Napa City Council
February 15, 2022

955 School Street
Napa, CA 94559
www.cityofnapa.org

CITY OF NAPA
MEETING MINUTES - Final

CITY COUNCIL OF THE CITY OF NAPA
Mayor Scott Sedgley
Vice Mayor Mary Luros
Councilmember Liz Alessio
Councilmember Bernie Narvaez
Councilmember Beth Painter
3:30 PM Held via ZoomTuesday, February 15, 2022
3:30 PM Afternoon Session
6:30 PM Evening Session
The Meeting was conducted as a teleconference in compliance with California Government Code Section 54953(e), and members of the City Council, City Staff, and the public participated in the meeting telephonically or electronically. 3:30 P.M. AFTERNOON SESSION

1. CALL TO ORDER: 3:30 P.M.

1.A. Roll Call:

Councilmember Alessio, Councilmember Narvaez, Councilmember Painter, Vice Mayor Luros, and Mayor Sedgley

Present: 5 -

2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:

City Clerk Carranza announced the following supplemental items:

Item 5.B.: PowerPoint presentation from City Staff.

Item 5.C.: PowerPoint presentation from City Staff.

Item 5.D.: PowerPoint presentation from City Staff.
(Copies of all supplemental documents are included in Attachment 1)

3. PUBLIC COMMENT: None.

4. CONSENT CALENDAR:

Approval of the Consent Agenda
A motion was made by Vice Mayor Luros, seconded by Councilmember Painter, to approve the Consent Agenda. The motion carried by the following vote:

February 15, 2022CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Final

Aye: Alessio, Narvaez, Painter, Luros, and Sedgley5 -

4.A. 41-2022 Requirements for Remote Public Meetings
(1) Found that the circumstances resulting from the COVID-19 emergency, including governmental requirements and recommendations to promote social distancing, continue to directly impact the ability of the members to meet safely in person; and
(2) Authorized City staff to schedule and implement future City Council of the City of Napa Meetings using teleconferencing procedures in compliance with California Government Code Section 54953(e).

4.B. 43-2022
Regulation of False Fire Alarms
Approved the second reading and final passage, and adopted Ordinance O2022-004 amending Napa Municipal Code Title 9 to repeal section 9.04.040 and add Chapter 9.65 “Regulation of False Fire Alarms” to reduce the occurrence of false alarms.

Enactment No: O2022-004

4.C. 34-2022
Napa Valley Transportation Authority (NVTA) Active Transportation Advisory Committee (ATAC) Membership
Directed the City Clerk to transmit a letter to the Napa Valley Transportation Authority (NVTA) Board of Directors recommending the nomination of incumbent, Frances Knapczyk to serve a three-year term ending July 31, 2024; and new applicant Jonathan C. Schellin, to serve the unexpired remaining term, plus an additional three-year term ending July 31, 2025, as City of Napa representatives to the NVTA Active Transportation Advisory Committee (ATAC).

4.D. 3-2022
SB 619 Notification of Intent to Comply with Short-lived Climate Pollutants:

Organic Waste Reduction Requirements
Adopted Resolution R2022-008 1) adopting the Notification of Intent to Comply with Short-lived Climate Pollutants: Organic Waste Reduction Requirements; 2) authorizing the Utilities Director to submit the Notification of Intent to Comply to the Department of Resources Recycling and Recovery (CalRecycle); and 3) determining that the actions authorized by this resolution are exempt from CEQA.

Enactment No: R2022-008

4.E. 36-2022
Monthly Budget and Investment Statement
Received the Monthly Budget and Investment Statements as of November 30, 2021, and as of December 31, 2021.

4.F. 32-2022 Salary Schedule for Full-Time Employees
Adopted ResolutionR2022-009 documenting the salary schedule for Full-Time Employees.

Enactment No: R2022-009

February 15, 2022CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Final

4.G. 15-2022 Emergency Replacement of Oak Street Storm Drain Determined there was a need to continue the emergency action to execute and implement construction contracts for the replacement of the Oak Street Storm Drain from Franklin Street to Brown Street, and determined that the actions authorized by this item were exempt from CEQA.

4.H. 20-2022
Milliken Raw Water Pipeline Project
Adopted Resolution R2022-010 1) authorizing the Utilities Director to submit a revised application to the California Governor’s Office of Emergency Services (Cal-OES) for Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program funding in an amount of up to $3,457,575, with a City matching obligation of up to $1,152,525 for the Bury Milliken Raw Water Pipeline Project DR4344-PJ0284; 2) approving a budget adjustment in the amount of $3,457,575 and transfer in the amount of $1,152,525 from water fund capital reserve account to water nonrecurring capital expenditure budget as documented in budget adjustment no. BE2202501; and 3) determining that the actions authorized by this resolution are exempt from CEQA.

Enactment No: R2022-010

5. ADMINISTRATIVE REPORTS:

5.A. 449-2021
Proclamation of Local Emergency to Respond to the Coronavirus (COVID-19)
City Manager Potter provided the staff report.

Mayor Sedgley called for public comment; there were no requests to speak.

