is seeking to take a proactive step to protect the City's communities by designing a community wildfire protection plan that covers the entire city and aligns with neighboring cities and the county's CWPPs. With a CWPP in place, the City can identify and mitigate wildfire risks, such as hazardous vegetation and inadequate defensible space, update our coordinated response plan for wildfires, and develop fuel treatment plans for our open spaces. By taking these steps, the City of Murrieta is looking to have the CWPP developed to achieve the City goal of providing innovative public safety to its citizens.
The CWPP will be the first step in providing a future for Murrieta citizens focused on aggressive wildfire risk reduction within the city. While the City is not currently located in CARB designated disadvantaged or low-income communities, Murrieta has many elderly and low-income care facilities due to the excellent access to medical facilities and city services. The City has the following residential care facilities: o Six (6) licensed high-occupancy adult residential care facilities o Seven (7) licensed home care facilities o 77 licensed residential elderly care facilities The City is also experiencing an increasing number of families with young children and a rapidly growing youth population.
2. Describe the goals, objectives, and expected outcomes of the project. : The goal of this project is to fully create a defensible space barrier to residential and developed areas across the City of Murrieta and a develop completed Community Wildfire Prevention Plan, to ensure the City has a comprehensive, community-rooted strategy to tackle how to best prevent wildfires across the region. The goal of the project is to conduct roadside protection and defensible space across 949 City-owned parcels and 675 VHFS acres within these parcels. The expected outcome will be a significant defensible space barrier in the Northwest, Very High Fire Severity designated regions surrounding the City's developed parcels. This will greatly help achieve reduced wildfire risk throughout the City of Murrieta.
3. Provide a clear rationale for how the proposed project will reduce the risks associated with wildfire to habitable structures. : This project proposes three ways to reduce overall wildfire risk to habitable structures. The first, a fully developed CWPP will ensure the City of Murrieta's wildfire prevention strategies are tailored to it's specific and unique needs as a City, and provide a concrete, long-term stepping stone to accomplish certain risk mitigation procedures to better meet WUI recommendations. Secondly, the City will target roadside areas for clearance to maximize benefit by utilizing the road's natural barrier function alongside fuel reduction. Likewise, the City will focus, alongside weed abatement and vegetation management, to restore forest health throughout the process so that native, fire-resistant plants are enhanced throughout the process. This will help reduce costs for long-term fuels reduction costs by helping natural fire resistance flourish and benefit the local ecosystems. On December 7, 2017, the Liberty fire started on the east side of Murrieta. The fire ignited during an east wind event, so it rapidly spread along what is known as the Los Alamos corridor of the city on a small elevated range of hills known as the Hogbacks. This area of the city was once rural/agricultural but is now a neighborhood with homes on at least one-acre parcels. The fire spread rapidly through this neighborhood and caused a broad evacuation of homes, businesses, and schools in the city that were in the path of the fire. The fire grew quickly to 300 acres, burning down one house and one outbuilding. Were it not for a rapid mutual aid response, the fire would have burned well into the city's center. On September 4, 2019, the city was dealt another blow by a significant fire known as the Tenaja Fire. This fire began just outside the city limits but quickly burned into residential neighborhoods on the city's western edge. The fire burned 1,926 acres over the course of several days and damaged many homes in the city, although none were a complete loss. Over 1,200 people were evacuated in the path of the fire, and schools and businesses were forced to close and evacuate due to both the rapid spread of the fire and the dismal air quality. Once again, a robust mutual aid response helped control this fire and prevent it from burning into the city. 8/12/24, 9:06 AM about:blank
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Both of these fires, which were in the city's very high fire severity zones, demonstrated the need to ensure the city takes aggressive, proactive steps to defensible space. The speed with which these fires moved and the impact they had on the structures in their path demonstrated that the wildfire risk assessment in place was accurate. As with many wildfires in Southern California, significant landscape impacts occurred from these fires. Both of these recent fires burned the vegetation to mineral soil, which resulted in the need to take mitigation steps to prevent erosion and mudslides from coming into the homes that the fire had just impacted. Secondly, the project will utilize two methods of fuel reduction to maximize benefit to the region. First, on site mastication, chipping, and grazing will all be incorporated into the fuel removal process to optimize the outcomes, alongside incorporation of native, fire resistant lanscaping. Additionally, projects are targeting Very High Fire Severity Zones surrounding the City, and particularly incorporating roadside clearance efforts to include the road as an additional barrier to wildfire as part of the fuels reductions efforts.