A motion was made by Councilmember Alessio, seconded by Councilmember Narvaez, that the Continue the Proclamation of Local Emergency authorizing the City Manager to take actions necessary to respond to the Coronavirus (COVID-19); and ratify actions taken by the City Manager in implementation of the Proclamation of Local Emergency. The motion carried by the following vote:

Aye: Alessio, Narvaez, Painter, Luros, and Sedgley5 -

5.B. 466-2021
Fiscal Year 2021/22 Mid-Year Report
(See supplemental document in Attachment 1)
Finance Director Anne Cardwell provided the staff report.

Finance Director Cardwell responded to a question regarding TOT projections.

Mayor Sedgley called for public comment.

Carlotta Sainato, Program Manager with the Napa County Bicycle

February 15, 2022CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Final
Coalition - provided comments regarding funding for traffic calming measures, and encouraged integrating quick-build pilot projects.

Discussion was brought back to Council; individual Council questions and comments ensued. Finance Director Cardwell, Deputy Finance Director Elizabeth Cabell, and Utilities Director Phil Brun responded to questions.

A motion was made by Councilmember Painter, seconded by Vice Mayor Luros, to:

1. Receive the Mid-Year Report for Fiscal Year 2021/22; and

2. Adopt Resolution R2022-011amending the City Staffing Plan by adding one Systems Analyst and deleting one Management Analyst I/II in the Finance Department; and approving revenue and expenditure budget adjustments to the FY 2021/22 adopted budget, as documented in Budget Adjustment BE2202503.

The motion carried by the following vote:

Aye: Alessio, Narvaez, Painter, Luros, and Sedgley5 -

Enactment No: R2022-011

5.C. 23-2022
Enterprise Resource Planning (ERP) Software Implementation (See supplemental document in Attachment 1)
Assistant City Manager Liz Habkirk, and key project team members, Purchasing Manager Amy Walcker, Accountant Frank Herrera, and HR Management Analyst Ashley Titus, provided the staff report.

Brief Councilmember comments and questions ensued.

There were no requests to speak from the public.

5.D. 47-2022
Condition of City-Owned Buildings
(See supplemental document in Attachment 2)
Public Works Director Julie Lucido provided the report.

Mayor Sedgley called for public comment; there were no requests to speak.

Brief individual Council comments ensued.

February 15, 2022CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Final

6. CONSENT HEARINGS:

Mayor Sedgley announced the consent hearing. There were no requests to speak; the hearing was opened and closed without comment.

Approval of the Consent Agenda
A motion was made by Vice Mayor Luros, seconded by Councilmember Narvaez, to approve the Consent Hearing Agenda. The motion carried by the following vote:

Aye: Alessio, Narvaez, Painter, Luros, and Sedgley5 -

6.A. 4-2022
Recyclable Materials Gate Fees for Materials Diversion Facility Adopted Resolution R2022-012 establishing recyclable materials gate fees at the City’s Materials Diversion Facility, to become effective March 1, 2022.

Enactment No: R2022-012

7. COMMENTS BY COUNCIL OR CITY MANAGER: None.

8. CLOSED SESSION:

City Attorney Barrett announced the closed session items.

8.A. 52-2022 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8): Property: an approximately .21 acre portion of a

3.84 acre parcel located at 1701 D Street Allay (APN 002-071-010).

Authority Negotiators: Steve Potter, Julie Lucido, Sabrina Wolfson, Michael Barrett. Negotiating Parties: City of Napa, and MB Napa Creek Land (DE), LLC. Under Negotiation: price and terms of payment.

8.B. 53-2022
CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6): City designated representatives: Steve Potter, Liz Habkirk, Heather Ruiz, MJ Tueros, Anne Cardwell, and Michael Barrett.

Employee organizations: Napa Police Officer’s Association; and Napa City Employee’s Association.

CITY COUNCIL RECESS: 5:01 P.M.
6:30 P.M. EVENING SESSION

9. CALL TO ORDER: 6:30 P.M.

9.A. Roll Call:

Councilmember Alessio, Councilmember Narvaez, Councilmember Painter, Vice Mayor Luros, and Mayor Sedgley

Present: 5 -

February 15, 2022CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Final

10. PLEDGE OF ALLEGIANCE:

11. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:

City Clerk Carranza announced the following supplemental items:

Item 13.A.:
- PowerPoint presentation from City Staff.
- Emails from Lisa Poppen, Graham McKenna and Shannon Kiser, Mark and Barbara Gardner, and Greg Carter.
(Copied of all supplemental documents are included in Attachment 2)

12. PUBLIC COMMENT: None.

13. ADMINISTRATIVE REPORTS:

13.A. 7-2022
Homeless Services
(See supplement documents in Attachment 2)
Molly Rattigan, Assistant to the City Manager, provided the report.

Mayor Sedgley called for public comment.

Mark Gardner - posed questions regarding funding and diversion program.

Mayor Sedgley brought the discussion back to Council. Individual questions and comment ensued. Ms. Rattigan responded to Council questions and provided further clarification regarding the diversion program, full closures of camp sites, the reporting system, case management, and funding systems.

14. REPORT ACTION TAKEN IN CLOSED SESSION:

City Attorney Barrett announced that there was no reportable action taken in Closed Session.

15. COMMENTS BY COUNCIL OR CITY MANAGER:

Councilmember Narvaez acknowledged a "Day Without Immigrants" which was celebrated on February 14, and recognized the local immigrant community and their contributions the community.

February 15, 2022CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Final

16. ADJOURNMENT: 7:50 P.M.

Councilmember Alessio asked for a moment of silence for those who had lost their lives due to COVID-19; Mayor Sedgley adjourned the meeting in their honor.

Submitted by:
_______________________________
Tiffany Carranza, City Clerk

ATTACHMENT 1

SUPPLEMENTAL REPORTS & COMMUNICATIONS
Office of the City Clerk
City Council of the City of Napa
Regular Meeting
February 15, 2022
FOR THE CITY COUNCIL OF THE CITY OF NAPA:

AFTERNOON SESSION:

5. ADMIN
ISTRATIVE REPORTS:

5.B. Fiscal Year 2021/22 Mid-Year Report
 PowerPoint Presentation from City Staff.

5.C. Enterprise Resource Planning (ERP) Software Implementation  PowerPoint Presentation from City Staff.

5.D. Condition of City-Owned Buildings
 PowerPoint Presentation from City Staff.

Mid-Year Report
FY 2021/22
City Council Meeting
2/15/2022
Supplemental I - 5.B.

From: City Staff

FINANCIAL STATUS
Fiscal Year 2021/22
• General Fund
• Non-Recurring General Fund
• CIP Project Fund
• Enterprise Funds

GENERAL FUND

FY 2021/22 Budget to Actual
Revenues Expenditures
Budget 102.36 101.93
Mid‐Year Actual 50.49 46.68
% of Budget 49% 46%
$‐
$20
$40
$60
$80
$100
$120
$ in Millions
December 31, 2021

FY 2021/22 Revenue
Budget Actual YTD %
Property Tax 39.86 20.65 51.8%
Sales Tax 18.52 7.18 38.8%
Transient Occupancy Tax 16.12 12.28 76.2% Business License Tax 3.48 1.59 45.8% Charges for Services 5.37 1.68 31.2% Licenses and Permits 2.00 1.32 66.1% Other Operating Revenues 7.35 3.50 47.6% Non-Operating Revenues 9.68 2.30 23.8% Total Operating Revenue 102.36 50.49 49.3%

Transient Occupancy Tax

0.0 0.5

1.0 1.5

2.0 2.5

3.0 3.5

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
FY19 Actual FY22 Budget FY22 Actual

Sales Tax (Jul-Sep)
‐
200,000
400,000
600,000
800,000
1,000,000
1,200,000
State and
County Pools
General
Consumer
Goods
Restaurants and
Hotels
Autos and
Transportation
Building and
Construction
3Q19 3Q20 3Q21

Recommended Revenue
Adjustments
• Transient Occupancy Tax: increase
budget by $8.0 million
• Sales Tax: increase budget by $1.7
million
• Charges for Services: increase budget by
$25,000
• Federal Revenue – American Rescue
Plan Act: reduce budget by $7.4 million
• Net impact: increase of $2.4 million

FY 2021/22 Expenditures
Budget Actual YTD %
Salaries & Wages & Benefits 73.90 36.10 48.8% Materials & Supplies & Services 23.49 10.00 42.6% Other Expenditures (Includes
Transfers to CIP Reserves) 4.13 0.58 13.9% Total Operating Expenditures 101.53 46.68 46.0%

Recommended Expenditure
Adjustments
• Finance Dept: increase budget by $0.32
million for City-wide communications and
new ERP system ongoing service
maintenance contract
• Community Development Dept: increase
budget by $0.10 million for transfer to
technology reserve
• Police Department: increase budget by
$20,000 for fuel costs

Recommended Expenditure
Adjustments
• Fire Dept: increase budget by $1.22
million for overtime and fuel costs
• Parks and Recreation Dept: increase
budget by $0.25 million for camps,
special events, and parks operating
• General Government: increase budget by
$0.25 million for reserves
• Net impact: increase of $2.15 million

FY 2021/22
Operating Position
FY 2021/22
Adjusted
Budget
FY 2021/22
Proposed
Budget
FY 2021/22
Actual
General Fund ($ in millions)
Total Revenues 102.4 104.7 50.5 Operating Expenditures 98.6 100.8 46.7 Contributions to CIP Reserves 2.9 2.9 - Contributions to General Fund Reserves 0.4 0.6 - Projected Surplus / (Deficit) 0.4 0.4 3.8

FY 2021/22
Reserve Balances
Target Balance
at Year-End Current Balance
Operating (5%) 4.98 4.66
Emergency (14%) 13.94 15.40
Contingency (1%) 1.00 0.68
Total 19.92 20.74

0.58 21.33
Budgeted Contributions to Reserves
Estimated General Fund Reserves at
Fiscal Year-End

Staffing Plan Adjustments
• Delete 1 Management Analyst I/II position
in the Finance Department’s Information
Technology Division and add 1 Systems
Analyst position
– No cost in FY22; minimal cost going forward
(less than 1% increase in pay)

NON-RECURRING

GENERAL FUND

Recommended Expenditure
Adjustments
• Public Works Dept: $0.15 million to
develop updated neighborhood traffic
management and traffic calming
guidelines