4. Identify any additional assets at risk from wildfire that will benefit from the proposed project. These may include, but are not limited to, domestic and municipal water supplies, power lines, communication facilities and community centers. : Many community resources will benefit from the proposed fuel reduction activities. This includes but is not limited too the numerous schools and community centers directly adjacent to very high fire risk areas, including the Murrieta Community Center, Murrieta Elementary School, Murrieta Valley High School, Murrieta Canyon High School, and Cole Canyon Elementary School. All of these schools are located within less than a mile of the proposed parcels, with Thompson Middle School and Murrieta Canyon Highschool directly adjacent to the proposed parcels, alongside Sykes Ranch Parks, Calle Estancia Park, Bear Valley Park, and the Murrieta Equestrian Center. There are also numerous water storage facilities, managed by Western Municipal Water District, and power lines, managed by SoCal Edison, that are located in or adjacent to the proposed parcels for mitigation.
5. How will the project/activity utilize the left over woody biomass? Will the project/activity use a biomass facility to reduce greater greenhouse gas emissions? : We will be utilizing on site mastication and chipping where possible, as well as utilizing grazing (goats) in areas that are difficult to reach to help reduce the environmental impact of biomass removal. The City is also committed in the procurement process to select vendors with experience and targeted plans to best reduce GHG throughout the full process of the grant. In Southern California, there is only one woody biomass facility, which is located over 2 hours from Murrieta. As such, it is not likely feasible to utilize a biomass facility for this program, however, the City is committed to exploring potential options to the best of our ability. If additional biomass facilities open within an accesible proximity to the City by the onset of the project, the City will utilize these facilities for biomass disposal.
6. Does the project include grazing as a component of the hazardous fuels reduction project? : Yes
7. How many acres of the project will be treated by prescribed grazing? : 100 acres (approximately) to reach difficult areas of terrain.
8. Please describe the specific grazing goals, expected grazing challenges, any environmentally sensitive areas, and the project contingency plan. : The grazing (goats) will be utilized for fuels reduction in difficult to reach terrain along the hillsides in the proposed parcels. This will be determined throughout the process in conversation with our vendors to assure the best, safest, and most ecologically friendly usage of goats. Fencing may be utilized to ensure that the goats remain in specific project areas. The City will work to ensure that native landscaping is protected, and replanted, if necessary, after grazing protocols are implemented. Careful monitoring will be conducted to ensure that the goats are provided with sufficient water, their movement to cover the targeted areas is managed, and overgrazing prevention in any sensitive locations.
Section II :
Degree of Risk
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1. Discuss the location of the project in relation to areas of moderate, high, or very high fire hazard severity zone as identified by the latest Fire and Resource Assessment Program maps. : The project would be phased to cover the 949 parcels owned by the City that cover 2,014 acres, starting with the parcels in the city's Very High Fire Severity Zone (VHFSZ) areas, which will have a direct positive impact on the 8,954 structures in these VHFSZ areas of the city.
2. Describe the geographic proximity of the project to structures at risk to damage from wildfire in the WUI. : West Riverside County, including Murrieta and it's neighboring City and County areas, has a significant wildland- urban interface, where residential areas meet or intermingle with natural vegetation and open spaces. Many structures are threatened due to high proximity in the WUI, with the 2017 Liberty Fire burning down two structures and threatening into the City Center. Likewise, the Tenaja Fire in 2019 threatened significant damage into the heart of the City. Given the terrain of the Western Riverside Region, including immediately proximity to undeveloped land in the La Cresta Highlands and neighboring hills. The City also has a network a ravines and canyons that wind through several neighborhoods, increasing the WUI risk to the region.