FY 2021/22 NR General Fund
FY 2021/22
Adjusted
Budget
FY 2021/22
Proposed
Budget
FY 2021/22
Actual
Non-Recurring General Fund ($ in millions)
Beginning Fund Balance 6.1 6.1 6.1 Revenues 3.9 3.9 1.9
Expenditures 8.3 8.4 2.5 Projected Ending Fund Balance 1.7 1.5 5.5

CIP PROJECT FUND

FY 2021/22 CIP Reserves
• CIP Facilities Reserve:
– $4.5 million in budgeted projects
– $1.4 million available for future projects
and City facility maintenance
• CIP General Reserve:
– $6.8 million in budgeted projects
– $3.6 million earmarked for future
projects ($14.1 million needed for
current 5-year CIP Plan)

ENTERPRISE FUNDS

Enterprise Funds - SWR

41.56  42.70

21.34 16.19
‐

5.00 10.00

15.00 20.00

25.00 30.00

35.00 40.00

45.00 Revenue Expenditures
Millions
Solid Waste and Recycling Funds
Budgeted Actual

Enterprise Funds - SWR
‐
1 2
3 4
5 6
7 8
9 7/1/2018 7/1/2019 7/1/2020 7/1/2021
Millions
Fund Balance
Available Fund Balance Operating Reserve
Rate Stabilization Reserve Liability Reserve

Enterprise Funds – Water
(10.00)
‐

10.00 20.00

30.00 40.00

50.00 60.00

70.00 Revenue Budget Revenue Actual Expe nditure Budget Expenditure Actua l Revenue and Expenditures as of 12/31/21
Operating Capital & Non‐Recurring Disasters Interfund Transfers Debt Service

Recommended Expenditure
Adjustment
• $1.0 million increase for NBA Water
Supply for capital projects and operating
costs associated with State Water Project
water

Enterprise Funds – Water
‐

10.00 20.00

30.00 40.00

50.00 60.00
7/1/2021
Millions
Available Fund Balance Current CIP Projects
CIP Reserve Operating Reserve
Rate Stabilization Reserve Capital Replacement Reserve
Water Supply Reserve Emergency Reserve

OTHER FUNDS

Other Recommended
Adjustments
• Transfer of $54,876 from the Damage
Reimbursement Fund to the Fleet
Replacement Reserve
• Increase of $100,000 in the IT Fund
(transfer in to CDD Technology Reserve
from the General Fund)

Requested Action
Move to:
– Receive the City’s Mid-Year Financial
Report
– Adopt a resolution amending the City
Staffing Plan and approving revenue
and expenditure adjustments as
documented in Budget Adjustment
BE2202503

Mid-Year Report
FY 2019/20

MONTHLY

SPOTLIGHT

CITY OF NAPA
Enterprise
Resource
Planning (ERP)
Implementation
City Council Meeting
2/15/2022
Supplemental I - 5.C.

From: City Staff

ERP Implementation
Project
• Enterprise Resource Planning System:
• Human Resources
• Payroll
• Utility Billing
• Cashiering
• Financials
• Budgeting
• Accounts Payable
• Accounts Receivable
• General Billing
• Purchasing
• Grant Management

Wh y implem ent a new system ?
• Replacing three
outdated systems
• New system:
• Increased functionality
• Data sharing
• Process efficiencies
• Cloud based

Project Challenges
• COVID Environment
• City Team Composition
• Consultant Staff Changes
• Data conversion
• Change management
• New procedures
• New technology

Phase 1 – Human Capital
Management (HCM) –
Live November 2021
• Encompasses Human Resources &
Payroll Programs
• New time entry system
• Alignment with policies & MOUs
• Develop consistent practices
• Integrate NeoGOV & public
safety timekeeping systems

Phase 1 – HCM Cont.
• Human Resources Program
• Creating the right systems for
the right task
• Position Control processes
• Electronic processing of
Personnel Action Forms (PAF)
• Checks & Balances
• Next Steps

Phase 2 – Utility Billing
Live – THIS WEEK
• Integrated cashiering, billing, and
account management
• Process efficiencies - eliminate
redundancies
• Integrated field service work order
• Real time account and service updates
• Enhanced reporting functions
• Expanded Customer access portal –
Citizen Self-Service (CSS)

Phase 3 – Financials
Live July 2022
• Enhanced budget projection capability
• Increased internal controls and
accountability
• Sophisticated reporting options
• Grant management & tracking module
• Centralized contract management

Thanks to our team!
• Steve Potter
• Liz Habkirk
• Amy Walcker
• Elizabeth Cabell
• Ashley Titus
• Anette Huen
• Tracy Thompson
• Jessie Gooch
• Morgan Simone
• Linda Zvarcova
• Frank Herrera
• Scott Nielsen
• Owen Hershey
• MJ Tueros
• Gabby Peterson
• Joanne Fabia
• Heather Ruiz
• Brandon Alves
• Jaina French
• Andrea Guzman
• Anne Cardwell
• Christine Storbo
• Jennie Lathum
• Dina Castillo
• Jocelyn Ramirez
• Michele Huang
• Prapti Aryal
• Adriana Newberry
• Seth Anderson
• Susana Aguilar
• Ana Garibay
• Jen Lerma
• Jason Berens
• Shuree Egloff
• Matthew Garcia
• Ryan Garcia
• Sasha Payaslian
• Jeff Gittings
• Katrina Gregory
• Kelly Abernathy
• Luz Loney
• Kris Jenny
• Libby Clark
• Loriann Adoline
• Mike Berger
• Sarah Freeman
• Donna Whitney
• Garrett Brown
• Warren Craig
• Malia Legros
• Paulette Cooper
• Linda Button
• Sharon Quilon
• Gus Ulloth
• Sara Vavricka
• Miriam Bettencourt
• Christina Pavao
• Pat Costello
• Di
ana Carranza
• Claudia Chavez

Condition Overview
of City-Owned
Building Facilities
City Council Meeting
2/15/2022
Supplemental I - 5.D.