Section III :
Community Support
1. Does the project include any matching funds from other funding sources or any in-kind contributions that are expected to extend the impact of the proposed project? : The City does not anticipate any cost share elements to this grant.
2. Describe plans for external communications during the life of the project to keep the effected community informed about the goals, objectives and progress of the project. Activities such as planned press releases, project signage, community meetings, and field tours are encouraged. : The City will provide updates throughout the process, particularly throughout the development of the CWPP on the project's implementation. This will be both via signage, press releases, Council updates, community meetings (and outreach for plan development), and social media pushes. The CIty is willing and ready to incorporate resident feedback on best methods of information-sharing on this project, and will center the community in all that we do.
3. Describe any plans to maintain the project after the grant period has ended. : By developing a CWPP alongside the proposed fuels reduction activities, the City will incorporate a long term fuels reduction strategy with implementable goalposts to extend the benefits of the grant beyond the performance period. This will also be heightened by the forest health considerations of the fuels reduction, which will incorporate native, fire-resistant vegetation in cleared areas, which will also offset the costs of future vegetation and fuels reduction activities by replenishing the natural fire resistant landscaping elements. The City is willing and prepared to continue to monitor and conduct fuels reduction on a regular basis in accordance with the findings of the CWPP beyond the grant performance period, extending the life of the project and maintaining the wildfire prevention benefits.
4. Does the proposed project work with other organizations or agencies to address fire hazard reduction at the landscape level? : The proposed CWPP will directly align with our neighboring city of Temecula’s new CWPP and the existing CWPP for the Southwest Riverside County Fire Safe Council that borders Murrieta’s Western and Northern borders, and will gather input from neighboring stakeholders as part of the Plan reduction process.
Section IV :
Project Implementation
1. Discuss the anticipated timeline for the project. Make sure to take seasonal restrictions into account. :
The City anticipates a 2.5 year timeline on the project from grant contract authorization to project completion.
September 2024: Grant agreement authorized September - Dec 2024: Fuels Reduction Planning, Contract 8/12/24, 9:06 AM about:blank
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Selection, Preliminary CWPP development, CEQA (if necessary) January - June 2025: Fuels Reduction Phase 1 Q1 2025: CWPP Community Outreach and Procurement Q2 2025 - Q2 2026: CWPP Plan Development June 2025:
Q2 2026: Fuels Reduction Phase 2 (Remaining Parcels, Forest Health Component) Q2 2026- Q3 2026: CWPP Draft Q4 2026: CWPP Approval and Authorization Q1 2027: Final Grant Implementation and Reporting Requirements This timeline allows for a buffer between the proposed grant activities and the 2030 grant performance deadline. This will allow for any unforseen delays due to procurement difficulties, supply chain challenges, etc. to be accounted for without any potential overrun into the 2030 deadline. It also accounts for final administrative needs for grant reporting and administration.
2. Verify the expected timeframes to complete the project will fall under the required completion dates depending on the source of the funds awarded. : The expected timeframe of the project will be adjusted to account for grant award and agreement processes and is expected to be complete by mid-2027 at the latest. This allows for a significant buffer window between the 2030 deadine.
3. Please list the milestones that will be used to measure the progress of the project. : 1. Completed Fuel reduction activities by total City acreage, particularly in Very High Fire Risk Areas 2. Completed and approved CWPP 3. Completed Grant Administration and Reporting Protocols 4. Overall reduction in City's wildfire risk 5.
Forest health improvement
4. Please list the measurable outcomes (i.e. project deliverables) that will be used to measure the project’s success. : 1. Total Acreage of Fuels Reduction Conducted 2. Total Parcel Count of Fuels Reduction Conducted 3.