From: City Staff
February 15, 2022
U

Presentation
• Council requested information about the
condition of City-owned buildings during the
February 1, 2022 meeting
• Facilities Condition and Access Assessments
completed previously
• Information presented today was developed
in 2019-2021

Locations/Type # Description
Downtown 5 Buildings City Hall, CSB, FS #1, Housing, Police Department
Corp Yard 6 Buildings Main, Central Stores, Lube, Sign Shop, Park s, Facilities Shop
Fire Stations (excluding downtown) 4 Buildings FS #2, #3, #4 & #5 Senior Center 4 Buildings Center, Main Annex, 1518 &1524 Jefferso n Recreation (Other) 4 Buildings Las Flores, Head Start, Pelusi, Yo uth Services Radio Towers 4 Facilities Various Locations

Downtown:  Public Safety,
Department Administrative
Offices, and City Hall
Police Department Housing & Fire Admin
Fire Station Human Resources
UtilitiesCity Hall
Community Services Parks/Recreation
1951
1958
1961
1963 unknown
Average age of these
City owned buildings,
60+ years leased
leased
1975

Overview
Serious need to replace the downtown City buildings
was identified 10+ years ago
Limited investments in building maintenance over
many years, deferred maintenance mounting
Previous City Hall & Public Safety Building Project
suspended indefinitely in 2020
Necessary to invest in existing buildings to support
current services for the community and support our
workforce
Council policy to invest 2% of general fund operating
budget into CIP facility reserve to address building
conditions
Many of our buildings will not adequately serve our
next generation of community members and staff

Building
Facilities
Deficiencies
Lack resiliency, security, and
environmental sustainability features
Suboptimal customer service spaces
Scattered, inefficient, and overall lack
of adequate space
Failing building systems and
components
Today ’s
Discussion

Facility Condition and Access
Assessment Reports
• Assessment of buildings, building systems, and
infrastructure
– In compliance with ASTM E2018-16
• Interviewed maintenance, engineering and other staff, reviewed building plans, reviewed any previous
inspections and past facility improvement plans
• Conducted ‘walk through surveys’ of buildings
• Determined condition and estimated life expectancy
of buildings and components
• Categorized deficient conditions and
determined corrective actions
• Produced preventative maintenance plan and
identified repairs needed

Facility Condition Assessment Process
• Trained and experienced facility professionals conducted ‘walk through surveys’ (less detailed than thorough inspections of each system)
• Captured visible deficiencies, problems reported by staff, and age of building components to determine estimated remaining service life • Cost estimates do not fully capture project delivery costs and primarily cover only construction of replacement or repair
• Some additional items not fully captured are:
– Code deficiencies that need to be corrected with projects – No contingency for damage unviewable (i.e. within walls or fully obstructed area) – Did not included engineering, bidding, contract & construction administration, inspection, etc. (full project delivery costs)
• Cost estimates reported today include 30% costs for project de livery, code compliance, and unidentified damage

Facility Condition Assessment Reports
• FCA determined that City Hall is nearing the end of its serviceable life and the four other city-owned downtown buildings are at the end of their serviceable life
• Identified projects address deferred maintenance and
repairs only
• Includes no improvements to meet other goals:
•No functional, space or customer service improvements
•No significant energy efficiency or sustainability elements •No seismic or security improvements
•No downtown improvements or enhancements
Facility
10 year
Facility Condition
Index (FCI*)
Police Station 37.9%
Fire Station No. 1 30.5%
City Hall 27.7%
Community
Services Building 30%
Housing 39.8%
*FCI is an industry standard for the ratio of
repair to replacement costs. An FCI
above 10% indicates nearing end of
serviceable life and above 30% indicates
end of serviceable life.

$0 $4,000,000 $8,000,000 $12,000,000
Head Start‐Child Start
Las Flores Community Center
Pelusi Building
Youth Services
Senior Center Main & Annex
Radio Tower B Tank
Radio Tower Montecito…
Radio Tower St. Helena
Radio Tower Sugarloaf
Fire Station 5
Fire Station 4
Fire Station 3
Fire Station 2
Corporation Yard
Fire Station 1
Housing Building & Fire…
City Hall
Community Services Building
Police Department
15‐Year Maintenance Costs
All Buildings
$0 $4,000,000 $8,000,000 $12,000,000
Fire Station 1
Housing Building & Fire
Admin
City Hall
Community Services Building
Police Department
15‐Year Maintenance Costs
Downtown Buildings
15‐year total = $65M; average annual cost $4.3M
30‐year total = $157M; average annual cost $5.2M
15‐year total = $31M; Average annual cost ~ $2.1M
30‐year total = $65M; average annual cost ~ $2.2M
Facility Condition Report
Delivery Costs, Code &
Unidentified  Damage