Completed CWPP
5. If applicable, how will the requirements of the California Environmental Quality Act (CEQA) be met? : The City anticipates providing a CEQA NOE in accordance with the existing Vegetation Management plan, where possible. The plan includes 949 city parcels, each of which will be reviewed for the need for CEQA or to determine if an NOE is applicable. We are in the process of developing the ecological and cultural mapping of the city properties, working in partnership with the City Planning Department (which oversees CEQA for city properties), The Department of Fish and Wildlife, and our local tribal partners. These costs are already occurring as we develop a clearing plan and are being covered by the city.
6. List any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R’s); matters related to zoning; use restrictions, or other factors that can or will limit the wildfire prevention proposed activity? : N/A, the City is the sole landowner of the proposed parcels.
Section V :
Administration
1. Describe any previous experience the project proponent has with similar projects. Include a list of recent past projects the proponent has successfully completed if applicable. Project applicant or manager having no previous experience with similar projects should discuss any past experiences that may help show a capacity to successfully complete the project being proposed. This may include partnering with a more experienced organization that can provide project support. : MFR has robust experience with fuels mitigation activities and careful adherence to the City's existing Vegetation Management Plan has resulted in successful fuels reduction activities in the past. The grant coordinator, Diana Lozano, has over 11 years of experience in grant management and fire analysis. The City regularly conducts code inspections to insure defensible space around residential properties and successfully completed numerous state grants, including expanding the Public Library, providing homeless outreach services, workforce development opportunties, and a broad variety of state-funded grant. The City is confident in both it's abilities as a grant management agency, and in the abilities of Murrieta Fire and Rescue's team to conduct the proposed project as intended. 8/12/24, 9:06 AM about:blank
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2. Identify who will be responsible for tracking project expenses and maintaining project records in a manner that allows for a full audit trail of any awarded grant funds. : Diana Lozano, Senior Management Analysis, alongside the City's Finance Department, will be responsible for project records and all grant documentation requirements to ensure a full audit trail.
Section VI :
Budget
A detailed project budget should be provided in the online budget included in this solicitation. The space provided here is to allow for a narrative description to further explain the proposed budget.
1. Explain how the grant funds, if awarded, will be spent to support the goals and objectives of the project.
If equipment grant funds are requested, explain how the equipment will be utilized and maintained beyond the life of the grant. : The grant funds will account for vendor costs of clearing work and fuel reduction. A 10% indirect cost is anticipated for grant administration. Lastly, the CWPP plan development will go towards a contractor to aid in plan development and community outreach.
2. Are the costs for each proposed activity reasonable for the geographic area where they are to be performed? Identify any costs that are higher than usual and explain any special circumstances within the project that makes these increased costs necessary to achieve the goals and objectives of the project. :
The fuel reduction costs include both clearing work and forest health implementation, increasing the overall cost.
3. Is the total project cost appropriate for the size, scope, and anticipated benefit of the project? :
Anticipated Property Treatment at an average of $3,000 per acre. Clearing will be phased to comply with the fire code and will cover approximately 1/3 of the 2,014 acres of city-owned open-space properties, resulting in approximately 675 acres to be cleared. This will result in an estimated $2,025,000 going directly to the vendors being used to complete the clearing work. Requested costs also include funds for a fulltime fire inspector to oversee the project for the full timeline of the project, in addition to an 8% indirect costs rate for all necessary costs for the operation or our organization. Additionally, the Community Wildland Protection Plan (CWPP) portion of this plan would align with the previous grant (attached) and would require approximately $125,000 for the full CWPP.
4. Please list each object category amount that you are requesting and the detail of how that would support meeting the grant objectives. : Salaries Wages: $306,800 Fire Inspector: $59/hour, 5200 Hours, Total: $306,800 The Inspector will fully oversee all vegetation management and fuel reduction activities, ensure code compliance is met, and execute grant deliverables. This will cover fulltime salary costs for the Inspector for the 2.5 grant performance period. Contractual: $2,150,000.00 CWPP Development Contractors: $125,000 The City will hire a Planning Consultant to develop a comprehensive CWPP alongside City Staff. This will include community outreach, plan development, implementation milestones, and a final, implementable, Council-approved CWPP. Any fliers or outreach materials will clearly display, identify, and label themselves as being funded by CAL FIRE.
Acknowledgments will contain the CAL FIRE logo as well as the following statement: Funding for this project provided by CAL FIRE’s Wildfire Prevention Grants Program Fuel Reduction Contractor: $1,725,000 The City will contract with a landscape/fuel reduction firm to conduct the fuels reduction measures. This has been quoted at $3,000 per acre, and cover approximately 575 acres. This will include contracting costs for chipping, mastication, and manual clearance. Grazing Contractor: $300,000 The City will contract with a grazing contractor to provide grazing services to approximately 100 acres of land which requires grazing. This has been quoted at $3,000 per acre. Indirect Costs (8%): $196,544.00 These costs are staffing costs necessary for the general operation of the organization. Total: $2,653,344.00
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Section VII :
California Climate Investments
The space provided here is to allow for a narrative description to further explain how the project/activity will reduce Greenhouse Gas emissions.
1. How will the project/activity reduce Greenhouse Gas emissions? : The City will prioritize in the contractor selection process and fuels reduction process to explore options to best reduce GHG emissions, including biofuel disposal in the best way to reduce emissions. The proposed CWPP will also include best practices for GHG- emissions reductions in the community's overall wildfire prevention practices, Created by : [email protected]
Record ID # : 59501535
Last change : 2024-05-09T22:23:52+0000
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Passthrough Agency: Report Date: 08/12/2024
Program: Requested By: Anastasia Heaton
Project Name/Title: [email protected]
Org Name:City of Murrieta
Stage:Pre-Award
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Fire Inspector Hours 5200 $59.00 $306,800.00 $306,800.00 $0.00 $0.00 5200 $59.00 $306,800.00 $306,800.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Grazing Contractor Contract 1 $300,000.00 $300,000.00 $300,000.00 $0.00 $0.00 Fuel Reduction Contractor Contract 1 $1,725,000.00 $1,725,000.00 $1,725,000.00 $0.00 $0.00 CWPP Development Contract 1 $125,000.00 $125,000.00 $125,000.00 $0.00 $0.00 3 $2,150,000.00 $2,150,000.00 $2,150,000.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Indirect 8% 0 $0.00 $0.00 $196,544.00 $0.00 $0.00
0 $0.00 $0.00 $196,544.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share 0 $0.00 $0.00 $0.00 $0.00 $0.00
5203 $2,150,059.00 $2,456,800.00 $2,456,800.00 $0.00 $0.00 $2,653,344.00 Total including indirect
Budget Report, Created by Anastasia Heaton, [email protected], 08/12/2024 Source: eCivis™ Portal
http://www.ecivis.com/
Budget Report
California Department of Forestry and Fire Protection (CAL FIRE) FY 2023-2024 Wildfire Prevention Grants
City of Murrieta Fuel Reduction Project
Salaries & Wages
Salaries & Wages Total
Employee Benefits
Employee Benefits Total
Contractual
Contractual Total
Travel & Per Diem
Travel & Per Diem Total
Supplies
Supplies Total
Indirect Cost Total
Other
Other Total
Grant Total
Equipment
Equipment Total
Other Costs
Other Costs Total
Indirect Cost
City of Murrieta – 23-WP-RRU 59501029 – MAP
The project will occur in all City-owned undeveloped parcels located in Very High Hazard Severity Zone within the immediate boundary of the City limits (yellow lines) shown below. All qualifying parcels are lined in black.
Figure 2. Map of All City-Owned Parcels (does not include VHFZ dis�nc�on)