$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 203 6 Annual Maintenance Costs (15 Years)
Facility Condition Report
Delivery Costs, Code & Unidentified  Damage
Average Annual Maintenance Costs over 15 years = $4.3M per year  (30‐yr average is $5.2M per year) Current GF Building Reserve Funding = 2% of General Fund Operating Budget ~$2M per year

Capital
Improvement
Program Budget
FY 22 for
Facilities Projects

Current Work and Next Steps
• Review and update Facilities CIP Workplan for FY 23 Budget (in progress)
• Fill vacant Associate Engineer position for Facilities Program Manager for necessary focus (in progress)
• Prioritize more detailed scoping of highest priority building deficiencies to develop project specifications and accurate cost estimates
• For longer term planning, future work needed to study feasible options for building replacements to address:
– Building conditions
– Function, space and customer service improvements
– Energy efficiency and sustainability elements
– Security and seismic improvements

14 Questions and Discussion

ATTACHMENT 2

SUPPLEMENTAL REPORTS & COMMUNICATIONS
Office of the City Clerk
City Council of the City of Napa
Regular Meeting
February 15, 2022
FOR THE CITY COUNCIL OF THE CITY OF NAPA:

EVENING SESSION:

13. ADMINISTRAT
IVE REPORTS:

13.A. Homeless Services
 PowerPoint Presentation from City Staff.
1) Email from Lisa Poppen received on February 14, 2022. 2) Email from Graham McKenna and Shannon Kiser received on February 14, 2022. 3) Email from Mark & Barbara Ga rdner received on February 14, 2022. 4) Email from Greg Carter received on February 15, 2022.

February 15, 2022
Homeless
System
Update
City Council Meeting
2/15/2022
Supplemental I - 13.A.

From: City Staff

Purpose of This Discussion
• Receive a report on recent actions to mitigate impacts of homelessness in the community
• Receive an update on the transition from Whole Person Care to CalAIM
• Receive various updates on homeless services related
items

Homeless Services Definitions
• Point In Time Count- A count of sheltered and
unsheltered individuals on a single night in January. Data is used to determine funding sources and standard
metrics. Due to COVID-19, the last count was in January 2020.
• Continuum of Care (CoC)-A regional or local body that coordinates housing and funding services for homeless
individuals and families. CoC is responsible for PIT count. • HMIS-A Homeless Management Information System is a
local information technology system used to collect client level data and data on the provision of housing and other services. Data is entered by all CoC providers.

Homeless Services Definitions
• VI-SPDAT- The Vulnerability Index-Service Prioritization Decision Assistance Tool is a survey administered to
determine risks and needs of individuals that are homeless or at risk of homelessness.
• Coordinated Entry System-Facilitates the
coordination and management of resources to ensure that those experiencing a housing crisis are effectively and efficiently connected to the intervention that best meets their needs. Prioritizes highest needs and most vulnerable clients in a fair and equitable way.

Homeless Services Definitions
• Emergency Shelter- A temporary place for families and individuals experiencing homelessness to live for generally 180 days or less.
• Transitional Housing-A short-term place for families and individuals exiting homelessness to live and prepare for next step. Usually 24 months or less.
• Permanent Supportive Housing- An intervention that
combines affordable housing assistance with voluntary
support services to address the needs of chronically
homeless individuals/families. The services are designed to build independent living and tenancy skills, and connect clients with community-based health care, treatment, and employment services.

Homeless Services Definitions
• Rapid Re-Housing- An intervention designed to help
individuals and families that don't need intensive and
ongoing supports to quickly exit homelessness and return to permanent housing. Assistance generally lasts less
than 24 months.
• Diversion- A strategy that prevents homelessness for
people seeking shelter by helping them identify immediate alternate housing arrangements and, if necessary,
connecting them with services and financial assistance to help them return to permanent housing.

Continuum of Care Summary
• Required under McKinney-Vento Homeless Assistance
Program
• Conduit to Federal and State Funds
• Oversight of PIT Count and Coordinated Entry
• Housing First Model Requirement
• 13 current members
• Napa County is Fiscal and Administrative Agent

Previously Identified Challenges
• Homeless Services Challenges:
– Federal and State court rulings and laws; it is not a crime to be homeless and certain rights are protected unless adequate shelter is available
– With rare exceptions, inability to mandate mental health treat ment or other program requirements
– Cost and lack of funding
– Early release of prison inmates
– COVID-19 Pandemic has resul ted in guidance related to encampment and congregate sheltering

Closure of The Bowl
• Partnered with Flood District, Napa Sanitation District, and County of Napa
• Human Centered Implementation Process
– Focus on transitioning individuals to shelter or housing • 1/3 initially went to shelter; this increased as winter came • 1/3 returned to family or had other disposition
• 1/3 relocated, mainly Kennedy Park
– Provided about 14 storage units through Abode grant funds • Debrief and Lessons Learned

Photos

Kennedy Park
• Priority: Remove fire and safety hazards without disrupting campers, until shelter space exists for all campers
• Finalizing internal processes and operating procedures • Partnership with Police Department, Fire Department and Napa County Probation-visits to check-in with campers
and provide education on fire and safety hazards
• Looking at scheduling fire hazard removal as fire season approaches

Photos

Other Properties In City
• Napa River Trail
• 700 Block of Lincoln/Jordan/Imperial
• Vine Trail
• Caltrans Property
• Islands in Napa River
• RVs and Vehicles on public streets
• Other Neighborhood Concerns

Photos-Removal Photos

Photos-Before and After

Homeless Services Form
• Go to: www.cityofnapa.org
– Click “How Do I?” on the homepage
– Select “Homelessness Services Issues” under “Report” subheading

CalAIM-Began January 1, 2022
Enhanced Case
Management
(Medi-Cal Clients Only)
Develop a statewide care management
approach to address the clinical and non-
clinical needs of high-need and high cost
Medi-Cal clients. This benefit will be
available to all Medi-Cal members and the
frequency of services based on acuity and
dependent on other programs participants
may be enrolled in.

Housing Navigation
& Housing Deposits
The Abode Teams will continue to working
with clients on housing applications,
financial assistance, and move-in
arrangements. The teams develop a
rapport with landlords and work on
facilitating units for the system and
matching units/landlords and clients. The
teams will also help facilitate roommate
relationships and are familiar with all
housing subsidy programs and
documentation standards to ensure clients
and units comply with regulations and rent
is paid. This will be a “Community Support”
benefit that must be approved as part of a
treatment plan and will be time limited.

Tenancy Care
Continued and on-going regular case
management post-housing. Assists
with continued linkage to services
following the Housing First model,
ongoing financial and budget
management, linkages to the health
care system, tenant/landlord issues,
roommate issues, etc. Tenancy care
can be short term or in the form of
Permanent Support Services. This
teams also assists with homeless
prevention to avoid reentry into the
system. This will be a “Community
Support” benefit that must be
approved as part of a treatment plan
and will be time limited.

Administrative/Fiscal Agent: Partnership Health Plan
Napa County Housing and Homeless
Services/Abode Services
“Community Support Benefit”
Napa County Health and Human Services
Ole Health
CARE Network
“Case Management”

Street Outreach
• Per MOU between City and County, City is responsible for Outreach Services
• Whole Person Care funding keeps Street Outreach operational through June 30, 2022
• Funding sources to continue Str eet Outreach under City contract • Emergency Solutions Grant- Application Pending
• Homeless Housing Assistance and Prevention Grant
• Permanent Local Housing Allocation

Other Updates
• City/County Memorandum of Understanding
• Point In Time Count
• Diversion Program-Request for Proposal
• Shelter Attendance/Availability Updates
• All Home California Update
• Wine Valley Lodge/Project Homekey
• Heritage House

Governor’s Proposed Budget
• $2 Billion for Homeless Programs
– Encampment Resolution Funding
– Solutions to Ending Homelessness and Support Housing/Treatment – Mental Health Funds
– Hinted at “leaning into conservatorship” reform
• $2 Billion for Housing Programs
– Sustainable Housing Development
– Affordable Housing Development
• Other Programs
– Universal Health Care Proposal
– Community Based Behavioral Health Care
– CalAIM Reform
• What’s Missing?
– Rental Assistance for Pandemic Recovery

Questions?

You don't often get email from Learn why this is important From: Lisa Poppen Sent: Monday, February 14, 2022 2:06 PM To: Clerk Subject: Public Comment Agenda Item 13.A. 7-2022 Homeless Services Recommendaon - City Council 2/15

Categories: Unverified Contact

[EXTERNAL]

Napa City Council - February 15, 2022
Public Comment Agenda Item 13.A. 7-2022 Homeless Services Recommendaon The recent arcle in the Napa Valley Register regarding the bonfire arrest, is illustrave of the systemic homeless issue I experience in my neighborhood on an almost daily basis.

Napa provides services that are aracng a growing number of individuals who camp in their vehicles, building nooks, and roadside brush, while various city departments point to each other when concerns are reported.

The historic Napa Abajo neighborhood with the riverfront corridor, public library and La Tapaa Market trifecta, aracts significant homeless acvity including public drinking, toileng, panhandling and other disrupve behavior, creang an unsafe environment in this diverse residenal community.

In addion, the general disrepair of commercial businesses and/or lack of management acon invites vagrancy.

Knowing there are no consequences, the homeless have become emboldened and aggressive to myself and other passersby.

I appreciate that outreach and patrols were stepped up in response to the recent Riverside Drive arrest, and certainly the creaon of Ms. Ragan's role to coordinate data and programs is welcomed.

However, based on past experience, this respite is likely short-lived without ongoing deterrents and focus on community aesthec development.

I encourage the councilmembers to experience first-hand the reality of the homeless camped outside their place of residence.

Sincerely,
Lisa Poppen

You don't often get email from Learn why this is important From: Graham McKenna Sent: Monday, February 14, 2022 4:23 PM To: Clerk Subject: Agenda Item: 13.A. 7-2022 Homeless Services Recommendaon

Categories: Unverified Contact

[EXTERNAL]
Hello City Council,
My name is Graham McKenna and I am a homeowner in the Napa Abajo neighborhood. I would like to share some concerns about the increasing open drug use and homelessness we are facing in our community.

Over the last 18 months, Napa Abajo has experienced a rise in homeless-related issues. There is an increase in homeless people sleeping in cars and on the sidewalk, and along the Vinetrail. They openly use drugs and alcohol near our homes and within view of residents (including kids) and vising tourists. We have experienced at least two fires in our neighborhood that were the result of homeless people illegally camping or cooking outdoors or in vehicles.

As a tourist-dependent community, we should not tolerate "open drug scenes" like we see in San Francisco's Tenderloin and Los Angeles' Venice Beach (and surrounding neighborhoods). The hands-off approach taken by our larger neighbors to the South have devastated communies, angered residents, and dramacally impacted the tourist economies. The same will happen in Napa if we fail to act.

Here are a few things I'd like the City of Napa to consider:

Enforce all current laws that prohibit car and overnight camping; do not allow people to sleep in cars in our residenal and commercial neighborhoods. We oen call the Police, but lile is done.

With services available, we should encourage the homeless populaon in our community to accept housing in return for City /County services - choosing to live on the streets and openly use drugs should not be an opon for anyone.

Increase enforcement in areas that are experiencing challenges with homelessness and open drug use, including:

La Tapaa Market (504 Brown Street) The market's parking lot and sidewalk have become a beacon for open drug use and alcohol consumpon (day and night).

Riverside Park (Division / Brown St.) - there are at least two cars with people sleeping in them every night.

Sea Scout (402 Riverside) - This building has recently become a popular area for car campers and those using drugs and alcohol, openly. There was a fire near this locaon just two weeks ago.

Finally, having lived in San Francisco and Berkeley prior to moving to Napa 4 years ago, I understand the issue of homelessness is complicated and has no easy soluon. However, as a homeowner, taxpayer, and good neighbor, I expect the City Council and law enforcement to respect our concerns and act upon them.

Thank you for your consideraon.

Graham McKenna & Shannon Kiser

You don't often get email from Learn why this is important From: Greg Carter Sent: Tuesday, February 15, 2022 10:35 AM To: Clerk Subject: 13.A. 7-2002 Homeless

[EXTERNAL]
To whom it concerns,

I'm greatly concerned about the health and safety of my neighborhood. In the last two years we've had two major fire/explosions in RVs parked on the streets near our house, several fires, ducks on spits and beheaded egrets (I have photos), enough needles and drug paraphernalia that our neighbors no longer take their young kids for walks along the riverfront, nor do they allow the older kids to fish which had been a regular acvity for the younger generaon here, one man was masturbang while yelling across the river (reported), I can't count the amount of human fecal maer along the river along with the smell of urine. And the trash . . .

Four weeks ago a white van driven by a man and woman dropped off two homeless men with about 7 huge garbage bags filled with their stuff at the intersecon of Riverside Drive and Oak.

The two men headed toward La Tapaa, I'm assuming to get shopping carts. This is the only me I saw a van with drivers, but I've seen men with these large garbage bags at that same intersecon two other mes on my morning dog walk. I'm assuming a similar scenario.

I have a feeling that the quality of homeless services in Napa is ironically creang a bigger homeless problem. Unfortunately it's addressing homeless people from other parts of the State and not helping actual Napa residents. It was explained to me by a Abode volunteer, that homeless get word that Napa is a great place for services, so they come here and get "sponsored" so that they get a mailing address and aer six months they are eligible for county dollars and programs (she told me this with great pride).

I don't know what all that entails, but I'm not willing to have my tax dollars going to help solve L.A.'s and other cies homeless crisis. I talk to these people living in their cars or tents fairly regularly and praccally none of them have been in Napa more than two years which matches what I've been told. What's interesng is about 75% of the me they say they are from Angwin, but then they can't tell you where Angwin is and then tell you they're really from LA (LA is the most common) or somewhere else not in Napa County.

I understand it's easy to complain, so what I believe would be helpful is to reinstate the neighborhood police units, bike police. They see things a cop car driving by just can't. Guys sing down the riverbank doing drugs, people using the river as their toilet, people living in cars, people gung and cooking wildlife, the guy who built a mini rock castle under the 3rd street bridge (sll there aer 6 months), the guy who has a large plywood and tarp house behind CIA that no police car has noced for a couple of months because they can't drive back there, etc.

The other part that would be helpful would be to get the local businesses involved helping. La Tapaa and the Sea Scouts are gathering places, and unfortunately not in a good way; a lot of open drinking, loud music, fights, garbage, drugs, etc. I am assuming they don't want this on their property, but they haven't done much to recfy the problems. It would be nice to see them included as part of the soluon.

It would also be nice to find a way to make the neighborhood safe enough that the lower income families in the Abajo could safely allow their kids to go play along riverfront park. Over the last

couple of years our neighbors in the apartments across the street have started to restrict their children's play area to the sidewalk in front of their building even though the riverfront park is just half a block away. They used to run down there every day when we first moved here. It just isn't safe anymore. It does not seem fair.

With bike/walking police and local businesses on board, families would feel safe enough to start using the riverfront more regularly which would have in itself has a deterring effect on homeless drug use and camping.

Thank you for your me,

Sincerely,
Greg Carter

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